MONTHWISE STATUTORY COMPLIANCE CHECKLIST

MONTH DATE NAME OF THE STATUTE FORM NAME OF RETURN/COMPLIANCE

QUARTERLY RETURN FOR QUARTER ENDED 31ST DEC. PREVIOUS
15-Jan THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE ER-1 (RULE 6)
YEAR

15-Jan THE FACTORIES ACT, 1948 REFER TO STATE RULE ANNUAL RETURN

JAN 21-Jan THE MATERNITY ACT, 1961 LMNO {RULE 16 (1)} ANNUAL RETURN & DETAILS OF PAYMENT ENDING 31 DEC.

30-Jan THE CONTRACT LABUR (R&A) ACT, 1970 & RULES XXIV {RULE 82(1)} HALF YEARLY RETURN BY CONTRACTOR (IN DUPLICATE)

01A (ESI REGULATION ANNUAL INFORMATION ABOUT FACTORY COVERED UNDER THE
31-Jan THE ESIC ACT, 1948
10 C) ACT

1-Feb THE MINIMUM WAGES ACT, 1948 III RULE 21 (4A) ANNUAL RETURN

THE PAYMENT OF WAGES ACT, 1936 & RELATED MINES V RULE 18, VII, VIII
FEB 1-Feb ANNUAL RETURN
RULES RULE 16

15-Feb THE CONTRACT LABUR (R&A) ACT, 1970 & RULES XXV RULE 82(2) ANNUAL RETURN BY PRINCIPAL EMPLOYER

15-Mar THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN MARCH ENDING

APR 15-Mar THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE ER-1 (RULE 6) QUARTERLY RETURN FOR QUARTER ENDED 31ST MARCH

25-Mar THE EMPLOYEES PROVIDENT FUND & MP ACT, 1952 3A/6A ANNUAL RETURN

6 SEC. 44, REGULATION QUADRUPLICATE ALONGWITH CHALLANS MONTHLY RETURN WITH

MAY 12-May ESIC ACT,1948, RULES AND REGULATIONS
26 CHEQUE

15-Jul THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE ER-1 (RULE 6) QUARTERLY RETURN FOR THE QUARTER ENDED JUNE

JULY 15-Jul THE FACTORIES ACT, 1948 REFER TO STATE RULE HALF YEARLY RETURN

30-Jul THE CONTRACT LABUR (R&A) ACT, 1970 & RULES XXIV {RULE 82(1)} HALF YEARLY RETURN BY CONTRACTOR

15-Oct THE APPRENTICESHIP ACT, 1961 APP-2 HALF YEARLY RETURN SEPT. ENDING

OCT 15-Oct THE EMPLOYMENT EXCHANGE (CNV) ACT, 1959 & RULE ER-1 (RULE 6) QUARTERLY RETURN FOR THE QUARTER ENDED SEPTEMBER

VII RULE 29 (2) STATE

31-Oct THE CONTRACT LABUR (R&A) ACT, 1970 & RULES APPLICATION FOR RENEWAL OF LICENCE LICENCE RENEWAL FEE
RULE

SEC. 44 REGULATIONN SUMMARY OF CONTRIBUTION (FORM 6) IN QUADRUPLICATE WITH

12-Nov THE ESIC ACT, 1948
26 CHALLANS
NOV
NOV
25-Nov LIST OF HOLIDAYS FORM A ANNUAL

DEC 30-Dec THE PAYMENT OF BONUS ACT, 1965 AND RULES FORM D RULE 5 ANNUAL RETURN
 TO BE SENT TO

LOCAL EMPLOYMENT EXCHANGE

CHIEF INSPECTOR OF FACTORIES

COMPETENT AUTHORITY UNDER THE ACT

CONCERNED LICENCING AUTHORITY

REGIONAL OFFICE

INSPECTOR UNDER THE AREA CONCERNED

CONCERNED LABOUR/REGIONAL COMMISSIONER

CONCERNED REGISTERING OFFICER

CONCERNED REGIONAL DIRECTOR/ADVISOR

LOCAL EMPLOYMENT EXCHANGE

CONCERNED REGIONAL OFFICE

CONCERNED LOCAL OFFICE OR SCHEDULED BANK

CONCERNED EMPLOYMENT OFFICER

CONCERNED DIRECTOR/INSPECTOR

CONCERNED INSPECTOR

DY. APPRENTICESHIP ADVISOR

CONCERNED EMPLOYMENT OFFICER

CONCERNED INSPECTOR

CONCERNED LOCAL OFFICE

 CONCERNED INSPECTOR

CONCERNED INSPECTOR UNDER THE ACT

 LIST OF VARIOUS LEGAL REGISTERS
SR. NO. PROVISION REGISTER NAME FORM NO. RULE
o Register of Adult workers FORM 12 Rule 37
o Register of leave with wages FORM 15 Rule 94
o Accident register with forms FORM 26 Rule III
I Factories Act 1948 o Muster roll & wage register FORM 25 Rule 83 & 110
o Inspection book FORM 35 Regulation no. 102 A
o Register of compensatory holidays & overtime FORM 9 Rule 83
o Muster roll for exempted workers
II Contract Labour Act (R&A) 1970 o Register in FORM XIII FORM-XIII
III Payment of wages Act 1936 o Register of wages, fines, deduction & advance
IV Minimum wage Act 1948 o Wage slips
o Register of employees contribution FORM-7
V ESIC Act 1948 o Accident register
o Inspection book
VI Payment of bonus Act 1965 o A,B & C Register
o Eligibility register
VII EPF & MP Act 1952
o Inspection book
VIII Equal remmuneration Act 1976 o FORM D Register FORM-D
 DETAILS OF STATUTORY RETURNS / ACTIVITIES

[Link]. NAME OF THE RETURN/ACTIVITIES NATURE DUE DATE

I. THE EMPLOYEE P.F. & MISC. PROVISIONS ACT. 1952
a) FORM-5 Return of new employees (Addition) Monthly Before 25th
b) FORM-10 Return of member left (Deletion) Monthly Before 25th
c) FORM-3A Individual contribution card Annual 30th April
d) FORM-6A Summary of Form 3-A Annual 30th April
e) FORM-13A/13 Transfer of PF Account As & when required After receiving from the members
f) Remittance of PF/FPF Monthly Before 15th
g) FORM-12A Statement of contributions Monthly Before 25th
h) FORM-11 Checking,Procesing & filing (Balance sheet) Monthly Before 25th
i) FORM-2 Checking,Processing & a copy to be submitted alongwith monthly return Monthly Before 25th
j) Eligibility Register Updating As & when new employee join As & when required
k) Allotment of P.F. Nos. …..do…... As & when required
l) PF Inspection Book To keep ready for the Inspection
m) i) Preparation of Statement and giving to the A/C Monthly By 8th
ii) Preperation of challans & submit to Bank with Cheque Monthly By 15th
iii) To collect challans from Bank Monthly By 20th
iv) Entry in the P.F. ledger Monthly By 25th
n)

II. EMPLOYEES STATE INSURANCE ACT. 1948

With in 10 days from the date of
a) FORM-1 Declaration Form As &when Required appointment
b) FORM-3 Return of Declaration Form As &when Required ……do……
c) FORM-6 Return of Contributions Half Yearly 30th Apr. & 31st oct.
d) Remittance of Contributions Monthly Before 21st
e) FORM-16 Accident Report As & when required With in 24Hrs.
f) Insurance Nos. to be obtained from the Local Office for the new employees As & when required
g) Preparation of statement Monthly By 8th
h) Preparation of challans & submission to Bank with Cheque Monthly By 21st
i) Posting in FORM-7 Register and reconciliation thereof Monthly By 15th
j) Reconciliation for half yearly Half Yearly 15th Apr.,15th Oct.

III. THE FACTORIES ACT 1948

a) FORM-2 Notice of occupation Yearly Within 30days from the date of Expiry
b) FORM-18 Notice of Accident As&when Required Within 48 Hrs.
c) FORM-18 A Notice of serious Accidents As&when Required Within 4 Hrs.
Within 7 days of the new manager
d) FORM-2A Change of Manager As&when Required taking charge
e) FORM-31 Accident Annual Return (FORM-21 Annual Return) Annualy 31st Jan.
f) FORM-22 Half Yearly Return Half Yearly Before 15th July
g) FORM-8 Test of pressure Vessal Half Yearly
h) FORM-7 Record of white washing As&when Required
i FORM-37 Report of examination of Hoist and lift Half Yearly
When the sanctioned H.P or manpower
j) Amendment of Lincense As&when Required exceeds

IV. NOTICE TO BE CHECKED

[Link]-11
2. List of Holidays
[Link] of the Act
[Link] &Adress of FI, LO,LI,& DLC
l) Registers to be Maintained
[Link] Book As&when Required
[Link] with wages register (Form-15) Yearly
[Link] of lime washing (Form-IV) As & when required
[Link] extinguisher testing register Yearly
[Link] Book (Form-15) Yearly
[Link] Roll (Form 25 ) Daily
[Link]-10 OT Muster Roll For exempted emp.
[Link]-26 Register of Accidents &occurences Monthly
m) Notice for working on weekly off days As & when required
n) First Aid Boxes Monthly
V. APPRENTICES ACT 1961
a) Form APP-2 Details of new apprentics Half Yearly
b) Form details of training of apprentics Half Yearly
 c) Form APP-3 notice of completion of training Half Yearly
d) Apprenticeship Contract As & when Required
VI. EMPLOYMENT EXCHANGE (C.N.V) ACT 1959
a) Notification of vacancies As & when required
b) Intimation of results As & when required
before 30th April,31st July,31st Oct,31st
c) Quarterly Return (ER-I) Quarterly Jan
d) ER-II Two year 31st March
VII. PAYMENT OF BONUS ACT 1965
a) Annual Return Form D Annual Before 31st Jan
b) Register of Bonus Payment 30th sept.
VIII. PAYMENT OF GRATUITY ACT 1972
a) Notice of opening Form-A At opening time Within 30 days
b) Notice of change Form-B As & when required Within 30 days
c) Notice of closure Form-C As & when required Before 60 Days
c) Nomination Form (Form-F) to get filled from the new employees As & when required
e) Abstract of the Act to be displayed Form-U
IX. PAYMENT OF WAGES ACT 1936
a) Annual Return (Form -IV) Annual
b) Register of Fines (Form B) Monthly
c) Register of deductions for damages or losses Monthly
d) Register of advance Monthly
e) Notices Monthly Checking
[Link]
[Link] of payment of wages
[Link] of wages
X. MATERNITY BENEFIT ACT 1961
a) Annual Return Form D Annual
b) Abstract To be displayed
XI. MINIMUM WAGES ACT 1940
a) Annual Return Form - 3 Annual Before 31st Jan
b) Notices to be displayed: To be displayed
[Link] of Minimum wages
[Link] of the Act
[Link] and address of the Inspector
[Link] Holiday
[Link] hours
[Link] of payment of Wages
XII. COLLECTION OF STATISTICS ACT 1953
a) Annual Return Annual
XIII. EQUAL REMUNERATIONS ACT 1976
a) Form D Register of remuneration
XIV. CONTRACT LABOUR (REGL & ABL) ACT
a) Registration of establishment employing contract Labour
b) Certification by Principal Employer FORM-V As & when required
c) Register of Contractors FORM-VIII As & when required
d) Annual return XXI Annual
e) Cetification on wage register Monthly By 30th Jan
XV. THE PUNJAB INDUSTRIAL ESTABLISHMENT NATIONAL AND FESIVAL HOLIDAYS &
CASUAL AND SICK LEAVES ACT 1965
a) List of Festival Holidays FORM-A Annual Before 30th Nov.
b) Register of festival holiday, casual and sick leaves FORM-B Monthly
XVI. N.O.C FROM FIRE OFFICE Annual Oct.
XVII. CONSENT REVIEW Half Yearly March
XVIII. MOCK DRILL Half Yearly Jan , July
XIX. HEALTH CHECK UP Annual March

submission of list of holidays before 30 Nov of the every year to labour deptt.

PREPARED BY CHECKED BY
S. No Month Under Which Act

1 Apprentices Act, 1961

2 TN (Conferment of Permanent Status) act, 1981

3 TN Labour Welfare Fund Act 1972

4 TN Payment of Subsistence Allowance Act, 1981

January
5 Employment Exchanges Act, 1959

6 Tamil Nadu Factories Rules, 1950

7 TN Maternity Benefir Rules, 1967

8 TN Minimum Wages Rules, 1953

9 TN Payment of Wages Rules, 1937

10 Employees State Insurance Act, 1948

11 Employees Provident Funds Misecellaneous Provisions Ac

1 Employees Compensation Act, 1923

2 Payment of Bonus Act, 1965

3 Apprentices Act, 1961

4 February Tamil Nadu Contranct Labour Rules, 1975

5 TN Workmens Compensation Rules, 1924

6 Employees State Insurance Act, 1948

7 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

March
2 Tamil Nadu Factories Rules, 1950

3 Employees State Insurance Act, 1948

4 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 TN Labour Welfare Fund Act 1972

April
3 Employment Exchanges Act, 1959

4 Employees State Insurance Act, 1948

5 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 May Employees State Insurance Act, 1948

 May

3 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

June

2 Employees State Insurance Act, 1948

3 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 Tamil Nadu Factories Rules, 1950

3 TN (Conferment of Permanent Status) act, 1981

July
4 TN Labour Welfare Fund Act 1972

5 TN Payment of Subsistence Allowance Act, 1981

6 Employment Exchanges Act, 1959

7 Employees State Insurance Act, 1948

8 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 August Employees State Insurance Act, 1948

3 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

Septemeber
1 Apprentices Act, 1961

Septemeber
2 TN ID Act Rules, 1958

3 Employees State Insurance Act, 1948

4 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 TN Labour Welfare Fund Act 1972

3 October Employment Exchanges Act, 1959

4 Tamil Nadu Factories Rules, 1950

5 Employees State Insurance Act, 1948

6 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

2 November Employees State Insurance Act, 1948

3 Employees Provident Funds Misecellaneous Provisions Ac

1 Apprentices Act, 1961

December
2 Employment Exchanges Act, 1959

3 Employees State Insurance Act, 1948

4 Employees Provident Funds Misecellaneous Provisions Ac
 Description Rule No Due

Payment of Stipend to Apprentices 13, Rule 11 10-Jan

Half Yearly Return 14(7) 15-Jan

Joining Repor for Apprentices 14(3) 31-Jan

Half Yearly creationd and filing of Employee List 6 (2,3,4) 15-Jan

Contribution 3 15-Jan

Payment of contributions 15, Rule 11-A,12 31-Jan

Annual Returns 29(4) 31-Jan

Half Yearly Return 4 15-Jan

Quarterly Returns 5, 6 30-Jan

Leave Book 88 31-Jan

Annual Returns 100(2) 31-Jan

Annual Returns 16 31-Jan

Annual Returns regarding Fines and Deductions 21(4) (iii) 31-Jan

Annual Returns 18 31-Jan

Monthly Contribution 39 15-Jan

Monthly Contribution 6 15-Jan

WC Returns 1-Feb
 Annual Return 1-Feb

Payment of Stipend to Apprentices 13, Rule 11 10-Feb

Annaul Return 82 15-Feb

Notification 15-Feb

Monthly Contribution 39 15-Feb

Monthly Contribution 6 15-Feb

Payment of Stipend to Apprentices 13, Rule 11 10-Mar

Submission of Eligibility Certificates 14 (6) (c) 31-Mar

Quarterly Report of Work done and studies undertaken 14 (11) 31-Mar

Ventilation & Temperature in Summer Months 17 A (4) 15-Mar

Monthly Contribution 39 15-Mar

Monthly Contribution 6 15-Mar

Payment of Stipend to Apprentices 13, Rule 11 10-Apr

Joining Repor for Apprentices 14(3) 30-Apr

Contribution 3 15-Apr

Quarterly Returns 5, 6 30-Apr

Monthly Contribution 39 15-Apr

Monthly Contribution 6 15-Apr

Payment of Stipend to Apprentices 13, Rule 11 10-May

Monthly Contribution 39 15-May

 Monthly Contribution 6 15-May

Payment of Stipend to Apprentices 13, Rule 11 10-Jun

Trade Apprentices Test Application Forms 14 (6) (a) 30-Jun

Quarterly Report of Work done and studies undertaken 14 (11) 30-Jun

Monthly Contribution 39 15-Jun

Monthly Contribution 6 15-Jun

Payment of Stipend to Apprentices 13, Rule 11 10-Jul

Apprentices Half Yearly Return 14 (7) 15-Jul

Joining Repor for Apprentices 14(3) 31-Jul

Half Yearly Return 100 (1) 31-Jul

Half Yearly creationd and filing of Employee List 6 (2,3,4) 15-Jul

Contribution 3 15-Jul

Half Yearly Return 3 15-Jul

Quarterly Returns 5, 6 30-Jul

Monthly Contribution 39 15-Jul

Monthly Contribution 6 15-Jul

Payment of Stipend to Apprentices 13, Rule 11 10-Aug

Monthly Contribution 39 15-Aug

Monthly Contribution 6 15-Aug

Payment of Stipend to Apprentices 13, Rule 11 10-Sep

 Submission of Eligibility Certificates 14 (6) (c) 30-Sep

Quarterly Report of Work done and studies undertaken 14 (11) 30-Sep

Protected Workmen 65 30-Sep

Monthly Contribution 39 15-Sep

Monthly Contribution 6 15-Sep

Payment of Stipend to Apprentices 13, Rule 11 10-Oct

Joining Repor for Apprentices 14(3) 31-Oct

Contribution 3 Rule 3 15-Oct

Quarterly Returns 5, 6 30-Oct

Renewal of License 7 31-Oct

Monthly Contribution 39 15-Oct

Monthly Contribution 6 15-Oct

Payment of Stipend to Apprentices 13, Rule 11 10-Nov

Monthly Contribution 39 15-Nov

Monthly Contribution 6 15-Nov

Payment of Stipend to Apprentices 13, Rule 11 10-Dec

Trade Apprentices Test Application Forms 14 (6) (a) 30-Dec

Quarterly Report of Work done and studies undertaken 14 (11) 30-Dec

Biennial Return 5, 6 30-Jul

Monthly Contribution 39 15-Dec

Monthly Contribution 6 15-Dec