Development Planning Toolkit - User Guide

Version 3 - Sept 2022

This Scout Group Development Planning Toolkit is one of the tools to help analyse and plan for the future. Contact your local support
team for help with development planning.
Local Support
"Those who never make any plans, never make any progress either." - Lord Baden-Powell
Be SMART
Before we look at how to put a development plan together, let's ensure the targets we set are as realistic as possible; this makes the
whole progress much easier in the long term. Make your targets Specific, Measurable, Achievable, Relevant and Time-bound (SMART).
If you use this system for setting targets, you are far more likely to succeed. Because you have clearly identified when the target is
reached, you know exactly when to close the task and will not waste extra resources by keeping it open for longer than needed. By
making it time-bound you also know when to stop if you are not having any success, so the task can be reviewed and a new approach
taken. Crucially, you will not be wasting your time by continuing with something that might never work.
Development Planning
Development plans do not need to be long, complicated documents that go on for pages and pages. Some of the best and most
effective plans are short and simple ones. Be realistic; what can you achieve this year?
Development Planning
What goes into a Development Plan?
There are various sources that can contribute to a development plan. The SWOT and RAG review are two of those:
SWOT Analysis
This analysis helps you assess the strengths, weaknesses, opportunities and threats (SWOT) to your Group.
Strengths and weaknesses are internal factors.
Opportunities and threats are external factors that can influence the future of your Group.
RAG Review
The RAG review is a simple set of criteria which you can check your group against. There are a number of categories down the left-hand
side, and each one has three statements next to it. Each statement corresponds to either red, amber or green.
Read all three and decide which one is the closest match to your group. Put the corresponding colour in your 'score' column. For some
questions, you may need to access census data. A link to the census site and a user guide can be found at the link below, if you are
unsure you may need to speak to the group secretary or the Scout Information Centre.
Census
Please note that this a generic set of criteria and your Group’s particular circumstances may slightly alter the results for one or two
elements. For example, if you are in a rural area, your Group size and rate of growth may well be different to that of an inner-city
group, but not always! If you can’t decide which statement is the closest match for your Group, try one of the following:
• Repeat the exercise, either independently or as a group of people, and find out what the consensus of opinion is.
• Speak to one or more of your district team or the regional services team for their perspective.
• Always err on the side of caution. Only choose a statement if your Group meets it entirely, or you could meet it quite quickly.
• Remember – red isn’t a sign of failure, merely an honest opinion of where you are now, and a good opportunity for development.

Glossary and definitions

STAKEHOLDERS - Any adult who benefits from, or contributes to the group and its members. This includes parents, executive members,
local sponsors, members from groups inside and outside Scouting you are partnered with and other local community leaders.
MOVING IN - Joining Scouting from outside, regardless of whether a beaver, cub, scout, explorer, young leader or network member.
MOVING ON - Moving from one section in Scouting to the next section due to age.
REGISTER OF INTEREST - A list of young people who are interested in joining Scouting, but are not yet old enough for the youngest
section that operates locally.
WAITING LIST - A list of young people who want to join Scouting and who are the right age, but are unable to join as the section is at
capacity.

Page 1
Planning Matrix
Now that you’ve analysed the group, you will have a better understanding of which elements could do with some support. But which
ones do you prioritise? You can use a ‘planning matrix’ to chart where you should focus your efforts. It may be worth putting the
elements that you are going to work on from the RAG and SWOT analysis onto small sticky notes as they are likely to be moved around
the matrix until everyone is happy.
You may also want to draw the matrix on a bigger piece of paper. Discuss with your team where they think items should be placed in
the matrix, and how urgent and important everything is. Make sure there is a consensus over where items have been not ignored.
Some of the items in the top, right-hand box (high importance, high urgency) will be carried forward into the development plan.

Development Plan
As mentioned before, development plans do not need to be huge, but they do need to be simple. Most Group development plans
should not have more than four or five targets, which you can perhaps review annually. Take some of the elements from the high
importance, high urgency box in the planning matrix, and as a team decide which ones you could work towards this year. If this is your
first development plan go for the ‘quick wins’, that is, items you can progress across the RAG chart from red to amber or amber to
green quite quickly. By doing this, your overall development plan gets smaller and you can see that good progress is being made. Also
remember to make any targets SMART. A blank group development plan template can be found in this file, see 'Development Plan' tab.

Note: Although in some parts of the British Isles, scout counties are known as areas or islands – and, in one case, Bailiwick – for ease of
reading this resource simply refers to county/counties. In Scotland there is no direct equivalent to county or area. In Scotland scouting
is organised into districts and regions, each with distinct responsibilities. Some ‘county’ functions are the responsibility of Scottish
regions, while others lie with Scottish districts. The focus of responsibility is outlined in Scottish variations from POR.

Page 2
 Group SWOT

Group Name:
Strengths Weakness Opportunities Threats

Page 3
 Group RAG Analysis

Group Name:
RAG Criteria Score Notes Red Amber Green Link to resource
Behaviours, attitudes and language that Behaviours, attitudes or language that is
Behaviours, attitudes and language that is
Group culture is exclusionary or offensive is exclusionary or offensive is always
exclusionary or offensive go unchallenged
sometimes challenged challenged
Leadership provides diverse role models
Leadership lacks diversity regarding gender,
Leadership is diverse in one or two areas regarding gender, ethnicity, disability, age,
Diversity of volunteers ethnicity, disability, age, faith, sexual Inclusion and diversity
e.g. age and gender faith, sexual orientation and socio-economic
orientation and socio-economic status
status which reflects the local community

All sections are open to all genders and have a Transgender and gender
Gender make up Membership is open to boys only Most sections are open to all genders
mixture as members. identity
Membership

None of our Young Leaders are registered with Some of our Young Leaders are registered with All of our Young Leaders are registered with
Registration of Young Leaders Young Leaders Scheme
the District the District but records are not up to date the District

Registration of Young Leaders from outside They need to be registered but haven't got All of our Young Leaders are registered with
None of them have been registered
Scouts (Duke of Edinburgh or Girlguiding) around to it the District

2 or more unplanned departures in the last 12 Re-engaging existing

Adults leaving membership 1 unplanned departure in the last 12 months 0 unplanned departures in the last 12 months
months volunteers

Same number of volunteers at this time last

Growth in adults Less volunteers than this time last year More volunteers than this time last year Ready to Recruit
year

Same number of young people than this time Recruiting, retaining and re-
Growth in young people Less young people than this time last year More young people than this time last year
last year engaging young-people
Actively recruiting, aiming to make the
No plans to recruit, only react when people Some recruitment plans, inconsistently
Volunteer recruitment volunteer team representative of the local Recruitment toolkit
leave organised. Looking in the usual places
community

Formal reviews happen every 5 years (or less Formal or informal reviews happen every year
Adult Review Process There are no reviews carries out Review process
where appropriate) with all adults. No reviews are overdue

Outcomes are identified but rarely put into Outcomes are clearly identified and put into
Adult Review Outcomes If we have reviews, no outcomes are identified
practice practice
New volunteers are informed where
New volunteers are expected to ‘prove New volunteers are actively supported
Welcoming new volunteers support is available and expected to First impressions
themselves’ before being welcomed to learn their role and help is offered
seek help if needed
Leadership & Management

Not all sections represented at leaders

Leaders Meeting - attendance Attended by section leaders only Attended by all adults and young leaders
meetings

Meetings happen less than once per school Meeting diarised at least once per school term
Leaders Meeting - frequency No leaders meeting planned
term (minimum 3 per year)

All members move into the next section when

Moving On 'Overview' No planned moving on between sections Some planned moving on between sections
both section leaders agree

No management of the waiting and joining list Section leaders manage the waiting and joining Management of waiting and joininig list across
Waiting & Joining List 'Overview' Managing joining lists
across the Group lists the group

Group Scout Leader No GSL in post Acting GSL or other arrangement GSL in post with full training GSL Induction

There are Explorer Scouts in the group who are There is an Explorer Scout Unit linked to the There is an Explorer Scout Unit linked to the
Working with Explorer Scouts
not registered with the District group but have no partnership agreement group and have a partnership agreement

A good mix of email, web, conference and

Email and a website/ newsletter used to
Regular internal communication Only using email to communicate internally telephone calls and face to face meetings are Member communications
communicate internally
used to communicate internally

Page 4
 Group RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Limited understanding of flexible volunteering Good understanding of flexible volunteering,
Knowledge of flexible volunteering We have no flexible volunteering
and limited information available with lots of information available

No roles in the group are open to flexible Only certain roles like assistant leaders are All roles in the group are fully open to flexible
Flexible volunteering options
volunteering open to flexible options options, job shares, deputies and so on

Parents are not involved in supporting the Parents are actively encouraged to support, Group recieves a good level of support from
Involving parents Four week challenge
Group but few take part parents

Adult rota (parents and carers) No adult rota Poorly supported / ineffective adult rota An effective adult rota Adult rotas

Limited introduction, welcome pack given out Full introduction to the section team, welcome
Introducing new parents and carers No introduction at all, no information shared Involving parents
only pack and information shared
Parental Engagement

Skills audit undertaken but information not Regular skills audit undertaken and information
Skills & interest survey of parents and carers No skills audit undertaken Adult surveys
used used to the benefit of the Group

Support task list within the group No task list identified Tasks identified but not shared Most tasks identified, shared and allocated

Vacancy Board No vacancy board Vacancy board in use but not up to date Vacancy board in use and up to date Advertising vacancies

Newsletter is circulated less than once per

Newsletter (paper or email) No newsletter or regular sharing of information Newsletter is circulated at least once per term Newsletters
term

Website, but limited information about the

Website No website, or a website that is out of date Website with up to date information Websites
Group, rarely updated

Appropriate use of social media to

Social media (Facebook, Twitter, etc) No use of social media Limited use of social media Social media
communicate and recruit new members

Appropriate use of direct electronic

Direct message / Email No use of direct electronic communication Limited use of direct electronic communication
communication

Some social events organised but poorly Regular social events organised and well
Social events No social events organised Group get togethers
attended attended

Page 5
 Group RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Core learning - Essential Info, Safety, Some adults have completed their core
No adults have completed their core learning All adults have completed their core learning Learning modules
Safeguarding, GDPR, Trustee Introduction learning

Leaders will complete less than 5 hours Each leader will complete 5 or more hours
Ongoing learning Adults complete no ongoing learning
ongoing learning per year ongoing learning per year
All leaders have training advisor, and are
Leaders have training advisor appointed but
Training Advisor Leaders with no training advisor appointed working well through their modules or have
there is poor / no communication
completed relevant training
All adults have PLP or have completed all
Learning

Personal Learning Plan Leaders with no PLP in place Some adults have PLP in place
relevant training
Leaders are working towards their Wood All leaders have correct Wood Badge for their
Leaders with an appointment over 3 years do
Wood Badge Badge but there are delays in training / role or should achieve it within 3 years of
not have the correct Wood Badge
validation appointment
Easy access to adult training with flexible
Access to training No or limited access to adult training Access to training can be inflexible at times
options

Specialist Training (Scout Permits & External There is demand for specialist training or There is no demand for specialist training or There is demand and opportunities to work
Activity permit scheme
Training) permits but no opportunity to get them permits, but they are available towards specialist training / permits

Nights Away Permits 1 or no permit holders in the group 2 permit holders within the group More than 2 permit holders in the Group Nights away permit scheme

Actvitiy risk assessments have been carried out Actvitiy risk assessments have been carried out
Risk Assessments - Activities No activity risk assessments are done or shared Risk assessments
and are shared and are reviewed regularly
There is an accident form in which accidents
There is an accident form in which accidents
Accident reporting locally There is no method of reporting accidents are recorded and filed. All entries are Emergencies and reporting
are written
reviewed.
All adults given yellow card, understanding of
Adults know of the yellow card but have never All adults given a yellow card and briefly
Safeguarding information for leaders content confirmed by discussion and regular Yellow card
had the opportunity to discuss the content discussed content with another person
opportunities to discuss concerns

All adults given purple card, understanding of

Adults are not aware of the Scouts emergency All adults given a purple card and briefly
Emergency procedures content confirmed by discussion and regular Purple card
procedures or issued with purple card discussed content with another person
opportunities to discuss concerns
The safety checklists have been received and
The Scouts safety checklists have not been The safety checklists have been received and
Safety

Staying Safe - safety checklists reviewed by all adults and frequent reference Safety checklist
distributed and are not referred to read by adults
is made to them
Adults know of the safeguarding information
Parents do not know about or have not seen Adults know about the safeguarding Staying safe information for
Safeguarding information for parents that is available for parents and regularly share
the 'safe and sound' leaflet information available for parents parents
it with them
One adult per section has a valid first aid
First Aid Qualification No adults have a valid first aid qualification All adults have a valid first aid qualification First Aid
qualification

There is an accident form and first aid kit but There is an accident form and first aid kit, its
First Aid Provision There is no accident form or first aid kit First aid kits
its contents have not been checked contents are regularly checked

In touch system only used for nights away In touch system in place for all meetings and
In Touch System There is no in touch system in place Intouch
events events
Some meetings have designated 'leader in All meetings have designated 'leader in charge'
Running of the meetings is shared, but there is
Leader in Charge charge' and participants may or may not know and all participants are made aware of who this Leader in charge
no designated 'leader in charge'
who that is is

Page 6
 Group RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Officers (Chair, Secretary and Treasurer) There is no Chair, Secretary or Treasurer One of the officer roles is currently vacant All three officer roles are in post Recruiting new trustees

The make up between leaders and other board There is a good balance between leaders and
Board Members There are only leaders and GSL on the board Trustee board members
members is unbalanced other board members
Meeting diarised at least once per school term
Meetings happen less than once per school
Trustee Board Meetings No meetings planned (minimum 3 per year) with agenda and Preparing for trustee meetings
term. No agenda or minutes are circulated
minutes circulated in timely manner
Group is registered but claims are not up to
Gift Aid Group isn't claiming Gift Aid Group claims Gift Aid every year Gift aid
date

No report from treasurer on income, Regular finance updates shared and

Finance - Communication Report created for AGM only Group treasurer guide
expenditure and balance opportunities to discuss

Annual budget agreed, but no one monitors

Finance - Budgeting (Income & Expenditure) No annual budget agreed Annual budget agreed and monitored
this during the year
Some support in place to help members from
No support in place for members from low Our options to reduce costs for low income
Finance - Flexible costs low income households but it isn’t public
income households with costs households are public and easy to find
knowledge

Fundraising No fundraising undertaken Fundraising is poorly planned Fundraising is well planned Fundraising support
Group Trustee Board

AGM is well attended and is good celebration

Group AGM There is no AGM AGM is poorly attended and dull Annual general meetings
of the groups achievements

Full report shared prior to AGM, with highlights

AGM - Reporting There is no reporting at the AGM Basic written report is presented to the AGM AGM reporting for treasurers
presented at meeting

Our venue is in need of some work / Our venue is suitable with good indoor and
Venue - Suitability Our venue is not fit for purpose Your Scout building
undergoing improvements access to outdoor space
Our venue is in poor condition and in need of Our venue is in good condition inside but the Our venue is in really good condition inside and
Venue - Condition
major repair or renewal outside isn't inviting out

The venue is accessible for some people but

Venue - Accessibility The venue is not accessible to all The venue is fully accessible and useable by all Reasonable adjustments
not all

Risk assessment completed,shared and

Venue - Risk Assessment No venue risk assessment Risk assessment completed and shared Venue risk assessment help
reviewed at least annually

No central storage, most equipment in Some central storage but to unsuitable, too
Equipment - Storage Good central well organised storage Equipment
volunteers homes small or poorly organised

Condition of equipment unknown. Damages Most equipment is tired and in need of repair / Equipment is well maintained and fit for
Equipment - State of repair
not reported replacement purpose

There is no inventory and no individual takes There is an out of date inventory with ad-hoc Managed inventory and a person or team
Equipment - Management
responsibility for managing equipment responsibility for equipment used responsible

GDPR framework and resulting actions

Started to complete the GDPR framework but
GDPR - Data Protection No understanding of GDPR requirements completed, a member of the board has been GDPR toolkit
actions outstanding
designated to monitor compliance
There is a draft/unapproved or out of date Group Privacy Notice is published and
GDPR - Privacy Notice No Group Privacy Notice Privacy notice
Group Privacy Notice reviewed annually

Page 7
 Squirrel Drey RAG Analysis

Squirrel Drey Name:

RAG Criteria Score Notes Red Amber Green Link to resource
Number of Squirrels Fewer than 12 12 or more young people

Records of Squirrels kept but not shared with Accurate record of Squirrels kept and shared
Young People Records No accurate record of all current members
GSL or other Squirrel volunteers with GSL and other Squirrel volunteers

New parents and young people fully introduced

No introduction to the section/Scouting given Welcoming New Squirrels and
Introducing new Squirrels Limited induction, welcome pack given out only to the section/Scouting, welcome pack and
to parents or young people Moving On
local information shared
Conversations held with people leaving the Conversations held with people leaving the Welcoming New Squirrels and
Those leaving Squirrels No idea of why people leave the section
section section and information acted upon Moving On
Young Leaders: Information for
Young Leaders No Young Leaders 1 Young Leader 2 Young Leaders
Section Leaders

No knowledge of the Young Leader Scheme or Young Leader scheme is used, but we do not Young Leader Scheme used well and objectives Young Leaders: Information for
Young Leaders Scheme
how to use it. know how to use it effectively. understood Section Leaders
Young People

Young Leaders have no opportunity to Young Leaders are completing missions Young Leaders have opportunity to complete Young Leaders: Information for
Young Leaders Development
complete missions sporadically missions with good support Section Leaders

Waiting list system (those old enough to join No system in place for managing the waiting Ad-hoc system in place for managing the A robust system in place for managing the
now) list waiting list waiting list that is consistent across the group

Waiting list size (those old enough to join Some on the waiting list will not have a place in All on the waiting list will have a place in the
There is no-one on the waiting list Waiting Lists
now) the next 6 months next 6 months
No sharing of members details with the GSL Moving on occurs when some leaders or GSL All members move into the next section when Welcoming New Squirrels and
Moving on process
and Beaver section agree both section leaders and GSL agree Moving On
No knowledge of the Moving On Award and/or
Moving On Award Choose not to use the Moving On Award All young people gain the Moving On Award Squirrels Moving On Award
how it is used
Gender make up Section is all male Quarter of the section is female Section is usually gender balanced Gender
Section is not representative of the ethnic mix Aware of the make up of our local community Section is representative of the ethnic mix of
Ethnic make up
of our local community and aim to be representative. the local community
Nothing is done to ensure that LGBTQ+ Section is proactive in supporting and
If a member came out as LGBTQ+, section
Support for LGBTQ+ members members feel comfortable being open about welcoming LGBTQ+ members of all genders, LGBT+
would be supportive.
this in Scouting. and know where to seek further support.
Section is accessible and welcoming to all with
Section is not accessible for people with Section is accessible for some additional needs, Supporting those with
Accessibility of the section additional needs, and know where to seek
additional needs. but not others. additional needs
further support.

Page 8
 Squirrel Drey RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Number of appointed volunteers in the
Only 1 (or less) appointed volunteer 2 appointed volunteers 3 or more appointed volunteers Ready to recruit
Squirrel Team in the section
Adult rota No adult rota Poorly supported / ineffective adult rota Enough volunteers and an adult rota Adult rotas
Adults

Parents not involved in supporting the Drey in Parents are actively encouraged to support the Drey received a good level of support from
Involving parents Group get together
any way Drey, but few take part parents
Skills audit undertaken but information not Regular skills audit undertaken and information
Skills & interest audit of parents No skills audit undertaken Skills audit
used used to the benefit of the group

Programme is planned on a weekly basis or not Programme is either planned less than half Programme is planned well in advance (at least
Programme Planning Programme Planning
at all termly and/or not shared with parents half termly) and shared with parents.

Contribution to programme planning from Section leader makes all programme planning Some (but not all) of the volunteers contribute Volunteers have an equal voice in programme
volunteers decisions without consultation to programme planning planning
Involvement of young leaders in programme Young Leaders aren't involved in programme Young Leaders are not involved in planning and Young Leaders are involved in planning and
planning planning only supervise games delivery of the programme
Majority of tasks for running the section fall to Tasks are shared between a small number of Tasks are shared between all volunteers in a
Sharing tasks Section Roles and Tasks
one person. volunteers. way that works them.
Limited variety in the methods used;
Use of a variety of methods; usually run by Run by a range of appropriately skilled adults; Squirrel Quality Programme
Programme Delivery programme is not always run by adults with
appropriately skilled adults. using a variety of methods. Checker
appropriate skills.
What percentage of Squirrels gain the Chief
Less than 50% 51% to 89% More than 90%
Scout's Acorn Award?
All requirements are met; variety of activities
All of the requirements are met; activities and Some of the requirements are met; activities
and methods; delivered in an interesting and
Challenge Awards methods not always engaging; concentrated and methods not always varied and engaging; Squirrel Challenge Awards
engaging way; spread throughout the
over a short period of time. do not regularly feature in the programme.
programme.
Programme

Number of activity badges (including staged Squirrel Activity and Staged

Less than 5 5 to 10 10 or more
badges) most Squirrels gain Badges
Young people have no opportunity to feedback At least once per term before the programme
Frequency of section forums Forums occur less than once per term Help Squirrels to take the lead
to the leadership team planning meeting
Joint activities with other sections in the No joint activities with other sections in the
1 joint activity per year 2 or more joint activities per year
Group Group
Nights Away Experiences This is currently being reviewed

All members are offered a single wording of the Members could opt to use any wording of the Members are supported to explore which
Promise The Squirrel Promise
Promise. Promise if they wish/ ask us to. wording of the Promise they wish to make.
Routine meetings with members (and their
No reasonable adjustments made to support Actions taken to make reasonable adjustments parents/carers if relevant) who need
Reasonable Adjustments the full participation of members, including to support participation when asked, including reasonable ajustments, implented and Reasonable Adjustments
transitioning to Squirrels transitioning to Squirrels reviewed regularly, including transitioning to
Squirrels
No consideration given to the adult numbers. Every effort is made to ensure sufficient adults
Adult Ratios - Indoor Activities Parents are required to stay behind at short It is planned for two adults to be present are present at each meeting to carry out the Adult to young people ratios
notice programme safely
Ratios not normally checked for outdoor Ratios are checked but there are not always Ratios of adults are always correct and there is Guidance for supervision of
Adult Ratios - Outdoor Activities
activities enough adults, most activities run anyway always a leader in charge of activities activities

Page 9
 Squirrel Drey RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Headcounts are carried out frequently when
Headcounts not carried out when outside the Headcounts carried out when outside the main
Headcounts outside the main venue and at each change of
main venue venue
circumstance ie. Crossing a road
Risk assessments have been carried out and are Risk assessments have been carried out and are
Risk Assessments - Activities No risk assessments are done or shared Risk Assessments
shared reviewed regularly
Safety training is only undertaken as part of Safety training is undertaken as part of 'Getting
Safety Training No safety training completed Safety training
'Getting Started' Started' and ongoing learning
Safeguarding training is only undertaken as part Safeguarding training is undertaken as part of
Safeguarding Training No safeguarding training completed Safeguarding training
of 'Getting Started' 'Getting Started' and ongoing learning

Accident forms in which accidents are recorded

Accident reporting locally No method of reporting accidents Accident forms in which accidents are written Emergencies and reporting
and filed. All entries are reviewed regularly

Adults know of the yellow card but have never Adults know about the yellow card and it’s Adults know of the yellow card, it’s advice and
Safeguarding volunteers
Safeguarding Information for leaders had it explained or discussed the contents or advice and procedures and have had it procedures are known by all adults and is
responsibilities
have not seen the yellow card explained to them regularly reviewed

Adults are aware of the emergency procedure

Safety

Adults are not aware of The Scout Association’s Adults are aware of the procedure but are and both national and local procedures are
Emergency Procedures Emergencies and reporting
emergency procedure unsure of what it is reviewed
regularly
Safety checklists have been received and
Safety checklists have not been distributed and Safety checklists have been received and read
Staying Safe Safety Checklists reviewed by all adults and frequent reference is Staying safe safety checklist
are not referred to by adults
made to them
Code of conduct present which is regularly
Code of Behaviour No code of conduct Code of conduct present reviewed by the young people and adhered to Promoting positive behaviour
by adults and young people
One adult per section has a valid first aid
First Aid Qualifications No adults have a valid first aid qualification All adults have a valid first aid qualification First aid training
qualification
Accident forms and first aid kit but its contents Accident forms and first aid kit, contents are
First Aid Provision No accident form or first aid kit First aid kits
have not been checked regularly checked
Home contact or 'in touch' system used for In touch' system in place for all meeting and
In Touch System No knowledge of the 'in touch' system In Touch System
nights away activities
Some meetings and activities have designated All meetings and activities have designated
Shared running of meetings and activities, no
Leader in charge 'leader in charge' and participants may or may 'leader in charge' and all participnats know who Leader in charge
designated 'leader in charge'
not know who that is that is
Adults take over 5 months to complete 'Getting All adults complete 'Getting Started' training All adults complete 'Getting Started' training
Getting Started Getting started training
Started' within 5 months within 3 months
All leaders have correct Wood Badge for their
Leaders with an appointment over 3 years do Leaders are working towards their Wood Badge
Wood Badge role or should achieve it within 3 years of Wood Badge
not have the correct Wood Badge but there are delays in training / validation
appointment
No appointed adults in the Colony complete Appointed adults will complete less than 5 Each appointed adult will complete 5 or more
Learning

Ongoing learning Ongoing training for all

ongoing learning or training hours ongoing learning this year hours ongoing learning this year
No opportunity for specialist training or Need in the programme for specialist training /
Specialist Training (Scout Permits & External No opportunity for specialist training or permits
permits, but there is no need for them in the permits, but they are present or being worked Activity Permit Scheme
Training) but there is a need for them in the programme
programme towards.
Easy access to adult traininig with flexible
Access to training No or limited access to adult training Access to training can be inflexible at times Learners (Access to Training)
options
Nights Away permit in section is being worked At least 1 adult in section has a Nights Away
Nights Away Training No adults in section have a nights away permit Nights Away Permit Scheme
towards permit

Page 10
 Beaver Colony RAG Analysis

Beaver Colony Name:

RAG Criteria Score Notes Red Amber Green Link to resource
Number of Beavers Fewer than 12 12 or more young people

Records of Beavers kept but not shared with Accurate record of Beavers kept and shared
Young People Records No accurate record of all current members
GSL or other Beaver volunteers with GSL and other Beaver volunteers

New parents and young people fully introduced

No introduction to the section/Scouting given Welcoming New Beavers and
Introducing new Beavers Limited induction, welcome pack given out only to the section/Scouting, welcome pack and
to parents or young people Moving On
local information shared

Conversations held with people leaving the Conversations held with people leaving the Welcoming New Beavers and
Those leaving Beavers No idea of why people leave the section
section section and information acted upon Moving On
Young Leaders: Information for
Young Leaders No Young Leaders 1 Young Leader 2 Young Leaders
Section Leaders
No knowledge of the Young Leader Scheme or Young Leader scheme is used, but we do not Young Leader Scheme used well and objectives Young Leaders: Information for
Young Leaders Scheme
how to use it. know how to use it effectively. understood Section Leaders

Young Leaders have no opportunity to Young Leaders are completing missions Young Leaders have opportunity to complete Young Leaders: Information for
Young People

Young Leaders Development

complete missions sporadically missions with good support Section Leaders

Waiting list system (those old enough to join No system in place for managing the waiting Ad-hoc system in place for managing the A robust system in place for managing the
now) list waiting list waiting list that is consistent across the group

Waiting list size (those old enough to join Some on the waiting list will not have a place in All on the waiting list will have a place in the
There is no-one on the waiting list Waiting Lists
now) the next 6 months next 6 months
No sharing of members details with the GSL Moving on occurs when some leaders or GSL All members move into the next section when Welcoming New Beavers and
Moving on process
and Cubs section agree both section leaders and GSL agree Moving On
No knowledge of the Moving On Award and/or
Moving On Award Choose not to use the Moving On Award All young people gain the Moving On Award Beavers Moving On Award
how it is used

Gender make up Section is all male Quarter of the section is female Section is usually gender balanced Gender
Section is not representative of the ethnic mix Aware of the make up of our local community Section is representative of the ethnic mix of
Ethnic make up
of our local community and aim to be representative. the local community
Nothing is done to ensure that LGBTQ+ Section is proactive in supporting and
If a member came out as LGBTQ+, section
Support for LGBTQ+ members members feel comfortable being open about welcoming LGBTQ+ members of all genders, LGBT+
would be supportive.
this in Scouting. and know where to seek further support.
Section is accessible and welcoming to all with
Section is not accessible for people with Section is accessible for some additional needs, Supporting those with
Accessibility of the section additional needs, and know where to seek
additional needs. but not others. additional needs
further support.

Page 11
 Beaver Colony RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Number of appointed volunteers in the
Only 1 (or less) appointed volunteer 2 appointed volunteers 3 or more appointed volunteers Ready to recruit
Beaver Team in the section
Adult rota No adult rota Poorly supported / ineffective adult rota Enough volunteers and an adult rota Adult rotas
Adults

Parents not involved in supporting the Colony Parents are actively encouraged to support the Colony received a good level of support from
Involving parents Group get together
in any way Colony, but few take part parents
Skills audit undertaken but information not Regular skills audit undertaken and information
Skills & interest audit of parents No skills audit undertaken Skills audit
used used to the benefit of the group

Programme is planned on a weekly basis or not Programme is either planned less than half Programme is planned well in advance (at least
Programme Planning Programme Planning
at all termly and/or not shared with parents half termly) and shared with parents.

Contribution to programme planning from Section leader makes all programme planning Some (but not all) of the volunteers contribute Volunteers have an equal voice in programme
volunteers decisions without consultation to programme planning planning

Involvement of young leaders in programme Young Leaders aren't involved in programme Young Leaders are not involved in planning and Young Leaders are involved in planning and Young Leaders: Information for
planning planning only supervise games delivery of the programme Section Leaders
Majority of tasks for running the section fall to Tasks are shared between a small number of Tasks are shared between all volunteers in a
Sharing tasks Section Roles and Tasks
one person. volunteers. way that works them.
Limited variety in the methods used;
Use of a variety of methods; usually run by Run by a range of appropriately skilled adults; Beaver Quality Programme
Programme Delivery programme is not always run by adults with
appropriately skilled adults. using a variety of methods. Checker
appropriate skills.
What percentage of Beavers gain the Chief
Less than 50% 51% to 89% More than 90%
Scout's Bronze Award?
All requirements are met; variety of activities
All of the requirements are met; activities and Some of the requirements are met; activities
and methods; delivered in an interesting and
Challenge Awards methods not always engaging; concentrated and methods not always varied and engaging; Beaver Challenge Awards
engaging way; spread throughout the
over a short period of time. do not regularly feature in the programme.
Programme

programme.
Number of activity badges (including staged Beaver Activity and Staged
Less than 12 12 to 18 19 or more
badges) most Beavers gain Badges
Young people have no opportunity to feedback At least once per term before the programme
Frequency of section forums Forums occur less than once per term Example of log chew activity
to the leadership team planning meeting
Joint activities with other sections in the No joint activities with other sections in the
1 joint activity per year 2 or more joint activities per year
Group Group
Beavers are given the opportunity of 1 night
Nights Away Experiences Beavers are given no nights away opportunities 2 or more nights away opportunities per year Nights Away Permit Scheme
away per year
All members are offered a single wording of the Members could opt to use any wording of the Members are supported to explore which
Promise The Scout Promise
Promise. Promise if they wish/ ask us to. wording of the Promise they wish to make.
Routine meetings with members (and their
No reasonable adjustments made to support Actions taken to make reasonable adjustments parents/carers if relevant) who need
Reasonable Adjustments the full participation of members, including to support participation when asked, including reasonable ajustments, implented and Reasonable Adjustments
transitioning to Cubs transitioning to Cubs reviewed regularly, including transitioning to
Cubs
No consideration given to the adult numbers. Every effort is made to ensure sufficient adults
Adult Ratios - Indoor Activities Parents are required to stay behind at short It is planned for two adults to be present are present at each meeting to carry out the Adult to young people ratios
notice programme safely
Ratios not normally checked for outdoor Ratios are checked but there are not always Ratios of adults are always correct and there is Guidance for supervision of
Adult Ratios - Outdoor Activities
activities enough adults, most activities run anyway always a leader in charge of activities activities

Page 12
 Beaver Colony RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Headcounts are carried out frequently when
Headcounts not carried out when outside the Headcounts carried out when outside the main
Headcounts outside the main venue and at each change of Planning an outing (headcount)
main venue venue
circumstance ie. Crossing a road
Risk assessments have been carried out and are Risk assessments have been carried out and are
Risk Assessments - Activities No risk assessments are done or shared Risk Assessments
shared reviewed regularly
Safety training is only undertaken as part of Safety training is undertaken as part of 'Getting
Safety Training No safety training completed Safety training
'Getting Started' Started' and ongoing learning
Safeguarding training is only undertaken as part Safeguarding training is undertaken as part of
Safeguarding Training No safeguarding training completed Safeguarding training
of 'Getting Started' 'Getting Started' and ongoing learning

Accident forms in which accidents are recorded

Accident reporting locally No method of reporting accidents Accident forms in which accidents are written Emergencies and reporting
and filed. All entries are reviewed regularly

Adults know of the yellow card but have never Adults know about the yellow card and it’s Adults know of the yellow card, it’s advice and
Safeguarding volunteers
Safeguarding Information for leaders had it explained or discussed the contents or advice and procedures and have had it procedures are known by all adults and is
responsibilities
have not seen the yellow card explained to them regularly reviewed
Adults are aware of the emergency procedure
Safety

Adults are not aware of The Scout Association’s Adults are aware of the procedure but are and both national and local procedures are
Emergency Procedures Emergencies and reporting
emergency procedure unsure of what it is reviewed
regularly
Safety checklists have been received and
Safety checklists have not been distributed and Safety checklists have been received and read
Staying Safe Safety Checklists reviewed by all adults and frequent reference is Staying safe safety checklist
are not referred to by adults
made to them
Code of conduct present which is regularly
Code of Behaviour No code of conduct Code of conduct present reviewed by the young people and adhered to Promoting positive behaviour
by adults and young people
One adult per section has a valid first aid
First Aid Qualifications No adults have a valid first aid qualification All adults have a valid first aid qualification First aid training
qualification
Accident forms and first aid kit but its contents Accident forms and first aid kit, contents are
First Aid Provision No accident form or first aid kit First aid kits
have not been checked regularly checked
Home contact or 'in touch' system used for In touch' system in place for all meeting and
In Touch System No knowledge of the 'in touch' system In Touch System
nights away activities
Some meetings and activities have designated All meetings and activities have designated
Shared running of meetings and activities, no
Leader in charge 'leader in charge' and participants may or may 'leader in charge' and all participnats know who Leader in charge
designated 'leader in charge'
not know who that is that is
Adults take over 5 months to complete 'Getting All adults complete 'Getting Started' training All adults complete 'Getting Started' training
Getting Started Getting started training
Started' within 5 months within 3 months
All leaders have correct Wood Badge for their
Leaders with an appointment over 3 years do Leaders are working towards their Wood Badge
Wood Badge role or should achieve it within 3 years of Wood Badge
not have the correct Wood Badge but there are delays in training / validation
appointment
No appointed adults in the Colony complete Appointed adults will complete less than 5 Each appointed adult will complete 5 or more
Learning

Ongoing learning Ongoing training for all

ongoing learning or training hours ongoing learning this year hours ongoing learning this year
No opportunity for specialist training or Need in the programme for specialist training /
Specialist Training (Scout Permits & External No opportunity for specialist training or permits
permits, but there is no need for them in the permits, but they are present or being worked Activity Permit Scheme
Training) but there is a need for them in the programme
programme towards.
Easy access to adult traininig with flexible
Access to training No or limited access to adult training Access to training can be inflexible at times Learners (Access to Training)
options
Nights Away permit in section is being worked At least 1 adult in section has a Nights Away
Nights Away Training No adults in section have a nights away permit Nights Away Permit Scheme
towards permit

Page 13
 Cub Pack RAG Analysis

Cub Pack Name:

RAG Criteria Score Notes Red Amber Green Link to resource
Number of Cubs Fewer than 12 12 or more young people
Records of Cubs kept but not shared with GSL Accurate record of Cubs kept and shared with
Young People Records No accurate record of all current members
or other Cub volunteers GSL and other Cub volunteers
New parents and young people fully introduced
No introduction to the section/Scouting given Welcoming New Cubs and
Introducing new Cubs Limited induction, welcome pack given out only to the section/Scouting, welcome pack and
to parents or young people Moving On
local information shared
Conversations held with people leaving the Conversations held with people leaving the Welcoming New Cubs and
Those leaving Cubs No idea of why people leave the section
section section and information acted upon Moving On
Young Leaders: Information for
Young Leaders No Young Leaders 1 Young Leader 2 Young Leaders
Section Leaders

No knowledge of the Young Leader Scheme or Young Leader scheme is used, but we do not Young Leader Scheme used well and objectives Young Leaders: Information for
Young Leaders Scheme
how to use it. know how to use it effectively. understood Section Leaders

Young Leaders have no opportunity to Young Leaders are completing missions Young Leaders have opportunity to complete Young Leaders: Information for
Young People

Young Leaders Development

complete missions sporadically missions with good support Section Leaders

Waiting list system (those old enough to join No system in place for managing the waiting Ad-hoc system in place for managing the A robust system in place for managing the
now) list waiting list waiting list that is consistent across the group
Waiting list size (those old enough to join Some on the waiting list will not have a place in All on the waiting list will have a place in the
There is no-one on the waiting list Waiting Lists
now) the next 6 months next 6 months
No sharing of members details with the GSL Moving on occurs when some leaders or GSL All members move into the next section when Welcoming New Cubs and
Moving on process
and Scouts section agree both section leaders and GSL agree Moving On
No knowledge of the Moving On Award and/or
Moving On Award Choose not to use the Moving On Award All young people gain the Moving On Award Cubs Moving On Award
how it is used
Gender make up Section is all male Quarter of the section is female Section is usually gender balanced Gender
Section is not representative of the ethnic mix Aware of the make up of our local community Section is representative of the ethnic mix of
Ethnic make up
of our local community and aim to be representative. the local community
Nothing is done to ensure that LGBTQ+ Section is proactive in supporting and
If a member came out as LGBTQ+, section
Support for LGBTQ+ members members feel comfortable being open about welcoming LGBTQ+ members of all genders, LGBT+
would be supportive.
this in Cubing. and know where to seek further support.
Section is accessible and welcoming to all with
Section is not accessible for people with Section is accessible for some additional needs, Supporting those with
Accessibility of the section additional needs, and know where to seek
additional needs. but not others. additional needs
further support.

Page 14
 Cub Pack RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Number of appointed volunteers in the Cub
Only 1 (or less) appointed volunteer 2 appointed volunteers 3 or more appointed volunteers
Team in the section
Adult rota No adult rota Poorly supported / ineffective adult rota Enough volunteers and an adult rota Adult rotas
Adults

Parents not involved in supporting the Pack in Parents are actively encouraged to support the Pack received a good level of support from
Involving parents Group get together
any way Pack, but few take part parents
Skills audit undertaken but information not Regular skills audit undertaken and information
Skills & interest audit of parents No skills audit undertaken Skills audit
used used to the benefit of the group

Programme is planned on a weekly basis or not Programme is either planned less than half Programme is planned well in advance (at least
Programme Planning Programme Planning
at all termly and/or not shared with parents half termly) and shared with parents.

Contribution to programme planning from Section leader makes all programme planning Some (but not all) of the volunteers contribute Volunteers have an equal voice in programme
volunteers decisions without consultation to programme planning planning
Involvement of young leaders in programme Young Leaders aren't involved in programme Young Leaders are not involved in planning and Young Leaders are involved in planning and
planning planning only supervise games delivery of the programme
Majority of tasks for running the section fall to Tasks are shared between a small number of Tasks are shared between all volunteers in a
Sharing tasks Section Roles and Tasks
one person. volunteers. way that works them.
Limited variety in the methods used;
Use of a variety of methods; usually run by Run by a range of appropriately skilled adults; Cub Quality Programme
Programme Delivery programme is not always run by adults with
appropriately skilled adults. using a variety of methods. Checker
appropriate skills.
What percentage of Cubs gain the Chief
Less than 50% 51% to 89% More than 90%
Scout's Silver Award?
All requirements are met; variety of activities
All of the requirements are met; activities and Some of the requirements are met; activities
and methods; delivered in an interesting and
Challenge Awards methods not always engaging; concentrated and methods not always varied and engaging; Cub Challenge Awards
engaging way; spread throughout the
over a short period of time. do not regularly feature in the programme.
programme.
Programme

Number of activity badges (including staged

Less than 12 12 to 18 19 or more Cub Activity and Staged Badges
badges) most Cubs gain
Young people have no opportunity to feedback At least once per term before the programme
Frequency of section forums Forums occur less than once per term Example of Pack Forum activity
to the leadership team planning meeting
Joint activities with other sections in the No joint activities with other sections in the
1 joint activity per year 2 or more joint activities per year Ready to recruit
Group Group
Cubs are given the opportunity of 1 night away
Nights Away Experiences Cubs are given no nights away opportunities 2 or more nights away opportunities per year Nights Away Permit Scheme
per year
All members are offered a single wording of the Members could opt to use any wording of the Members are supported to explore which
Promise The Cub Promise
Promise. Promise if they wish/ ask us to. wording of the Promise they wish to make.
Routine meetings with members (and their
No reasonable adjustments made to support Actions taken to make reasonable adjustments parents/carers if relevant) who need
Reasonable Adjustments the full participation of members, including to support participation when asked, including reasonable ajustments, implented and Reasonable Adjustments
transitioning to Cubs transitioning to Cubs reviewed regularly, including transitioning to
Cubs
No consideration given to the adult numbers. Every effort is made to ensure sufficient adults
Adult Ratios - Indoor Activities Parents are required to stay behind at short It is planned for two adults to be present are present at each meeting to carry out the Adult to young people ratios
notice programme safely
Ratios not normally checked for outdoor Ratios are checked but there are not always Ratios of adults are always correct and there is Guidance for supervision of
Adult Ratios - Outdoor Activities
activities enough adults, most activities run anyway always a leader in charge of activities activities

Page 15
 Cub Pack RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Headcounts are carried out frequently when
Headcounts not carried out when outside the Headcounts carried out when outside the main
Headcounts outside the main venue and at each change of
main venue venue
circumstance ie. Crossing a road
Risk assessments have been carried out and are Risk assessments have been carried out and are
Risk Assessments - Activities No risk assessments are done or shared Risk Assessments
shared reviewed regularly
Safety training is only undertaken as part of Safety training is undertaken as part of 'Getting
Safety Training No safety training completed Safety training
'Getting Started' Started' and ongoing learning

Safeguarding training is only undertaken as part Safeguarding training is undertaken as part of

Safeguarding Training No safeguarding training completed Safeguarding training
of 'Getting Started' 'Getting Started' and ongoing learning

Accident forms in which accidents are recorded

Accident reporting locally No method of reporting accidents Accident forms in which accidents are written Emergencies and reporting
and filed. All entries are reviewed regularly

Adults know of the yellow card but have never Adults know about the yellow card and it’s Adults know of the yellow card, it’s advice and
Safeguarding volunteers
Safeguarding Information for leaders had it explained or discussed the contents or advice and procedures and have had it procedures are known by all adults and is
responsibilities
have not seen the yellow card explained to them regularly reviewed
Safety

Adults are aware of the emergency procedure

Adults are not aware of The Scout Association’s Adults are aware of the procedure but are and both national and local procedures are
Emergency Procedures Emergencies and reporting
emergency procedure unsure of what it is reviewed
regularly
Safety checklists have been received and
Safety checklists have not been distributed and Safety checklists have been received and read
Staying Safe Safety Checklists reviewed by all adults and frequent reference is Staying safe safety checklist
are not referred to by adults
made to them

Code of conduct present which is regularly

Code of Behaviour No code of conduct Code of conduct present reviewed by the young people and adhered to Promoting positive behaviour
by adults and young people
One adult per section has a valid first aid
First Aid Qualifications No adults have a valid first aid qualification All adults have a valid first aid qualification First aid training
qualification
Accident forms and first aid kit but its contents Accident forms and first aid kit, contents are
First Aid Provision No accident form or first aid kit First aid kits
have not been checked regularly checked
Home contact or 'in touch' system used for In touch' system in place for all meeting and
In Touch System No knowledge of the 'in touch' system In Touch System
nights away activities
Some meetings and activities have designated All meetings and activities have designated
Shared running of meetings and activities, no
Leader in charge 'leader in charge' and participants may or may 'leader in charge' and all participnats know who Leader in charge
designated 'leader in charge'
not know who that is that is
Adults take over 5 months to complete 'Getting All adults complete 'Getting Started' training All adults complete 'Getting Started' training
Getting Started Getting started training
Started' within 5 months within 3 months
All leaders have correct Wood Badge for their
Leaders with an appointment over 3 years do Leaders are working towards their Wood Badge
Wood Badge role or should achieve it within 3 years of Wood Badge
not have the correct Wood Badge but there are delays in training / validation
appointment
No appointed adults in the Colony complete Appointed adults will complete less than 5 Each appointed adult will complete 5 or more
Learning

Ongoing learning Ongoing training for all

ongoing learning or training hours ongoing learning this year hours ongoing learning this year
No opportunity for specialist training or Need in the programme for specialist training /
Specialist Training (Scout Permits & External No opportunity for specialist training or permits
permits, but there is no need for them in the permits, but they are present or being worked Activity Permit Scheme
Training) but there is a need for them in the programme
programme towards.
Easy access to adult traininig with flexible
Access to training No or limited access to adult training Access to training can be inflexible at times Learners (Access to Training)
options
Nights Away permit in section is being worked At least 1 adult in section has a Nights Away
Nights Away Training No adults in section have a nights away permit Nights Away Permit Scheme
towards permit

Page 16
 Scout Troop RAG Analysis

Scout Troop Name:

RAG Criteria Score Notes Red Amber Green Link to resource
Number of Scouts Fewer than 12 12 or more young people

Records of Scouts kept but not shared with GSL Accurate record of Scouts kept and shared with
Young People Records No accurate record of all current members
or other Scout volunteers GSL and other Scout volunteers

New parents and young people fully introduced

No introduction to the section/Scouting given Welcoming New Scouts and
Introducing new Scouts Limited induction, welcome pack given out only to the section/Scouting, welcome pack and
to parents or young people Moving On
local information shared
Conversations held with people leaving the Conversations held with people leaving the Welcoming New Scouts and
Those leaving Scouts No idea of why people leave the section
section section and information acted upon Moving On
Young Leaders: Information for
Young Leaders No Young Leaders 1 Young Leader 2 Young Leaders
Section Leaders

No knowledge of the Young Leader Scheme or Young Leader scheme is used, but we do not Young Leader Scheme used well and objectives Young Leaders: Information for
Young Leaders Scheme
how to use it. know how to use it effectively. understood Section Leaders
Young People

Young Leaders have no opportunity to Young Leaders are completing missions Young Leaders have opportunity to complete Young Leaders: Information for
Young Leaders Development
complete missions sporadically missions with good support Section Leaders

Waiting list system (those old enough to join No system in place for managing the waiting Ad-hoc system in place for managing the A robust system in place for managing the
now) list waiting list waiting list that is consistent across the group
Waiting list size (those old enough to join Some on the waiting list will not have a place in All on the waiting list will have a place in the
There is no-one on the waiting list Waiting Lists
now) the next 6 months next 6 months
No sharing of members details with the GSL Moving on occurs when some leaders or GSL All members move into the next section when Welcoming New Scouts and
Moving on process
and Explorer section agree both section leaders and GSL agree Moving On
No knowledge of the Moving On Award and/or
Moving On Award Choose not to use the Moving On Award All young people gain the Moving On Award Scouts Moving On Award
how it is used
Gender make up Section is all male Quarter of the section is female Section is usually gender balanced Gender
Section is not representative of the ethnic mix Aware of the make up of our local community Section is representative of the ethnic mix of
Ethnic make up
of our local community and aim to be representative. the local community
Nothing is done to ensure that LGBTQ+ Section is proactive in supporting and
If a member came out as LGBTQ+, section
Support for LGBTQ+ members members feel comfortable being open about welcoming LGBTQ+ members of all genders, LGBT+
would be supportive.
this in Scouting. and know where to seek further support.
Section is accessible and welcoming to all with
Section is not accessible for people with Section is accessible for some additional needs, Supporting those with
Accessibility of the section additional needs, and know where to seek
additional needs. but not others. additional needs
further support.

Page 17
 Scout Troop RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Number of appointed volunteers in the Scout
Only 1 (or less) appointed volunteer 2 appointed volunteers 3 or more appointed volunteers Ready to recruit
Team in the section
Adult rota No adult rota Poorly supported / ineffective adult rota Enough volunteers and an adult rota Adult rotas
Adults

Parents not involved in supporting the Troop in Parents are actively encouraged to support the Troop received a good level of support from
Involving parents Group get together
any way Troop, but few take part parents
Skills audit undertaken but information not Regular skills audit undertaken and information
Skills & interest audit of parents No skills audit undertaken Skills audit
used used to the benefit of the group

Programme is planned on a weekly basis or not Programme is either planned less than half Programme is planned well in advance (at least
Programme Planning Programme Planning
at all termly and/or not shared with parents half termly) and shared with parents.

Contribution to programme planning from Section leader makes all programme planning Some (but not all) of the volunteers contribute Volunteers have an equal voice in programme
volunteers decisions without consultation to programme planning planning
Involvement of young leaders in programme Young Leaders aren't involved in programme Young Leaders are not involved in planning and Young Leaders are involved in planning and
planning planning only supervise games delivery of the programme
Majority of tasks for running the section fall to Tasks are shared between a small number of Tasks are shared between all volunteers in a
Sharing tasks Section Roles and Tasks
one person. volunteers. way that works them.
Limited variety in the methods used;
Use of a variety of methods; usually run by Run by a range of appropriately skilled adults; Scout Quality Programme
Programme Delivery programme is not always run by adults with
appropriately skilled adults. using a variety of methods. Checker
appropriate skills.
What percentage of Scouts gain the Chief
Less than 50% 51% to 89% More than 90%
Scout's Gold Award?
All requirements are met; variety of activities
All of the requirements are met; activities and Some of the requirements are met; activities
and methods; delivered in an interesting and
Challenge Awards methods not always engaging; concentrated and methods not always varied and engaging; Scout Challenge Awards
engaging way; spread throughout the
over a short period of time. do not regularly feature in the programme.
programme.
Programme

Number of activity badges (including staged Scout Activity and Staged

Less than 12 12 to 18 19 or more
badges) most Scouts gain Badges
Young people have no opportunity to feedback At least once per term before the programme Example of Troop Forum
Frequency of section forums Forums occur less than once per term
to the leadership team planning meeting activity
Joint activities with other sections in the No joint activities with other sections in the
1 joint activity per year 2 or more joint activities per year
Group Group
Scouts are given the opportunity of 1 night
Nights Away Experiences Scouts are given no nights away opportunities 2 or more nights away opportunities per year Nights Away Permit Scheme
away per year
All members are offered a single wording of the Members could opt to use any wording of the Members are supported to explore which
Promise The Scout Promise
Promise. Promise if they wish/ ask us to. wording of the Promise they wish to make.
Routine meetings with members (and their
No reasonable adjustments made to support Actions taken to make reasonable adjustments parents/carers if relevant) who need
Reasonable Adjustments the full participation of members, including to support participation when asked, including reasonable ajustments, implented and Reasonable Adjustments
transitioning to Scouts transitioning to Scouts reviewed regularly, including transitioning to
Scouts
No consideration given to the adult numbers. Every effort is made to ensure sufficient adults
Adult Ratios - Indoor Activities Parents are required to stay behind at short It is planned for two adults to be present are present at each meeting to carry out the Adult to young people ratios
notice programme safely
Ratios not normally checked for outdoor Ratios are checked but there are not always Ratios of adults are always correct and there is Guidance for supervision of
Adult Ratios - Outdoor Activities
activities enough adults, most activities run anyway always a leader in charge of activities activities

Page 18
 Scout Troop RAG Analysis

RAG Criteria Score Notes Red Amber Green Link to resource

Headcounts are carried out frequently when
Headcounts not carried out when outside the Headcounts carried out when outside the main
Headcounts outside the main venue and at each change of
main venue venue
circumstance ie. Crossing a road
Risk assessments have been carried out and are Risk assessments have been carried out and are
Risk Assessments - Activities No risk assessments are done or shared Risk Assessments
shared reviewed regularly
Safety training is only undertaken as part of Safety training is undertaken as part of 'Getting
Safety Training No safety training completed Safety training
'Getting Started' Started' and ongoing learning
Safeguarding training is only undertaken as part Safeguarding training is undertaken as part of
Safeguarding Training No safeguarding training completed Safeguarding training
of 'Getting Started' 'Getting Started' and ongoing learning

Accident forms in which accidents are recorded

Accident reporting locally No method of reporting accidents Accident forms in which accidents are written Emergencies and reporting
and filed. All entries are reviewed regularly

Adults know of the yellow card but have never Adults know about the yellow card and it’s Adults know of the yellow card, it’s advice and
Safeguarding volunteers
Safeguarding Information for leaders had it explained or discussed the contents or advice and procedures and have had it procedures are known by all adults and is
responsibilities
have not seen the yellow card explained to them regularly reviewed
Adults are aware of the emergency procedure
Safety

Adults are not aware of The Scout Association’s Adults are aware of the procedure but are and both national and local procedures are
Emergency Procedures Emergencies and reporting
emergency procedure unsure of what it is reviewed
regularly
Safety checklists have been received and
Safety checklists have not been distributed and Safety checklists have been received and read
Staying Safe Safety Checklists reviewed by all adults and frequent reference is Staying safe safety checklist
are not referred to by adults
made to them
Code of conduct present which is regularly
Code of Behaviour No code of conduct Code of conduct present reviewed by the young people and adhered to Promoting positive behaviour
by adults and young people
One adult per section has a valid first aid
First Aid Qualifications No adults have a valid first aid qualification All adults have a valid first aid qualification First aid training
qualification
Accident forms and first aid kit but its contents Accident forms and first aid kit, contents are
First Aid Provision No accident form or first aid kit First aid kits
have not been checked regularly checked
Home contact or 'in touch' system used for In touch' system in place for all meeting and
In Touch System No knowledge of the 'in touch' system In Touch System
nights away activities
Some meetings and activities have designated All meetings and activities have designated
Shared running of meetings and activities, no
Leader in charge 'leader in charge' and participants may or may 'leader in charge' and all participnats know who Leader in charge
designated 'leader in charge'
not know who that is that is
Adults take over 5 months to complete 'Getting All adults complete 'Getting Started' training All adults complete 'Getting Started' training
Getting Started Getting started training
Started' within 5 months within 3 months
All leaders have correct Wood Badge for their
Leaders with an appointment over 3 years do Leaders are working towards their Wood Badge
Wood Badge role or should achieve it within 3 years of Wood Badge
not have the correct Wood Badge but there are delays in training / validation
appointment
No appointed adults in the Colony complete Appointed adults will complete less than 5 Each appointed adult will complete 5 or more
Learning

Ongoing learning Ongoing training for all

ongoing learning or training hours ongoing learning this year hours ongoing learning this year
No opportunity for specialist training or Need in the programme for specialist training /
Specialist Training (Scout Permits & External No opportunity for specialist training or permits
permits, but there is no need for them in the permits, but they are present or being worked Activity Permit Scheme
Training) but there is a need for them in the programme
programme towards.
Easy access to adult traininig with flexible
Access to training No or limited access to adult training Access to training can be inflexible at times Learners (Access to Training)
options
Nights Away permit in section is being worked At least 1 adult in section has a Nights Away
Nights Away Training No adults in section have a nights away permit Nights Away Permit Scheme
towards permit

Page 19
 Development Plan

Group or Section Name:

Date:

Aim Action
Who is responsible Review Date Achievement Date Required Outcomes
What we need to do How we are going to get there

Page 20
R-A-G
R
A
G
N