Scribd
Upload
18 views2 pages

Mandatory Document Submission for Employment

Uploaded by

asce.luffy.soba
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
18 views2 pages

Mandatory Document Submission for Employment

Uploaded by

asce.luffy.soba
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

***Confidential - For Company Internal Use Only***

Self-Declaration

In terms of the offer letter and other terms of employment executed by me with Accenture Solutions Private Limited
(Accenture), it is condition precedent for continuation of my employment to submit certain documents (details
reiterated below) in the manner as contained therein and within the timelines as communicated by Accenture.

For ease of understanding the mandatory documents include: Signed offer letter and Terms of Employment; PF
Form; all benefits related nomination forms; mandatory declarations outlined in the next section.

Also, I have submitted certain documents like Pan Card, Aadhar card (not taken for identity purpose) etc. which
are necessary for the compliance with regulatory requirements by Accenture, including but not limited enrolling me
for provident fund, employee pension scheme etc. Hence, I will ensure that information and contents in the
materials submitted by me are accurate and correct.

In view of the above background, I agree and acknowledge as under:

 Out of the mandatory documents, I will scan and sign the following and send or submit to Accenture (on
or before onboarding date or such other date specified by Accenture. (However, I agree that nothing
waives my obligation to present the original of these documents to Accenture):
o Appointment Order (Karnataka) - Form Q (if applicable)
o Letter of Appointment (West Bengal) – Form X (if applicable)
o Form 11 – Employees’ Provident Fund Organization Composite Declaration Form
o Nomination Form - Employees Provident Funds and Employees’ Pension Schemes or a
downloaded copy of the e-nomination (if e-nomination has been completed on the EPFO portal)
o Nomination Form - Other Benefits
o Gratuity Nomination - Form F
o Declaration Form – Employees’ State Insurance Corporation (if applicable)
o Women consent letter for working in night shift (if applicable)

 For ease of efficiency, I will upload the following documents/share required details on the Accenture
portal(s) (as per list below).
o PAN card
o Passport size photographs
o ID proof
o Aadhar card
o Highest education document [Provisional Degree Certificate/Convocation certificate] (if
applicable)
o Last working day proof
o Relieving letter
o Client specific form(s) (if applicable)
o Declaration – Mandatory Documents submission
o Non-compete denial letter (if applicable)
o New Joiner Confidential Information Checklist (if applicable)
o PF passbook (if applicable)
o Bank details for disbursal of ESIC benefits (if applicable)
o Mailing address confirmation

I completely understand that accuracy of the information being submitted by me is critical and Accenture at this
stage will act on information submitted by me. In the event there is discrepancy(ies) found in information I submit,
the same needs to be corrected. Accenture would not take any responsibility for any contingencies related to the
same including but not limited to issues with submission of social security contributions and other contributions to
be made on my behalf.

I also undertake to provide signed originals of documents as mentioned above and when required by Accenture.
(To which I understand I will be duly communicated by Accenture). This will be a condition precedent to my terms
of employment.

The Company may, in its sole discretion, choose to terminate / suspend my employment or take any other
necessary disciplinary action as deemed appropriate if I fail to submit the aforementioned required mandatory
documents within 15 days from my date of joining (except for education and employment documents).

I am hereby voluntarily providing this declaration,

Signature:
***Confidential - For Company Internal Use Only***

Candidate Name:
CID:
Employee ID:

Common questions

Powered by AI

Confidentiality is maintained by designating the document handling process as internal and confidential, with explicit agreements on the conditions under which information and documents are submitted. The document stipulates confidentiality by marking it as "***Confidential - For Company Internal Use Only***" and emphasizes the necessity for precise and timely submission .

Accenture can impose disciplinary actions such as suspension, termination, or any other necessary actions as deemed appropriate if an employee fails to comply with the document submission policies within the specified timeframe .

Accenture may require a 'Women consent letter for working in night shift' to ensure compliance with labor laws and regulations concerning female employees' work hours. This consent ensures that the female employee voluntarily agrees to the night shift, thus safeguarding the company from potential legal issues and ensuring alignment with employment terms .

Accenture ensures compliance with its onboarding requirements by mandating that employees submit or upload accurate and complete versions of specific documents by certain deadlines. This includes scanning and signing forms such as the Employees’ Provident Fund Organization Composite Declaration Form and providing originals when requested. Additionally, Accenture communicates deadlines clearly and requires employees to acknowledge these requirements formally .

The PF passbook serves as documentation for Provident Fund accounts, which align with compliance and benefits related to the employee's financial contributions to the retirement benefits plan. It supports the company's requirement to adhere to statutory regulations regarding employee provident funds .

If an employee at Accenture fails to submit the mandatory required documents within 15 days from the joining date, the company may, at its sole discretion, terminate, suspend the employment, or take other necessary disciplinary actions as deemed appropriate .

An employee may be required to present original documents at any time as notified by Accenture, even if scanned copies have already been submitted. This condition ensures the authenticity and verification of documents initially provided in digital or scanned form as part of the validation process .

For employees working in Karnataka, the Appointment Order (Karnataka) - Form Q is required, while for those in West Bengal, the Letter of Appointment (West Bengal) – Form X is needed. These forms are region-specific to comply with local employment regulations .

If there are discrepancies in the information submitted, the employee must correct these issues promptly. The responsibility lies with the employee to ensure the accuracy of their submissions. Failure to address discrepancies can lead to issues related to compliance and processing of social security contributions .

It is critical for the employee to ensure the accuracy of information because Accenture will act on the information provided by the employee. Discrepancies might affect the submission of social security contributions and other employment-related contributions. This accuracy is essential for compliance with regulatory requirements and to avoid any contingencies that could arise from incorrect information .

You might also like