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INTERNSHIP STUDIO
Module 02 | Lesson 02

HR Management

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 Operative Functions of the HR dept
• The managerial functions of the organization are for all the managers
• The Operative functions of the HR dept are unique to the HR dept.
• The below are the Operative functions of the HR department :
• 1. Procurement Function
• Job Analysis & Design
• Manpower Planning
• Recruitment
• Selection
• Placement
• Onboarding & Induction

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 Operative Functions of the HR dept

• 2. Development Function
• Training
• Performance Appraisal
• Career Development

• 3. Compensation & Benefits

• Job Evaluation
• Wage & Salary administration
• Bonus & Incentives

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 Operative Functions of the HR dept

• 4. Integration
• Labor relations
• Motivation
• Grievance
• Discipline

• 5. Maintenance Function
• Health & Safety

• 6. Maintaining Personnel Records

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 What is Policy making in the organization

• A Policy is a certain set of rules that are made or documented so that there are
certain guidelines as to what has to be done in a particular situation which makes
it comfortable and easy for the organization and the people to work.
• It helps the organization to treat all employees in a fair manner and represents
the values and culture of the organization.
• Policies are made related to the employee lifecycle that is recruitment
,compensation & Benefits ,ethical code of conduct and gives clarity if any
disputes take place in the organization.

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 Procedure of Policy making in the organization.

• There should be a purpose to make a policy.

• The name of the policy should be in simple language.
• Next would be drafting the content of the policy.
• Check the legal aspect of the policy – Understand the statutory compliances.
• Proofreading
• Submission
• These policies are communicated to the employees on the day of their
orientation programme through a employee handbook.

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 HR POLICIES OF THE ORGANISATION

• There are different policies that an organization makes for the smooth
functioning.
• Lets discuss the various HR policies of the organization :
• 1. Health & Safety Policy
• 2. Leave & Attendance Policy
• 3. Anti Harassment & Bullying Policy
• 4. Work from home policy
• 5. Equal Opportunity Policy
• 6. Disciplinary Policy
• 7. Exit Policy

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 HR POLICIES OF THE ORGANISATION

• There are different policies that an organization makes for the smooth
functioning.
• Lets discuss the various HR policies of the organization :
• 1. Health & Safety Policy
• 2. Leave & Attendance Policy
• 3. Anti Harassment & Bullying Policy
• 4. Work from home policy
• 5. Equal Opportunity Policy
• 6. Disciplinary Policy
• 7. Exit Policy

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 What is Organizational Structure ??
Organizational Structure is a hierarchy of the organization in which the relationship of all
employees are specified with each other, the responsibility and authority chain is created.
CEO

Principal

Academic Coordinators

Teachers

Students

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 IMPORTANCE OF ORGANISATION STRUCTURE

• A proper organization structure leads to proper flow of communication and all

the operations of business are carried out properly.
• A structure makes it easy for everyone to understand what is their responsibility
and whom they need to report to.
• A organization structure helps to understand what is the working style of the
enterprise.

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 ORGANISATIONAL STRUCTURE

• Now what will be the size and shape of the organizational structure ??

• Span of management gives shape to organization structure.

• Span of management means how many subordinates can be managed by 1 manager

effectively or how many employees can be controlled by 1 superior effectively.

• Narrow span of management leads to tall organization structure wherein wide

organization structure leads flat organization structure.

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 TYPES OF ORGANISATIONAL STRUCTURE

• Organization structure can be divided into two types :

• 1. Functional structure : In this structure, functions are given more importance in the
structure.

Head ( CEO)

Production Finance HR Marketing

P1 P2 P3 F1 F2 HR1 HR2 M1 M2

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 ADVANTAGES & DISADVANTAGES

• Advantages OF Functional structure

• This is one of the simplest structure as employees are grouped according to their
knowledge and skills allowing them to achieve high performance

• They have fixed roles and responsibilities which leads to easy accountability for work.

• Communication from top to bottom is smooth and frictionless.

• Work is not duplicated as all departments have defined responsibilities.

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 ADVANTAGES & DISADVANTAGES

• Disadvantages OF Functional structure

• Employees feel bored doing repetitive work.

• Conflicts may arise if the performance appraisal system is not managed properly.

• The departments have self centered mentality. Functional Managers pay more
attention to their own department and ignore others interest.

• Poor interdepartmental communication and lack of teamwork among departments .

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 ORGANISATIONAL STRUCTURE

2. Divisional Organization Structure : In this structure the organization is divided into

few divisions and each division has his own set of functional structures within.

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 ADVANTAGES & DISADVANTAGES

• Advantages of Divisional structure

• Each division can work as an independent unit and has adequate

freedom.

• Divisional managers become expert in their area and so less intervention

is needed from the corporate managers.

• Divisional management improves the use of resources.

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 ADVANTAGES & DISADVANTAGES

• Disadvantages of Divisional structure

• This structure is not suitable to small organizations.

• When each division is engaged in independent service cost may increase.

• Headquarter find it difficult to control each division

• Each divisional manager safeguards his own interest and ignores the
organizational goal.
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 ORGANISATIONAL STRUCTURE

2. Divisional Organization Structure :Divisional Organisation structure are further

divided into :

a. Geographic Organization Structure –Divisions here are separated by districts,

territories & regions .
b. Market Based Organization Structure - Divisions here are separated by industry,
market & customer type. This is ideal for an organization that has product or
services particular for a market type.
c. Product based Organization Structure – In this each division within the organization
is dedicated to one particular product and has functional structure within that.

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 ORGANISATIONAL STRUCTURE
[Link] Organization Structure: In this structure the employees are grouped in function
and product at the same time. It is dual reporting .
For eg : An engineer may regularly belong to the technical department but in matrix
structure he may work on a temporary project under the project manager.

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 ADVANTAGES & DISADVANTAGES
• Advantages of Matrix structure

• 1. Project Managers have the flexibility to chose the best employees for their project.

• 2. Employees become multi tasking and get chance to use the best of their skills and abilities.

• Disadvantages of a Matrix structure

• 1. There can be conflicts between the head of project and the head of functional department .

• 2. This structure being dynamic can be disturbing for the employees as adapting changes again and
again.

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 ORGANISATIONAL STRUCTURE

4. Flat or Horizontal Organization structure : This organizational structure has no level of

middle management between them. Start up companies use this type of structure to
grow.

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 ADVANTAGES & DISADVANTAGES
• Advantages of a Flat structure

• 1. This structure is free of Hierarchy related pressure. It has decentralized leadership.

• 2. It provides employees more responsibility and power for decision making and provides better
opportunity to grow.

• Disadvantages of a Flat structure

• 1. Chance of losing control is high.

• 2. Employees can have role confusion in these organizations.

• 3. Less scope of promotion and less job satisfaction and hinders the growth as rigidity comes in.

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 Test Yourself !!!

A. Which of the following is not a Operative function of the HR department ?

1. Motivation
2. Integration
3. Controlling
4. Job Analysis
5. None of the above

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 Test Yourself !!!

B. Which policy is made in the organization for pregnant women ?

1. Health & Safety policy

2. Work from home policy
3. Equal opportunity policy
4. Maternity policy
5. None of the above

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 Test Yourself !!!

C. Which organization structure is chosen by start ups ?

1. Matrix Structure
2. Functional Structure
3. Divisional structure
4. Flat or Horizontal structure
5. All of the above

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Answers !!
• 1. Which of the following is not a Operative function of the HR
department ?
• Option 3. Controlling

• 2. Which policy is made in the organization for pregnant women ?

• Option 4. Maternity policy

• 3. Which organization structure is chosen by start ups ?

• Option 4. Flat or Horizontal structure
 SUMMARY
You got this Next session
• 1
Understanding the HR Functions • 1 Job analysis
• 2 Operational & Strategic HR function
• 2 Importance, Process of job analysis
• 3 HR Policies of the organisation Recruitment
Different Organisation Structure • 3 Types of Recruitment
• 4
Hierarchy Planning in Organisation •4
• 5

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