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Project Proposal Submission Form

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18 views10 pages

Project Proposal Submission Form

Uploaded by

majabulat
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

PROFORMA – I

PROFORMA FOR SUBMISSION OF PROJECT PROPOSALS ON RESEARCH AND


DEVELOPMENT, PROGRAMME SUPPORT
(To be filled by the applicant)

PART I: GENERAL INFORMATION


1. Name of the Institute/University/Organisation submitting the Project Proposal :
..........................................................................................................................………
..........………………………………………………………………………………….
..............................…………………………………………...........……................……
……………………………………...........…………………………………………....
2. State: ................................. 3. Status of the Institute:
.......................................................................
(Please see Annexure-I)
4. Name and designation of the Executive Authority of the Institute/University forwarding the
application : ...............................................................................................................
......................................................................................................................................
..............................................................………………………………………………
5. Project Title :...............................................................................................................
...................................................................................................................................
................................................................................................................................................
............................................................................................................................................................
6. Category of the Project (Please tick) :.R&D/ Programme Support

7. Specific Area (Please see Annexure - II):

8. Duration : ..................................... Years.................................. Months

9. Total Cost (Rs.) .............................................

10. Is the project Single Institutional or Multiple-Institutional (S/M) ? :

11. If the project is multi-institutional, please furnish the following :

Name of Project Coordinator : ...............................................................................

Affiliation : ...............................................................................................................

Address : ..........................................................................................................………………....
.............................................................................................................................………….........
.....................................................................................................................................………....

12. Scope of application indicating anticipated product and processes

13. Project Summary (Not to exceed one page. Please use separate sheet).

1
PART II: PARTICULARS OF INVESTIGATORS
(One or more co-investigators are preferred in every project. Inclusion of co-investigator(s) is
mandatory for investigators retiring before completion of the project)

Principal Investigator:
14. Name:........................................................................................................................................
Date of Birth: ............................................................... Sex (M/F): ..................... ...................
Designation:............................................................................................................……..........
Department:............................................................................................................……...........
Institute/University:..................................................................................................................
Address:............................................................................................................………............
...................................…………………………………………………PIN:...........................
Telephone: .......................... Fax:........……………….....E-mail:............................…............
Number of research projects being handled at present:.............................................................
Co-Investigator
15. Name: .......................................................................................................................................
Date of Birth : .................................................................Sex (M/F) : .....................................
Designation : ............................................................................................................................
Department : ...........................................................................……………………………….
Institute/University: ................................................................................................................
Address : ...............................................................................……………..............................
....................................…………………………………………………PIN : .......................
Telephone : .......................... Fax:.....................…………E-mail : ……………………........
Number of Research projects being handled at present: .........................................................
Co-Investigator
16. Name : ....................................................................................................…………….............
Date of Birth : ................................................................ Sex(M/F) : ......................................
Designation : ...........................................................................................................................
Department : ..........................................................................................................…………..
Institute/University : ...............................................................................................................
Address : ………….................................................................................................................
.........................……………………………………………....... PIN : .........…......................
Telephone : .................…......... Fax ..............…............. E-mail : ..………............................
Number of Research projects being handled at present:..............................................................
Note : Use separate page, if more investigators are involved

2
PART III : TECHNICAL DETAILS OF PROJECT
(Under the following heads on separate sheets)
16. Introduction (not to exceed 2 pages or 1000 words)
16.1 Origin of the proposal
16.2 (a) Rationale of the study supported by cited literature (b) Hypothesis (c) Key
questions.
16.5 Current status of research and development in the subject (both international and
national status)
16.6 The relevance and expected outcome of the proposed study
16.7 Preliminary work done so far

17. Specific objectives (should be written in bulleted form, a short paragraph indicating the
methods to be followed for achieving the objective and verifiable indicators of progress should
follow each specific objective)

18. Work Plan: should not exceed 3-4 pages (the section can be divided according to the specific
aims and under each specific aim, the following should be stated clearly as sub headings)
18.1 Work plan (methodology/experimental design to accomplish the stated aim)
18.2 Connectivity of the participating institutions and investigators (in case of multi-
institutional projects only)
18.3 Alternate strategies (if the proposed experimental design or method does not work
what is the alternate strategy)

19. Timelines: (Please provide quantifiable outputs)


Period of study Achievable targets
6 Months

12 Months

18 Months

24 Months

30 Months

36 Months

20. Name and address of 5 experts in the field


[Link]. Name Designation Address

3
PART IV: BUDGET PARTICULARS
Budget (In Rupees)
A. Non-Recurring (e.g. equipments, accessories, etc.)

S. Item Year 1 Year 2 Year 3 Total


No.

Sub-Total (A)

B. Recurring
B.1 Manpower (See guidelines at Annexure-III)

S. Position Consolidated Year 1 Year 2 Year 3 Total


No. No. Emolument

Sub-Total (B.1) =
B.2 Consumables
S. Item Quantity Year 1 Year 2 Year 3 Total
No.

Sub-Total (B.2) =

Other items Consolidated Year 1 Year 2 Year 3 Total


Emolument
B.3 Travel

B.4 Contingency

B.5 Overhead 1
(If applicable)
Sub-total of B
(B.1+B.2+B.3+B.4+B.5)
Grand Total (A + B)
Note : Please give justification for each head and sub-head separately mentioned in the above table.
Financial Year : April - March
In case of multi-institutional project, the budget estimate to be given separately for each institution.

4
PART V : EXISTING FACILITIES
Resources and additional information

1. Laboratory:

a. Manpower

b. Equipments

2. Other resources such as clinical material, animal house facility, glass house.
Experimental garden, pilot plant facility etc.

5
PART VI: DECLARATION/CERTIFICATION
It is certified that

a) the research work proposed in the scheme/project does not in any way duplicate the work
already done or being carried out elsewhere on the subject.

b) the same project proposal has not been submitted to any other agency for financial support.

c) the emoluments for the manpower proposed are those admissible to persons of corresponding
status employed in the institute/university or as per the Ministry of Science & Technology
guidelines (Annexure-III)

d) necessary provision for the scheme/project will be made in the Institute/University/State


budget in anticipation of the sanction of the scheme/project.

e) if the project involves the utilisation of genetically engineered organisms, we agree to submit
an application through our Institutional Biosafety Committee. We also declare that while
conducting experiments, the Biosafety Guidelines of the Department of Biotechnology would
be followed in toto.

f) if the project involves pre-clinical/clinical trials/experiments/exchange of biological samples


etc. we will ensure that ethical clearances and other clearances (as applicable on case by case
basis) would be taken from concerned ethical Committees/Competent authorities and the
same would be conveyed to the Department of Biotechnology before implementing the
project.

g) it is agreed that any research outcome or intellectual property right(s) on the invention(s)
will be joint property of the host institution and DBT, GOI.

h) we agree to accept the terms and conditions as enclosed in Annexure-IV. The same is signed
and enclosed.

i) the institute/university agrees that the equipment, other basic facilities and such other
administrative facilities as per terms and conditions of the grant will be extended to
investigator(s) throughout the duration of the project.

j) the Institute assumes to undertake the financial and other management responsibilities of the
project.

Signature of Project Coordinator Signature of Executive Authority


(applicable only for multi-institutional projects) of Institute/University with seal
Date : Date :

Signature of Principal Investigator :


Date :

Signature of Co-Investigator Signature of Co-Investigator


Date : Date :

6
PART VII: PROFORMA FOR BIOGRAPHICAL SKETCH OF INVESTIGATORS
Provide the following information for the key personnel in the order listed on PART II.
Follow this format for each person. DO NOT EXCEED THREE PAGES
Name : .......…………………………………………................................................................
Designation :………………………………………………......................................................
Department/Institute/University : ..............................................................................................
Date of Birth : .................................. Sex (M/F) ............................... SC/ST : .........................
Education (Post-Graduation onwards & Professional Career)

Sl No. Institution Degree Year Field of Study


Place Awarded

A. Position and Honors


Position and Employment (Starting with the most recent employment)

Sl No. Institution Position From (Date) To (date)


Place

Honors/Awards

Professional Experience and Training relevant to the Project

7
B. Publications (Numbers only) .................
Books : .................... Research Papers, Reports : ................General articles :...........................
Patents : .........................Others (Please specify) :..............................................................

Selected peer-reviewed publications (Ten best publications in chronological order)

8
List maximum of five recent publications relevant to the proposed area of work.

C. Research Support
Ongoing Research Projects
Sl No. Title of Project Funding Agency Amount Date of sanction
and Duration

Completed Research Projects (State only major projects of last 3 years)


Sl No. Title of Project Funding Agency Amount Date of
completion

9
Place : Signature of Investigator
Date :

10

Common questions

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A research project budget should be structured to include both non-recurring and recurring costs. Non-recurring costs typically include items like equipment and accessories needed for the project, which are a one-time expense. Recurring costs include manpower, consumables, travel, contingencies, and overheads. Each of these should be itemized and justified separately, showing the allocation of funds across years for the project’s duration. Each institution should provide separate budget details in multi-institutional projects .

Alternative strategies should be clearly outlined in the proposal to handle scenarios where the primary research methodology does not yield desired results. This includes proposing backup plans that address potential setbacks such as choosing alternative technologies, methodologies, or approaches that can still effectively address the research objectives. The proposal should identify potential risks and challenges in advance and discuss strategies to mitigate these issues to ensure the project’s success .

Detailing existing facilities and resources in a research proposal is significant because it demonstrates the readiness and capability of the institution to undertake the proposed project. By listing available laboratories, equipment, and other resources such as animal houses or pilot plant facilities, the proposal showcases the infrastructure support that will facilitate the project's success. This information provides confidence to funding bodies that the project will be adequately supported and that the necessary resources are readily available to the investigators .

The relevance and expected outcomes of a proposed study should be articulated by explaining the current status of research at both national and international levels, and how the proposed study will fill gaps or extend the current understanding in the field. The expected outcomes can be described in terms of advancements in knowledge, potential applications, and improvements over existing methodologies or processes. This section should clearly align the study's goals with real-world applicability and scientific advancement, backed by literature to support its significance .

Including biographical sketches of investigators is crucial as it provides insight into the qualifications, expertise, and prior accomplishments of the individuals responsible for the research. This information helps funding bodies assess the competency and reliability of the research team, ensuring that they have the necessary skills and experience to execute the project successfully. The sketches highlight previous relevant experiences, publications, and ongoing research that demonstrate the team's capability to deliver on the project objectives .

Project timelines and achievable targets are vital for effectively managing a research project as they provide a structured roadmap to track progress and ensure that the project remains on schedule. These timelines make it possible to quantify outputs at various stages, such as every six months, offering milestones that facilitate ongoing assessment and strategic decision-making. Periodic reviews based on these timelines help in identifying potential delays or challenges, allowing for timely interventions to steer the project towards successful outcomes .

The declaration/certification section contributes to the credibility of a research proposal by ensuring transparency and accountability from the applicants. By certifying that the research does not duplicate existing work, that the project complies with ethical and safety standards, and that all necessary institutional resources are committed, this section assures funding bodies and stakeholders of the integrity and reliability of the proposed research. It includes commitments to follow guidelines, manage intellectual property rights appropriately, and meet financial responsibilities, thereby building confidence in the proposal's authenticity and feasibility .

For projects involving clinical trials or the exchange of biological samples, ethical considerations include obtaining necessary clearances from concerned ethical committees and competent authorities. These clearances must be secured before implementing the project to ensure compliance with ethical guidelines. Additionally, if the project involves genetically engineered organisms, an application through the Institutional Biosafety Committee must be submitted, adhering to Biosafety Guidelines from the Department of Biotechnology. These steps are essential for safeguarding the integrity and ethical execution of the research .

In a project involving multiple institutions, intellectual property rights should be handled by establishing clear agreements that detail the ownership and sharing of any resulting intellectual property. Typically, the research outcome or intellectual property rights are shared jointly between the host institution and the funding body, such as the Department of Biotechnology, Government of India. All participating institutions must agree to these terms, ensuring that there is a mutual understanding and legal backing for any inventions or research outputs produced during the project .

A project proposal for research and development should include various components such as: general information about the institute, executive authority details, project title, category and specific area of the project, duration and total cost, information on whether it's a single or multi-institutional project, scope of application, project summary, particulars of investigators, technical details of the project, objectives in bullet points, work plan, connectivity of institutions (for multi-institution projects), alternative strategies, timelines, budget particulars, and existing facilities. These components ensure a comprehensive understanding of the project scope and execution .

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