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Human Resource Project Progress Report

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18 views11 pages

Human Resource Project Progress Report

Uploaded by

quangdung910pht
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd

ĐẠI HỌC QUỐC GIA THÀNH PHỐ HỒ CHÍ MINH

TRƯỜNG ĐẠI HỌC BÁCH KHOA

PROGRESS REPORT
Subject: Orientation to management

Topic: HUMAN RESOURCE

Subject Lecturer: Ph.D. Phạm Ngọc Trâm Anh


Class: CC01
No. : Student’s ID Student Name: Assigned Task:
1 2452055 Nguyễn châu Tuyết Anh Information Team
2 2452082 Quách Khiết Anh Design Team
3 2452226 Nguyễn Quang Dũng Information Team
4 2452806 Nguyễn Bảo Kim Ngân Design Team
5 2452781 Phạm Hà Thảo My Design Team
6 2452716 Hoàng Thanh Mai Information Team
GROUP NAME

CONTENTS
CHAPTER 1: INTRODUCTION ABOUT “HUMAN RESOURCE IN YOUR
AREA”..................................................................................................................2
CHAPTER 2: SUMMARIZE THE WORK COMPLETED................................4
CHAPTER 3: TASKS STILL IN PROGRESS....................................................7
CHAPTER 4: CHALLENGES, OBSTACLES AND SOLUTIONS...................8

1
GROUP NAME

CHAPTER 1: INTRODUCTION ABOUT “HUMAN


RESOURCE IN YOUR AREA”
a. Members in our group:
Total numbers: 6 members

Authors Student’s ID Roles


- Member of Information team: research
information, analyze data in job
Nguyễn Châu Tuyết Anh 2452055 description, qualification recruitments,
technical and soft skills.
- Main role in building and leading.
- Member of Design team: data for Action
Quách Khiết Anh 2452082 plan.
- Main role in editing interview video.
- Member of Information team: research
information, analyze data in advantages
Nguyễn Quang Dũng 2452226 and disadvantages, potential companies.
- Main role in editing format for our
reports.
- Member of Design team: idea for Action
Plan.
Nguyễn Bảo Kim Ngân 2452806
- Main role in editing Powerpoint, Action
plan
- Member of Design team: idea for Action
Phạm Hà Thảo My 2452781 plan.
- Main role in interview plan.
- Member of Information team: research
information, analyze data in career path
Hoàng Thanh Mai 2452716 and opportunities, training and
development.
- Write the minutes after meeting.

Note:
● Information team: in the Information team we have to collect all information and
analyze this information, prepare a progress report, and final report.
● Design team: in the Design team which we have to analyze information on Technical
skills and other topics to finish action plan, design posters, PowerPoint, and handle
the interview process (selecting the interviewer, creating questions, editing clips,...).

b. How to classify members roles:


We were randomly assigned to work on a task together in the same group, so the first step
was to connect and form a team with clear plans for the future.
Firstly, we must read and understand project requirements, how many criteria need to be
completed, and what is the deadline of each criterion. Secondly, we gathered to design a

2
GROUP NAME

suitable timeline for all members. After that, we discussed breaking the work into smaller
tasks, and each person voluntarily took on a task. Fortunately, each part of the work had
Take
Connect
someone Analyse
willing to take responsibility. Planningeach other in
We all committed to supporting assignment
completing our tasks. requirem

c. Some rules and compulsory meetings in our group:


Weekly Meeting: After the Fundamentals of Management Class on Friday
- If you are absent, let the group know at least 2 hours before the meeting
- If you are absent, you must have reasonable reason.
- If you are absent, you must ask other members about the problem group listed in this
meeting and reed the after minutes carefully.
- If you do not complete your task in time, your peer evalution will be affected
+ Sumit late: ( 2< time) needs improvement in task completion; (more than 4)
unsatisfactory  If you got feedback but you do not recorrect your errors after 2
times reminding, you will get needs improvement in task completion.
+ If you are absent in meeting without informing your teamate even 1 time, you will
get need impovement in active participation.
+ If you are absent but you do not read the minutes and you do not know what is
going on in group, you will get need impovement in active participation and problem
– solving.
+ If you criticized your teamate idea or gossiped about teamate’s mistake with other
people, you will get need improvement in collaboration.

Always remember: the personal mistake is a group mistake, we do project on the behalf of
our group, so check the final version of document before submitting to our teacher.

3
GROUP NAME

CHAPTER 2: SUMMARIZE THE WORK COMPLETED

a. Our timeline planning:


Overview: updated until 28/09/2024
Link if you want to see it clearly: [Link]
djzEJw5Is4QiVftbjmfk2_yUJpAS0FDLnhT91PBI_4/edit?usp=sharing

b. Summarize the work completed:


After nearly 1 month of working together, we researched and completed all the
information needed for our presentation and final report. As we mentioned before, team A
will take main responsibility for collecting data and forming the structure for our context, so
this is our timeline for team A:

4
GROUP NAME

As team B - the designed team who take responsibility to design our materials project,
interview, and action plan. Here is their timeline:

Hence, they will have less work than the information preparation team. We divide the
work based on the 3-forward-3-defense strategy: within the same timeframe, one team will
work with higher intensity while the other team evaluates and provides feedback. The
advantage of this division is that the work is broken down into smaller tasks and ensures
more consistency, saving time as the same amount of work will have dedicated individuals in
charge. The disadvantage is keeping track of what the other team is preparing. That's why our
weekly meeting is the solution for this problem because it allows us to have an overview of
what we have completed so far this week, does anyone have problems or need help.

5
GROUP NAME

NOTE

W e apply the Delphi technique: after taking the assignment individually, we go


home and research by ourselves. Then, we check once time together to give
constructive feedback before handing out our work to the whole group. Finally,
we receive constructive feedback from all members of the group identify problems we have,
and discuss how to solve these issues.

With the Human Resources field - a top job for all decades, finding information is easier
for us compared to other careers. However, we have to improve our research in one way,
which the chapter 4 may support the idea in chapter 1, all chapters have to be linked together
to create a comprehensive and good understanding for readers.

With finishing the Action Plan in 5 years, it is extremely essential for us to understand if
we want to become Human Resource Professionals in the future, and which skills or
knowledge we can and must gain. Therefore, a deep research into the Requirements and
Qualifications of this job and Technical along soft skills contributed massively to visualize
what we have to achieve now.

We are still in the process of completing the project. If we encounter any concerns that
we can't solve, we will reach out to the teacher for assistance. The tasks related to information
will be prioritized first.

6
GROUP NAME

CHAPTER 3: TASKS STILL IN PROGRESS

T he tasks in blue colour are still in progress and others that do not have colour are
have not yet started. However, we always discuss and find out the efficient and
effective strategy to finish our work successfully and punctually, ensure that the
assignment is done on schedule.

Task Status Due date


Complete technical skill
● Done 10/09/2024
=> design: do action plan
● Complete all information Done 16/09/2024
● Check Progress Report In process 27/09/2024
Complete Interview task: decide
● In process 27/09/2024
who + questionnaire
● Hand out Progress Report Not started 03/10/2024
● Complete 2/3 Final Report In process 27/09/2024
Stop every task due to Midterm
● Not started 17/10/2024
Exam
● Complete Final Report Not started 19/10/2024
Check Final Report + Edit
● Not started 20/10/2024
Interview clip
● Hand out First Draft Report Not started 24/10/2024
Correct the errors + divide the
● Not started 14/11/2024
presentation
● Complete Power point Not started 14/11/2024
● Handout Final Report Not started 17/11/2024
● Check pptx Not started 15/11/2024
● OFFICIALLY PRESENT Not started 21/11/2024
● Demo poster Not started 22/11/2024
● FINAL POSTER Not started 28/11/2024

7
GROUP NAME

CHAPTER 4: CHALLENGES, OBSTACLES AND SOLUTIONS

a. Information team:
- Nguyễn Châu Tuyết Anh: 2452055
- Nguyễn Quang Dũng: 2452226
- Hoàng Thanh Mai: 2452716

Members Challenges/Obstacles Solutions for each problem

- Data for analyzing the topic is


- Consulting more
not enough and being restricted in
Nguyễn Châu Tuyết Anh information in websites such as
some websites when collecting
LinkedIn, Investopedia, etc.
information

- Asking the supervisor- Ms


- The data for disadvantages part
Tram Anh to solve this part.
still unclear- not having this job
Nguyễn Quang Dũng - Searching more information
in company or the drawback of
in other sources.
the job.

- Not making clear in


development part: development in
- Asking for help from the
career path or the role of Human
supervisor- Ms Tram Anh to
Hoàng Thanh Mai Resources in the near future.
solve and understand clearly
-Data from websites are not
this part.
enough to enlighten the
responsible part.

8
GROUP NAME

b. Design team:
- Quách Khiết Anh: 2452082
- Phạm Hà Thảo My: 2452781
- Nguyễn Bảo Kim Ngân: 2452806

Members Challenges/Obstacles Solutions for each problem

- Members in group have


supported her a lot.
- Having injury so she
- Taking responsibility for
Quách Khiết Anh cannot attend the class
producing and editing the video.
regularly
- Group has corporated and
worked well in their own duties.
- Up to now, the timeline and tasks
are divided equally to members in
- Modifying the action plan team. In addition, the progress is
Phạm Hà Thảo My
and adjusting some patterns. being completed due to the
proposed shcedule.

- Group has been working well


- The action plan needs with eagerness.
Nguyễn Bảo Kim Ngân
adjusting in some parts. - Not much difficulties in
designing task.

9
GROUP NAME

c. Challenges/Obstacles and Solutions of Team:

Challenges/Obstacles Solutions/ feedbacks for each problem

- The project should be accelerated to catch


- The group should frequent meeting in
up the deadline.
2 times/week.
1 - Wishing more materials and instructions in
- Contacting for help from the seniors
order not to make mistakes relating to
or the supervisor.
plagiarism, presentation, etc.

- Questions about the task from the lecturer - The data shoule be divided into
are not detailed which made the research and smaller parts and given to each member
controlling the information cannot be stable in group so that not only the marterials
2
and clear. will be comprehensive but also the
- Several sources are aberrant which extended research will minimize to assure
the timetable and working progress. progress.

- Some members confront with the balance - Creating a detailed timetable to


3 between tasks in university and projects from arrange the tasks and assure the progress
other classes. in studying and working in teams.

- Team is catching up the working


- Difficulty in searching and analyzing the speed and finish their tasks on time.
4
data for the given task. - Needing more data and advices to
complete the project.
- Wishing more communication to
- Contacting in group is not much enthusiastic
5 connect members in group and finish the
during the process.
project on time.

10

Common questions

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Task progress and challenges were primarily communicated through structured weekly meetings where issues and solutions were discussed. These meetings allowed members to report on completed work, present challenges, and solicit assistance . Unaddressed tasks and outstanding issues were highlighted during these sessions, which promoted accountability as members were held responsible for informing the group of their progress . This system fostered transparency and peer evaluation as it compelled members to constantly update and collaborate on the project's progress.

Structured weekly meetings played a critical role in mitigating several challenges faced by the group. These meetings provided a platform to review progress, discuss obstacles, and exchange innovative solutions . The regular check-ins ensured everyone was updated, facilitated a shared understanding of group objectives, and allowed timely intervention if problems arose. Furthermore, they fostered a culture of transparency and collaboration, essential for managing complex tasks efficiently and ensuring the alignment of individual efforts with overall project goals .

Task management was structured around a well-defined timeline with roles assigned according to individual strengths, which maximized efficiency and ensured completeness of each task . By using a phased, feedback-driven approach, members were able to systematically handle and execute duties, thus enhancing their understanding of effective project management . This approach positively impacted the learning experience, providing each member with practical exposure to challenges and realistic solutions involved in human resource management tasks .

The group established strict rules for absences, task completion, and communication, ensuring compliance by affecting peer evaluations based on adherence to these rules . Consistent reminders and structured meetings reinforced these regulations. Moreover, continuous feedback and the application of peer evaluation criteria helped maintain accountability and encouraged members to reach the prescribed project standards . This system proved effective in sustaining a high-quality work environment where personal errors were viewed as group errors to instill collective responsibility .

The group emphasized regular communication through mandatory weekly meetings, which allowed members to provide and receive feedback timely. They also supported each other during challenges, e.g., assisting Quách Khiết Anh when injured . The adoption of the Delphi technique further enhanced collaboration by enabling individualized research followed by group feedback and discussion sessions to refine outcomes . These methods established a cooperative environment that facilitated efficient problem-solving and task execution.

The group utilized a strategy of breaking down tasks using a 3-forward-3-defense approach, where one team worked at a higher intensity and the other provided feedback. This method allowed tasks to be broken into smaller parts with dedicated individuals managing each, thereby ensuring consistency and saving time . Weekly meetings were also established to address any issues, ensuring all tasks were on track and the overall timeline was maintained .

The group assigned members specific roles based on their strengths, which fostered responsibility and ownership. Members like Nguyễn Châu Tuyết Anh took charge of data analysis for job qualifications, while Quách Khiết Anh focused on crafting the action plan and editing videos. This clear delineation of roles allowed the group to efficiently manage and complete tasks, leveraging each member’s skill set to fulfill project requirements effectively . This division and specialization were pivotal in maintaining progress and ensuring high-quality outputs .

The Information Team faced challenges like insufficient data and website restrictions, which they addressed by consulting additional resources such as LinkedIn and Investopedia . The Design Team handled issues like modifying the action plan and video production by ensuring support and collaboration among group members . Overall team challenges, such as balancing tasks and ensuring data analysis, were dealt with by creating detailed timetables and enhancing internal communication and meetings .

Non-adherence to project deadlines and requirements had direct consequences on members' peer evaluations. Late submissions were marked as needing improvement if delayed for more than two days, and unsatisfactory if delayed for more than four days . Persistent failure to correct errors after two reminders would also impact their task completion scores negatively. Additionally, lack of participation and failure to stay informed about group activities led to lower scores in active participation and problem-solving . These consequences ensured that members were motivated to meet deadlines and maintain participation standards.

The group leveraged external resources such as websites like LinkedIn and Investopedia to acquire comprehensive data necessary for their analysis . In terms of guidance, they weren't hesitant to consult their supervisor for clarity on unclear data aspects, ensuring that all information aligned well with their project goals . This approach allowed the group to fill informational gaps and sustain progress in their project while adhering to high standards of accuracy and relevancy.

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