Timely Logistics
Truck Dispatching
Sales Training Module
Our Services
₪ We specialize freights
in helping carriers to find the top paying
(loads) for their trucks. Our dispatchers negotiate for the
highest rates and inform the carrier by sending him/her the load
options to let carrier decide the final decision.
₪ We assist our carriers to move more freights safely and cost
effectively every day! In addition, we bring a great deal more to
the table than just dispatching. We work with carriers, as their
partner, to provide the tools they need to keep their trucks
loaded and profitable.
₪ A dedicated dispatcher is assigned to every carrier,
becoming
a single point of contact. That dispatcher
knows carrier’s transportation business intimately and always
looks out for carrier business’s best interest.
Equipment we deal with:
- Power only: aka Bobtail –Semi-Truck –Freightliner –Tractor
- Dry Van (DV): 48ft –53ft
- Reefer Van: 48ft –53ft
- Flat Bed: 48ft –53ft
- Flat Bed Gooseneck: 48ft –53ft
- Step Deck Trailer: 48ft –53ft
- Conestoga: 48ft –53ft
- Box Truck: 24ft –28ft
- Hotshot:(Trailer/Truck that is smaller in size than full size
Trailer/Truck)
- Cargo Van: Sizes depends on model/manufacturer
- Sprinter Van: Sizes depends on model/manufacturer
Driver Types:
Driver
Solo Driver Team Drivers
600 legal mi a day 1200 legal mi a day
Things to remember:
- Legal miles allowed for driver to haul in a day are 600 mi or 10hr a day. May
- not drive after 60/70 hours on duty in 7/8 consecutive days. A driver may
restart a 7/8 consecutive day period after taking 34 or more consecutive
hours off duty. CDL (Commercial Driving License)
- equipment or to carry more weight is required for driver to haul big
Power Only (PO)
- Power only is the truck itself, without any trailer attached to it.
Two Types
of POs
Sleeper Cab Day Cab
- Two load options available for PO:
- Load out Trailer/Non-Owned Trailer ( trailer for 5-7 days & Tow Away
- (Hook & tow )
Any trailer can be attached to it, i.e., Dry van, Reefer, Step Deck & Flatbed.
Dry Van (DV)
Dry Van can be of 48’ OR 53’
Door Types: Swing Doors or Roll Up Doors
Rate $ per mi: $1.6 to $2.5/mi depending on
market, miles and sometimes on weight
Max Payload: 45,000 lbs.
Common Accessories:
₋ Rachet straps
₋ Load Bars
₋ E-Tracks (Vertical or Horizontal)
₋ Lift-Gate (Rare)
Reefer (Temp. Ctrl Van)
Reefer can be of 48’ OR 53’
Door Types: Swing Doors or Roll Up Doors
Rate $ per mi: $2.3 to $3.5/mi depending on
market, miles and sometimes on weight
Max Payload: 45,000 lbs.
Common Accessories:
₋ Rachet straps
₋ Load Bars
₋ E-Tracks (Vertical or Horizontal)
₋ Lift-Gate (Rare)
Flatbed – Flatbed (Gooseneck)
Flatbed can be of 48’ OR 53’
Rate $ per mi: $2.5 to $4.5/mi depending on
market, miles and sometimes on weight
Max Payload: 48,000 lbs.
Usually in mountains areas payload is lessened
between 30,000 lbs. – 40,000 lbs.
Common Accessories:
₋Winch and Rachet straps
₋ Tarps
₋ Chains & Binders
₋ D-rings
₋ Coil Racks
Step deck Trailer
Step deck trailer can be of 48’ OR 53’ Rate
$ per mi: $2.5 to $4.5/mi depending on
market, miles and sometimes on weight
Max Payload: 48,000 lbs.
Usually in mountains areas payload is lessened
between 30,000 lbs. – 40,000 lbs. Loading
Unloading is easier Step length is usually of
11’
Common Accessories:
₋Winch and Rachet straps
₋ Tarps
₋ Chains & Binders
₋ D-rings
₋ Coil Racks
Box Truck/L. Str8/S. Str8
Box truck, also known as Straight truck.
Box Truck ranges from 14’ to 28’
14’ to 22’ trucks called Small Straight or HS SB
24’ to 28’ trucks called Large Straight
Door Types: Swing Doors or Roll Up Doors
Rate $ per mi: $1.3 to $2/mi depending on
market, miles and sometimes on weight
Max Payload: 10,000 lbs. (non-CDL)
Common Accessories:
₋ Rachet straps
₋ Load Bars
E-Tracks (Vertical or Horizontal)
₋ Lift-Gate (LG)
Pallet Jack (PJ) or Dolly
₋
₋
Cargo Van – Sprinter Van
Cargo/Sprinter Van length depends on Make,
Model and Variant
Rate $ per mi: $0.65 to $1.00/mi depending on
market, miles and sometimes on weight
Max Payload: Depends on Make, Model and
Variant
Common Accessories:
₋ Rachet Straps
₋Door Kits
₋ Dividers
Dunnage
Any material that is used to keep freight in position is called dunnage.
Types Of Hauls
₋ Local Haul: 100 mi
₋ Regional Haul: 2 types: Within a region, Within a state
₋ Short Haul: 101 mi - 450 mi
₋ Mid Haul: 451 mi - 800 mi
₋ Long Haul: Above 800 mi
₋ Round Haul/Trip: Atlanta, GA – Dallas, TX | Dallas, TX – Atlanta, GA
₋ Dedicated Lane/Haul: Multiple round trips becomes dedicated lane
₋ Tri Haul: Multiple PUs OR DELs
Driver Friendly Load - DFL
Following are the major factors that make up the best freight option for any
carrier:
₋Maximum rate ( $ per mile)
₋Minimum weight
₋Minimum Dead Head (from origin and destination)
This kind of load is termed as DFL (Driver Friendly Load).
(Always keep it in mind that rate from broker will be inversely proportional to
the miles of a trip)
“The more the miles, lesser the rate
The lower the miles, higher the rate”
Documents Req. from Carrier
Following are the documents that we require from a carrier:
₋MC Authority Letter
₋W-9 Form (Taxpayer Form)
₋ Certificate of Insurance (COI)
₋Notice of Assignment (NOA) [If carrier is registered with a Fact. Comp
₋Voided Check [If carrier don’t have any factoring company and he get
payments through QuickPay]
(These documents are needed for us from carriers to book loads for them)
Motor Carrier (MC) Authority
Letter
Motor Carrier (MC) Authority
letter is issued by the U.S.
department of transportation
through FMCSA (Federal Motor
Carrier Safety Administration) to
the carriers and brokers to carry
out their transportation business.
W-9 Form (Taxpayer Form)
W-9 Form is used to provide a
correct TIN to payers (carriers or
brokers) required to file
information returns with IRS
(Internal Revenue Service).
Certificate of Insurance (COI)
CInesrutrifaicnactee
of
(COI) is basically a proof of our
carrier that it holds the required
insurances to haul.
We must check the following in COI
of our Carrier:
₋General liability: 750k – 1
million. Company’s total
insurance
₋Automobile lability: 750k – 1
million. Truck’s insurance
₋ Cargo
Freightlability: 100k or more.
insurance.
₋ Insurance company name.
₋ Company address.
Agent dealing with our carrier.
₋ The adequate contact number.
₋
Notice of Assignment (NOA)
Notice of Assignment (NOA) is the
agreement between the Carrier
aconmd paFnayc tworhinicgh
gives your factoring company the
right to collect for ALL payments
owed to you by your customer.
Some popular Factoring companies
are OTR, RTS, BOBTAIL, WEX, TAFS,
NUKO, TRIUMPH PAY, THUNDER
FUNDING, TBS, TRUCKSTOP and
LOVE’S SOLUTION.
Voided Check (For QuickPay)
Voided check contains all the necessary banking information that we require
to get QuickPay from broker.
“Routing number should always be of 9 digits”
Carrier Profile
After having all the documents
mentioned above from Carrier
make sure to copy all the
necessary details from those
documents in carrier profile.
It’ll be helpful for you while
booking loads with the brokers.
Certificate of Holder (COH)
This is required from carrier’s
insurance agency when the
broker asks to be added in the
COH section of COI of carrier, in
gcaestesthe commodity
damaged then the broker is paid
for that commodity directly from
the insurance agency of carrier.
Dispatcher can ask driver to do
cthailsl/ emoar il can the
insurance agent to get COH.
Date of Birth of Carrier’s Owner
and Insurance policy number is
required to get COH from
insurance agency.
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