Replying to the Letter of Inquiry
By receiving letter of inquiry, it means that the company has good chance to increase its
turnover. The reply of letter of inquiry is the first step of a transaction.
Common expressions used in replying the letter of inquiry:
Opening paragraph
Thank you for your letter of ----- inquiring about our -----------
With reference to your letter of ----- inquiring about our ----------
In reply to your letter of ----- inquiring about our ------------
Many thanks to your letter of -----. As requested, we enclose here with our latest
-----------
Etc.
Sending/Enclosing
We have pleasure in sending/enclosing our ---------
We are sending ----------
We should be pleased to enclose/send our ----------
Etc.
Closing paragraph
We look forward to receiving your first order.
We look forward to receiving a trial order from you.
We are allowing special terms to customers who place orders before the end of this
year.
Etc.
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Example:
Johnson Allwoods & Sons
25 Brigestone Street
New York, NY 239001
USA
Your ref: HMS/NA/12A 19th October 2015
Our ref: CPS/LH/14
Mr. Hasan M. Salim
JAKARTA INTERNATIONAL TRADING LTD
Jln. Jendral Sudriman No. 15
Surabaya 200002.
Dear Mr. Hasan,
Thank you for your letter of 5th October 2015.
We have pleasure in enclosing our latest catalogue, price list, terms
of payment, official order form together with a leaflet giving full details of
our special trade discount for November.
We look forward to receiving your first order and please do not
hesitate to write again if you still need any further information.
Yours sincerely,
Charles P. Scout.
Marketing Manager
Enc. 5
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