1.

Reports of Y
ram
Areport is a written or spoken account of an occurrence,
rall
incident or an event in anewspaper, on television, radio, to
etc.
Cor
Areport can be of four types: the
A newspaper report cap
Areport about an event held at aschool, institution ant
or organisation wh
Areport about an accident or incident one witnessed str
A report about an enquiry/survey to

Format of a Report pr
an
Headline

Name of the Reporter

Body of the Report D

W
Conclusion
to
(a) Headline: It should be catchy, short and informative. dr
(b) Name of theReporter: It comes immediately under
the heading and is accompanied by designation (if ch
mentioned in the question) and whom one is writing
for.
d
(c) Body of the Report: If the report is being written for
a newspaper, it must begin with the mention of name
of the place and date. When reporting an accident, e
mention the time it occurred in the first paragraph.
Although, when reporting for a school magazine, it f
is not necessary to write the place and date at the
beginning of the first line, that information must be
provided in the first paragraph. On the whole, the
body of the report must answer the quintessential
what, when,where, who and how questions. It should
be factual and not fictitious. It should be written in
indirect speech, in third person (without I, me or
you). Since the reporter is 'reporting' an incidence/
event, he/she cannot/should not give his/her personal
opinion.
(d) Conclusion: It describes the summation of the event
or incident.
 6 ReportWriting
Report writing is an attempt to gather information about an event, incident or accident from the persons
concerned, the parties involved, the victims and authorities. The third person point of view ensures objectivity
in the report.

GUIDELINES
Heading is essential. The report may be in one or two paragraphs. Give details of the event/incident-date,
time, venue, and other relevant facts
() Be objective.
(iü) Organise the details properly.
(i|) Present the material systematically and logically.
REPORT FORA SCHOOL MAGAZINE
Format: (a) Heading
(6) Writer's name and class.

HEADING/TITLE OF THE HAPPENING

[by Mukul /Manasi, XII-A]

Language : Should be semi-formal. Try to be simple but attractive and appealing. Avoid displaying
your linguistic ability
Content : factual information about school activitylevent
" date, time, venue of the activity/event
" sequence of event/programme
" information about participants/chief guestsljudges
" kind of organisation, people responsible for programme/arrangements
" results, if describing a contest
REPORT FORA NEWNSPAPER
Usual subjects : Political news, Sports news, Crimes, Accidents, Natural Disasters, etc.
Format : (a)Headline
(6) Byline,i.e. by a correspondent/reporter or an agency as itssource
(c) Date-line-date and place of occurrence.

179
 HEADLINE
Staff reporter]
lby Sudhir/Sudha, TOI Correspondent /
New Delhi, 5 March
Ans

Language and Style : quite formal,

A
"passive voice is preferred,
journalistic jargon (vocabulary/expressions) e.g., according to minis-.
sources and
party spokesman or according to government
:.a
" use words like alleged' or 'suspected' before 'murderer', 'smuggler
etc.
: It is most [Link] main information is given in
the first two or t
Content
sentences. Other essential information like date, place, Occasion, etc. folo:
Presentation should be symmetrical.
Solved Questions
A. Reports for school magazine
1. The Principal of your school retired after rendering 35 years of meritorious service. A grand function
was held to give him a hearty farewell. Write a report for publication in your school magazine describing
the celebrations. You are Sudha/Sandeep of XII A.
A Grand Farewell
Ans.
(bySudha, XII A)
Sh. R.R. Gupta, Principal of XYZ Sehool, retired on 30 September 20xx after rendering 35 years d
meritorius service. On the day of his retirement agrand function was held to give him ahearty farewel
Students and teachers organised a cultural show. Songs and poems dealing with his qualities were
recited. The Vice Principal Mr. Sen delivered a thought-provoking speech. He praised the ougoing
principal for his contribution to education and sports. Students garlanded the principal and escortat
him to his car. Some of them became emotional. They began to weep. We bade him adieu with tears m
our eyes.
2. Your school has recently opened a computer wing. The facility of computer training and access
Internet connections has been made available to students. As Rakesh/Rashmi of XII B, write a repun
on the new computer wing for your school magazine.
Ans. New Computer Wing
(byRashmi, XII B)
The new computer wing of our school on 25 April 20xx constructed at a cost of two crore rupees
inaugurated by the Director of Education, yesterday. This wing with five halls on first floor hastwenty
for
training
computers with access to internet connections. The ground floor has facility of computer fulfilleda
the beginners. It has nine rooms with five computers in each room. The school authorities
long felt need of the students. Computer training facilities is equipped to help students in IT industy
in the new technology.
180 examguru ENGLISH CoRE-XI|
 Von were a member of your schoolcultural club which participated in the zonal Inter-School Music and
Dance Competition and won the trophy. Write a report for your school magazine describing the items
presented, preparation,
XII D.
costumes, music, performance and efforts of the participantsand teachers. You
are NehaNavin of
Ans. Cultural Club Bags Trophy
lby Navin, XII D]
MheCultural Club of the school won the trophy in an Inter-School Music and Dance Competition held at
Sonbia School, Meerut. The school team participated in solo as well as group items of music and dance.
Kathak dance by Mohini, ghazal by Renu, folk song by Urvashi and group song were highly acclaimed.
The team was rated second in group dance, bhajan and geet. The school team won the trophy for over
all best performance. "The students and teachers had worked hard for a month. Costumes were hired
andperformances rehearsed three to four hours a day for each item.
A TheEnvironment Club of your school organised a campaign to celebrate cracker-free Diwali.
Posters,
placards and banners were prepared. Then a long march was organised. Write a report for publication
in your school magazine about the campaign describing the efforts put in by the staff and students to
make the campaign successful. You are Mohini/Mayur of XIIC.
Ans. Campaign against Crackers
lby Mayur, XIIC]
Environment Club organised a campaign to celebrate cracker-free Diwali. Posters, placards and banners
were prepared. Posters were displayed at prominent places. Thena long march was organised. Teachers
and students assembled at 9.00 a.m. All the students were in their school uniform. They carried
banners
and placards in their hands. They stopped near the posters and notices displayed along the road.
aim was to create The
awareness among the public in general and the voungchildren in particular. Crackers
create sound pollution. Being expensive, they are a wasteful luxury. The money ends in smoke and
fire. Moreover,child labour is involved in cracker industry. Thus exploding crackers indirectly leads to
exploitation of child labour. The response of the general public was good.
5. Writea report for publication in your school magazine describing howthe Teacher's Day was
celebrated
in your school. You are Priyanka/Piyush of XII A.
Ans. Teacher's Day Celebrations
[by Priyanka, XII A]
Teacher's Day was celebrated by us in XÝZ school on 5 September 20xx. AIl the teachers were our
honoured guests. We, the students, organised the entire day's programme. First of all, the school was
decorated with banners and posters. This year's celebration was a special one because Mr R.C. Mathur,
the Physics teacher had received the National Award for the Best Teacher. He was invited to the stage.
the citation was read and he was honoured with a bouquet and a shawl. Students paid respect to the
other teachers.
After the assembly, students of class XII went to the other classes and taught the children. There was
a party for teachers during the break. The teachers appreciated the effort of the students.
6. Your school has celebrated Library Week' recently. The editor of your school magazine has asked you, the
head bovlgirl. to submit a report to be published in the magazine. As Manish/Manisha, write the
report.
Ans. Library Week
lbyManisha, Head girl]
Library week was celebrated in Vivekananda Memorial School in January. The students actively
participated in decorating the library tastefully and arranging the books,
and innumerable written material in the hall. The title covers of the new magazines, posters, charts
arrivals were displayed on
the notice boards in the porch. The school cOunsellor addressed group meetings and made us
aware of
the utility of books. He stressed that hbooks could be our everlasting friends and advised the audience to
adopt books. Moreover, books lead us from ignorance to knowledge and superstition toenlightenment.
The school librarian advised us how to borrow books from the library and keep them neat and clean.
On the final day, the Principalawarded special prizes to the teacher/student who had borrosred the
maximum number of books from the library during the session.
REPORT WRITING 181
 a time has been implemented.
11. You are Shekhar/Sarika of Govt. Model Sr. Sec. School, Chandigarh. The Annual Sports Day of your school
was held on 12 February 20XX. Write a report for your school magazine giving all details of the
function.
Ans.
The Annual Sports Day
[byShekharl
Os 12 February 20XX, the Annual Sports Day of Govt. Model Sr. Sec. School was held in
the school
playground. A colourful shamiana was erected for guests and teachers. The stands were also tastefully
Srated. The athletes gathered in front of the stage at 8.30 a.m. There was a
ak the oath and declared the sports-meet open. At 9.30 a.m. the march-past. The principal
track events began with 200 metre
wace for boys and 100metre race for girls. Field events like long jump, high jump, javelin throw
and
dscus throw were held in between the races. The programme was beautifully planned. In the
+he cvcle race, sack race and three legged-race provided amusement. The afternoon
musical chair race for the
uests provided a lot of fun. Kamal Nath of XII A was declared as the best athlete.
19 You are AditiAditya of Rani Laxmi Bai School, Jhansi. The Children's Day was
celebrated in your
school on 14 November this year. You took an active part in the celebrations. Write a
report on "The
Children's Day' for the school magazine.
Ans, The Children's Day
lby Aditi]
The Children's Day was celebrated in Rani Laxmi Bai School on November 14, this year. It is
celebrated
each year on the birth anniversary of Jawaharlal Nehru in schools all over India. This year it
was
celebrated with great pomp and show. The Education Minister was the chief guest. A cultural programme
was organised. Dances, songs and one-act plays were presented. Students recited poems. In the
morning,
sports were held. A Bal Mela was also organised in the afternoon. The students arranged the stalls
there.
Parents and other visitors went round the stalls. They purchased the items prepared by
students. The
chief guest awarded prizes to the winners of sports, best stalls and cultural events. The function
came
to an end with a thanks-giving
ceremony.
13. Amarapali is the Secretary of the cultural society of ABC School,
Janakpuri. Van-Mahotsava is
celebrated in her school on 24 August. She is asked towrite a report of the programme. Write this report
with all necessary details about programmes, participants, cleanliness, tree plantation,
Ans.
dances, etc.
Vana-Mahotsava
[Amarapali, Cultural Secretaryl
The Environment Club of ABC school, celebrated
Vana-Mahotsava on 24 August, 20XX. The Botany
teacher Ms M. Sudhakar, set the tone by delivering an illuminating discourse on the
trees in our environment. Then Nishant, the president of the club, informed importance of the
the assembly of the day's
programme. Some posters and slogans were displayed. These depicted the benefits of trees and the
harmful effects of deforestation. The Vana-Mahotsava was inaugurated by the
principal, Mr Sam, by
planting a neem sapling. Teachers and students followed suit. One hundred trees were
tree was allotted to a group of five to look after. Thus, the awareness of
planted. Each
preserving trees was created.
B. Reports tora newspaper
14. You are Rashmi/Rohan Kapoor reporter for The Indian Express.
Write a report for your newspaper on
misereants hijacking and looting a bus from Delhi, bound for Dehradun.
REPORT WRITING 183
 Ans. Tourist Bus Looted
[Rashmi Kapoor, Staff Reporter, The Indian Express]
Meerut, 17 April 20xx
which
Adaredevil act was reported by the passengers of an ill-fated deluxe tourist bus was going
Delhi to Dehradun on the night of the 16 April 20xX, It crossed Meerut around 11.20 p.m Îrom
bus reached near Shamli, the driver noticed road blocks and indicatorsfor diversion. He
Just then some miscreants appeared from the cover of darkness. Two of them engaged
Wh e
apphedhe brakeathe n
shoot the
conversation while the other two managed to enter the bus. They threatened toreached a driver in
JbeenadiewiCslodnedtorundeaparsr,.t,
bus
and a passenger. They compelled the driver to take an approach road. The forced the
Allthe miscreants now became active. They surrounded the passengers and
Acase has
withtheir jewellery and compelled men to surrender cash and costly items.
for robbery but the offenders are still at large.
15. You are Asha/Arun Verma, correspondent for The Times of India. Write a report for publhcation in a
regstered
operating in your city.
newspaper about the arrest of a gang of scootex/car lifters
Ans. Car Lifters Arrested
TO)
(Arun Verma, Staff Correspondent,
New Delhi, 12 October 20xx t a
Delhi. U.P., Haryana and Punjab, was arrested due
A gang of scooter/car lifters operating in near Noida late at t
VIgilance of Delhi Police. The gang, consisting of four teenagers was nabbed
The police control flashed the description of a red coloured Tata-Indica missing from the porch of
Kanishka hotel. AII patrol parties were put on high alert. On a tip-off from the Safdarjung cross-road
missing vehicle was spotted near Noida. The Uttar Pradesh Police was immediately contacted
the they revealed the detailsof other cars, seoot
miscreants were forced tosurrender. On interrogation,
and bikes stolen by them.
pressreporter. You have interviewed different victims of the earthquake/tlood to know thot.
16. You are a a newspaper.
experiences. Sum up their experiences as a report for
Ans. Plight of Earthquake Victims
(Nidhi, Reporter, The Sun)
Bhuj, 25 August 20xx earthquake are still shelterless, jobless and nervous
The unfortunate victims of the 26 January 20xx promises of rehabilitation.
for many. Tall
Wrecks. Thetrauma of the devastation has proved unbearable
proved hollow. The plight of the victims is
development, social and economic re-construction have
the apathy of the government machinerv,.
apparent from their conversation. Most of them complain of
care in addition to financial help. The
They need physical facilities, medicines and psychological
help.
voluntary organisations should come forward to render
diesel driven buses brought transport to
17. Recently, the protest of bus-operators against the banning of
a standstill. Describing the plight of the harassed
commuters-school children, office-goers, patients,
Nidhi/Manoj.
old and sick persons, write a report for a newspaper. Youare
Commuters Stranded
Ans.
[Nidhi, Staff Reporter]
New Delhi, 28 November 20xx
whereas the situation was
Astate of disorder and confusion was witnessed at almost all the bus stops
outcome of the protest by the bus
quite chaotic at the railway stations and ISBT. This was a direct
immediate effect. Accorauis
operators against the Delhi Govt's orders to ban diesel driven buses with
20xx. Tne v
to the Supreme Court orders only CNG fuel driven buses could operate after 1 October
was time consumin3
operatorspointed out that conversion to CNG mode was costly and refuelling to a
standstill.
they called for aflash-strike to register their grievances. Their action brought transport

184 examguru ENGLISH CORE-XII