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Web-Based Pharmacy Management System

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10 views4 pages

Web-Based Pharmacy Management System

Best java

Uploaded by

keshavsha8c2
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

© 2024 JETIR April 2024, Volume 11, Issue 4 [Link].

org(ISSN-2349-5162)

MEDICAL STORE MANAGEMENT SYSTEM


1
[Link] Bachche,[Link] Patil,[Link] Gaikwad ,[Link] Kumbhar.
5
Miss. J. N. Gurav
1
student, Student, Student ,4 Student,5Guide
2
1
Department Of Computer Engineering ,
1
D. Y. Patil Technical Campus, Talsande , Kolhapur, India

Abstract : In this project I have deployed a Medical Store Management System as a Web App using PHP and MySQL. This
particular project deals with the problems on managing a medical shop and avoids the problems which occur when carried
manually. The Medical Management System is a windows-based software designed for registration and management of patient’s
records and easy access of the records. The system will be used to assist the register, doctors, lab technicians to store and manage
patient records in hospital or clinic for easier access and reference. All these activities are done routinely and would be
cumbersome on the employees if done manually hence need of an efficient easy to use management software that will help case
the work load on employees in clinic/hospital

IndexTerms - Register, Manage, Access, Reduced Workload.


I. INTRODUCTION
This Medical Store Management System is web based application, so multiple user can work on the system at the same time.
This is nice project for your education purpose. If you want to learn How to build web application in PHP step by step, then this is
best PHP Project in which you can learn lots of things regarding how to build big web application in PHP. In this Medical Shop
Management System Project there are many modules like Medicine Category module, Location Rack module, medicine company
module, medicine supplier module, medicine purchase module, medicine module and medicine module. By using this project
User can easily manage the inventory of their medical store easily and generate medical sales bill also. Their whole medical store
data will store in centralized system. So from one location they can easily track the total sales, total purchase data, in stock
medicine data and out of stock medicine data in single click.
II. MOTIVATION
The purpose of the Medical Management System is to automate the existing manual system. This system also enables the
workforce of the medical store to offer their services in a manner which is more efficient and systematic which also improves the
medical store. This also helps in analyzing the performance of the store.
The pharmacy management system is built for the sake of ensuring effective and clear data saving and manipulating as well as
neat work on the pharmacy medical products. This refers the pharmacy a management system project will highly minimizes time
and resource by which, searching the medicine data you can get the data in quickest time. Almost the resources are wise used
since most action are done on the pharmacy system.
Some of the resources minimized include paper, manpower and related things .The other thing is for storing data in secure
[Link] real motive to make the medical management system is to make it more secure and trustworthy. To reduce number of
errors which are essential in medicine field. The bills can be store for long time as well as the quantity of medicines can be
displayed to be found easily.

III. LITERATURE REVIEW


The project was created with the help of python, Django, HTML, and CSS. This project only includes the consumer side. All
administration, including sending, receiving, and viewing messages, is handled by the user side. User participation in the forum
conversation. One of this forum chat's key features is that students can quickly get answers to any questions they may have. The
forum chat makes it possible for people with similar interests to interact, ask questions, exchange stories, and gain knowledge
from one another 03/March-2023[1]
The pharmacy management system is built in order to replace manual based system to computerize. Here system is expected to
be efficient, useful and affordable on implementing tasks that is instructed by the pharmacy manager. Software do all things in
pharmacy like sale , insert new incoming goods, make bills, calculate taxes, and debt, also compute employees salaries, give
information about products, make different statistics as best month to sale some product via provide charts, also manage employees
work.2021[2]

The medical management system is built in order to replace manual-based system to computerize. Here the system is expected to
be efficient, useful, and affordable-in implementing tasks that are instructed by the pharmacy manager. Software does all things in
pharmacy like sales, inserting new incoming goods, making bills, calculating taxes, and debt, also computes employee salaries,
JETIR2404201 Journal of Emerging Technologies and Innovative Research (JETIR) [Link] c1
© 2024 JETIR April 2024, Volume 11, Issue 4 [Link](ISSN-2349-5162)

gives information about products, makes different statistics as best month to sell some product via provided charts, and
manages employee work.2020[3]

The project was created with the help of python, Django, HTML, and CSS. This project only includes the consumer side. All
administration, including sending, receiving, and viewing messages, is handled by the user side. User participation is crucial in the
forum conversation. One of this forum chat's key features is that students can quickly get answers to any questions they may have.
The forum chat makes it possible for people with similar interests to interact, ask questions, exchange stories, and gain knowledge
from one another.2018[4]

The pharmacy management system is built in order to replace manual based system to computerize. Here system is expected to
be efficient, useful and affordable on implementing tasks that is instructed by the pharmacy manager. Software do all things in
pharmacy like sale , insert new incoming goods, make bills, calculate taxes, and debt, also compute employees salaries, give
information about products, make different statistics as best month to sale some product via provide charts, also manage employees
work. 2015[5]

IV. METHODOLOGY

The methodology for implementing the Medical Store Management System involves several key steps to ensure its successful
development and deployment. The following is a general outlineof the methodology:
1. Requirement Analysis:
The first step is to thoroughly analyze the requirements and needs of the medical store. This includes understanding the current
manual system, identifying pain points,and determining the desired features and functionalities of the Medical-Store- Management-
System
2. System Design
Based on the requirements analysis, a detailed system design is created. This includes designing the database structure, user
interfaces, data flow, and system architecture. The design should address the specific needs of the medical store and incorporate
industry best practices.
3. Testing
Once the development is complete, thorough testing of the system is performed. This includes unit testing of individual
modules, integration testing to ensure proper communication between modules, and system testing to validate the overall
functionality and performance of the MSMS. Bugs and issues

are identified and fixed during this phase.


4. Deployment
After successful testing, the Medical-Store-Management-System is deployed in the medical store environment. This involves
installing the necessary hardware, setting up the software,and configuring the system according to the store's requirements. Data
from the existing manual system may need to be migrated to the new system during this phase.
5. Maintenance and Support
Once the Medical-Store-Management-System is operational, on going maintenance and support are provided. This includes
regular updates and bug fixes, addressing user queries and issues, and ensuring the system remains secure and reliable. Continuous
improvements and enhancements may be made based on user feedback and changing requirements.
6. Maintenance and Support
Once the Medical-Store-Management-System is operational, on going maintenance and support are provided. This includes
regular updates and bug fixes, addressing user queries and issues, and ensuring the system remains secure and reliable. Continuous
improvements and enhancements may be made based on user feedback and changing requirements.

JETIR2404201 Journal of Emerging Technologies and Innovative Research (JETIR) [Link] c2


© 2024 JETIR April 2024, Volume 11, Issue 4 [Link](ISSN-2349-5162)

V. ARCHITECTURE

Fig. System Architecture

JETIR2404201 Journal of Emerging Technologies and Innovative Research (JETIR) [Link] c3


© 2024 JETIR April 2024, Volume 11, Issue 4 [Link](ISSN-2349-5162)

VI. SCOPE

The main objective of the Medical Store Management System is to replace the current manual system with computerized tools
and comprehensive software. This automated system aims to meet the requirements of medical stores by efficiently storing and
managing their valuable data and information

 Database Design: Design a database schema to store information such as medicines, customers, sales, prescriptions, suppliers,
etc. Tables might include: Medicines, Customers, Sales, Prescriptions, Suppliers, etc.
 User Authentication and Authorization: Implement a login system for administrators, pharmacists, and possibly customers.
Define different levels of access for each user role to ensure security and privacy.
 Inventory Management: Allow users to add, update, delete, and search for medicines in the inventory. Track quantities, expiry
dates, suppliers, and prices of [Link] alerts for low stock or expired [Link] .References
 Management:Enable users to record sales transactions, including the medicines sold, quantity, price, and customer information.
Calculate total sales, profits, and generate reports based on different criteria (e.g., daily, monthly, yearly).Provide options for
refunds or returns.

VII. CONCLUSION
Medical store management is new in Bangladesh and globally. Education and technology always improve. It's crucial to know the
latest medical store management system technology and how to train health staff in this field because of its impact on the
individual, family, community, and nation. To conclude, more research is needed. Physical facilities and drug procurement
analyses were [Link] or VEN/VED system analysis wasn't followed, and all physical facilities weren't met, indicating
that the drug storage system wasn't suitable. Buffer stock should be estimated and kept separately in the medical store to prevent
patient care interruptions. Drug management staff have no official training. Poor medical store management knowledge among
staff. Pharmacy and shop management training is vital for store staff in health care facilities. The study shows that proper health
care delivery systems do not prioritize medical store management in drug procurement, storage, and distribution.

VIII. REFERENCES
[1] International Research Journal of Modernization in Engineering Technology andScience ( Peer- Reviewed, Open Access, Fully
Refereed International Journal ) Volume:05/Issue:03/March-2023 Impact Factor- 7.868 [Link]
[2] Research on Pharmacy Management” by Arjun Kumar, Rachna Priya Under theUttar Pradesh Private Universities Act No. 12 of
2021
[3] “The Medical Project Management (MPM) System” by I.J. Education and Management, 2020.
[4] Blackburn, J, “Fundamentals of Purchasing and Inventory Control for Certified Pharmacy Technicians”: A Knowledge Based
Course. New York: Greenwood, 2018.
[5] “Megaprojects - Challenges and Lessons Learned” byYousef J.-T. Zidanea, Agnar Johansenb 26th IPMA World Congress, Crete,
Greece, 2015.
[6] “Software Architecture and Software Design” by Manishaben Jaiswal from Researcher and IT Consultant, MD, USA.2012

[7] “A Django Based Educational Resource Sharing Website: Shreic” by Adamya Shyam and Nitin Mukesh from Department of
Computer Science, Banaras Hindu University.2010

JETIR2404201 Journal of Emerging Technologies and Innovative Research (JETIR) [Link] c4

Common questions

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Computer-based systems markedly outperform manual systems in terms of efficiency and error rates in medical store management. Automated systems streamline processes like billing and inventory tracking, minimizing human error and providing real-time data access. In contrast, manual systems are prone to inefficiencies due to time-consuming paperwork and higher error rates from manual data entry. Computer-based systems also enhance reporting accuracy and enable better decision-making with comprehensive data analytics .

Implementing a Medical Store Management System can significantly reduce the workload on the pharmacy staff by automating routine tasks that were previously done manually, such as inventory management and billing. This allows employees to allocate time to more critical tasks, potentially enhancing job satisfaction and productivity. However, it may also require training for staff to effectively use the new technology, and there could be resistance to change from employees accustomed to the manual system .

The main challenges addressed by the Medical Store Management System include reducing errors common in manual operations, minimizing the usage of physical resources like paper, improving the accuracy and security of data storage, and streamlining processes such as billing, inventory management, and record keeping. This system is designed to automate and enhance efficiency while providing a centralized database for easy access and management of information .

The system architecture is designed with a detailed database schema that stores information on medicines, customers, sales, and suppliers, among others. It includes user authentication and authorization features to ensure that data is accessible only to authorized personnel, thus maintaining privacy and security. The architecture supports efficient inventory management by tracking medicine quantities, expiry dates, and issuing alerts for low stocks, enhancing operational efficiency .

The Medical Store Management System enhances data accuracy and storage security by utilizing a centralized database where information is carefully documented and protected with user authentication and authorization protocols. This prevents unauthorized access and minimizes errors associated with manual data entry, such as misplaced records or calculation mistakes. The system also automates processes like inventory updates, ensuring real-time data accuracy and reducing the risk of stock discrepancies .

The development and deployment of the Medical Store Management System involve several methodologies: Requirement Analysis to determine system needs, System Design to create database structures and interfaces, Testing to verify system functionality and fix bugs, Deployment to set up software and hardware, and Maintenance for ongoing updates and support. These steps ensure that the system meets the specific requirements of medical stores and remains reliable and efficient in operation .

Lack of formal training for staff can hinder the effective use of the Medical Store Management System, potentially leading to underutilization of its features and functionalities. Without training, employees might not efficiently navigate the system, causing delays, operational errors, and a failure to fully leverage automated processes. This could negate the intended benefits of efficiency and accuracy the system provides, ultimately affecting the store's performance and customer satisfaction .

Using PHP and MySQL for developing the Medical Store Management System offers several benefits, such as cross-platform compatibility, which allows the application to run on various operating systems. PHP’s flexibility and ease of integration with databases like MySQL provide robust data handling capabilities essential for managing large volumes of medical data. MySQL facilitates efficient data retrieval and storage, enhancing the application's responsiveness and scalability. Additionally, both PHP and MySQL are open-source, reducing development costs while supporting a large community for troubleshooting and improvements .

Key functionalities of the Medical Store Management System should include Medicine Management to handle inventory details, Sales Management for processing transactions and generating reports, User Authentication to secure data access, and Supplier Management to track procurement activities. Additionally, the system should support alerts for expirations and low stock, generate comprehensive reports for sales analysis, and provide options for managing customer information and transaction histories .

Continuous maintenance is crucial for the longevity and success of the Medical Store Management System as it ensures the system remains updated with the latest security patches and software improvements. It involves regular bug fixes and adjustments based on user feedback, helping the system adapt to evolving needs and maintain performance. Maintenance also includes training updates for staff to optimize system utilization and enhance operational efficiency .

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