Table of Contents
ANDABET PRIMERY HOSPITAL.............................................................................................................0
INVENTORY COMMITEE..........................................................................................................................0
OF..................................................................................................................................................................0
MEDICAL EQUIPMENT.............................................................................................................................0
Prepared by Biomedical Department.............................................................................................................0
Jul/16/2011.....................................................................................................................................................0
Introduction....................................................................................................................................................1
Operational standards of medical equipment committee...............................................................................2
Mission...........................................................................................................................................................3
Vision.............................................................................................................................................................3
Objective........................................................................................................................................................3
Goals..............................................................................................................................................................4
Responsibilities of medical equipment inventory committee members........................................................4
Members of Andabet primary hospital medical equipment inventory committee........................................5
Introduction
Andabet primary hospital medical equipment inventory committee should
established an inventory of all medical equipment which are listed in one table
form and an inventory of all medical equipment should be made quarterly (four
times per year) before establishing a medical equipment inventory the medical
equipment inventory committee should determine which items should and should
not be included in the inventory and medical equipment management program.
However, the medical equipment inventory committee may decide to exclude
smaller, less expensive and easily replaceable items from the medical equipment
inventory and program (for example sphygmomanometers, stethoscopes, etc) since
the effort required to record, maintain and repair these smaller items may not be
worth the required manpower and financial resources. The Medical Equipment
Strategy should give a clear definition of medical equipment that should be
included in the medical equipment inventory and program, and should also state
exclusion criteria for items that should not be included. Andabet primary hospital
should establish an inventory of all medical equipment (following the inclusion
and exclusion criteria described in the Medical Equipment guidelines. A small
team should be established to set up the initial inventory of medical equipment.
The team should be led by the Head of Medical Equipment management who is
ultimately responsible to establish and maintain the equipment inventory.
Additional equipment maintenance personnel or other staff assigned by hospital
management should also form part of the inventory team. Additionally, one or
more department/case team representatives should participate in the inventory of
their respective department/case team.
The inventory team is responsible to visit every department and record every item
of medical equipment. Items that are obsolete, that cannot be repaired or that are
not of use to the hospital should be removed and transferred to a storage area at the
time of the inventory and the formal disposal process should be started. An
inventory code number should be assigned to each piece of equipment. This can be
done sequentially from number 1 upwards. Each new item is assigned the next
number, with no regard to type of equipment, location etc.
This system indicates the location, the type of equipment and the individual
number of the equipment. With a ‘speaking number’ system each room/department
in the hospital is assigned a location code and each type of equipment is assigned
an equipment type code, Although the ‘speaking numbers’ inventory system is
more complex to establish, it has the advantage that it is easy to identify the
location of each item and to organize the equipment inventory by each department.
Operational standards of medical equipment committee
Andabet primary hospital has a medical equipment inventory committee
composed of, technicians, pharmacists, and biomedical engineers that over
sees the medical equipment management program
The hospital has paper based and computer based inventory management
systems that tracks all equipment included in the hospital management
program
The hospital has paper based and computer based spare parts inventory
management system. The system is used for insuring that there is an
adequate supply of spare parts on hand
An equipment history file is maintained for all medical equipment
containing all key documents for the equipment
The history file should have at list the following item:-
An inventory data collection form
Risk assessment classification
Standard operational standard
Mission
Increase the functionality of medical equipment by involving the population and
making the health worker a worker; who can answer customer’s need, who has
good ethics, who is occupied and updated with resent technology; to give fast,
quality, easily, accessible service and as a result making people of Andabet
wereda healthy and working citizen. The medical equipment inventory committee
develop and increases life spans and safety of the whole equipment and kip up
continuous sustain life span of the equipments and give good and attractive
services for customers.
Vision
Build health professional ability by being cost effective and financially secure by
working hand to serve quality of care the hospitals professional person and making
our hospital well known over zonal, regional, and national level .And also for the
people of Andabet wereda to make health and working citizen.
Objective
To facilitate better and cost effective health’s needs for the customers
by managing medical equipment properly according to the federal
standards
To create better environments for medical equipment management in the
hospital
To keep any loose of medical equipment from the hospital by preparing
medical equipment inventory with their detailed information
To make both paper based and computer based inventory management
systems that tracks all equipment included in the hospital management
program
To have both paper based and computer based spare parts inventory
management system. The system is used for insuring that there is an
adequate supply of spare parts on hand.
Goals
In Andabet primary hospital, the functionality of medical equipments and device
increases to 92% and above by regular follow up the whole equipments in the
whole war
Responsibilities of medical equipment inventory committee
members
Scheduling meetings and notifying committee members
Guiding the meeting according to the agenda and time available and
also making sure that agendas are finished with end decisions
Reviewing and approving the privies mints before being distributed
Sharing experience with other hospital medical equipment committee
and also with regional medical equipment committees
Making sure that the medical equipment committee meet the required
responsibilities
Preparing agendas, distributing agendas , and notifying meetings to
the members at least one week prior to the meeting after reviewed by
the chair person
Taking notes of preceding and taking minutes of meetings.
Making sure that all MEC recommendation are distributed to the
medical staff and other concerned parties
Make sure that medical equipment inventory committee met the
required responsibilities.
Be present and actively participant during meetings held at regular or
special times
Follow the rules and regulations of medical equipment inventory
committee
Make sure that the medical equipment committee met the required
responsibilities
Contribute ideas, suggestion , comments to strength the medial
equipment committee
Members of Andabet primary hospital medical equipment
inventory committee
No Name of members position signature
1 Nahom Werkayehu BME
2 D/r Yehoannis Megenagna Medical director
3 Desetawe Maru Pharmacy head
4 Adane mulat BMT