INCEPTION REPORT
(Draft)
Project title: Integrated Capability Strengthening and Capacity Upgrading for
Sustainable Operations of Sulu PDCs
General Objective: To enhance the knowledge and skills of people in the PDC
organizations to effectively and properly operate, manage, and sustain the
structures and mechanisms established, and the projects funded and implemented
through the support of the Programme and other donors.
Specifically, the project aims to attain the following:
Specific Objectives Expected Outputs
To provide opportunities for PDC The following activities are conducted:
organizations to acquire Project operations and management, including
additional practical education systems development and policy formulation;
and skills on Organizational Financial management, including bookkeeping
Development and Management. and financial recording;
To provide avenues for more Conduct of refresher education on Culture of
education and training, and Peace, conflict resolution, and other Peace and
other assistance relative to Development-related activities;
Conflict Resolution and LSFs reinvigorated and reactivated and are
Deepened Understanding on the actively performing their functions in the
Culture of Peace. PDCs.
To provide technical assistance PDC’s experiences and implementation
and coaching documentation, learnings documented and published/shared.
technical writing, facilitating and Update and terminal or final implementation
training, bookkeeping, and reports well-documented and submitted.
others. Bookkeepers and financial recorders are
properly guided and can produce reliable
financial reports.
Economic and social services projects are
applying better and improved technologies
and are producing better quality products and
providing better services.
To provide opportunities for Relationship with other organizations,
expanding network and linkage, agencies, and institutions established in terms
product market expansion, and of project, information and technology
others. sharing, technical assistance, resource
persons and facilitators, and others.
Membership to higher or wider level
organizations or movements.
Better and more markets for products and
services identified and established.
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Implementation Mechanism:
Based on agreed terms of reference with the ACT for Peace Programme,
below is the illustration of partnership and coordination line between parties and
other stakeholders:
ACT for Peace Peace Parliament ARMM Regional
Programme Government/Agency
IRDT Provincial & Municipal
(Staff and Consultants) LGUs/Agencies
PDCs/Local Social Barangay
Formations (LSFs) Government/Council
(Officers, Leaders, and
Working Staff)
The following are the agreed roles and functions between and among parties:
a) The ACT for Peace Programme:
Is responsible in providing the necessary funding, and other resource and
technical assistance to the IRDT.
Lead in harnessing the cooperation and participation of the different
agencies of the government, resource agencies, and major private sector
stakeholders that can lend support in the successful implementation of the
project.
b) Integrated Resource Development for Tri-people (IRDT):
Directly responsible in implementing the project in the PDC through the
POs or other PDC formations.
Implements the project according to the letter and spirit of the approved
terms of reference (project proposal), and the Memorandum of Agreement
with the Programme.
Establishes and sets up its own administrative and operational systems and
procedures for effective project implementation.
Identifies, selects, and hires skilled Field Staff to provide technical
assistance, education and training, and coaching to the PDC-POs.
Leads in the conduct of PDC assessment and evaluation, documentation of
experiences and learning, and the processes of planning the capability
building improvement interventions.
Prepares and submits regular update to the Programme, using the
approved M&E system and formats.
Assists the Programme whenever they conduct monitoring, assessments,
and evaluation of the project in the community levels.
Prepares and submits terminal report to the Programme.
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To ensure effective and efficient implementation of the project activities, the IRDT
as LSP shall form its Project Operation Team, compose of the following:
1. Team Leader
2. Field Facilitators
3. Field Documentors
4. Logistic Assistant
The team is responsible in the conduct of field activities, specifically are tasked to
facilitate the following:
Responsible in delivering the project components and services to the PDCs,
through the POs and other formations.
Lead in the conduct of assessments, documentation, and planning for
capability building improvement.
Lead in monitoring and assessing the status and performance of the PDC
and consolidating these as inputs for reports to the IRDT management and
to the Programme.
Assist the PDC-PO and other formations in reaching out to develop more
linkage and network membership, as well as, identifying more markets for
the community’s enterprise products and services.
Provide coaching assistance to the PO bookkeeper and financial recorders,
ensuring that they would acquire and properly apply financial recording
skills and produce appropriately accurate financial reports.
c) PDCs (through identified POs):
Are the direct organizational recipients/beneficiaries of the project, with all
its officers, working staff, members, and other PDC formations receiving
the capability and capacity improvement and enhancement assistance.
Directly facilitate and assist the Field Staff in ensuring that all community-
level activities such as training, technology transfer, coaching,
assessments, planning, and other capability building activities are
conducted.
Participate in the Programme-led assessment and re-planning or re-
targeting of the project in the PDC level.
d) Beneficiaries (Officers and Staff of POs):
Serve as specific recipients of the project’s assistance, services, and
benefits, and their role in the project is simply to cooperate and participate
in the activities and acquire the needed skills for improving capability and
capacity as officers and members of the PDC-POs.
Budget Summary
Key Activities Budget
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Teambuilding and Planning among staffs 1,000.00
Preparation and production of forms 1,000.00
Coordination and ground working 2,275.00
Pre-implementation conference with PDAL
1. Meals & snacks 2,500.00
2. Travel cost of technical staff 5,000.00
PDC Assessments, and Documentation of good practices
1. PF of Facilitators and Documentor 40,000.00
2. Training Supplies 5,000.00
3. Meals and Snacks @ 150.00/pax x 20 pax x 4 days x 10 120,000.00
PDCs 35,000.00
4. Transportation of Assessment Team
Data Processing and Documentation
1. PF of Writer (30 calendar days) 15,000.00
2. Supplies 3,000.00
3. Communication (data validation/verification with staff at 1,200.00
the ground)
Conduct of CBs
1. Leadership/ODM Training with Culture of Peace
PF of Facilitators and Documentor 40,000.00
Training Supplies 5,000.00
2. Operation and Maintenance Training for BAWASA (to
include skills transfer on carpentry and plumbing)
PF of Facilitators and Documentor 12,500.00
Training Supplies 1,500.00
Documentation and packaging of O & M policies 2,500.00
3. Resource mobilization, networking and business
management for CED projects
Ground working 3,000.00
PF of Facilitators and Documentor 28,000.00
Training Supplies 3,500.00
Supervision and coaching activities (based on needs)
PF of technical staff to coach and supervise the POs 20,000.00
with CED project (60 days fulltime service)
PF of technical staff to coach and supervise the 20,000.00
BAWASA
(integrating economic and sustainable agriculture in
water system project) – 60 days fulltime service
Consolidation and packaging of PDC stories and best practices
1. PF of Writer & Editor 15,000.00
2. Supplies for printing and production 5,000.00
TOTAL 386,975.00
Work Plan
Expected Output Key Activities Responsible Timeframe
Person
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Team members fully Teambuilding and Project Team
understood the project Planning among Leader
concept, objectives, staffs
expected output and
deliverables, as well as
the financial and
administrative component
of the project;
Leveled-off on targets,
agreed on methodology,
tools and approach to be
applies; and able to
formulate the
implementation plan
Produced and fixed Preparation and Facilitators &
necessary forms to be production of Team Leader
used. forms
Courtesies with LGUs and Coordination and Facilitators
other major stakeholders ground working
conducted, and they were
officially informed
regarding the project’s
undertakings
Leveled-off with PDAL on Pre- Team Leader
their roles and implementation
involvement in the project conference with
implementation; agreed PDAL
on schedule and other key
concerns.
Gathered and PDC Assessments,
documented stories, best and Assessment Team
practices and identified Documentation of
capacity needs of each of good practices
the 10 PDCs
Processed data Data Processing Documentors,
accordingly; drafted a and Team Leader and
novel type success stories Documentation Writer
of each PDC; analysis of
capacity needs of the
POs/PDCs
COP integrated in Leadership/ODM Team Leader and
leadership and Training with Training
organizational Culture of Peace Facilitator
management of POs, core
groups and community
leaders.
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Expected Output Key Activities Responsible Timeframe
Person
Each of the BAWASAs Operation and Team Leader and
have been able to Maintenance Training
improve their operation Training for Facilitator
and maintenance policies BAWASA
into culturally,
economically and
environmentally sound
policies;
Trouble shooting on
plumbing works provided
to selected members of
BAWASA
POs managing CED Resource Team Leader and
projects have learned mobilization, Training
practical techniques and networking and Facilitator
applied skills on resource business
mobilization, market management for
linkages, and business/ CED projects
project management
POs and local social Supervision and IRDT Technical
formations were guided in coaching activities Staffs and COs
the application of their (based on needs)
acquired skills and
knowledge in the
implementation and
management of their
projects and activities.
Produced and able to Consolidation and Team Leader and
submit packaged packaging of PDC Writer
document of PDC story, stories and best
their experiences and best practices
practices
** final copy of this report will be submitted upon target dates of the activities are
identified and agreed by the members of the Assessment Team”
Submitted by:
BEN NASSER B. ISNAIN Date: June 22, 2010
Executive Director
Integrated Resource Development for Tri-people
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