OUTCOMES-BASED

PROGRAM
PERFORMANCE
PROFILE
 Outcomes-Based Quality Assurance

PROGRAM PERFORMANCE PROFILE

[Link]

a. Name of Program :______________________________

b. Specialization/Majors: :______________________________

c. Degree Granted :_______________________________

2. Academic Unit where the Program is :

Offered _______________________________

3. Institution

a. Name : _______________________________

b. Location of Main Campus : _______________________________

c. Campus where the Program is offered : _______________________________

4. Name and Title of the:

a. Head/Chair of the Program _________________________________________

b. Dean/Director of the academic Unit_________________________________________

c. President of the Institution _________________________________________

5. Legal Basis of the Program /BOR or BOT : _______________________________

Resolution, Date of Opening, etc. __________________________________

6. Accreditation Visit being applied for (Preliminary, 1st Survey, 2nd Survey, 3rd Survey, 4th
Survey)

_______________________________________________

7. Present Accreditation Status and its inclusive period of effectivity :

_______________________________________________

_______________________________________________
 AREA I The Vision, Mission, Goals and Objectives
(VMGO)

Parameter A – Statement of the Vision, Mission, Goals and Objectives

[Link]-INPUTS AND PROCESSES

 1. State the Vision of the University /College

 2. State the Mission of the University/College

 3. State the Goals of the Academic Unit

 4. State the Objectives/Outcomes of the Program

 Illustrate and describe the historical formulation, monitoring and

review of the Objectives of the Program.

2. IMPLEMENTATION

 Describe the stakeholders’ participation in the

formulation/monitoring/review of the Objectives of the Program.

Stakeholders Nature of Participation Inclusive dates

[Link]/Trustees
[Link]
[Link]
[Link]-teaching Personnel
[Link]
f. Alumni
g. Cooperating Agencies
h. Industry Sector
i. Other Concerned
Groups
[Link]

 Present the BOR/BOT Resolution Approving the VMGO, include

BOR/BOT Resolution amendments (if there any);

 Describe the results of the interview with the administration, faculty,

staff, and students.

[Link] PRACTICES

 Cite as many best practices as you can on Parameter A such as

governance based on the principles of participation and transparency
leading to the accomplishment of the VMGO
Parameter B – Dissemination and Acceptability

1. SYSTEM-INPUTS AND PROCESSES

 State the Forms/Media used in disseminating the VMGO

Form/Medium Type of Audience/Clientele No. of Clientele

1.
2.
3.
Etc.

 Present captioned photographs of posted VMGO inside and outside

University premises;

 Present documentary evidences on the participation of administrators,

faculty, staff, students, and stakeholders in the formulation and review
of the VMGO.

2. IMPLEMENTATION

 Cite VMGO dissemination activities, and provide captions to all

pictorials if necessary;

 Describe how members of the Institution (administrators, faculty, non-

teachingstaff, and students) can articulate procedures,guidelines and
protocols of the University/College.

3. OUTCOMES

 Present the result of the research study on awareness and

acceptability of the VMGO by the different stakeholders;

 Describe the implementation of the VMGO and their congruence with

educational practices and activities;

 Cite instances or evidences to show that the program goals and

objectives are achieved.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B such as

governance that facilitates the accomplishment of the VMGO.

5. EXTENT of COMPLIANCE with the Team Recommendations for Area I –VMGO in

the SurveyVisit

 Present the Status of the Compliance Matrix of the Area focusing on

intervention done on the recommendations.

Duly Accomplished Self-Survey Instrument

 Present the Summary of findings and Recommendations for Area I
(VMGO) during the _____(Preliminary, 1st Survey, 2nd Survey, 3rd Survey,
4th Survey) in terms of;

[Link]
2. Area Needing Improvement
3. Recommendations
 4. Present the Summary of ratings on the quantitative assessment on Area
I

AREA IIThe Faculty

Parameter A – Academic Qualifications and Professional Experience

1. SYSTEM-INPUTS AND PROCESSES

 Presents the Qualification Standards (QS) for Academic Staff/Faculty;

 Present NBC 461 Guidelines on qualifications set per faculty rank;

 Present CHED Memo of the Program re-requisites of faculty in the

program.

2. IMPLEMENTATIONS

 Present a consolidated faculty profile matrix involved in the program

indicating their respective academic ranks, educational attainment
(PhD/EdD; MS/MA; BS degree) specializations, licensure examinations
passed; years of teaching experience, appointment status and subject
assignments.

 Faculty Profile Matrix Involved in the Program (Core Faculty)

Faculty Academic Educational School Field of Licensure Length of Status of Subject

Rank attainment Graduated Speciali- Examinations teaching Appointment handled
from zation Passed Experience (Permanent,
temporary,
Contractual)
1.
2.

Etc.

 Present a Graph showing the Core faculty Profile according to:

 Highest degree earned
 Academic rank
 Status of appointment
 Field of specialization

 Faculty Profile Matrix Involved in the Program (General

Education Faculty)

Faculty Academic Educational School Field of Licensure Length of Status of Subject

Rank attainment Graduated Speciali- Examinations teaching Appointment handled
from zation Passed Experience (Permanent,
temporary,
Contractual)
1.
2.
Etc.

 Present a Graph showing the General Education faculty profile

according to:

 highest degree earned

 academic rank
 length of teaching experience
 status of appointment
 field of specialization
  Summarize the achievements/professional competence of faculty
along instruction, Research, extension, production, consultancy, expert
service, publication, creative and scholarly works.

 Consolidate names of faculty who have prepared instructional

materials and indicate if it is approved by the University/College
Instructional Materials Committee.

Name of Faculty Instructional Material Title

Developed
(Print/Model/Electronic)
1.
2.
Etc.

 Consolidate names of faculty who have conducted and/or are

conducting research/es relevant to the program

Name of Title of Duration of Funding Status

Faculty Research Implementation Source (On-Going/
Completed)
1.
2.
Etc.

 Consolidate names of faculty who are actively involved in Extension

activities relevant to the Program

Name of Extension Location Time Funding Number of Status

Faculty Activity/Proje Frame Source Clientele (On-
ct Served Going/
Complete
d)

 Consolidate names of faculty who are handling Production Projects

Name of Faculty Production Volume or Area of Average Annual

Activity/Project Production Income Generated
1.
2.
Etc.

 Consolidate scholarship awards/grants received by the faculty involved

in the Program

Faculty Scholarship Granting Level(Int’1, Inclusive

Grantee/recipien Awards/Grant Agency Nat’1, Reg’1, Dates
t Local)
1.
2.
3.

3. OUTCOMES
 Classify faculty according to their academic rank based on duly
approved/attested appointment by the Civil Service Commission. (to
show the increased number of PhD holders among academic staff).
  Summarize names of faculty involved in the Program according to their
fitness (Performance Rating) based on approved Merit System &
Promotion Plan (MSPP), NBC 461 – QCE and Strategic Performance
Management System (SPMS).

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A such as

indications of competent and qualified faculty and/or cite strategies
that are reflective of the competence of faculty in maintaining
academic integrity in the institution’s educational program.

Parameter B – Recruitment, Selection and Orientation

1. SYSTEM-INPUTS AND PROCESSES

 Present the Institution’s BOR/BOT and CSC approved systems and

procedures in the Recruitment, Selection and Promotion of faculty –
(Merit Selection & Promotion Plan for Selection and Promotion Board).

 Present the Institution’s system of conducting Orientation/Re-

Orientation of New/Old Faculty

2. IMPLEMENTATION

 Describe the Institution’s systems and procedures in the

Recruitment,Selection and Promotion of Faculty as embodied in the
BOR/BOT & CSC approved Merit Selection & Promotion Plan for faculty
and other institution guidelines in terms of mandatory and/or optional
criteria; open competition and in breeding policy.
 Describe the Institution’s practice/system of conducting the
orientation/Re-Orientation of New/Old Faculty (to include the topics,
lectures, workshops sessions during the Orientation Program).
3. OUTCOMES

 Present the Comparative Assessment utilized by the Faculty Selection

& Promotion Board to draw the Ranking List and indorsed to the
BOR/BOT where the most qualified faculty are recommended/selected
for approval.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B such as

adoption of effective recruitment and selection processes.

Parameter C – Faculty Adequacy and Loading

[Link]-INPUTS AND PROCESSES

 Present the BOR/BOT Approved Policies/Guidelines on Faculty

Workload including institutional policies on Equivalent Teaching Load
(ETL).

 Consolidate the Program‘s Faculty Workload/ETL according to their

academic rank in the last 6 Academic terms.

Name of Semester/Trimester 1/SY___

Faculty Instruction Res Ext’n Prod’n ETL TOTAL
[Link] [Link]
 Prep’n Hours

1.
 Consolidate the Faculty-Student ratio of the Program in the last 6
academic terms.

 Lecture Courses

Name of Academic Term Faculty-Student Ratio

Faculty (Semester, General Professional Specialization
Trimester) Subjects subjects Subjects
1.
2.
Etc.

 Laboratory Courses

Faculty Academic Term Faculty-student ratio

(Semester, Trimester)
1.
2.
etc.

2. IMPLEMENTAION
 Describe the Program’s faculty workload system including the
administrative and other quasi assignments with equivalent teaching-
load (ETL) and its process or equitable and fair distributionof workload
along the following;

 adherence to the provisions of the approved policies/guidelines

on Faculty Workload;

 compatibility of specializations/experience on teaching

assignments; and

 substitution/remedial policies (whenever a faculty is on leave/on

or on official business)
 Describe other issues/concerns on Faculty Workload system and
its implementation (if any).
3. OUTCOMES

 Illustrate the congruence of faculty loading with compliance of faculty

to all academic policies such as timely submission of required
academic reports.

 Cite all activities to show that faculty are effective and efficient as a
result of effective faculty loading.
4. BEST PRACTICES
 Cite as many best practices as you can on Parameter C such as
effective and efficient faculty loading.

Parameter D – Rank and Tenure

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT/CSC Approved Policies/Guidelines on

a. Merit Selection & Promotion Plan for Faculty (MSPP)

 b. Strategic Performance Management System (SPMS) for faculty

 Present copy of the Institution’s recent 461-CCE Print Out

 Present copy of the Institution’s recent 461-QCE results

 Present copy of approved Supplemental Plantilla for the

Implementation of NBC 461

 Present copy of RA 8291- GSIS Retirement Law

2. IMPLEMENTATION

 Describe the Institution’s process of promotion, separation and

retirement.

 Describe in flow chart form the Institution’s resignation and retirement

process;

 Describe in flow chart form the Institution’s process of processing the

NBC 461-CCE (Common Criteria for Evaluation) as a criteria for
Promotion in Rank.

 Describe in flow chart form the Institution’s process of processing the

NBC 461-QCE (Qualitative Contribution for Evaluation) as a twin criteria
for promotion in rank.

 Describe the implementation of Presidential Discretion (PD) per NC 461

(if applicable).

 Present the College and/or Program Retirement Plan.

3. OUTCOMES

 Describe and show evidences of satisfaction in rank and employment

status.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Rank and

Tenure)

Parameter E – Faculty development

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT Approved Guidelines on Faculty Development

Program.

 Present the Institutions’ approved PRE (Programs’ Responsibility

Expenditure) where the allocated budget for faculty Development is
listed and included.

2. IMPLEMENTATION

 Present in outline form the Faculty Development Program/Plan specific

to the Program (including degree program to be pursued,
schedule/year, funding source, etc.; seminars .training etc.)

 Towards a Higher Degree (Doctoral/Master’s)

Name of Degree Schedule/Year School to Funding
Faculty Program to be (Inclusive) enroll in Source
Pursued

 Towards Capability Building/Skills and Competencies Upgrading

Faculty Field of Discipline Schedule/Academic Funding Source

Term

 Seminars/Workshops/Training relevant to the Program attended

by the Faculty

Seminar/Training Inclusive Venue Sponsoring Faculty-

dates Agency Participant
A. International
1.
2.
B. National
1.
2.
C. Regional
1.
2.
D.
Local/Institutiona
l
1.
2.

 Describe in flow chart form the measures adopted in sending faculty of

the program to attend training programs.

 Faculty’s affiliations in professional/scientific organizations and

honor societies relevant to the Program.

Faculty Organization/Honor Position

Society
1.
2.

3. OUTCOMES

 Describe/Show evidences of satisfaction in rank and employment

status.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter E (Faculty

Development)

Parameter F – Professional Performance and Scholarly Works

1. SYSTEM-INPUTS AND PROCESSES

 Present relevant Institutional policies on professional performance and

scholarly works.

2. IMPLEMENTATION

 Consolidate the resources used and/or prepared by faculty to enhance

teaching-learning process.

Name of Subject ICT Resources Instructional Relevant

faculty Utilized Materials used Research
Findings
Adopted
1.
2.
Etc.

 Consolidate the faculty involvement as Consultant, Resource Person or

Lecturer in field of Specialization and other disciplines.

Name of Faculty Nature of Sponsoring/ Name of Activity

Involvement Concerned
Agency
1.
2.
Etc.

 Consolidate published works/paper presented by faculty relevant to

the Program within the last 3-5 years.

 Published Works

Faculty Title of Journal ISSN Volume Issue Date Publishe Extent of

Article No. Publishe r Circulatio
d n
1.
2.
Etc.

 Papers presented relevant to the program within the last 3-5

years.
 Name of faculty Title of Paper Convention/Conference/ Place and
Seminars/ Date
Workshops/Symposium, etc.
1.
2.
Etc.

 Papers presented in other fields of interest/discipline.

Name of Faculty Title of Paper Convention/Conference/ Place and Date

Seminars/
Workshops/Symposium, etc.
1.
2.
Etc.

 Outreach activities of faculty relevant to the Program.

Title/Nature of Place and date No. of Clientele Faculty Involved

Outreach activity Served
1.
2.
Etc.

3. OUTCOMES

 Describe/show evidences that the scholarly works of faculty earned

commendable citations.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter F (Professional

Performance and Scholarly Works)

Parameter G – Salaries, Fringe Benefits and Incentives

1. SYSTEM-INPUTS AND PROCESSES

 Present relevant national and institutional policies on salaries;

compensation and grants of benefits.

 Present the Institution’s CSC-approved PRAISE (Program on Rewards

and Incentives for Service Excellence) Guidelines including the
Institution’s Guidelines on the Grant of Performance Based Bonus
(PBB).

 Enumerate the Institution’s grant of leave benefits

2. IMPLEMENTATION

 Describe the system of compensating and rewarding the faculty, with

specific description of the following:

 Basis of the faculty salary rates(salary standardization law);

 Other benefits (PERA-Personnel Economic & Relief allowance;
bonuses, etc.);
 Mode of overload teaching compensation.
  Fringe benefits granted to the Faculty in the last 3-5 years.

Fringe Benefit/s CY___ CY____ CY___ CY____ CY____

Amount Amount Amount Amount Amount
Granted Granted Granted Granted Granted
1.
2.
Total Amount
Granted

 Description of the Academic Unit’s incentive system for faculty with

outstanding performance/achievements.

3. OUTCOMES

 Describe/show evidences of satisfaction on salaries, rewards and

benefits.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter G(Salaries,

Fringe Benefits and Incentives)

Parameter H – Professionalism

1. SYSTEM-INPUTS AND PROCESSES

 Present Institutional Guidelines/Policies on Work Ethics, Attendance in

Classes, Submission of Academic Reports and Decorum.

 Present legal documents that contain policies on professionalism

adopted by the Institution (RA 6713 & Code of Ethics of the
Profession).

2. IMPLEMENTATION

 Describe the system of supervision of faculty performance on the

following :

 Preparation of instructional materials

 Formulating, updating, and enriching of syllabi
 Class preparation
 Testing and evaluation of learning outcomes
 Other faculty-related activities(e.g. OJT, practicum, RLE, off-
campus teaching, etc.)

3. OUTCOMES

 Cite instances or manifestations of professionalism among faculty.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter H

(Professionalism).

[Link] COMPLIANCE with the Team Recommendations for Area II – Faculty in

the last Survey Visit.
  Present the status of Compliance Matrix of Area II focusing on
interventions done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations for Area II

(Faculty) during the _______(Preliminary, 1st Survey, 2nd Survey, 3rd
Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area II

AREA III Curriculum and Instruction

Parameter A- Curriculum and Program of Studies

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT approved Curriculum and/or Program of Studies

The Program under Survey

[Link] of the Program

A.2. Objectives of the Program
A.3. TheCurriculum of the Program (Showing subject distribution by
school term and year level).

FIRST YEAR
Course Course Lecture Lab Units Pre-Requisite
Code Title

 Present the CHED Memorandum Order of the Program (if there is any).

2. IMPLEMENTATION

 Describe and/or make comparison of the duly approved courses in the

curriculum with CHED/PRC standards or minimum requirements in
terms of units

COURSE NUMBER OF UNITS

SUC CHED Min. PRC Requirements
Curriculu Requirements
m
a. General
Education
b. Mandated
Subjects
c. Professionals
Subject
 d. Specialization
e. Elective
f. Thesis
Etc.

 Describe the congruence of the curricular program with the vision and
mission of the institution and the Goals of the Academic Unit.

 Describe how the curriculum was designed, developed, monitored,

reviewed and approved by authorities concerned, including the
participation of the academic community and the stakeholders.

 Describe the system/s used in evaluating and improving the quality of

the program including:

 The role of stakeholders

 The integration of recent trends and developments
 The updating of course syllabi
 Describe the system used to accommodate students with special
needs.

3. OUTCOMES

 Cite instances that the curriculum is responsive and relevant to the

demand of the times.

 Show evidences that there is a passing average in the licensure

Examination (if applicable).

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A (Curriculum &

Program of Studies).

Parameter B – Instructional Processes, Methodologies and Learning

Enhancing Opportunities

1. SYSTEM-INPUTS AND PROCESSES

 Present Institutional policies regarding the preparation of course syllabi

and other policies on instructional processes, methodologies and
learning opportunities.

2. IMPLEMENTATION

 Major Learning Opportunities

 Description of procedures adopted in the production of

instructional materials.
 Teacher-made instructional materials

Instructional Title Date Approved Subject Where

Material Used
A. Syllabi
B. Workbooks

C. Manuals
D. Modules
E. Electronic
Materials
[Link]

 Teaching strategies used to facilitate/enrich learning

Teaching Strategy Used Subject Where Strategy Is Used

1.
2.
3.
4.
Etc.

3. OUTCOMES
 Present evidences that course syllabi are updated and approved.

 Cite evidences that teaching strategies are efficiently and effectively

used.

 Show evidences that Instructional Materials are copyrighted/patented.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Instructional

Process, Methodologies and learning Opportunities)

Parameter C –Assessment of Academic Performance

1. SYSYTEM-INPUTS AND PROCESSES

 Present Institutional and/or College policies/system of assessing

academic performances

2. IMPLEMENTATION

 List of evaluation measures used to ensure that the students’

performance meet expected outcomes.
Evaluation Measures Subject Where Used

 Description of a system of validating and/or improving tests and other

evaluation instruments

3. OUTCOMES

 Present and/or evidences that students’ academic performance is

commendable.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Assessment of

Academic Performance)

Parameter D- Management of Learning

1. SYSTEM-INPUTS AND PROCESSES

  Present and/or cite Policies on Management of learning.

2. IMPLEMENTATION

 Describe the system to ensure effective classroom management

 Maintaining classroom discipline;

 Monitoring student progress;
 Developing responsibility and initiative among student ;and
 Enhancing the pedagogical skills of the faculty

3. OUTCOMES

 Present evidences that learning is efficiently and effectively managed.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Management

of Learning)

Parameter E – Graduation Requirements

1. SYSTEM-INPUTS AND PROCESSES

 Present and/or cite policies on program’s academic and graduation

requirements.

2. IMPLEMENTATION

 Describe the Program’s academic and graduation requirements and

how they are disseminated.

3. OUTCOMES

 Present a comparison of students who are able to graduate on time

with the total number of student enrollees.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter E (Graduation

Requirements Learning)

Parameter F –Administrative Support for Effective Instruction

1. SYSTEM-INPUTS AND PROCESSES

 Present and/or cite policies on substitution or special arrangements

whenever a faculty is on leave or on official business/time;

 Present and/or cite policies on giving awards and/or recognition of

faculty and students with outstanding achievements; and

 Present and/or cite policies on supervision/monitoring and evaluation

of faculty performance.

2. IMPLEMENTATION

 Describe the system of supervision of faculty performance.

 Describe the faculty performance evaluation system.

  The Program’s Faculty Performance Evaluation results in the
last 6 terms

1st 2nd 1st 2nd 1st 2nd

Fre- % Fre- % Fre- % Fre- % Fre- % Fre- %
quency quenc quenc quenc quency quenc
y y y y
Outstandi
ng
Very
Satisfactor
y
Satisfactor
y
Fair
Poor
Total

 Describe the strategies to recognize students with exemplary

performance/achievements

 List of recognition/awards given to students with exemplary

academic and non-academic performance/achievements

Awards/Recognition Sponsors/Donors

 Describe Program outcomes in the last 3-5 years

 Graduates’ Performance in Licensure Examinations ( If

applicable)

Date of No. of National Institution’s Percentage

Examination Graduates Who Passing Passing Difference
Took the Percentage Percentage (+/-)
Examination

 Top-Performing Graduates in Licensure Examination

Name of Year Graduated Rating Rank in the

Graduates Licensure
examination

 Employability of Graduates

School Year Number of No. of Graduates’ Percentage of

Graduates Employed Related Graduates’
to Specialization Employed

 Describe the graduates’ employment pattern (e.g. employer, jobs

taken, span of time for one to get employed, etc.)
  Describe feedback mechanism from employers regarding the
graduates’ performance.

3. OUTCOMES

 Present evidences that faculty and students have commendable

performances as a result of administrative support.

 Present evidences that graduates of the program are employable.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter F (Administrative

Support for Effective Instruction)

5. EXTENT of COMPLIANCE with the Team Recommendations for Area III- Curriculum
and Instruction in the last survey visit.

 Present the status of Compliance Matrix of Area III focusing on

interventions done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations of Area III

(Curriculum and Instruction) during the _______ (Preliminary , 1 st
Survey,2nd Survey,3rd Survey, or 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area III
 AREA IV Support to Students

Parameter A- Student Services Program (SSP)

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT approved Student Services Program.

2. IMPLEMENTATION

 A.1. Describe the Institution’s Student Services Program and its

components.

 A.2. State the Objectives of the Student Services Program

 A.3. Present the Organizational Structure of the Student Services

Program/Unit

 A.4. Describe the Profile of the Student Services Program Officials

Student Services Head of Educational Length of

Program/Units Unit/Designated Qualification Experience in the
Position SSP
1.
2.
3.
Etc.

3. OUTCOMES

 Cite instances or Manifestations that students are knowledgeable and

satisfied with the operations/services of the Student Services Program.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A- (Student

Services Program).
Parameter B – Student Welfare

1. SYSTEM-INPUTS AND PROCESSES

 Present institutional guidelines on Information & Orientation of Students

 Present the Duly Approved Student Handbook.

 Present the approved Guidance and Counseling Program.

 Present legal documents such as RA 9262 (Anti Violence against Women

& Children); Anti-Bullying Act; Guidelines on Drug Abuse Prevention and
Control; RA 7877 (Anti Sexual Harassment act); RA 9442 (Provisions on
Public Ridicule and Vilification Against persons with disability).

2. IMPLEMENTATION

 Describe the Institution’s Information & Orientation Services

 Describe the Guidance Program and its Services;

Guidance Services Projects/Activities System of Status of

implemented Monitoring and Implementation
Evaluation

 Describe the Career and Job Placement Services;

 Describe the Economic Enterprise Development; and

 Describe the Student Handbook Development.

3. OUTCOMES

 Present evidences that quality student welfare services are made

available for all students.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Student

Welfare).

Parameter C –Student Development

1. SYSTEM-INPUTS AND PROCESSES

 Present institutional policies and guidelines on recognition,

accreditation, monitoring and evaluation of student organizations/
projects and activities.

 Present institutional guidelines on Student Grievance.

 Present legal document on Campus Journalism.

 Present institutional guidelines on Student discipline.

2. IMPLEMENTATION
  Present in flow chart form the procedures for recognition/accreditation of
student organizations.
 Present all duly approved Constitution and By Laws of Student
Organizations.

 Present Sample Programs on Leadership Training including pictorials.

 Present in flow chart form procedure for student grievances.

 Present in flow chart form the procedure in the publication of Yearbooks.

 Prepare list of current recognized/accredited student

organizations/clubs/societies/councils and groups.

Organizatio No. of Faculty Faculty Adviser’s No. of Years as

n Members Adviser/s Major Field Adviser
1.
2.
Etc.

 Prepare list of co-curricular and extra-curricular activities conducted

Name of Activity Nature of Activity Sponsoring Inclusive dates

((extra- or co- Unit/Organization/Clu
curricular) b
1.
2.
Etc.

 Awards/recognition received by students/students organizations in co-

curricular and extra-curricular activities

Name of Title of Awarding Date Level

Student/Stude Award Body/Organization (Int’1, Nat’1,
nt Reg’1,Local)
Organization

3. OUTCOMES

 Cite evidences/manifestations that quality student development services

are assured.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Student

Development).

Parameter D – Institutional Student Program and Services

1. SYSTEM-INPUTS AND PROCESSES

  Present Institutional policies and guidelines on student recruitment,
selection, admission, and retention
 Present institutional policies and guidelines on wellness and healthy
lifestyle.

 Present legal documents such as RA 7277; RA 10121 and other related

documents.

 Present institutional policies and guidelines on sports development

programs

2. IMPLEMENTATION

 Describe the Institution’s admission and retention policies and how these
are disseminated.

 Present the summary of enrollment, transferees (incoming and outgoing),

course shifters, returning students, drop-outs and graduates per
semester in the last 6 terms.

Item Frequency
SY_____ SY_____ SY______
Sem Sem Total Sem 1 Sem 2 Total Sem Sem Tota
1 2 1 2 l
[Link]
students
enrolled
[Link]
Transferees
[Link]
Transferees
[Link] Shifters
[Link]
Students
[Link]-out
Students
7. Graduates

 Describe other Student Services.

Student Services Main Projects/ Average System of

Functions Activities for Annual Budget Monitoring
the last 3-5 for the last 3-5 and
years years Evaluation
[Link] Services
2. Sports
Development

[Link]
Publication
[Link]-cultural
Development
5. Campus
Ministry
6. Others
  Present the number of student per field of specialization (if applicable)

Field of Specialization Total

1.
2.
Etc.

 Describe policies and guidelines on academic scholarships, grants and

other forms of financial assistance.

 Describe fund generation scheme for scholarships and grants.

 List of Scholarship grants/financial assistance available.

Name of No. of Student-Recipients Amount of Grant per

Scholarship/Grant/Assistan Student per Academic
ce Term
1.
2.
Etc.

3. OUTCOMES

 Cite evidences/manifestations that Institutional programs and services

help develop students’ potentials.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Institutional

Student Programs and Services).

Parameter E – Research, Monitoring and Evaluation

[Link]-INPUTS AND PROCESSES

 Present institutional policies on research program on student affairs and

services.

2. IMPLEMENTATION

 Present completed researches on student affairs and services.

 Cite evidences that research results and outputs are disseminated and
utilized.

3. OUTCOMES

 Present evidences that research outputs are presented and published.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter E (Research,

Monitoring, and Evaluation).

5. EXTENT of COMPLIANCE with the Team Recommendations for Area IV-Support to

Students in the Last Survey Visit.

 Present the Status of Compliance Matrix of Area IV-Focusing on

Interventions done on the recommendations
 Duly Accomplished Self-Survey Instrument
 Present the Summary of Findings and Recommendations for Area IV
(Support to Students) during the _______ (Preliminary, 1 st Survey, 2nd
Survey, 3rd Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area IV

AREA V Research

Parameter A – Priorities and Relevance

1. SYSTEM-INPUTS AND PROCESSES

 Present the institution’s approved Research Agenda

 Present the duly approved Research Manual

 Present the approved organizational structure of the Research Program

2. IMPLEMENTATION

 The Institution’s Research Program/Agenda for the program

under survey.

Agenda/ Specific Objective Specific Researcher/ Specializatio Timefram Researc Fundin

Thrusts Gov’t s Researc s n e h Cost g
agenda h Source
Parallel to Projects/
the Activitie
Program s
1.
2.
Etc.

 Describe the congruence of the institutional research agenda with

regional and national priorities especially with concerned government
agencies.

 Describe the stakeholders’ participation in the formulation of the

Research Agenda.
  Research Projects/Activities of the Program under Survey

Research Project/Activity Nature of Alignment to the Institutional Research

Agenda
1.
2.
Etc.

3. OUTCOMES

 Show evidences that priority researches are identified, conducted and the
results are published.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A (Priorities and

Relevance).

Parameter B – Funding and other Resources

1. SYSTEM –INPUTS AND PROCESSES

 Present the institution’s approved budget for Research Development.

 Present the Research Fund allocation per College.

2. IMPLEMENTATION

 Actual expenditures for research of the Academic Unit in the

last 3-5 years

Expenditure Item CY_______ CY_______ CY_____ CY______ CY____

_
[Link]’s Incentives
[Link] and Materials
[Link] and Fuel
[Link] Building
5. Acquisition of Equipment
[Link] of Facilities
[Link]/
Dissemination
[Link]
TOTAL

 Linkages established with Research agencies/institutions

Agency or Address Level Nature of

Institution (int’1, nat’1, reg’1, Assistance
local)
1.
2.
Etc.

 Research Facilities, Equipment, ICT and Other Resources

Location Area or Capacity Research Service

(whichever is Offered
applicable)
A. Facilities
1.
 2.
Etc.
B. Equipment
1.
2.
Etc.
C. ICT resources
1.
2.
Etc.
D. Other
resources/Specializ
ed Research Center
(e.g. Center for
GAD, Center for
Population Studies
1.
2.
Etc.

 Research Personnel and other Support Services

Research Educational Designation Function/s

Personnel Qualification (Specialist, Statistician,
etc.)

 Income derived from research-related outputs and activities

Category Title of Amount Generated

Technology/Invention/Innovat
ion
a. Patents
b. Licenses
c. Copyrights
d. Other commercialized
research outputs

3. OUTCOMES

 Present/Show evidences that the Research Program/Unit is adequately

funded.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Funding and

Other Resources).

Parameter C – Implementation, Monitoring, Evaluation and Utilization of

Research Results/Outputs

1. SYSTEM-INPUTS AND PROCESSES

 Present the duly approved Intellectual Property Rights (IPR)

2. IMPLEMENTATION

 State policies and guidelines in the conduct of Research Activities

 State the Profile of the Research and Development Heads

Head Name Educational Specialization No. of Years

Qualification of R&D
experience
[Link]’s R&D
Head
[Link] Unit’s
R&D Head
[Link] of Specialized
Research Centers

 State the incentives granted to faculty researchers

Type of Incentive Brief Description and Legal Basis

1.
2.
Etc.

 State all completed researches in the last 3-5 years

 State all On-Going researches

 State all faculty researches

Research Time Date of Research Funding Researcher/

Title Frame Completion Cost Source s

1.
2.
Etc.

 State all Student researches

Research Time Frame Date of Researcher/s Faculty

Title Completion Adviser
1.
2.

 Name all Opportunities for Research Capability Building

Type of Title of Sponsoring Date and No. of Trained

Activity (e.g., Training Agency Venue Faculty/Staff
advanced
Studies,
upgrading,
retooling, etc.)
1.

 Describe the research monitoring and evaluation system (instruments

used, evaluation results, etc.)

 Describe the utilization of research results/outputs (e.g. for institutional

development, enhancement of instructional process, technology
transfer, etc.)
 Title of Research Nature of Utilization Brief Description
1.
2.
3.
Etc.

Describe the mechanism adopted to protect IPR and observance of research ethics
among faculty and student researchers

3. OUTCOMES

 Present/Show evidences that implementation, monitoring, evaluation

and research utilization outputs are effective.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter C

(Implementation, Monitoring, Evaluation and Utilization or Research
Results/Outputs).

Parameter D – Publication and Dissemination

1. SYSTEM-INPUTS AND PROCESSES

 Present an approved and copyrighted Research Journal

 Present guidelines on paper presentations; journal publication

outstanding research related to performance and patented outputs.

2. IMPLEMENTATION

 Name all modes of dissemination of research results/outputs

(Publication, Paper Presentation, Forum, etc.)

 State all published researches related to the Program

Researc Researcher/ Journal ISSN Volume/ Date Publisher Extent of

h Title s Issue No. Publishe Circulation
d ( int’1,Nat1,
Loc)
1.
2.
Etc.

 Describe the administrative support in research-related undertakings.

 Name all Research results disseminated/presented in fora, conference,

symposia, etc.

Presentor Title of Research Activity/Event Date and place

Where Presented
1.
2.
Etc.

3. OUTCOMES
  Present/Show evidences that research outputs are published in refereed
journals, research outputs are utilized, patented, copyrighted and are
commercialized.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Publication and

Dissemination).

5. EXTENT of COMLIANCE with the Team Recommendations for Area V – Research in

the last Survey Visit.

 Present the status of Compliance Matrix of Area V focusing on

interventions done on the recommendations

Duly Accomplished Self-Survey Instruments

 Present the Summary of Findings and Recommendations for Area V
(Research) during the ______ (Preliminary, 1st Survey, 2nd Survey, 3rd
Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area V

AREA VI Extension and Community Involvement

Parameter A – Priorities and Relevance

1. SYSTEM-INPUTS AND PROCESSES

 Present the Institution’s approved Extension Agenda

 Present the Institution’s approved Extension Manual

 Present the duly approved organizational structure of the Extension

Program

2. IMPLEMENTATION

 Describe the complementation of the curricular/program and the

extension projects/activities

 Describe the process of development of the institutional extension

program/agenda

 Describe the congruence between the Extension agenda and

local/regional and national development thrusts and priorities and with
the institution’s vision and mission.
 Describe the stakeholders’ participation in the formulation of the
Extension Agenda

 The institution’s Extension Program/Agenda for the program

under survey.
Progra Objectives Specific Strategy Location No. of Project Fundin Collaboratin
m project of /Site Clientel Implemen- g g Agency
/Activity Implemen e tor/s Source
tation

3. OUTCOMES

 Present/Show evidences that priority and relevant extension projects and

activities are conducted.

4. BEST PACTICES

 Cite as many best practices as you can on Parameter A (Priorities and

Relevance).

Parameter B – Planning, Implementation, Monitoring and Evaluation

1. SYSTEM-INPUTS AND PROCESSES

 Show the Office where the Extension Program is managed. (pictorial with
caption)

 Present approved extension instruments for monitoring and evaluation

2. IMPLEMENTATION

 State the Profile of the Extension Program Heads

Head Name Educational Specializati No. of Years of

Qualification on Extension
Experience
[Link]’s Extension
Head
[Link] Unit’s
Extension Head
3. Extensionist’s

 Describe the participation of the administration, faculty, students and

stakeholders in the planning of extension projects/activities

Project/Activity Nature of
Involvement/Participation
[Link]
[Link]
[Link]
[Link]

 Name all Extension Projects Implemented by the program under survey

within the last 3-5 years
 Name of Faculty Student Others Clientele/ Duration/
Project Involved Involved Involved Beneficiaries Time Frame
1.
2.
Etc.

 State the Research results utilized/adopted as Extension inputs for the

Program

Research Researcher/ Technology/ Extension Location/ No. of

Title s Knowledge Project/Activity/Wh Site Clientele
Generated ere Applied
1.
2.
Etc.

 Pool of Consultants/Experts

Name of Specialization Specific Extension Location/Site

Consultant/Expe Expertise Project/Activity
rt Extended Served
1.
2.
Etc.

 List of Packaged Technologies

Title of Technology Mode of Delivery (primer, Authors/Production Team

brochure, film, etc.)
1.
2.
Etc.
 Describe the feedback/evaluation mechanism from
stakeholders/beneficiaries/clientele to improve the delivery of extension
service.

3. OUTCOMES

 Present/Show evidences that the Extension Program is well-planned,

implemented, monitored, evaluated, and disseminated.

 Present manifestations that the Extension Program has contributed to the

improvement on the quality of life of the target clientele/beneficiaries.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Planning,

Implementation, Monitoring, and Evaluation).

Parameter C – Funding and other Resources

1. SYSTEM-INPUTS AND PROCESSES

 Present the approved budget for Extension

 Show (pictorial with captions) facilities and equipment for the Extension
Program
  Present institutional policies on deloading/equivalent teaching load for
Extension.

2. IMPLEMENTATION

 Present the budgetary allocation for the Academic Unit’s Extension

Program in the last 3-5 years.

Item Amount
CY____ CY______ CY_____ CY______ CY_____
[Link] building
[Link] and Materials
[Link] and fuel costs
[Link] of equipment
[Link] of facilities
[Link]/
Dissemination
[Link]
TOTAL

 State the list of extension linkages

Agency or Address Level (int’1,nat’1, Nature of

Institution reg’1, local) Assistance/Linkage
1.
2.
Etc.

3. OUTCOMES

 Present manifestations that the Extension Program is adequately funded.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Funding and

Other Resources).
Parameter D – Community Involvement and Participation

1. SYSTEM-INPUTS AND PROCESSES

 Present strategies in the involvement of community, government and

private agencies in the Extension Program.

2. IMPLEMENTATION

 Describe community participation in the planning, implementation,

monitoring, and evaluation, fund-sourcing and technology/knowledge
utilizations.

 Name all activities to show that there is community participation and

involvement in extension activities.
 Describe the Program’s commitment to the service of the community

 Show evidences that the College/Academic Unit is committed to the

service and development of the community.
3. OUTCOMES

 Present manifestations that there is wholesome coordination between the

Extension implementers and the target clientele/beneficiaries.
4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Community

Involvement and Participation in the Institution’s Activities).

[Link] of COMPLIANCE with the Team Recommendations for Area VI (Extension

and Community Involvement) during the _______ (Preliminary, 1 st Survey, 2nd Survey,
3rd Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on Area VI

AREA VII Library

Parameter A – Administration

1. SYSTEM-INPUTS AND PROCESSES

 Present the approved Organizational Structure of the Library

 Present the approved Library Manual

 Present the composition and functions of the Library Board/Committee

 Present the approved Library Development Plan

2. IMPLEMENTATION

 Describe the management, administration and supervision of the Library.

 Describe the Head Librarian in terms of qualifications, supervisory

functions and participation in academic and administrative activities of
the institution

3. OUTCOMES
  Present/Show evidences that the goals and objectives of the Library are
satisfactorily attained.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A (Administration).

Parameter B –Administrative Staff

1. SYSTEM –INPUTS AND PROCESSES

 Present the Plantilla of Personnel for the Library

 Present the Appointment/special order ( if any) of Library Personnel

2. IMPLEMENTATION

 Present the Profile of the Library Personnel/Staff

Name Position/ Education Status of Length of Relevant

Designation al Appointme Service in Experience/Traini
Qualificati nt the Library ng Completed
on
1.
2.
3.
4.
Etc.

 Present briefly the Outline of the Library Staff Development Program

 Present the Compensation, fringe benefits and incentives in the last 3-5
years

Fringe Benefit/s CY______ CY______ CY______ CY________ CY______

Amount Amount Amount Amount Amount
Granted Granted Granted Granted Granted
1.
2.
Total Amount
Granted

3. OUTCOMES

 Describe briefly that all personnel holding librarian’s position are

qualified.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter B (Administrative

Staff).

Parameter C – Collection, Development, Organization and Preservation

1. SYSTEM-INPUTS AND PROCESSES

 Present the Institution’s Collection Development Policy

2. IMPLEMENTATION

 Describe the Institution’s policies and procedures, collection

development, organization and preservation of library materials and
resources.

 Present Inventory of Book collection and other learning resources in the

Library.

Classification No. of Book No. of Volumes No. of Copyrighted

Titles books (Within the last
10 years)
Standard sets of
encyclopedia
General references (Atlas,
Almanac, Dictionaries, etc.)
Philosophy
Religion
Social Sciences
Languages
Pure Sciences
Applied Sciences
Arts
Literature
History/Biography
Filipiniana
Fiction
 Illustrate Number of book titles and volumes in the various fields of
specialization (if applicable).

Specialization No. of Book Titles Volumes

Total No. of
Copyrighted(within the
last 10 years)

 Present available audio-visual and other non-print materials

Audio-Visual Material Total No. of Units No. of Functional/Usable

Units
Maps/globes
Posters
Films
Filmstrips
Microforms
Slides
Sound recordings
Video recordings
CD-ROMs
Others, Please specify_______

 Present available functional audio-visual equipment

 Audio-Visual Equipment Total No. of Units No. of Functional/Usable
Units
Overhead projector
Slide projector
Micro-reader
Opaque projector
16 mm film projector
Television
VHS player
CD/VCD/DVD player
Laserdisc player
Record player
Laptop/Computer
LCD projector
Others, please
specify______________

3. OUTCOMES

 Present/Show evidences that the library core collection is adequate,

updated and well-balanced.

 Present / show evidences that the professional books, journals and

electronic resources for the program are sufficient.

4. BEST PRACTICES

Cite as many best practices as you can on Parameter C (Collection

Development, Organization and Preservation).

Parameter D --Services and Utilization

1. SYSTEM-INPUTS AND PROCESSES

Describe the procedures in the utilization of the library resources and

availment of personal services.

2. IMPLEMENTATION

Present a list of available furniture/equipment/fixtures

Furniture/Equipment Quantity Location

Present evidence/s of the extent of utilization of the library by clientele and

end users.

3. OUTCOMES

Show evidences and or show manifestations that library services are efficiently
and effectively provided.
 Show manifestations that library users are satisfied with library services.

4. BEST PRACTICES
 Cite as many best practices as you can on Parameter D (Services and
Utilization).

Parameter E – Physical Set-up and Facilities

1. SYSTEM-INPUTS AND PROCESSES

 Present the location map of the Library with illustrations of the different
sections.

2. IMPLEMENTATION

 Describe the Library Set-Up (e.g. location and site, space requirement for
the different sections, etc.)

 Describe other provisions (e.g. security/control, IT software, multimedia

equipment, etc.)

 Describe technology utilization in library operations such as:

o Integrated library system

o Access to electronic collections (e.g. books, e-journals, internet
access)
o Access to online database and e-resources
o Institutional repositories

3. OUTCOMES

 Present evidences/manifestations that the environment in the library is

conducive to learning.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter E (Physical Set-Up

and Facilities).

Parameter F – Financial Support

[Link]-INPUTS AND PROCESSES

 Present the approved annual Financial Plan of the Library.

2. IMPLEMENTATION

 Illustrate the Annual Library Fund allocation in the last 3-5 years.

Item Source CY____ CY_____ CY____ CY____ CY____

of
Fund
Salaries of professional
personnel
Wages of non-professional
Staff
Books
Periodicals/Subscriptions
Multimedia materials
Repair, binding and
maintenance
Supplies and materials
Staff Development
Online database
Subscriptions
Others

 Describe the Librarian and Staff’s participation in the Annual Budget

Preparation

3. OUTCOMES

 Show evidences that library financial support from fiduciary,

supplemental and external funds is adequate.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter F (Financial

Support).

Parameter G -Linkages

1. SYSTEM-INPUTS AND PROCESSES

 Describe the Library’s linkages with other agencies, foundation etc.

2. IMPLEMENTATION

 State/Name al Linkages of the Library

Agency/Institution/ Address Nature of Linkage Level(int’1,

Individuals (exchange/donations/e nat’1, reg’1,
tc.) local)

3. OUTCOMES

 Show evidences that library resource sharing and linkages are well-
established.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter G (Linkages).

5. EXTENT of COMLIANCE with the Team Recommendations for Area VII- Library in
the last Survey Visit.

 Present the status of Compliance Matrix Area VII focusing on

interventions done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations for Area VII

(Library) during the _____ (Preliminary, 1st Survey, 2nd Survey,3rd Survey,4th
Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
 3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area VII

AREA VIII Physical Plant and Facilities

Parameter A – Campus

1. SYSTEM-INPUTS AND PROCESSES

 Present the Site Development Plan of the Institution where the Academic
Building is located.

 Present the Land Use Map of the Institution

 Present the Campus Development Plan

 Present Certificate of Ownership and/or TCT

  Present the Institution’s Vicinity Map

 Present the Institution’s Waste Management Program

2. IMPLEMENTATION

 Describe the site where the Program is situated, including geographical

location, area, boundaries, etc.

 Describe how the Institution’s Waste Management Program is

implemented.

 Describe in flow chart form the process of inspection/management of

facilities on their proper utilization and upkeep.

3. OUTCOMES

 Show evidences that the campus is safe, well-maintained, clean and

properly landscaped.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A (Campus).

Parameter B –Buildings

1. SYSTEM –INPUTS AND PROCESSES

 Present Certificate of Occupancy for the building.

 Present the approved Building Plan showing the floor areas of classrooms
and other rooms used by the College.

2. IMPLEMENTATION

 Present the Floor Plans of the Academic Unit indicating fire exits, location
of fire-fighting equipment, stand pipes and sources of water supply, road
network, provisions for people with disability, etc.

Buildin Total Used No. of No. of No. of No. of No. of Others

g Area solely Classroo Lab Staff/Facul Rest Functio (specify
(sqm) by the ms Rooms ty Offices Rooms n )
progra Rooms
m or
share
with
others?

 Present in pictorial form with captions the following:

1. entry and exit points;

2. emergency Exits;
3. emergency Fire escapes;
4. corridors, doorways, and alleys;
5. provision for persons with disability;
 6. central signal and fire alarm system;
7. fire extinguishers and other firefighting equipment;
8. bulletin boards, display board and waste disposal containers

 Present Building Insurance.

3. OUTCOMES

 Show evidences that the buildings and other facilities are safe, well
maintained and functional.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Buildings).

Parameter C –Classrooms

1. SYSTEM-INPUTS AND PROCESSES

 Present inventory of classrooms as to the number of lights, chairs

furniture, equipment and other instructional materials.

2. IMPLEMENTATION

 Present classrooms in pictorial form the size, the lightings, ventilation and
conditioning.

 Present evidence that students cooperate in maintaining the cleanliness

and orderliness of the classrooms.

3. OUTCOMES

 Show evidences/manifestations that classrooms are adequate and

conducive to learning.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Classrooms).

Parameter D – Offices, Staff and Function Rooms

1. SYSTEM-INPUTS AND PROCESSES

 Present inventory of offices and staff rooms as to the number of lights,

chair furniture, equipment and other materials.

2. IMPLEMENTATION

 Present offices and staff rooms in pictorial form properly marked and
arranged relative to their functions.
Room # Area Number of
(sqm) Chairs Chalkboard Whiteboard Furniture IT
s Resources/Appl
iances ( If any)
 Office/ Area capacit Available Presence of (please check)
staff (sqm y Furniture
Reception Lounging Comm’ Rest Compute
Room ) /Fixtures
Area Area n Room r
/
Equipt. including
Applianc
supplies
e

 Present evidences that there is an internal and external communication system.

 Present policies on maintenance of administrative offices and other

function rooms.

 List of service facilities (e.g. Guidance Clinic, Dormitories, etc.)

Facility Total Area (sqm) Capacity

 List of Function rooms (e.g. Board Room, A-V Room, etc.)

Room Location Total area (sqm) Capacity

 List of other rooms (e.g. Security Guards’ Quarters, Storeroom, etc.)

Room Location Total area (sqm) Capacity

 Describe the mechanism used to promote safety and security in campus,

ensure cleanliness and proper utilization and upkeep of physical
resources, noise reduction during class and office hours.

3. OUTCOMES

 Show manifestations that offices and staff rooms are adequate and
conducive to working environment.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Offices and Staff
Rooms).

Parameter E – Assembly, Athletic and Sports Facilities

1. SYSTEM-IPUTS AND PROCESSES

 Present in pictorial form function rooms for holding meetings,

conferences, convocations and other gatherings.

 Present in pictorial form facilities for athletic sports, cultural activities and
military training
  Present in pictorial form storage facilities for athletic sports and other
curricular training equipment

2. IMPLEMENTATION

 Present in pictorial form the amenities for indoor facilities.

 Present in pictorial form the amenities for outdoor facilities

 List Facilities for assemblies/conferences

Facility Total Area Capacity Acoustics (please Nature of activity

(sqm) check) that can be
with without accommodated

3 OUTCOMES

Present and/or show in pictorial form that indoor and outdoor facilities are
well-equipped and properly maintained.

[Link] PRACTICES

Cite as many best practices as you can on Parameter E (Assembly, Athletic and
Sports Facilities)

Parameter F—Medical and Dental Clinic

1. System-INPUTS AND PROCESSES

Present Plantilla of Personnel for the Medical and Dental Unit.

Present approved Financial Plan of the Medical and Dental Unit

2. IMPLIMENTATION

Present in pictorial form that the Medical and Dental Unit has the basic
facilities, medical equipment, apparatuses and medicines

Area(sqm) Capacit Presence of (Please check)

y
Reception Examination Filing/ Clean and Good
Area / Records Safe ventilation
Treatment Section Water and lighting
Room supply

3. OUTCOMES

 Show evidences and/or data that the medical, dental clinic and its
services are functional.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter F (Medical and

Dental Clinic).

Parameter G – Student Center

1. SYSTEM-INPUTS AND PROCESSES

  Present in pictorial form that the Institution has a Student Center.
 Present approved policies on the use of the Student Center.

[Link]

 Present in pictorial form that the student Center is fully equipped with
supplies and materials.

 Present in pictorial form that the Student Center complies with the
provisions of persons with disabilities

Area (sqm) Capacity Presence of ( please check)

Conferenc Student Recreati Sanitar Ventilatio
e Room Leaders on y toilets n and
Office Facilities lighting

3. OUTCOMES

 Show evidences and/or manifestations that the Student Center is

Functional.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter G (Student Center).

Parameter H– Food Services/Canteen/Cafeteria

1. SYSTEM-INPUTS AND PROCESSES

 Present in pictorial form that the Institution has provisions for food
Services/Canteen/Cafeteria.

 Present the policies and guidelines in the operations of Food

Services/Canteen/cafeteria

 Present Business and Sanitary Permits of canteen Concessionaries

2. IMPLEMENTATION

 Describe the operations of the Food Services/Canteen/Cafeteria

 List of Canteen Concessionaries

Area Capacity Presence of (please check)

(sqm) Ventilation and Water Supply Sanitary permits
Lighting for the canteen
Staff

 Present in pictorial form the different canteen concessionaires equipped

with all the cooking materials; cleaning supplies and other tools and
utensils.

3. OUTCOMES
  Show evidences that the Food Services/ canteen/Cafeteria generates
income for the Institution

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter H (Food

Services/Canteen/Cafeteria).

Parameter I – Accreditation Center

1. SYSTEM-INPUTS AND PROCESSES

 Present in pictorial form that the Institution has an Accreditation Center.

2. IMPLEMENTATION

 Present in pictorial form the equipment and fixtures in the Accreditation

Center

 Present the organizational structure of the Accreditation Center.

Area (sqm) Capacity Location Ventilation/Lighting

3. OUTCOMES

 Describe briefly that the Accreditation Center is well-equipped and

managed.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter I (Accreditation

Center).

Parameter J – Housing (Optional)

1. SYSTEM –INPUTS AND PROCESSES

 Present in pictorial form the Dormitory/housing provisions of the

Institution.

 Present the policies and guidelines in the operations of the

Dormitory/Housing.

2. IMPLEMENTATION

 Present the staff profile of personnel managing the Dormitory/Housing

Facility Numb Presence of (please check)

er Safe Provision for Evidence of
entrance/e proper Compliance with
xit maintenance the Building Code
[Link] (for
Students)
2. Housing ( for
Faculty and Staff)

3. OUTCOMES
  Present the financial income from the operations of the
dormitory/housing.

 Discuss briefly how dormitories (inside and outside) are being managed
to show that students are safe and protected.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter J (Housing)

5. EXTENT of COMPLIANCE with the Team Recommendations for Area VIII- Physical
Plant and Facilities in the last Survey Visit.

 Present the status of Compliance Matrix of Area VIII focusing on

interventions done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations for Area VIII

(Physical Plant and facilities) during the ______(Preliminary, 1 st Survey, 2nd
Survey,3rd Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area VIII

AREA IX Laboratories

Parameter A– Laboratories, Shops/Facilities

1. SYSTEM-INPUTS AND PROCESSES

 Present the approved building plan showing the location of laboratory

rooms/shops utilized in the program and its conformity to RA 6541-
National Building Code of the Philippines & PD 856- Code of Sanitation of
the Philippines.

2. IMPLEMENTATION
  Present in pictorial form the furniture, equipment, fire extinguishers, first
aid kits, multimedia center, and other paraphernalia needed in the
laboratories.

 Present sample and in pictorial form Laboratory Operations Manual for

the Faculty and students.

 Present Certification of conformity to RA 6541 &PD 856 from the Head of

the Physical Plant and Site Development Office.

 List all CHED-required Laboratories

CHED-required Laboratories Please check

Existing Not Existing Remarks

 Prepare a Brief Description of each laboratory room (Natural Science,

Computer/Technology, Shop, Speech, PE, etc.)

 List all laboratory and Operation Manuals in Actual use.

Name of Laboratory Manuals Operation manuals(OM)Available

laboratory Available
e.g.
[Link] [Link] Manual in Soil [Link] for Micro-Kjeldahl Set-Up
Laboratory Chemistry [Link] for Spectrophotometer
[Link] Manual in Gen. [Link].
Chemistry
[Link].
[Link].

3. OUTCOMES

 Show evidences that laboratories and shops are well-equipped, functional

and are conducive to learning.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A ( Laboratories,

Shops and Facilities)

Parameter B – Equipment, Supplies and Materials

1. SYSTEM-INPUTS AND PROCESSES

 Present in pictorial form the equipment, supplies and materials that are
available in the laboratories and shops.

2. IMPLEMENTATION

 Present a record of utilization of laboratory supplies and materials

 List all functional locally-improvised apparatuses.

 Name of Brief Purpose/ Subject where Fabricator
Apparatus Description Function it is Used
1.
2.
Etc.

 Make an Inventory of functional equipment based on CHED minimum

requirements

Equipment CMO-required Quantity of Supplies Available

Quantity (If Existing
available) Equipment
1. Natural Sciences
Laboratory (Biology,
Chemistry, Physics, etc.)
1.
2.
[Link] Laboratory
1.
2.
[Link]/Shop
1.
2.
2. Speech
1.
2.
3. Multi-media
1.
2.
4. Others
1.
2.
3. OUTCOMES

 Show evidences that Laboratory equipment, supplies and materials are

sufficient and wisely utilized.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter B (Equipment,

Supplies and Materials)

Parameter C – Maintenance

1. SYSTEM-INPUTS AND PROCESSES

 Present the staff profile assigned in the proper upkeep of the laboratory.

 Present in pictorial form the availability of a Maintenance and Repair Unit.

2. IMPLEMENTATION

 Describe briefly the maintenance system of the laboratories and

equipment

 List all safety devices available

 Laboratory Safety Device Quantity
1.
2.
Etc.

3. OUTCOMES

 Show evidences that the laboratories and shop are functional and the
properly maintained.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Maintenance).

Parameter D –Special Provisions

1. SYSTEM-INPUTS AND PROCESSES

 Describe specific program requirements in accordance with

policies/guidelines, CMO’s and other legal issuances.

 Present the approved Project Procurement Management Plan (PPMP);

Annual Procurement Plan where the laboratory equipment is listed for
procurement.

2. IMPLEMENTATION

 Present evidences that the laboratory equipment, supplies and materials

are procured in accordance with RA 9184
3. OUTCOMES

 Show evidences that the special provisions in the CMO of the program
are complied with.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Special

Provisions)

5. EXTENT of COMPLIANCE with the team Recommendations for Area IX –

Laboratories in the last Survey Visit.

 Present the status of Compliance Matrix of Area IX focusing on

interventions done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations for Area IX

(Laboratories) during the ______ (Preliminary, 1 st Survey, 2nd Survey, 3rd
Survey, 4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of ratings on the quantitative assessment on
Area IX
 Area X Administration

Parameter A- Organization

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT approved Organizational Structure of the

Institution.

The Organization Structure of the Institution was duly approved by the

BOT/BOR as per Resolution No. of 131-2014 dated Dec. 13, 2014 was
presented.
  Present the BOR/BOT approved Institution’s Code and/or Manual of
Operations and indicate the pages where the functions of each office in
the organizational chart are written.

The functions of each office in the Organization Chart are written in page
21 – 23 of the college code.

2. IMPLEMENTATION

 Present the Organizational Chart of the General Administration and

Support Services Department indicating the different section/units.

The Organizational chart of the General Administration and Support

Services Department indicating the different section/unit was presented.

 Present the Manual of Operations where the functions, duties and

responsibilities of Administrative personnel in each office/unit are
identified and carried out.

Functional/and duties of the Administrative personnel stated in the

manual of operation were identified and carried out.

 Present Board Resolutions to show that the BOR/BOT is supportive with

the growth and development of the Institutions.

 Present the List of the Members of the Institution/s Academic and

Administrative Councils including the powers and functions of each
Council.

 Describe the protocols in the flow of communications among and within

units/departments.

 List the Institution’s Manual of Operations

Title of Manual Year Approved by the Brief description

BOR/BOT
1. Institution’s Code
[Link] of
[Link] of
4.
5.
6.

3. OUTCOMES

 Show evidences/manifestations that the Institution has a well-designed

and functional organizational structure.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter A (Organization)

such as efficient & effective administrative operations that lead to
customer satisfaction.
Parameter B – Academic Administration

1. SYSTEM-INPUTS AND PROCESSES

 Present the Organizational Chart of the Academic Affairs Department

indicating the different academic sections/units.

 Present the Order/Designation of the Academic Dean; Department chair

of the Program.

 Present the 201 File of the Academic Dean/Department Chair and faculty
of the Program

2. IMPLEMENTATION

 List the Program Officials’ educational qualifications, academic ranks and

length of service

Position/ Name Educational Professional Academ Length

Designation of Qualification License where ic rank of
Official s applicable/requi Academi
red c Service
[Link]-President for e.g.
Academic Affairs Ph. D in
______
MA/MS
in______
BS
in_________
[Link] of
Instruction
[Link] Dean
[Link] Dean
[Link]/Department
Head
6. Etc.

 List the functions, duties and responsibilities of the Program Officials (line
and staff)as indicated in the Institution’s organizational structure.

 Present the Supervisory Program of the

A. College Dean

B. Department Chair/Coordinator

 Present the Composition of the faculty Selection and Promotion Board

 Present evidences/manifestations that the Dean, the faculty and the

administration work together for the improvement of the College

 Present and describe theapproved criteria and procedures in the

selection and promotion of the most qualified faculty and staff.

 Present evidences that the Dean implements policies and procedures on

internal operations of the College.

 Show evidences/manifestations that the College is efficiently and

effectively managed.
4. BEST PRACTICES

 Cite as many best practices as you can on Parameter B (Academic

Administration) that creates proper learning environment.

Parameter C – Student Administration

1. SYSTEM –INPUTS AND PROCESSES

 Present the BOR/BOT approved Student Handbook/Manual.

 Present the Designation Orders of officials assigned in the Student Affairs.

2. IMPLEMENTATION

 Describe Student Administration in terms of:

 Admission and retention policies (regular students, transferees,

course shifters and returning students)
 Registration procedures
 School fees
 Student’s academic loading
 Residences, coursework, scholastic and graduation requirements
 Examination and grading system
 Dropping and adding of subjects
 Scholarships/grants
 Code of conduct/discipline
 Others (please specify) ________________________

 Describe students, faculty and non-teaching staff’s participation in the

planning and implementation of policies and activities concerning their
welfare.

 Show evidences/manifestations that concerned officials, faculty and staff

act promptly on requests, needs and problems of the students.

 Show evidences/manifestations that the administration, faculty, staff and

students work harmoniously and maintain good relationship.

3. OUTCOMES

 Discuss briefly how the institution manages an effective and functional

Student Administration.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter C (Student

Administration) such as efficient and effective support to student
services.

Parameter D – Financial Management

1. SYSTEM –INPUTS AND PROCESSES

 Present a copy of the Institution’s GAA (Gen. Appropriations Act) Budget.

 Present the Institution’s approved Financial Development Plan.

 Present the Designation Order of Officials assigned in the Financial

Management Services of the Institution.
  Present the Plantilla of Personnel/201 File of other personnel assigned in
the Financial Services of the Institution.

2. IMPLEMENTATION

 State the qualifications of the Institution’s Financial Management Staff.

Position/Designation Name of Official Educational Length of Service

Qualification
1. Vice-President for
Admin. & Finance
2. Director for FMS
[Link] Accountant
[Link] Officer
[Link] (Specify)

 Describe the duties and responsibilities of the Financial Management

Staff.

 Describe the Institution’s financial management in terms of:

 Budget preparation

 Budgetary allocation and utilization (e.g. general administrative

operations, student services/activities, etc.)

 Income generation

 Utilization of sourced-out funds

 Budgetary Allocation and actual expenditures for the last 3-5 years.

Institution CY_______ CY________ CY_______ CY_______ CY________

al Alloc Actual Alloc Actua Alloc Actual Alloc Actua Alloc Actua
Functions a- Expend ation l ation Expen ation l ation l
tion iture Expe diture Expe Expe
nditur nditur nditur
e e e
Instruction
Research
Extension
Others

 Describe the Use of Fiduciary Funds for the different student

services/activities in the last 3-5 years.

Functions CY_______ CY_______ CY________ CY________

Allocation Allocation Allocation Allocation
[Link] Development
[Link] Development
[Link]/Dental
[Link]
[Link] Body
Organization
[Link] and Counseling
service
 [Link], ( please specify)
______
3. OUTCOMES

 Show evidences/manifestations that the Institution has a sound and

effective financial management system.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter D (Financial

Management) such as efficient & effective operations, support of
stakeholders and speedy & appropriate response to external and internal
Clientele.

Parameter E – Supply Management

1. SYSTEM-INPUTS AND PROCESSES

 Present Plantilla of Personnel/201 File of Staff assigned in the

Procurement Management Office.
 Present Plantilla of Personnel/201 of Staff in the Supply Management
Office.

 Present the composition, function and responsibilities of the Bids and

Awards Committee

 Present the composition, function and responsibilities of the Procurement

Office.

 Present the composition, function and responsibilities of the Supply

Management Office

 Present the duly approved Project Procurement Management Plan of the

Program being surveyed.

 Present the duly approved Annual Procurement Plan of the Institution

(Current).

 Present (if available) any amendatory/Supplemental Procurement Plan.

2. IMPLEMENTATION

 Describe in flow chart form the procurement procedures through Public

Bidding.

 Describe in flow chart form the procurement procedures through

Alternative Mode of procurement.

 Describe in flow chart form the Institution’s system of storing and

warehousing of supplies, materials and equipment including system of
repair and maintenance program.
 Describe in flow chart form the Institution’s system of issuance and
utilization of supplies and materials including activities to do for unused
supplies and materials.

 Describe in flow chart form the Institution’s proper disposal of non-

serviceable and condemnation of equipment and other materials

 Present the duly approved Inventory of Serviceable and Non-Serviceable

Property of the Institutions.
  Present samples of publication of procurement needs in the Philippine
Government Electronic Procurement System (Phil-GEPS).

 Present samples of Notice to Proceed and approved Award of Projects

related to the program.

3. OUTCOMES

 Present evidences/manifestations that the institution has an efficient and

effective procurement and supply management system.

 Present evidences/manifestations that institution’s procurement

transactions are transparent.

4. BEST PRACTICES

 Cite as many best practices as you can on parameter E (Supply

Management) such as efficient and effective delivery of supply services.

Parameter F – Records Management

1. SYSTEM-INPUTS AND PROCESSES

 Present the duly approved Records Managements Manual.

 Present Plantilla of Personnel/201 File of Staff assigned in the Records

Management office.

 Present Plantilla of Personnel/201 File of Staff assigned in the Human

Resource Management Office.

 Present the Institution’s duly constituted Records Management

Improvement Committee (RMIC) in compliance with NAP (National
Archives of the Philippines) General Circular No.1 s.2009 Article III, Rule 3
and its compliance to RA 9470.

2. IMPLEMENTATION

 State the composition and services of the Record Management Office

(RMO) in terms of records creation & generation; records transmission,
records maintenance and use; records retention; records disposal and
records disaster recovery.

 Describe the system procedures in the management of records in terms

of transfer of records from different offices to RMO; request of records
and records disposal.

 Describe in flow chart form the flow of communications from within and
from outside.

 Describe the Institution’s records retention and disposal schedule of the

Records Management Office.

3. OUTCOMES

 Present evidences/ manifestations that the Institution has a

commendable Records Management System.

4. BEST PRACTICES
  Cite as many best practices as you can on Parameter F (Records
Management) such as efficient and effective records keeping.

Parameter G – Institutional Planning and Development

1. SYSTEM-INPUTS AND PROCESSES

 Present the duly approved Strategic Development Plan (SDP)

 Present in brief outline the Institutional Strategic Development plan.

2. IMPLEMENTATION

 State the composition, functions and responsibilities of the Planning

Office/Unit.

 Discuss the process of development of the Strategic Development Plan.

 Discuss the process of implementation of the Strategic Development

Plan.

 Discuss the process of monitoring the Strategic Development Plan.

 Discuss the process of evaluating the Strategic Development Plan.

 Discuss the process of reviewing the Strategic Development Plan.

 Discuss the process of updating the Strategic Development Plan.

3. OUTCOMES

 Present evidences/manifestations that the SDP is congruent with the

institution’s VMGO as well as the local, regional; and national
development goals and agenda.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter G ( Institutional

Planning and Development) such as attainment of objectives,
sustainability of operations & monitoring systems.

Parameter H – Performance of Administrative Personnel

1. SYSTEM-INPUTS AND PROCESSES

 Present the BOR/BOT and Civil Service Commission (CSC) approved

Strategic Management Performance System (SPMS) for Non-teaching
Personnel.

 Present institutional policies in the conduct of SPMS.

 Present the duly designated Performance Management Team of the

Institution.

2. IMPLEMENTATION
  Present in consolidated form all Office Performance Commitment and
Review (OPCR) of Units in the Administrative and Financial Services of the
Institution.

 Present in consolidated form all Individual Performance Commitment and

Review (IPCR) of the Non-teaching personnel.

 Describe in flow chart form the institution’s SPMS process of performance

planning & commitment; performance monitoring and coaching;
performance review and evaluation and performance rewarding and
development planning.

 Present in Summarized List all Individual Performance Ratings per

Unit/Division of the Non-teaching Personnel.

 Present in flow chart form the SPMS process of appeal for individual
performance ratings

3. OUTCOMES

 Present evidences/manifestations that the non-teaching personnel have

commendable performances.

4. BEST PRACTICES

 Cite as many best practices as you can on Parameter H ( Performance of

Administrative Personnel) such as innovativeness in the performance of
duties

5. EXTENT of COMPLIANCE with the Team Recommendations for AREA X-

Administration in the last Survey Visit.

 Present the status of Compliance Matrix Area X focusing on interventions

done on the recommendations

Duly Accomplished Self-Survey Instrument

 Present the Summary of Findings and Recommendations for Area

X(Administration) during the _____ (Preliminary, 1 st Survey, 2nd Survey,3rd
Survey,4th Survey) in terms of;

1. Strengths
2. Areas Needing Improvement
3. Recommendations
4. Present the Summary of Ratings on the quantitative assessment on
Area X