Document Code: SJCDC-CLLG-PP-010
GRADUATION DELIBERATION Revision: 00
PROCEDURE
Page: 1 of 4
REVISION HISTORY SHEET
Orig./Rev. Details of
DCN No. Originator Reviewed by: Approved By:
Date Changes
Kareen Mae A.
June 1, 2022 N/A Teves Originate John Phillip P. Danhill P. Reyes
Alvarez
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Document Code: SJCDC-CLLG-PP-010
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SJCDC-DCC-F-1003 REV.00 Effect. 06/06/22
1.0 PURPOSE
1.1 To evaluate the completed courses of all the enrolled students for the Academic Year.
1.2 To provide the master list of students who will graduate for the Academic Year.
2.0 SCOPE
2.1 At the end of the Academic Year, Graduation Process Deliberation must take place to officially release
the list of Graduates.
3.0 TERMS AND DEFINITION
3.1. Graduation - represents the culmination of a journey and the attainment of a goal.
4.0 REFERENCES
4.1. SJCDC College Department Manual
4.2. ISO 9001: 2015 Quality Management Systems
5.0 PROCEDURES
5.1. Graduation Deliberation Procedure
PROCESS FLOW RESPONSIBLE DETAILS
1. A month before the end of the
Candidates for first semester, Pre-Evaluation of
Academic
graduation will candidates for graduation will be
Coordinators
be conducted conducted by the Academic
and Registrar
MASTER COPY CONTROLLED COPY EFFECTIVITY Coordinators and Registrar.
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Document Code: SJCDC-CLLG-PP-010
GRADUATION DELIBERATION Revision: 00
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Send the initial Registrar 1. Registrar will send the initial list of
list of Pre- Pre-Evaluation results to respective
Evaluation Academic Coordinators for review.
results
Review the Pre- 1. Academic Coordinators will
Evaluation review the Pre-Evaluation Result of
Result of their Academic their respective candidates for
respective Coordinators
candidates
graduation and send the reviewed
copy to OSAS Dept.
1. OSAS Department will collect all
Collect all the Office of the Pre-Evaluation documents,
Pre-Evaluation review and set a Pre-Deliberation
Students Affairs
documents, meeting to all Academic
Services
Coordinators, DAA and other
review and set a Department concerned departments including
Pre-Deliberation
Registrar, Guidance, Accounting
meeting and Compliance Departments after
the Official release of Enrolled
Students for 2nd semester/4th
quarter examination.
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Document Code: SJCDC-CLLG-PP-010
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Releasing the 1. Registrar will release the Initial
Registrars’
Initial List of List of Candidates for Graduation
Office
Candidates for based from the meeting held with
Graduation all concerned departments for
review of Academic Coordinators.
Reviewing the Academic 1. Academic Coordinators will review
Initial List the Initial List for endorsement to
Coordinators
DAA
Approve the List Director for 1. DAA will approve the List of
of Candidates for Candidates for Graduation and send
Academic Affairs
MASTER COPY
Graduation CONTROLLED COPY EFFECTIVITY it to Registrar.
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GRADUATION DELIBERATION Revision: 00
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Releasing the Registrars’ 1. Registrar will release the Final List
Final List of Office of Candidates for Graduation.
Candidates for
Graduation
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