Load In/Tech Checklist
TASK ASSIGNED DUE ✔
Scheduling
Designer Run Thru (w/ Full Prod. Team)
Meeting with ALL Depts. To Discuss/Coordinate Deck Storage and Placement?
Meeting To Discuss or Test Special Effects/Atmospherics, etc. SM
Tour of Performance Facility for Stage Management
Tour of Performance Facility for Cast
Stage Management Move-In
Cast Move-In
1st Rehearsal Using Prop Food/ Beverages & Other Perishables
Sitzprobe/Wandelprobe
Props Move-In
Set Dressing/Props Set Up
Wardrobe Move-In
Hair/Wigs/Makeup Move-In
Backstage Walk-Thru w/ Cast
Quick Change Rehearsals (consult w/ Director and Wardrobe Head)
Understudy Rehearsals (consult w/ Director)
Shift Rehearsals (consult w/ Prod. Team)
Cueing (consult w/ Prod. Team)
Actor Sound Recording Sessions (if applicable)
Wig/Hair/Makeup Sessions with Designer/ Artist
Weapons/Firearms Safety Demonstration (if applicable)
General
Workout placement of Call Desk w/ Tech Director SM
Transfer Call Board to Performance Space ASM
Inventory Spike and Gaff Tape Supply. Order More If Needed ASM
Inventory Flashlights Supply for SM team and Run Crew ASM
Discuss/Finalize Crew Requirements/Lists/Contact Info with PM SM
Create/Post Directional Signage ASM
Discuss/Coordinate Crew Workstation Areas Backstage
RED indicates Task to be done after Set or part of Set has “taken shape” and when safe to do so.
BLUE indicates paperwork
Load In/Tech Checklist
TASK ASSIGNED DUE ✔
Create/Post Cast, Crew, Orchestra Sign-In Sheets ASM
Start Dialogue Regarding Curtain Call w/ Director SM
Coordinate Sitzprobe/Wandelprobe Needs w/ ALL depts. SM
Obtain/Create Orchestra Contact Sheet SM
Meal Arrangements, if applicable (consult w/ PM) SM
Create/Finalize Understudy Plot. SEND to all depts. SM
Take Timings of Scenes, and Scene Changes for paperwork ASM
Create Curtain Call Order List w/ director SM
Create Spike/Scene Cheat Sheet for Backstage, if needed ASM
Create/Post Running Order Lists Backstage. SEND to all depts. ASM
Transfer Spikes to Stage SM TEAM
Transfer Spacing Numbers to Stage SM TEAM
Mark out Traffic Arrows backstage (indicate where people can walk or travel) SM TEAM
Mark out Egress Backstage (3-4 feet wide lane free from obstructions for travel) SM TEAM
Place and Set Up Hospitality Table/Station Backstage ASM
Check/Place First Aid Kits Backstage ASM
Electrics
Meet with Designer for Cues SM
Discuss Deck Electrics Cues and Needs SM
Discuss and Coordinate Deck Storage SM
Discuss Spike Needs/Requests with Designer SM
Coordinate Placement of Backstage Workstation and LX storage (as needed) SM TEAM
Coordinate Backstage Run Lights Needs w/ LX dept. SM TEAM
Create/Obtain Deck Electrics Plot/ Cue Sheet SM/ASM
Clearcom & Run Lights Info Sheet SM
Spike Plot w/ LX Needs/Requests from Designer Inputted ASM
Create/Obtain Spot Cue Sheet SM
Glow tape Lighting Booms; Onstage Lighting Equipment ASM
Mark out Offstage Storage Placement of Lighting Equipment ASM
Set up additional run lights ASM
RED indicates Task to be done after Set or part of Set has “taken shape” and when safe to do so.
BLUE indicates paperwork
Load In/Tech Checklist
TASK ASSIGNED DUE ✔
Audio/Video
Meet with Designer(s) for Cues SM
Discuss Mic Change Implementation w/ Designer and Music Dir. SM TEAM
Create/Obtain Mic Change Plot (consult w/ Designer and Music Dir)
Discuss Backstage Vocals and Placement with Designer SM
Discuss Backstage Video Monitors Needs with Designer/ Dept Head(s) SM
Coordinate Placement of Backstage Workstation
Discuss Back-of-House and FOH paging Needs SM
Obtain/Create Backstage Vocals Assignments (consult w/ Designer and Music Dir) SM TEAM
Discuss and Coordinate Deck Storage
Discuss Live Camera Implementation w/ Designer and Director SM
Script for Mixer With Actor Line Assignments ASM
Discuss If Photos Will Need to be taken of Actors In mic For Reference Purposes SM
Entrance/Exit Plot ASM
Spike Plot ASM
Clearcom Info Sheet SM
A/V Run Sheet ASM
Type/Print/Post Vocal Booth Assignments SM TEAM
Glow tape Onstage Audio Equipment SM TEAM
Mark out Offstage Storage Placement of Audio Equipment SM TEAM
Scenery
Confirm Scenery Piece Lists SM
Confirm Fly/Rail SM
Discuss/Coordinate Deck Storage
Discuss How Scenic Pieces Move With Designer or TD (If needed) SM TEAM
Discuss Preliminary Scenic Shift “Choreo”/Plans With Designer & Director SM
Deck Run Sheet OR Deck Cue Sheet (Coordinate Cue Lights w/ SM) ASM
Fly/Rail Cue Sheet (Coordinate Cue Lights w/ SM) ASM
Spike Plot (SEND to ALL Depts.) SM TEAM
Mark out Offstage Storage Placement of Scenic Pieces. “Parking Spots” SM TEAM
RED indicates Task to be done after Set or part of Set has “taken shape” and when safe to do so.
BLUE indicates paperwork
Load In/Tech Checklist
TASK ASSIGNED DUE ✔
Mark out Sight Lines as Needed SM TEAM
Glow tape Escape Stairs and Other Safety Concerns SM TEAM
Props
Discuss Props Storage Needs SM TEAM
Arrangements for Transport of Props from Rehearsal Room to Stage ASM
Requests for backstage chairs, tables, stands, coat racks etc. SM TEAM
Discuss Weapons Safety/Lock Up/Cleaning/Handling Procedures SM TEAM
Arrangements for Perishables (preparing, storing, refrigerating, replacing, etc.) SM TEAM
Set Up & Label Prop Tables/Cabinets ASM
Coordinate Placement of Backstage Workstation (for prop repairs, preparing prop
food/drink, etc.)
Arrangements for Perishable Props (when will we start using them; who’s SM
responsible for the shopping, replenishing and replacement during tech and run?)
Prop Preset List ASM
Props Run Sheet ASM
Weapons Plot ASM
Spike Plot SM TEAM
Obtain/Create Directions for Preparing Prop Food/Drink (consult w/ Prop Master) ASM
Mark out Offstage Storage Placement of Props SM TEAM
Wardrobe
Obtain Fitting Requests SM TEAM
Discuss/Coordinate Wardrobe Deck Storage & Wardrobe Room
Coordinate Placement of Quick Change Areas/Booths
Check In w/ Designer & Director Regarding Actor Haircuts SM
Assignments of dressing locations for quick-changes and non-quick changes w/ SM TEAM
Wardrobe dept. (Will changes shorter than 5-7mins occur on deck?)
Wardrobe Deck Presets ASM
Create/Obtain/Post Dressing Room Assignments (consult w/ Wardrobe, hair, makeup, SM
wig depts.) Post the master copy on Callboard.
First Entrances List ASM
Entrance/Exit Plot ASM
Wardrobe Run Sheet OR Quick-Change Plot ASM
RED indicates Task to be done after Set or part of Set has “taken shape” and when safe to do so.
BLUE indicates paperwork
Load In/Tech Checklist
TASK ASSIGNED DUE ✔
Mark out Offstage Storage Placement of Wardrobe SM TEAM
Mark out Offstage Placement of Quick Change Booths SM TEAM
Discuss Quick Change Rehearsals w/ Director and Wardrobe Head SM
Hair/Wigs/Makeup
Assign Hair/Wigs/Makeup Rooms and Crew Workstations
Discuss/Coordinate Deck Storage and Workstations w/ depts.
Obtain Measurements/Fittings/Session Appointment Requests SM TEAM
First Entrances List ASM
Entrance/Exit Plot ASM
Wardrobe Preset List ASM
Wardrobe/Hair/Wigs/Makeup Run Sheet ASM
FOH
Discuss Late Seating Procedures with Director SM
Obtain Deadline for Cast and Stage Management Bios/Headshots SM
Approve Cast/Understudy List for Programs SM
Obtain Comp Ticket Policies and Procedures for Cast SM
Discuss Lobby Presentations/Boards Needs w/ Production Team SM
Create/Send FOH Info Sheet for House Management SM
Publicity & Marketing
Obtain Publicity Actor Requests from Publicity & Marketing Depts. SM
Coordinate Publicity & Marketing Needs w/ Other Depts. As Required SM
Discuss Photo Call w/ Director SM
Create/Distribute/Post Photo Call Order List (w/ LX Cues, Scenery, Costume Notes) SM
RED indicates Task to be done after Set or part of Set has “taken shape” and when safe to do so.
BLUE indicates paperwork