SYSTEMS, APPLICATIONS &

PRODUCTS IN DATA PROCESSING

ASAP Methodology
 Accelerated SAP
 Contains 5 phases
[Link] preparation
[Link] blue print
[Link]
[Link] preparation
[Link] live and support

 Project preparation : Getting the project

 Starting the project
 Identify the team members
 High level planning
 Business blue print : In this phase functional
consultants has to understand the business
goals of the client and determine business
process requirement to achieve the goals
 Step
 Purpose
 Navigation
 Information

Page 1 of 342
  Realisation : In this phase we focus on
implementation step by step based on the
business blue print
 Final preparation : In this phase we transfer
the data from development server to quality
server . testing and training will be done.
Vendor, customer, asset, materials, employees
master has to be uploaded and anything not
required will not transferred to production
server which Is called as cutover activities
 Go live and support : In this phase is called go
live and support . transaction from project
oriented and pre production environment to a
live R/3 server

1 FINANCE & CONTROLLIng

. How to start the server
 Double click on SAP Management Console
 +Expand SAP Systems
 Select EHP
 Right Click on The Mouse
 Select all tasks
 Select start
 Enter
 Expand EHP
 Expand ECCEHP6 10
Page 2 of 342
  Double click om ABAPWP Table
 Minimise the Screen
 Double click on SAP Log on
 Click on Log on

IDES : Internationally Developed Education system

ECC : Enterprise central component
EHP : Enhanced Package
SPRO : SAP Reference Project Object
IMG : Implementation Guide
 Who is client (or) what is client server
 SAP works on R/3 structure
I. Development server ( Customisation
client ,configuration client ,golden client ) (Sand
Box R&D)
II. Quality server ( testing server , training server )
III. Production server ( Live client , Data entry )
Module: FINANCE
 Enterprise structure
 company ,company code ,credit control area, FM
area ,Business area/consolidation Business Area
[Link] Company(T880)
Path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Define Company
Page 3 of 342
  Click on New Entries
Company : VFL
Company name: Venkatesh Finance Limited
PO :
Postal code : 500038
City : Hyderabad
Country : IN
Language : EN
Currency : INR
Save
 New Transport request creation
 Click on create request
Short description: VFL project
1. Enter

2. Define Company Code

 Company code
 Company code is independent legal accounting entity
with 4 characteristics ( always in numeric code only )

Path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Edit, copy, Delete, Check company code

 Double Click on Edit company code data

 New Entries

Page 4 of 342
 Company code :0016
Company Name: Venkatesh Finance Limited
Additional Data :
City : Hyderabad
Country : IN
Currency : INR
Language : EN
Save
Title : company
Name : Venkatesh Finance Limited
Search terms
Search term ½ :VFL
Street Address : Ameerpet
Postal Code : 500038 Hyderabad
Country : IN
Enter

[Link] Company Code to Company

Path
 SPRO
 IMG
 Enterprise Structure
 Assignment
 Financial Accounting
 Assign Company Code to Company

 Click On new entries

Page 5 of 342
Company Code :0016
Company : VFL
Save

[Link] credit control Area

In this step we customize credit risk policy
Path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Define Credit Control Area

 Click On new Entries

Credit Control Area :0016
Currency : INR

Go Back
Description: Credit Control Area For VFL

[Link] Company Code to Credit Control Area

Path
 SPRO
 IMG
 Enterprise Structure
 Assignment
 Financial Accounting
 Assign Company code to Credit Control Area

Page 6 of 342
  Click On New Entries

Company Code Credit Control Area

0016 0016
Save

6. Define Business Area

 What is business area
 A geographical place where client intends to do the
business to earn profits ( Branch )
Path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Define Business Area

 Click On New Entries

Business Area Description
V001 Kaleswaram BA for VFL
V002 Amritsar BA for VFL
V003 Godavarikhani BA for VFL
V004 Srinagar BA for VFL

Save

[Link] Consolidation Business Area

Page 7 of 342
( Consolidation means summarising more than one unit
data )
path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Maintain Consolidation Business Area

 Click On New Entries

Consolidation Business Description

Area
ISTH South Consolidation BA
for VFL
INTH North Consolidation BA for
VFL

Save

[Link] Business Area to Consolidation Business

Area
Path
 SPRO
 IMG
 Enterprise Structure
 Assignment
 Financial Accounting
 Assign Business Area to Consolidation Business Area

 Click On New Entries

Page 8 of 342
 Business Area Consolidation Business
Area
V001 ISTH
V002 INTH
V003 ISTH
V004 INTH

[Link] Financial Management Area

( Financial management area works on cashflow and
funds flow management )
Cash flow management : Day to day cash
operations( Opening balance on hand/at bank
Add : expected Receivables ( Amount Receivables on
credit sales )( Due date )
Less : expected payables ( Amounts payable on credit
purchases )
Funds Flow Management : Planning the funds on a
particular for a particular transaction

Path
 SPRO
 IMG
 Enterprise Structure
 Definition
 Financial Accounting
 Maintain Financial Management Area
 Click On New Entries

FM Area FM Area Text FM Area Text

Page 9 of 342
 0016 FM Area for VFL INR
Save

[Link] Company Code to FM Area

Path
 SPRO
 IMG
 Enterprise Structure
 Assignment
 Financial Accounting
 Assign Company Code to FM Area

 Click On New Entries

Company Code FM Area

Venkatesh Finance Limited 0016

Save

General Ledger Structure

[Link] Chart of Accounts ( OB13 )
Path
 SPRO
 IMG
 Financial Accounting (New)
 General Ledger Accounting (New)
 Master Data
 G/L Accounts
 Preparations
 Edit chart of Accounts List

Page 10 of 342
  Click On New Entries

Chart of Accounts: 0016

Description : Chart of Accounts For VFL

General Specification
Maintain, Language : EN ENGLISH
Length of G/L Account Numbers : 10 (Maximum in SAP)
Save

[Link] Company Code to Chart of

Accounts( OB62 )
Path
 SPRO
 IMG
 Financial Accounting (New)
 G/L Accounting (New)
 Master Data
 Preparations
 Assign Company Code to Chart Accounts

 Click on New Entries

Company Code Chart of Accounts

0016 0016

Save

Page 11 of 342
[Link] G/L Account Groups ( OBD4 )
Path
 SPRO
 IMG
 Financial Accounting (New)
 G/L Accounting (New)
 Master Data
 G/L Accounts
 Define Account Group

 Click On New entries

Chart of A/C Name From To A/C
Accounts Group A/C
0016 SHCP Share Capital 100001 100100
0016 RSPL Reserves 100101 100200
&Surplus
0016 CULB Current 100201 100300
liabilities
0016 CAST Current Assets 200001 200100
0016 SALE Sales 300001 300100
0016 ADEX Admin 400001 400100
Expenses
0016 PREX Personnel 400101 400200
Expenses

4. Define Retained Earnings Account (OB53 )

Path
 SPRO
 IMG
 Financial Accounting (New)
 G/L Accounting (New)
 Master Data
 G/L Accounts

Page 12 of 342
  Preparations
 Define Retained Earnings Account

 Click On New Entries

Give Chart of Accounts : 0016 Chart of Account For VFL
Transaction : BIL Balance Carried
NOTE: SAP defined P/L Statement
X For Commercial Balance sheet (Company Act)
Y For Tax Balance Sheet (IT Act)
Entry for : to transfer the profits & loss to the balance sheet
Entry
Profit & loss A/C dr
To Reserves and surplus

P/L Statement Account

X 100110 (Number Should
Picked Up from Reserves and
Surplus Only

MESSAGE :100110 Not Created

Click on Enter

5. Define Tolerance Groups For G/L Accounts

Path
 SPRO
 IMG
 Financial Accounting (New)
 G/L Accounting (New)
 Business Transactions

Page 13 of 342
  Opening Item Clearing
 Clearing Differences
 Define Tolerance Groups For G/L Accounts

 Click on New Entries

Company code :0016

Tolerance Group: Tolerance Group For VFL
Next Entries:
Company Code : 0016
Tolerance Group ADV : Tolerance Group for ADV VFL

Tolerance for Group of G/L Accounts in Local Currency

Debit Posting :10000 INR Percentage :1
save

6. Define Tolerance Group for Employees

Path
 SPRO
 IMG
 Financial Accounting (New)
 G/L Accounting (New)
 Business Transactions
 Open Item Clearing
 Clearing Differences
 Define Tolerance Group for Employees

 New Entries
 Group :
 Company Code : 0016

Page 14 of 342
  Currency : INR
 Upper limits for posting producers
 Upper amount per document : 99999999999999
 Upper limit amount per open item : 99999999999
 Maximum cash discount per line item : 5%
 Permitted payment differences
Amount Percentage
Revenue 999 1%
Expense 999 1%

save
Note : Cash discount : If amounts are settled before the credit
period discount allowed or received is called cash discount, other
than this is trade discount

GLOBAL STRUCTURE

[Link] Fiscal Year Variant ( ob29 )

 variant means a unique identity for customized
object )
SAP Defined Fiscal year variants
 K1,K2,K3,K4 area meant for calendar year fiscal year
( Jan to Dec )
 Fiscal year will have 12 regular posting periods ,extra
period utilised to finalise the balance sheet is called
special posting periods in SAP

V3 : April to march special posting periods in India

Page 15 of 342
 V6 : July to June special posting periods in Australia
V9 : October to September special posting periods in
Italy
Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global setting (New)
 Ledgers
 Fiscal Year and Posting Periods
 Maintain Fiscal Year Variant

 Click on New Entries

FV Description No. of No. of

Periods periods
VF April to march,4 12 4
Special Periods

 Enter
 Select VF
 Double Click on Periods
 New entries

Month Days Periods Year Shift

1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
Page 16 of 342
 10 31 7 0
11 30 8 0
12 31 9 0

 Double Click on Period Texts

 New Entries

Languag Period Txt Text

e
EN 1 04 April
EN 2 05 May
EN 3 06 June
EN 4 07 July
EN 5 08 August
EN 6 09 September
EN 7 10 October
EN 8 11 November
EN 9 12 December
EN 10 01 January
EN 11 02 February
EN 12 03 March
EN 13 SP Special
period for
13
EN 14 SP Special
period for
14
EN 15 SP Special
Period for
15
EN 16 SP Special
Period
for16

 if we activate year dependent field, the

customization is useful for a specific year

Page 17 of 342
  if you activate calendar year field means the clients
fiscal year is January to December
 shortened fiscal year is used whenever a fiscal year
is less than 12 regular posting periods
 Year shift :whenever two calendar years are used for
one fiscal year ,one calendar year will be defined as
fiscal year . shifting of non-defined calendar year to
the defined calendar is called year shift
2. Assign Company Code to Fiscal Year Variant
( ob37 )
Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Setting (New)
 Ledgers
 Fiscal Year and Posting Periods
 Assign Company Code to Fiscal Year Variant

Company Code Fiscal Year Variant

0016 VF

Save

3. Define Open Posting Periods

Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Setting (New)

Page 18 of 342
  Ledgers
 Fiscal Year and Posting Periods
 Posting Periods
 Define Variants for Open Posting Periods

 Click on New Entries

Variant Name
0016 Open Posting Periods for
VFL

[Link] Variant to Company Code

Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Settings (New)
 Ledgers
 Fiscal Year and Posting Periods
 Posting Periods
 Assign Variant to Company Code

Company Code Variant

0016 0016

Save

5. Open and Close Posting Periods

Path

Page 19 of 342
  SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting (New)
 Ledgers
 Fiscal Year and Posting Periods
 Posting Periods
 Open and Close Posting Periods

 Click on New Entries

Varian A/C Fr TO From Ye To Ye From Ye To y Autho
t Typ o A/C Period ar Period ar Period ar Per e rized
e m 1 2 iod ar
A/
C
0090 + - - 1 20 12 20 13 20 16 2
22 22 22 0
2
2
0090 A - 9999 1 20 12 20 13 20 16 2
9999 22 22 22 0
99 2
2
0090 D - 9999 1 20 12 20 13 20 16 2
9999 22 22 22 0
99 2
2
0090 K - 9999 1 20 12 20 13 20 16 2
9999 22 22 22 0
99 2
2
0090 M - 9999 1 20 12 20 13 20 16 2
9999 22 22 22 0
99 2
2
0090 S - 9999 1 20 12 20 13 20 16 2
9999 22 22 22 0
99 2
Page 20 of 342
 2
0090 V - - 1 20 12 20 13 20 16 2
22 22 22 0
2
2

save

NOTE: SAP Defines the Account Types

A : Fixed Assets
D : Debtors/Customers
K : Creditors/Vendors
M : Materials
V : Contract Accounts
S : G/L accounts

[Link] Field Status Variant

Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Settings (New)
 Ledgers
 Fields
 Define Field Status Variants

 Select 0001 (Sample Status Variant)

 Click on copy as icon
 Change 0001 to 0016
 Field Status For VFL

Page 21 of 342
 Enter
 Click on Copy All
MESSAGE: 41 Entries Copied
Enter
 Select 0016
 Double Click on Field Status Variant Groups
 Double Click on G001
 Double Click on General Data
 Make The Text as Required Entry
 Go Back
 Double Click on Additional Accounting Assignments
 Make Business Area as Required Entry
 Go Back 2 Times
 Double Click on G005
 Double Click on General Data Again
 Make Text as Required Entry
 Go Back
 Double Click on Additional Accounting Assignment
 Make Business Area as Required Entry
 Go Back
 Click Payment Transactions
 Make Value Date as Required Entry
save

[Link] Company Code to Field Status Variant

Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Setting (New)
 Ledgers
 Fields
 Assign Company Code to Field Status Variant

Page 22 of 342
 Company Code Fields Status Variant
0016 0016

save

[Link] Document Type and Number of Ranges

( OBA7 )
 Different type of formulas used for different
type of transactions are called document types
in SAP
Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global setting (New)
 Document
 Document Types
 Define Document Type for Entry View
NOTE:
Document Type No. Ranges Description
SA 01 G/L Account
Document
DR 18 Customer Invoice/
Sales Invoice
KR 19 Vendor Invoice/
Purchase Invoice
AF 04 Depreciation
Posting

 Select SA G/L Document

 Click on Details icon
 Click on Number Range Information
 Company Code: 0016

Page 23 of 342
  Click on Change Intervals

NO. Range Year From No To NO

01 2022 1 1000

 If we activate external check box number has to be

given externally or manually , otherwise it will pick
up automatically
Save
Enter

9. Enter Global parameters

Path
 SPRO
 IMG
 Financial Accounting (New)
 Financial Accounting Global Settings (New)
 Global Parameters for Company Code
 Enter Global Parameter

 Select Company Code:0016

 Click on Details Icon
 Select Business Area Financial Statement
 Select Proposal Fiscal year
 Negative Posting Permitted
 Activate Cash Management (CM)
Save

How to Create New Session :-

1. Go to System on Menu Bar

Page 24 of 342
 2. Select Create Session
3. Click on Star Icon
4. Use /n Followed by Transaction Code (/nobd4) to Get a
New Session Without Retaining Session
5. Use /o Followed by Transaction Code to Get a New
Session by Retaining Existing Session (/OSPRO)
6. Maximum Session 6

 How to Find transaction Code on the Screen

 SPRO
 IMG
 Click on additional information on menu bar
 Again, click on additional information
 Click on display key
 IMG Activity

G/L Master
 Creation of G/L Master (Transaction Code/ T
Code FS00
Path
 Accounting
 Financial Accounting
 General ledger
 Master records
 G/L Accounts
 Individual processing
 FS00-Centrally

[Link] of Equity Share Capital G/L A/C

Page 25 of 342
  Click on create Icon
Company Code:0016
G/L Account : 100005(ESHCP)

Enter

 Account Group: Share Capital

 Select Balance Sheet Account
 Short Text : Equity Share Capital
 G/L A/C Long Text : Equity Share Capital A/C

 Click on Control Data Tab

 What is open item
 Pending balances either to the received or to be paid are
called open item
 All balance sheet accounts are open item

 Select only balances in local currency

 Select open item management
 Select Line item Display
( Line item displays debit/credit of a transaction)
 Sort Key : 002 ([Link], Fiscal year)
( Sorting the data from the data base using some reference )

 Click on Create/bank/interest

 Field status Group :G001

Save
2. Creation of Preference Share Capital G/L A/C
 Click on Create Icon
 Company Code : 0016
 G/L Account : 100010
Enter

Page 26 of 342
 Account Group :Share Capital
 Select balance sheet Account
 Short Text : Preference Share Capital
 G/L A/C Long Text: Preference Share Capital A/C

 Click on Control Data Tab

 Select Only balances in local Currency
 Select Open item management
 Select line item display
 Sort Key : 002

 Click on create/bank/Interest
 Field Status group :G001
Save
[Link] of Profit & Loss Account G/L A/C
 Click on Create Icon
 Company Code :0016
 G/L Account : 100110
Enter
 Account group : Reserves & Surplus
 Select Balance sheet Account
 Short Text :P/L Account
 G/L A/C Long Text : P/L Account

 Click on Control Data Tab

 Select only balances in local currency

 Select open item management
 Select line item Display
 Sort key :002

 Click on Create/Bank/Interest
Page 27 of 342
  Field Status Group :G001
Save
4. Creation of Bank G/L A/C
 Click on create Icon
 Company Code :0016
 G/L Account : 200005
 Account Group : Current Asset
 Select balance sheet Account
 Short Text : SBI Current A/C
 G/L A/C Long Text: SBI Current A/C

 Click on Control Data Table

 Select only balances in local Currency

 Select open item management
 Select line item display
 Sort key :002

 Click on Create/Bank/Interest

 Field status Group :G005

 Select relevant to cash flow
Save
5. Creation of rent payable GL A/C
 Click create icon
 GL A/C :100205
 Company Code : 0016
 A/C Group : CULB
 Click on Balance sheet A/C
 Short text : Rent Payable

Page 28 of 342
  GL A/C Long text : Rent Payable A/C

 Click on control data tab

 Select all balances in local currency

 Select open item management
 Select line item display
 Sort key :002

 Click on create/Bank/Interest

 Field status group :G001

Save

[Link] of Rent GL A/C

 Click on create icon
 GL A/C : 400005
 Company Code : 0016
 A/C Group : ADEX ( Admin Expenses)
 Select P/L Statement A/C
 Short text : Rent
 GL A/C Long text :Rent A/C

 Click on Control data tab

 Select only balances in local currency

 Select line item
 Sort key : 002

Page 29 of 342
  Click on Create/Bank/Interest
 Field status group : G001
Save
 Ticket : No controlling area has been assigned
 Bucket: Go to transaction code (OKKP)

 New Entries
Controlling area : 0016
Name : Controlling area For VFL
Company Code > Controlling area : Controlling area Same
as company code
Currency type : INR
[Link] Hierarchy : V_HIER
 Double click on Assignment of company code

Message : say yes

 New entries
 Assign company code : 0016
Save
 Double click on activate components

 New entries
 Fiscal year 2022 to________
Save
Enter
 Cost centres : Make component active
Save

Page 30 of 342
  Ticket : No item category
 Bucket:
 SPRO
 IMG
 Financial A/c (New)
 GL Accounting (New)
 Business transactions
 Document Splitting
 Classify GL accounts for document Splitting

Chart of account : 0016

New entries
A/C From To A/C Category Description
100001 299999 O1000 Balance sheet
A/C
300001 399999 30000 Revenue
400001 499999 20000 Expense

Save

Transaction Posting ( F-02 )

Path
 Accounting
 Financial Accounting
 General Ledger
 Document entry
 General Posting ( F-02)

Note : SAP Defined Posting key 40 is debit for GL A/C

Posting key 50 is credit for GL A/C

Page 31 of 342
  Document Date :12-5-2022
 Company Code : 0016
 Posting Key :40
 Account : 200005 ( Bank )
Enter
 Amount : 2750000000
 Business Area : VS01
 Value Date : 12-05-2022
 Text : Equity Share Capital
 Posting Key : 50
 Account : 100005 ( ESCP )
Enter
 Amount : *
 Business Area : VS01
 Text : give + in Text field
 To view the entry before posting
 Go to document on menu bar
 Click on simulate
save
 How to view posted entry ( FBO3 )

 Accounting
 Financial Accounting
 General ledger
 Document
 Display (FB03)

 Document number :1
 Company code : 0016
 Fiscal year : 2022
Enter

 How to view General ledger ( FS10N )

 Accounting
 Financial accounting
 General ledger
Page 32 of 342
  Account
 Display balances ( FS10N )

 GL Account :200005 ( Bank )

 Company code : 10016
 Fiscal year :2022
 Business area : VS02

Execute

 How to change a GL account after posting

 Go to transaction code – ( FS00 )

 Select GL account which is to be changed
 Click on icon

NOTE : Expect GL account number/company code, account group,

P&L statement, Balance sheet, open item all other fields Cn be
added or modified

 How to block account

 Go to transaction code ( FS00 )

 Select GL Account which is to be block
 Click on block icon
 Select blocked for posting in company code

Save

 How to unblock blocked GL Account

 Go to transaction code ( FS00 )

 Select the GL Account which is to be unblocked
 Select block icon
 Deselect blocked field

Save

Page 33 of 342
Ticket : Held document must be converted
Bucket :
 Go to transaction code : SE38
 Program : RFTMPBLU
 Execute
 Select no termination for read error
 Execute
Held Document : held document is used whenever
debit/credit of a transaction is uncertain
This document is for a temporary period
 Holding a document ( F-02 )

 Go to transaction code f-02

 Document date : 17.05.2022
 Company code : 0016
 Posting key : 40
 A/C : 200005 ( Bank )
Enter
 Amount : 33333
 BA : VS01
 Text : Advance/held document
 Click Document on menu bar
 Select hold
 Temporary document number : v1
Enter

MESSAGE : document v1 was held

 How to delete held document ( F-02 )

Page 34 of 342
  Go to transaction code F-02
 Click on held document on application bar
 Give temporary document number : V1
 Click delete icon

 How to post held document ( F-02 )

 Go to transaction code F-02
 Again click on held document on application bar
 Give document number : V1
Enter
 Posting key :50
 Give relevant GL A/C :100005 ( EHCP )
Enter
 Amount :*
 BA :VS01
 Text :+
Save

 Parking document ( F-65 )

( parking document is used is the concept of
create ,check, post )
 Accounting
 Financial accounting
 General ledger
 Document entry
 General document parking ( F-65)
 Document date : 17.05.2022
 Posting key : 40
 A/c : 400005 ( Rent A/C)
Enter
 Amount : 55555
 Posting key : 50

Page 35 of 342
  A/C : 100205 ( Rent Payable )
 Amount :*
Save
Document 4was parked
 How to delete parked document ( FBVO )
 Accounting
 Financial accounting
 General ledger
 Document
 Parked document
 Post/delete( FBVO)
 Company code : 0016
 Document no :4
 Fiscal year : 2022
Enter
 Go to document on menu bar
 Click on delete

 How to post parked document

 Go to transaction code ( FBVO )
 Company code : 0016
 Document no : 4
 Fiscal year : 2022
Enter
Save
 BA : VS01
 Text : Rent
Enter
 BA : VS01
 Text :+
Enter
Salaries general entry
DR

Page 36 of 342
  Salaries ( Basic + DA)
 HRA A/C Dr
 Conveyance Allowance A/C Dr
 Medical Allowance A/C Dr
 Lunch Allowance A/C Dr
 Shift Allowance
 Performances Allowance
 Bonus
 Children Education Allowance
 Networking Allowances
 Gratuity Subscription
 PF Subscription
CR
 To IT
 To Cess
 To Professional Tax
 To PF
 To Salaries Payable ( Net Salaries )

 Recurring document
Note : Recurring document used whenever amount is fixed
and date is scheduled for payment
Ex : EMI, Rent, Interest

 Define number ranges for recurring document

( FBN1 )
SAP defined document type for recurring document is x1
and number range is 91

 SPRO
 IMG
 Financial accounting(New)
 Financial accounting global setting (New)

Page 37 of 342
  Document
 Document number ranges
 Document in entry view
 Define document number Ranges for view ( FBN1 )

 Company code : 0016

 Click on change intervals
 Click on insert line

No Year From number To number

X1 2022 1001 2000

Save

Enter

 Creation of recurring document ( FBD1 )

 Accounting
 Financial Accounting
 General ledger
 Document entry
 Reference document
 Recurring document ( FBD1)

Company code : 0016

First run on : 1.5.2022
Last run on : 31.03.2022
Interval in months : 01
Run date : 01
Document type : SA
Posting key : 40
A/C : 400005 ( Rent A/C)
Enter
Amount : 66666
BA : KV01
Text : Rent

Page 38 of 342
 Posting key : 50
A/C : 100205 ( Rent payable A/C )
Enter
Amount :*
BA : KV01
Text :+
Save

Message : Document 1001 was stored in company code 0016

 Creation of batch for recurring entries ( F.14 )

 Accounting
 Financial accounting
 General ledgers
 Periodic processing
 Recurring entries
 Execute ( F.14)

 Company code : 0016

 Document number : 1001
 Settlement period : 01.05.2022
 Execute

Message : Session SAPF 120 was Created

 Processing a batch ( SM35 )

 Go to system on menu bar
 Select services
 Select batch input
 Select sessions
 Select SAPF 120
 Click on process on application bar
 Select display errors only
Enter

Page 39 of 342
Message : Processing of batch input session complete

 Sample document
 Sample document is used whenever line item are more for a
single entry

Ex : salaries

 Sample document is a template ( predesigned

Predeveloped format)

SAP defined document type is X2 number range 91

 Creation number ranges for sample document

 Go to transaction code ( FBN1)

 Company code : 0016

 Click on change intervals
 Click on insert line

Number ranges Year From no To number

X2 2022 2002 3000

Save enter

 Creation of GL Accounts ( FS00 )

 Go to transaction code : FS00

 Creation salaries GL A/C

 Select create icon
 GL Account : 400101

Page 40 of 342
 Enter
 A/C Group : personnel Expenses
 Select P&L Statement
 Short text : Salaries
 GL A/C Long text : Salaries A/C

 Create on control data tab

 Only balances in local currency
 Line item display
 Sort key : 002

 Click on create/bank/interest tab

 Field status group :G001
Save
 Creation of HRA GL A/C
 Click on copy as icon
 GL A/C : 400102
 Short text : HRA
 GL A/C Long text : HRA A/C
Save
 Creation of Conveyance Allowance GL A/C
 Click on copy as icon
 GL A/C : 400103
 Short text : Conveyance Allowance
 GL A/C long text : Conveyance Allowance A/C
Save
 Creation of Medical Allowance GL A/C
 Click on copy as icon
 GL A/C : 400104
 Short Text : Medical Allowance
 GL A/L long text : Medical allowance A/C
Save
 Creation of Lunch Allowance GL A/C

Page 41 of 342
  Click on copy as icon
 GL A/C :400105
 Short text : lunch allowance
 GL A/C long text : lunch allowance A/C
Save

 Creation of IT payable Employees GL A/C

 Select create icon
 GL A/C : 100206
 A/C Group : current liabilities
 Select balance sheet
 Short text : IT payable ( Employees)
 GL Long text : IT Payable ( Employees ) A/C

 Click on control data tab

 Select only balances in local currency
 Select open item
 Select line item
 Sort key :002

 Select create/bank/interest tab

 Field status group : G001
Save
 Creation of Cess payable employees GL A/C
 Click on copy as icon
 GL A/C :100207
Enter
 Short text : Cess payable
 GL A/C Long text : Cess payable A/C
Save
 Creation of professional tax payable GL A/C
 Click on cop as icon
 GL A/C : 100208

Page 42 of 342
 Enter
 Short text : professional tax payable
 GL A/C long text : professional tax payable A/C
Save
 Creation of Provident Fund Payable GL A/C
 Click on copy as icon
 GL A/C : 100209
enter
 Short text : provident fund payable
 GL A/C long text : provident fund payable A/C
Save
 Creation of salaries payable GL A/C
 Click on copy as icon
 GL A/C : 100210
Enter
 Short text : salaries payable
 GL A/C long text : salaries payable A/C

 Creation of sample document ( F-01 )

 Accounting
 Financial accounting
 General ledgers
 Document entry
 Reference documents
 Sample document (f-01)

 Document type : SA
 Posting key : 40
 A/C : 400101 (Salaries A/C)
Enter
 Amount : 700000
 BA : KV01
 Text : salaries

Page 43 of 342
  Posting key : 40
 A/C : 400102 ( HRA A/C)
Enter
 Amount : 350000
 BA : KV01
 Text : HRA
 Posting key : 40
 A/c : 400103 ( Conveyance allowance )
Enter
 Amount : 140000
 BA : KV01
 Text : Conveyance allowance
 Posting key : 40
 A/C : 400104 ( Medical allowance )
Enter
 Amount : 28000
 BA : KV01
 Text : Medical allowance
 Posting key : 40
 A/C : 400105 ( lunch allowance )
Enter
 Amount : 140000
 BA : KV01
 Text : Lunch allowance
 Posting key : 50
 A/C : 100206 ( IT payable)
Enter
 Amount : 14000
 BA : KV01
 Text : IT payable
 Posting key : 50
 A/C : 100207 ( Cess payable )
Enter
 Amount : 560
 BA : KV01
 Text : Cess payable

Page 44 of 342
  Posting key : 50
 A/C : 100208 ( Professional Tax)
Enter
 Amount : 28000
 BA : KV01
 Text : professional Tax
 Posting key : 50
 A/C :100209 (provident Fund )
Enter
 Amount : 84000
 BA : KV01
 Text : Provident Fund
 Posting key : 50
 A/C : 100210( Salary Payable )
Enter
 Amount :*
 BA : KV01
 Text : Net Salaries
Save

Message : Document 2001 was stored

 Transaction posting using sample document as

reference ( F-02 )
 Transaction code : f-02
 Click post with reference
 Document no : 2001
Enter
Enter
Save

 General entries principles

Debit Credit

Page 45 of 342
 Assets Liabilities
Expenditure Income

Merchantile Accounting concept

Accrual concept

Accrued but not paid

Earned but not received

Total income of the month

(-) Total expenditure of the month

Licence A/C dr
6000

Prepaid expenses dr
6000

To bank
12000

Repairs A/C dr 3000

Prepaid 12000
Page 46 of 342 To bank
15000
 Salaries ledger

30.4.22 Apl salaries 5.5.22 prov A/C dr

provision 1 cr

5.5.22 Apl salaries paid To salaries

95 lacks

 Accrual concept : Income/Expenditure pertaining to

particular period should be accounted for in same
period whether received or not/paid or not

 These entries are called month end accrual entries and is to

be posted in the last working day of the month and must be
reversal in the next month on the date when actual
transaction takes place

 Provision means approximately estimated figure and liability

means actually calculated figure

Provisional entries
Last working day of the month
Salaries A/C dr 1cr

Page 47 of 342
 To provision for salaries 1cr
Next month
Provision for salaries A/C dr 1cr
To salaries 1cr

Bad debts entries

Bad debts A/C dr
To x

Bad debts A/C dr

To provision for bad debts and doubtful debts

 Reversal
 Individual reversal
 Mass reversal
 Accrual reversal
 Reversal of reversal

Salaries A/C dr 10000 (1000 related 2 wages include in

salaries)
To bank A/C 1000

Wages A/C dr 1000

Page 48 of 342
 To salaries A/C 1000
In SAP reversal of reversal not possible

 Individual reversal ( FB08 )

 Accounting
 Financial accounting
 General ledger
 Document
 Reversal
 Individual reversal ( FB08 )

 Document number :2
 Company code : 0016
 Fiscal year : 2022
 Reversal reason : 01

 To view the entry before reversal click on display before

reversal on application bar
 Go back
Save

 Mass reversal ( F.80 )

 Accounting
 Financial accounting
 General ledger
 Document
 Reverse
 Mass reverse ( F.80 )

 Company code : 0016

 Document no : 01 to 10

Page 49 of 342
  Fiscal year : 2022
 Reason for reversal : 01
 Select test run
 Execute
 Click on reverse document on application bar

 Accrual entry ( FBS1 )

 Accounting
 Financial accounting
 General ledger
 Periodic processing
 Closing
 Valuate
 Enter accrual/deferral document ( FBS1 )

 Document date : 23.05.2022

 Document type : SA
 Reversal reason : 05
 Reversal date : 05.06.2022
 Posting key : 40
 Account group : 400005 ( Rent A/C )
Enter
 Amount : 77777
 BA : KV01
 Text : Rent provision
 Posting key : 50
 Account : 100205 ( Rent payable )
Enter
 Amount :*
 BA : KV01
 Text :+
Save

Note : Transaction code F.81 for reversal of accrual entry

Page 50 of 342
 Foreign currency translation

 SAP defined bank standard buying variant is G

 SAP defined bank standard selling variant is B
 SAP defined bank standard selling variant is M

 Check exchange rate types ( OB07 )

 SPRO
 IMG
 SAP NetWeaver
 General settings
 Currencies
 Check exchange rate types ( OB07 )

 New entries
 XX : buying
 YX : selling
 MM : average

 If active inverse screen field no need to customize

vice-versa
 If translation price is fixed we have to select fixed
check box
Save

 Define translation ratios for currency translation

( OBBS )
 SPRO
 IMG

Page 51 of 342
  SAP NetWeaver
 General settings
 Currencies
 Define translation ratios for currency translation
Message : say yes
 New entries

Exchang From T0 Valid Ratio Ratio Alternativ

e rate from from to e EXRT
G INR KRW 24.05.20 1 1
22
G KRW INR 24.05.20 1 1
22
B INR KRW 24.05.20 1 1
22
B KRW INR 24.05.20 1 1
22
M INR KRW 24.05.20 1 1
22
M KRW INR 24.05.20 1 1
22
Save
 Enter exchange rate
 SPRO
 IMG
 SAP NetWeaver
 General settings
 Currencies
 Enter exchange rate

Page 52 of 342
  New entries
EXRT Valid From Direct To
from quote
G 24.05.20 INR 0,060 KRW
22
G 24.05.20 KRW 16,50 INR
22
B 24.05.20 INR 0,046 KRW
22
B 24.05.20 KRW 14,50 INR
22
M 24.05.20 INR 0,053 KRW
22
M 24.05.20 KRW 15,50 INR
22
Save

 Assign exchange rate type for document type (

OBA7)
 Go to transaction code : ( OBA7 )
 Click on details icon
 Exchange rate type for foreign currency document -M
Save

 Foreign currency translation posting ( F-02 )

 Document date : 24.05.2022
 Posting date : 24.05.2022
 Company code : 0016
 Currency rate : KRW
 Posting key : 40
 Account : 200005 ( bank A/C )
Page 53 of 342
 Enter
 Amount : 100000
 BA : V001
 Value date : 24.05.2022
 Text : equity share capital
 Posting key : 50
 Account : 100005 ( ESCP )
Enter
 Amount :*
 BA : V001
 Text :+
Save

ACCOUNTS PAYABLE

 Amounts payable on credit purchase

 Material management

1. purchase/procurement
2. stock management/inventory management

I. ISO 2022
II. Past records

 MM/PO/Procurement flow (*)

 Vendor groups
 Vendor master
 MRP : Material Requirement Planning
 Check stock and issue the material

Page 54 of 342
  Float the enquiries with registered/un
registered vendors
Quotations : Terms and conditions to supply the material
 Comparative statement
 Purchase creation
 Purchase order release

 GR/IR entries

Material Non-SAP entries SAP entries

status
On material GR/IR A/C dr 100 Inventory A/C dr
receipt To vendor 100 100
To GR/IR A/C
100
On material Inventory A/C dr GR/IR A/C dr
acceptance 100 100
To GR/IR To Vendor A/C
100 100
On partial Inventory A/C dr GR/IR A/C dr
acceptance 80 100
Vendor A/C dr To Inventory 20
20 To Vendor
To GR/IR 80
100
On total Vendor A/C dr GR/IR A/C dr
rejection 100 100
To GR/IR To Inventory
100 100

Accounts payable steps

Page 55 of 342
  Define vendor accounts groups
 Create number ranges for vendor accounts Groups
 Assign number ranges for vendor account groups
 Define tolerance groups
 Creation of GL accounts
 Creation of Vendor master
 Define number range for vendor posting
 Purchase invoice
 Outgoing payment
 Vendor report/accounts

 Define vendor account groups ( OBD3 )

 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 Vendor accounts
 Master data
 Preparations for creating vendor master data
 Define accounts groups with screen layouts
(vendors)

 New entries
Account group : TRML
Meaning : Raw material vendor for VFL

 If we activate one time account the master created

under particular group can be used for only one time

 Double click on company code data

Page 56 of 342
  Double click on account management
 Make reconciliation account as required entry
 Go back 2 times

 Click on next entry

Account group : VSER
Meaning : Service vendor for VFL
 Double click on company code data
 Double click on account management
 Make reconciliation account as required entry
Save

 Create number ranges for vendor accounts (XKN1)

 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 Vendor accounts
 Master data
 Preparations for creating vendor master data
 Create number ranges for vendor accounts

 Click on change intervals

 Click on insert line

No. range From number To number

17 400301 400325
18 400326 400349

Save

Page 57 of 342
  Go back
 Click on ranges
 Click on transport
Message : Say yes

 Assign number ranges for vendor account groups

 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 Vendor master
 Master data
 Preparation for creating vendor master data
 Assign number ranges to vendor accounts
 Go to position at the bottom of the screen
 Give : VRML
Enter

Group Name Number range

VRML Raw material 17
vendors for VFL
VSER Service vendor 18
for VFL

Save

 Define tolerance group

 SPRO
 IMG

Page 58 of 342
  Financial accounting (New)
 Accounts receivable and accounts payable
 Business transactions
 Open item clearing
 Clearing differences
 Define tolerance for customers/vendors

 New entries
Company code : 0016
Tolerance group : tolerance group for VFL
Save

 Creation of GL Accounts ( FS00 )

 Go to transaction code : FS00

 Creation of Inventory raw material GL Accounts

 GL A/C : 200006
Enter
 A/C group : Current Assets
 Select balance sheet
 Short text : Inventory raw material
 GL A/C Long text : Inventory raw material A/C

 Click on control data tab

 Select only balances in local currency
 Select open item management
 Line-item management
 Sort key : 002

Page 59 of 342
  Click on create Bank/Interest tab
 Field status variant : G006
Save

 Creation of Sundry creditors Raw material GL

Accounts
 GL A/C : 100211
Enter
 A/C group : Current Liabilities
 Select balance sheet
 Short text : Sundry creditors raw material
 GL A/C Long text : Sundry creditors raw material A/C

 Click on control data tab

 Reconciliation Account for accounting Type : K
( Vendors )
 Line-item management
 Sort key : 012

 Click on create Bank/Interest tab

 Field status variant : G067
Save

 Reconciliation Account
 Whenever sub ledger debited or credited balances
will not pick up to the main ledger
 To pick up the balances of sub ledger into the main
ledger a GL A/C is required, which is called as control
account/reconciliation Account

Page 60 of 342
  Reconciliation account is dependent GL A/C on sub
ledger; hence we cannot debit or credit reconciliation
directly
 Sub ledger gives individual balances and
reconciliation account gives summarized balances for
sub ledger
 In SAP S. Creditors is the reconciliation account for
vendors and S. Debtors is the reconciliation account
for customers

 Creation of vendor master ( XK01 )

 Accounting
 Financial accounting
 Accounts payable
 Master records
 Maintain centrally
 Create ( XK01 )
Note :
Transaction code : XK01 is used to create vendor master
: XK02 is used to change vendor master
: XK03 is used to view vendor master
: XK04 is used to view changes made to
existing vendor master
: XK05 is used to block/unblock vendor
Master
 Company code : 0016
 Account group : VRML
Enter

Page 61 of 342
  Title : company
 Name : Mahesh industries limited
 Search term : MIL
 Postal code : 500038,Hyderabad
 Country : IN
Enter
 Give account number if vendor is a customer
Enter
 Give bank account details of the vendor
 Enter 2 times
 Reconciliation account : 10211 ( s creditors R
material )
 Sort key : 012
 Cash management : A1
Enter
 Payment terms : 0001
 Select check double invoice
Save

Note : while creating the vendor master we are mapping

relevant reconciliation account to pick up the indirect
entry

 Define number ranges for vendor posting ( FBN1 )

Note :
Document No range description
type
KR 19 Vendor invoice /purchase
invoice
KZ 15 Outgoing payment
Page 62 of 342
 KA 17 Vendor document ( this is
used for internal
adjustment entry )
KG 17 Vendor debit note/credit
note

 Go to transaction code ( FBN1 )

 Company code : 0016
 Click on change intervals
No range Year From no To number
19 2022 3001 4000
15 2022 4001 5000
17 2022 5001 6000

Save
Enter
 Purchase invoice posting ( F-43 )
 Accounting
 Financial accounting
 Accounts payable
 Document entry
 Invoice general
Note : SAP defined
posting key 25 is debit for vendor
posting key 31 is credit for vendor
 Document date : 31.05.2022
 Posting key : 31

Page 63 of 342
  A/C : 400301 ( vendor A/C )
Enter
 Amount : 9500000
 BA : V001
 Text : purchase invoice
 Posting key : 40
 A/C : 200006 ( Inventory R material )
Enter
 Amount :*
 BA : V001
 Text :+
Save
Purchase invoice entry
Inventory A/C Dr
CGST input
SGST input
To vendor
Note :
What is posting key
Posting key is two digit numeric code which displays
following
 Debit/credit of a transaction
 What account type in operation
 Control the screen layout
Screen layout :specific fields on the screen for a specific
transaction

Page 64 of 342
  Outgoing payment ( F-53 )
 Accounting
 Financial accounting
 Accounts payable
 Document entry
 Outgoing payment
 Post ( F-53 )

 Document date : 01.06.2022

 Company code : 0016
 Account : 200005 ( Bank A/C )
 BA : V001
 Amount : 9500000
 Value date : 01.06.2022
 Text : payment
 Account : 400301 ( Vendor Number )

 Click on process open item on application bar

 Keep relevant open item in blue colour and make

other items into Gray colour by double clicking on
them

Save
 Payment to vendor entry
Vendor A/C dr
To Bank A/C

 Partial payment ( F-53 )

Page 65 of 342
  Go to transaction code : F-53

 Document date : 01.06.2022

 Company code :0016
 GL A/C : 200005 (Bank)
 BA : FB01
 Amount : 5500000
 Value date : 01.06.2022
 Text : partial payment
 Account : 400301 ( Vendor Number )
 Click on process open item
 Click on partial payment
 Double click on payment amount field
Save

 Vendor report ( FBL1N )

 Accounting
 Financial accounting
 Accounts payable
 Account
 Display/change line item ( FBL1N )

 Vendor account : 400301

 Select all items
 Execute

Zero balance open item

Page 66 of 342
If amounts or settled through partial payments or internal
adjustment entries even though balances are zero line
items will pop up as open items, these open items are
called zero balance open items in SAP

 Down payment : down payment means advance in

SAP

 Creation of GL Account
 Go to transaction code : FS00

 Creation of Advance to vendor GL A/C

 Click on create icon
 GL A/C : 200007
 A/C group : Current assets
 Select balance sheet account
 Short text : advance to vendors
 GL A/C long text : advance to vendors

 Click on control data tab

 Reconciliation account type : K Vendors
 Select line item
 Sort key : 012

 Click on create/bank/interest tab

 Field status group : G067
Save

Page 67 of 342
Note : advance to vendors GL is called special GL A/C in
SAP and special GL indicator is “ A “
 Link between reconciliation and special GL A/C
( OBYR )
 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and account payable
 Business transactions
 Down payment
 Define alternative reconciliation account for down
payment

 Double click on special indicator “ K “

 Chart of account : 0016
Enter
Recon A/C Special GL A/C
100211([Link]) 200007(Advance to
vendor)

Save
 Down payment entry ( F-48 )
Note :
 Posting key 29 is debit for vendor special GL
 Posting key 39 is credit for vendor special GL

 Accounting
 Financial accounting ( New )

Page 68 of 342
  Accounts payable
 Document entry
 Down payment made
 Down payment ( F-48 )

 Document date : 02.06.2022

 Account : 400301 ( Vendor )
 Account : 200005 ( Bank )
 BA :V001
 Amount : 5000000
 Value date : 02.06.2022
 Special GL indicator : A
 Text : down payment
Enter
 Amount :*
 BA : V001
 Text :+
Save
Advance to vendor entry
Vendor A/C (Advance to vendor )
To Bank A/C
 Purchase invoice posting ( F-43 )
 Go to transaction code : F-43
Enter
 Document date : 02.06.2022
 Posting key : 31
 A/C : 400301 ( Vendor A/C )
 Amount : 5000000
 BA : V001

Page 69 of 342
  Text : purchase invoice posting
 Posting key : 40
 A/C : 200006 ( Inventory R material )
Enter
 Amount :*
 BA : V001
 Text :+
Save

Inventory A/C dr ( 200001 )

To vendor A/C ( 100211 )
 Transfer of advance from special GL A/C to
Reconciliation A/C ( F-54 )
 Accounting
 Financial accounting
 Accounts payable
 Document entry
 Down payment
 clearing

 document date : 02.06,2022

 A/C Type : KA
 A/C : 400301 ( Vendor )
 Text : transfer of advance from SPL GL
to
Recon A/C
 Click on process down payment on application bar
 Double click on transfer of posting
Save

Page 70 of 342
 Enter
Advance to vendors special Entry
Vendor A/C dr
(10211 A/C ) dr
To vendor A/C
( 200007 )

 How to clear reconciliation A/C ( F-44 )

 Accounting
 Financial Accounting
 Accounts payable
 Account
 Clear ( F-44 )

 Account : 400301 ( vendor )

 Click on process open items
 Keep relevant open items in blue colour
Save

HOUSE BANK
House bank means operating bank of the client
 Define house bank
 Creation of cheque lot
 Purchase invoice posting
 Outgoing payment
 Manual cheque Updation
 Cheque register
Page 71 of 342
  Cheque encashment
 Cancellation
a) Unused cheque cancellation
b) Issued cheque cancellation
c) Cancel payment

 Define House bank ( FI12 )

 SPRO
 IMG
 Financial accounting ( New )
 Bank accounting
 Bank accounts
 Define house banks

 Company code : 0016

Enter

 New entries
 House bank : SBI
 Bank country : IN
 Bank key : 0016
( Bank key will be created at country level )
 Click on create icon
 Bank name : State Bank of India ( full name )
 Street : Juhu beach
 City : Mumbai
 Bank Branch : Ameerpet ,Hyderabad
Enter
 Double click on bank accounts
Page 72 of 342
  New entries
 Account ID : CURR
 Description : Current Account
 Bank account Number : 001600160016
 Currency : INR
 GL A/C : 200005 ( Bank )
Save
Note :
SWIFT Code : code allotted by the banker for foreign
currency transaction

 Creation of cheque lot ( FCHI )

 SPRO
 IMG
 Financial accounting
 Accounts receivable and accounts payable
 Business transaction
 Outgoing payment
 Automatic outgoing payment
 Payment media
 Check management
 Define number ranges for cheques

 Paying company code : 0016

 House bank : SBI
 A/C ID : CURR
 Click on change icon on application bar
 Click on create icon on application bar
 Lot number :1

Page 73 of 342
  Cheque number : 100001 ( start with 6 Digit
number )
 To : 110000
 Short info : 1st lot of 10000 cheques
 Purchase date : 06.06.2022
Enter
Save
Note :
Paying company code : the company code which is
liable to pay
Sending company code : the company code which pays
on behalf of liability company code

Ex
TISCO TATA Motors TATA Infra TATA
Airways
0001 0002 0003 0004
GL A/c 100001 100001 100001
100002
100003 100003 100002 100002
100004 100004 100004 100003

Entries
100002 A/C dr
To bank

Page 74 of 342
Bank A/C dr
To 100001

100004 A/C dr
To asset

Asset A/C dr
To 100003
 These are called inter unity transaction / cross code
transaction
 Purchase invoice posting ( F-43 )
 Go to T. Code : F-43
 Document date : 06.06.2022
 Posting key : 31
 A/C : 400301 ( vendor A/C )
Enter
 Amount : 7500000
 BA : V001
 Text : purchase invoice
 Posting key : 40
 A/C : 200006 ( inventory R material )
Enter
 Amount :*
 BA : V001
 Text : +
Save
Purchase invoice entry
Page 75 of 342
Inventory A/C Dr
CGST input
SGST input
To vendor

 Outgoing payment ( F-53 )

 Go to transaction code ( F-53 )

 Document number : 06.06.2022

 A/C : 200005 ( Bank )
 Amount : 2500000 ------1
1500000 ------2
3500000 -----3
 BA : V001
 Value date : 06.06.2022
 Text : partial payment
 A/C : 400301 ( Vendor A/C )
 Click on process open item on application bar
 Keep relevant open item in blue colour
 Click on partial payment
 Double click on payment amount field
Save

 Document 4005 was posted ( 2500000 )

 Document 4006 was posted ( 1500000 )
 Document 4007 was posted ( 3500000 )

 Manual cheque Updation ( FCH5 )

Page 76 of 342
  Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Create
 Manual cheques

 Payment document numbers : 4005---1

: 4006---2
: 4007---3
 Paying company code : 0016
 Fiscal year : 2022
 House bank : SBI
 A/C ID : CURR
 Cheque number : 100001----1
:100002----2
: 100003---3
Save

 Cheque register ( FCHN )

 Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Display
 Cheque registered

 Paying company code : 0016

Page 77 of 342
  House bank : SBI
 A/C ID : CURR
Execute

 Cheque encashment ( FCH6 )

 Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Change
 Additional info/cash

 Paying company code : 0016

 House bank : SBI
 A/C ID : CURR
 Cheque number : 100001
Enter
 Cheque encashment date : 06.06.2022 ( Bank
statement )
Save

 Unused cheques cancellation ( FCH3 )

 Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Void ( Cancellation )
 Unused cheques
Page 78 of 342
  Company code : 0016
 House bank : SBI
 A/C ID : CURR
 Cheque number from : 100004
 Void reason code : 04 (Ripped during printing )
 Click on void
Save

 Issued cheque cancellation ( FCH9 )

 Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Void ( Cancellation )
 Issued cheques

 Company code : 0016

 House bank : SBI
 A/C ID : CURR
 Cheque number from : 100002
 Void reason code : 08
 Click on void
Save
Message : cheque 10002 voided payment ,document not
reversed

 Cancel payment
Page 79 of 342
  Accounting
 Financial accounting
 Accounts payable
 Environment
 Check information
 Void ( Cancellation )
 Cancel payment

 Company code : 0016

 House bank : SBI
 A/C ID : CURR
 Cheque number from : 100003
 Void reason code : 07 ( stolen )
 Reversal reason : 01
 Click on cancel payment

Message : payment cheque 100003 was cancelled

 How to create void ( Cancellation ) reason code

 SPRO
 IMG
 Financial accounting ( New )
 Accounts receivable and accounts payable
 Business transactions
 Outgoing payment
 Automatic outgoing payment
 Payment media
 Check management
 Define void reason codes

Page 80 of 342
  New entries
 Give reason code 1 description ( as per void reason
)
Save

Automatic Payment Program ( APP )

automatic payment program ( APP ) is used to generate
the cheque automatically

 SPRO
 IMG
 Financial accounting ( New )
 Accounts receivable and accounts payable
 Business transactions
 Outgoing payment
 Automatic outgoing payment
 Payment method/bank selection for payment
program

IMG
 Setup all company codes for payment transactions
 Setup all paying company code for payment
transactions
 Setup payment methods per country for payment
transactions
 setup payment methods per company code for
payment transactions
 setup bank determination for payment transaction
Page 81 of 342
  setup all company codes for payment transactions
 new entries
 company code : 0016
 sending company code : 0016
 paying company code : 0016
 vendor SPL GL transaction to be paid : AH
 customer SPL GL transaction to be paid : AH
save
 Setup all paying company codes for payment
transactions
 New entries
 Paying company code : 0016
 Minimum amount for incoming payment : 1000 INR
( as per client )
 Minimum amount for outgoing payment : 1000 INR
 Click on forms

 Form for the payment advice F110_IN_AVIS

 Go for f4
 Expand international
 Double click on payment advice note
 F110_IN_AVIS

 EDI ( electronic data interchange

Accompanying sheet form F110_EDI_01
 Go to f4
 Expand international
 Double click on EDI accompanying F110_EDI-01

Page 82 of 342
  Double click on sender details
 Text ID : ( ADRS )
 Letter header : F110-HEADER
 Footer : F110- FOOTER
 Signature text :F110-SIGNTRUE
 Sender :F110-SENDER
Save

 Setup payment methods for payment transactions

 New entries
 Country : IN
 Payment method : C
Note : SAP defined payment methods
“C” for cheque
“T” for cheque
“B” for bills of exchange

 Description : check
 Select check
 Select outgoing payment
 Select allowed for personnel payment

Note :
 Select street &bank details in real time scenario
 For student purpose not charged anything

Page 83 of 342
  Document type for payment : ZP
 Clearing document type : ZV
 Select use classic payment medium program
( RFFO )

Note : program start with RFFO

 Payment medium program ( RFFOUS_C )
Save

 Setup payment methods per company code to

payment transaction
 New entries
 Paying company code : 0016
Note :paying company code
The company code which is liability to pay
 Payment method : C
 Minimum amount : 1000
 Maximum Amount : 99999999999
 Click on form data
 Form for the payment medium F110-PRENUM-CHCK

 Go for F4
 Expand international
 Double click on check ( with check management )
 F110-PRENUM-CHCK ( Pre number )
 Drawer on the form
 (sign) ----K. Venkatesh
 (Designation ) ---director ( FIN )
 Correspondence : K2 (Name )
Page 84 of 342
  Line item : E2 (Date )
Save

 Setup bank determination for payment transactions

 Select : 0016
 Double click on ranking order
 New entries

Payment Currency Rank order House bank

method
C INR 0001 SBI

 Double click on bank A/C

 New entries

House Payment Currency A/C ID Bank GL

bank method A/C
SBI C INR CURR 200005

 Double click on available amounts

 New entries

House A/C ID Days Currenc Available Schedule

bank y for outgoing incoming
payment payment
SBI CURR As per IND 27500000 1250000
client 0

Page 85 of 342
  Double click on value date
 New entries
Payment House A/C ID Amount Currency
method bank limit days
C SBI CURR 1750000 INR
0

Save
Note : Transaction code FBZP (maintain Program)

 Outgoing payment through APP ( F-58 )

 Accounting
 Financial accounting
 Accounts payable
 Document entry
 Outgoing payment
 Post + print form ( F-58 )

 Company code : 0016

 Payment method : C
 House bank : SBI
 Cheque lot number: 1
 Printer for forms : LPO1 (local printer )
 Select print immediately
 Click on enter payment on application bar
 Amount : 500000
 BA : V001
 Value date : 09.06.2022
 A/C : 400301 ( vendor A/C )

Page 86 of 342
  Click on process open item in blue colour
 Click on partial payment amount field
Save
Message : document 4008 was posted in company code
0016
Enter
 Print job was generated
 Go to systems on menu bar
 Select services
 Select output control
 Execute
 Select spool number 532801
 Details icon

TAX

 With Holding Tax

Withholding Tax is of two types
I. With Holding Tax
II. Extended with holding Tax

 In with holding Tax we customise single tax type key

 In extended with holding Tax we can customise more
than one tax type key (Income tax, ED, Cess, Kalyan
tax, swatch Bharath tax )

 Define with holding tax countries

Page 87 of 342
  SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax
 Basic settings
 Check with holding tax countries

 New entries
Country With holding description
country
IN IN India

Save
 Define with holding tax type for invoice posting
 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax
 Calculation
 With holding tax type
 Define with holding tax type tax invoice posting

 Country : IN
Enter
 New entries

Page 88 of 342
  With holding tax types : V1
 Description : 2% IT on invoice posting
select
Gross amount 
Withholding Tax commercial grounds 
Post with Tax amount 
No accumulation 
Withholding Tax base manual 
Manual Withholding Tax amount 
No certificate Numbering 

 Next entry
 With holding tax type : V2
 Description : 4% cess on IT invoice
posting
select
Gross amount 
Withholding Tax commercial grounds 
Post with Tax amount 
No accumulation 
Withholding Tax base manual 
Manual Withholding Tax amount 
No certificate Numbering 

 Define with holding tax type for payment posting

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax

Page 89 of 342
  Calculation
 With holding tax type
 Define with holding tax type for payment posting

 Country : IN
Enter
 New entries
 With holding tax types : V3
 Description : 2% IT on payment posting
select
Gross amount 
Withholding Tax commercial grounds 
Post with Tax amount 
No accumulation 
Withholding Tax base manual 
Manual Withholding Tax amount 
No certificate Numbering 
Select withholding Tax pre cash discount 

 Next entry
 With holding tax type : V4
 Description : 4% cess on IT invoice
posting
select
Gross amount 
Withholding Tax commercial grounds 
Post with Tax amount 
No accumulation 
Withholding Tax base manual 
Manual Withholding Tax amount 
No certificate Numbering 
Page 90 of 342
 Select withholding Tax pre cash discount 

Save
 Define with holding tax codes
 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax
 Calculation
 With holding tax type
 Define with holding tax codes

Note : in this step customise name of the service against

which IT is calculated
 Country key : IN
Enter
 New entries
 With holding tax type : V1
 With holding tax code : C
 Description : 2% IT on invoice posting U/S
1946
 Percentage subject to tax – 100
 With holding tax rate : 2%
 Posting indicator :1

 Next entry

Page 91 of 342
  With holding tax type : V2
 With holding tax code : C
 Description : 4% IT on invoice posting U/S
194C
 Percentage subject to tax – 2
 With holding tax rate : 4%
 Posting indicator :1

 Next entry
 With holding tax type : V3
 With holding tax code : C
 Description : 2% IT on payment posting
U/S 1946
 Percentage subject to tax – 100
 With holding tax rate : 2%
 Posting indicator :1

 Next entry
 With holding tax type : V4
 With holding tax code : C
 Description : 4% IT on payment posting
U/S 1946
 Percentage subject to tax – 2%
 With holding tax rate : 4%
 Posting indicator :1
Save

 Define formulas for calculating with holding tax

 SPRO

Page 92 of 342
  IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding Tax
 Extended with holding Tax
 Calculation
 With holding tax code
 Define formulas for calculating withholding tax

 Country : IN
Enter
 New entries
Currency WH tax WH tax WH Valid
type code country from
INR V1 C IN 1.4.2022
INR V2 C IN 1.4.2022
INR V3 C IN 1.4.2022
INR V4 C IN 1.4.2022

Enter
 Select :V1
 Double click on formulas

Message : enter
 New entries
To base amount WH tax rate
99999999999 2%

Page 93 of 342
  Go back 2 times

 Select :V2
 Double click on formulas

Message : enter
 New entries
To base amount WH tax rate
9999 4%

 Go back time

 Select :V3
 Double click on formulas

Message : enter
 New entries
To base amount WH tax rate
99999999999 2%

 Go back 2 times

 Select :V4
 Double click on formulas

Page 94 of 342
Message : enter
 New entries
To base amount WH tax rate
9999 4%

Save

 Assign WH Tax types to company code

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax
 Company code
 Assign with holding tax types to company code

 New entries
 Company code :0016
 WH Tax type : V1
 Select with tax agent
 Obligate from : 1.4.2022-31.3.2023
 WH tax number : TAN

 Next entry
 Company code :0016
 WH Tax type : V2
 Select with tax agent

Page 95 of 342
  Obligate from : 1.4.2022-31.3.2023
 WH tax number : TAN

 Next entry
 Company code :0016
 WH Tax type : V3
 Select with tax agent
 Obligate from : 1.4.2022-31.3.2023
 WH tax number : TAN

 Next entry
 Company code :0016
 WH Tax type : V4
 Select with tax agent
 Obligate from : 1.4.2022-31.3.2023
 WH tax number : TAN

 Activate extended With holding tax

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 With holding tax
 Extended with holding tax
 Company code
 Activate extended With holding tax

 Select company code :0016

 Select extended WH tax check box
Page 96 of 342
  Save
 Enter

Creation of GL account
 Go to transaction code : FS00

 Creation of Sundry creditors service GL A/c

 Select rent account
 Select copy as icon
 GL account : 400006
Enter
 Short text : Repairs A/c
 GL A/C long text : repairs A/c
Save
 Select [Link] Raw material
 Select copy as icon
 GL A/C : 100212
 Short text : [Link] services
 GL A/C long text: [Link] services
Save
 Creation of IT Payable contractors GL A/C
 Select IT payable A/C
 Select copy as icon
 GL A/C : 100213
 Short text : IT payable ( contractors )
 GL A/C long text: IT payable ( contractors ) A/C
Save
 Creation of Cess payable Contractors GL A/C
 Select copy as icon
 GL A/C : 100214
Page 97 of 342
  Short text : cess payable ( contractors )
 GL A/C long text: cess payable ( contractors )A/C
Save

 Assign GL A/C for automatic calculation

 SPRO
 IMG
 Financial accounting ( new )
 Financial accounting global Settings ( New )
 With holding tax
 Extended with holding tax
 Posting
 Accounts for with holding tax
 Define accounts for with holding tax to be paid over

 Chart of accounts : 0016

Enter
 Select debit/credit
 Select WH tax code
 Select WH tax type
Save

WH Tax WH Tax Debit credit

Type code
V1 c 100213 100213
V2 C 100214 100214
V3 C 100213 100213
V4 C 100214 100214

Page 98 of 342
Save

 Creation of service vendor master ( XK01 )

 Go to transaction code : XK01
 Company code : 0016
 Account Group : VSER
Enter
 Title : company
 Name : Preethi Logistics Ltd
 Search Term : PLL
 Street : Ameerpet
 Postal code : 500038,Hyderabad
 Country : IN
Enter 4 times
 Reconciliation A/c : 100212
 Sort key : 012
 Cash management Group : A1
Enter
 Payment terms : 0001
 Select Check double invoice
Enter 2 times
 With holding tax country : IN
WH tax Type WH tax Code liable
V1 C 
V2 C 
V3 C 
V4 C 

Ticket : PAN not available

Page 99 of 342
Bucket : go to transaction code ( J1id )
Enter
 Select vendor excise details
 Click on change icon

 New entries
 Vendor number : 400326
 Pan : 0016
Save
Ticket : could not determine number range
Bucket :
 SPRO
 IMG
 Logistics-General
 Tax on goods movements
 India
 Basic settings
 Maintain company code settings

 New entries
 CENVAT document type : SA
 IT document type : SA
 First month : 4 April

 Invoice posting using WH tax type Invoice key

 Accounting
 Financial accounting

Page 100 of 342

  Accounts payable
 Document entry
 Invoice ( FB60 )

 Switch company code : 0016

 Vendor : 400326
 Invoice date : 14.06.2022
 Amount : 100000
 Text : Repairs
 GL A/C : 400006
 Amount : 100000
 Text : repairs
 BA : V001
 Click on calculate Tax
 Click on WH tax tab
 Remove payment keys
Save

Entry
Repairs A/C Dr
To Income tax payable
To Cess payable
To vendor
 Double click on IT payable A/C
 Text : IT payable
 Next item on application bar
 Text : Cess payable
 Go back

Page 101 of 342

 Save

 Invoice posting using WH tax type payment keys

( FB60 )
 Go to transaction code ( FB60 )
 Vendor : 400326
 Invoice date : 14.06.2022
 Amount : 100000
 Text : Repairs
 GL A/C : 400006 ( Repairs GL A/C )
 Amount : 10000
 Text : Repairs
 BA : V001
 Click on calculate Tax
 Click on WH tax tab
 Remove invoice keys
Save

Entry
Repairs A/C Dr
To vendor A/C
 Outgoing payment ( F.53 )
 Go to transaction code : F.53
 Document date : 14.06.2022
 GL A/C : 200005 ( Bank )
 Amount : 97920
 BA : V001
 Value date : 14.06.2022
 Text : payment

Page 102 of 342

  A/C : 400326 ( vendor )
 Click on process open items on application bar
 Keep relevant open item in blue colour ( 10000)
Save
 Double click on blue line item
 Text : IT payable
 Next item on application bar
 Text : cess payable
Save
Entry
Vendor A/C dr
To IT payable
To Cess payable
To Bank

 Statement of Accounts

 Assign programs for correspondence types

 SPRO
 IMG
 Financial accounting ( New )
 Accounts receivable and accounts payable
 Vendor accounts
 Line items
 Correspondence
 Make and check settings for correspondence
 Assign programs for correspondence types

Page 103 of 342

  Select SAP06
 Click on copy as icon
 Company code : 0016
Enter
Save

 Request for statement ( FB12 )

 Accounting
 Financial accounting ( New )
 Accounts payable
 Account
 Correspondence
 Request ( FB12 )

 Company code : 0016

Enter
 Double click on SAP06
 Vendor : 400301
 Posting from : 1.6.2022
 Posting to : 14.6.2022
 Continue
Message : Account statement was requested

 Maintain request ( F.64 )

 Accounting
 Financial accounting
 Accounts payable
 Account
 Correspondence

Page 104 of 342

  Maintain ( F.64 )

 Correspondence : SAP06
 Company code : 0016
 Execute
 Double click on vendor number
 Enter
 Output device : LP01
Enter

ACCOUNTS RECEIVABLE
 Accounts payable steps
 Define Customer accounts groups
 Create number ranges for customer accounts
 Assign number ranges for customer account groups
 Define tolerance groups
 Creation of GL accounts
 Creation of customer master
 Define number range for customer posting
 Sales invoice
 Incoming payment
 Customer report/accounts

 Define customer account groups ( OBD2 )

 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 Customer accounts

Page 105 of 342

  Master data
 Preparations for creating customer master data
 Define accounts groups with screen layouts
(customers)

 New entries
Account group : VFGD
Meaning : VFL FG D customers

 Double click on company code data

 Double click on account management
 Make reconciliation account as required entry
 Go back 2 times

 Create number ranges for customer accounts

(XDN1)
 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 customer accounts
 Master data
 Preparations for creating customer master data
 Create number ranges for customer accounts

 Click on change intervals

 Click on insert line

No. range From number To number

Page 106 of 342

 15 700126 700150

Save

 Assign number ranges for customer account groups

 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and accounts payable
 Customer Accounts
 Master data
 Preparation for creating customer master data
 Assign number ranges to customer accounts
 Go to position at the bottom of the screen
 Give : VFGD
Enter

Group Name Number range

VFGD VFL FG D 15
customers

Save

 Define tolerance group

Tolerance groups already created at the time of
accounts payable

 Creation of GL Accounts ( FS00 )

Page 107 of 342

  Go to transaction code : FS00

 Creation of sundry debtors FGD GL Accounts

 Select create icon
 GL A/C : 200008
Enter
 A/C group : Current Assets
 Select balance sheet
 Short text : S. Debtors FG (D)
 GL A/C Long text : S. Debtors FG (Domestic )

 Click on control data tab

 Reconciliation A/C : D ( customer )

 Line-item management
 Sort key : 031 ( customer number )

 Click on create Bank/Interest tab

 Field status variant : G067
Save

Sales entry Purchase entry

Customer A/C Dr Inventory A/C Dr
To CGST payable CGST input A/C Dr
To SGST payable SGST input A/C Dr
To sales To vendor

Note :

Page 108 of 342

  Tax to be paid at the time of purchase is called input
Tax
 Tax charged at the time of sales is called output Tax

 Creation of Sales SFGD GL Accounts

 Click on create icon
 GL A/C : 300005
Enter
 A/C group : sales
 Select profit & loss A/C
 Short text : Sales FG (D)
 GL A/C Long text : Sales FG (Domestic )

 Click on control data tab

 Select only balances in local currency
 Tax category : + ( only output tax allowed )
 Select posting without tax allowed
 Line-item display
 Sort key : 002

 Click on create Bank/Interest tab

 Field status variant : G029 ( Revenue accounts )
Save

 Creation of customer master ( XD01 )

 Accounting
 Financial accounting
 Accounts receivable
 Master records

Page 109 of 342

  Maintain centrally
 Create ( XD01 )
Note :
Transaction code : XD01 is used to create customer
master
: XD02 is used to change customer
master
: XD03 is used to view customer master
: XD04 is used to view changes made to
existing customer master
: XD05 is used to block/unblock customer
Master
 Company code : 0016
 Account group : VFGD
Enter
 Title : company
 Name : Mallikarjun industries limited
 Search term : MIL
 Street : Ameerpet
 Postal code : 500038,Hyderabad
 Country : IN
 Click on company code data
 Reconciliation A/C : 200008 ( S. Debtors )
 Sort key : 031
 Click on payment transaction tab
 Payment terms : 0001
Save

Page 110 of 342

  Define number ranges for customer posting ( FBN1 )
Note :
Document type No range description
DR 18 customer invoice
/sales invoice
KZ 14 Incoming
payment
KA 16 Customer
document ( this
is used for
internal
adjustment entry
)
KG 16 Customer debit
note/credit note

 Go to transaction code ( FBN1 )

 Company code : 0016
 Click on change intervals
 Click on insert line

No range Year From no To number

18 2022 6001 7000
14 2022 7001 8000
16 2022 8001 9000

Save
Enter

Page 111 of 342

 Go back
 Click on ranges on menu bar
 Click on transport
 Message : YES

 Sales invoice posting ( F-22 )

 Accounting
 Financial accounting
 Accounts receivable
 Document entry
 Invoice general
Note : SAP defined
posting key 01 is debit for customer
posting key 15 is credit for customer
 Document date : 16.06.2022
 Posting key : 01
 Vendor number : 700126 ( customer )
Enter
 Amount : 95,00,000
 BA : V001
 Payment term :0001
 Value date : 16.06.2022
 Text : sales invoice
 Posting key : 50
 A/C : 300005 ( sales FGD A/C )
Enter
 Amount :*
 BA : V001
 Text :+
Save
Page 112 of 342
Sales Invoice entry
Customer A/C DR
To CGST payable
To SGST Payable
To sales A/C
 Incoming payment ( F-28 )
 Accounting
 Financial accounting
 Accounts receivable
 Document entry
 Incoming payment ( F-28 )

 Document date : 16.06.2022

 Company code : 0016
 Account : 200005 ( Bank A/C )
 BA : V001
 Amount : 50,00,000
 Value date : 16.06.2022
 Text : Partial payment
 Account : 700126 ( customer )

 Click on process open item

 Keep relevant open item in blue colour and make

other items into Gray colour by double clicking on
them
 Click on partial payment tab
 Double click on payment amount field

Page 113 of 342

 Save

 Customer report ( FBL5N )

 Accounting
 Financial accounting
 Accounts receivable
 Account
 Display/change line item ( FBL5N )

 Customer account : 700126

 Select all items
 Execute

 Down payment
down payment means advance in SAP

 Creation of GL accounts
 Go to transaction code : FS00

 Creation of GL Advance from Customer A/C

 Click on create icon

 GL A/C : 100215
 Company code :0016
 A/C group : Current liabilities
 Select balance sheet account
 Short text : advance from customers
 GL A/C long text : advance from customers
Page 114 of 342
  Click on control data tab
 Reconciliation account type : D( customer )
 Select line item
 Sort key : 031

 Click on create/bank/interest tab

 Field status group : G067
Save

 Link between reconciliation and special GL A/C

( OBXR )
 SPRO
 IMG
 Financial accounting (New)
 Accounts receivable and account payable
 Business transactions
 Down payment Received
 Define reconciliation account for customer down
payment

Note : advance from customers GL is called special GL

A/C in SAP and special GL indicator is “ A “

 Double click on special indicator “ A’”

 Chart of account : 0016
Enter
Reconciliation A/C Special GL A/C
200008 ( [Link] ) 100215 (adv from

Page 115 of 342

 customer)

Save
 Down payment entry ( F-29)
Note :
 Posting key 09 is debit for customer special GL
 Posting key 19 is credit for customer special GL

 Accounting
 Financial accounting ( New )
 Accounts payable
 Document entry
 Down payment
 Down payment ( F-29 )

 Document date : 17.06.2022

 Account : 700126 ( customer )
 Special GL indicator : A

 Account : 200005 ( Bank )

 BA :V001
 Amount : 5000000
 Value date : 17.06.2022
 Text : down payment
Enter
 Amount :*
 BA : V001
 Text :+
Page 116 of 342
 Save
Entry for advance from customer
Bank A/C dr
To customer (100215 ,advance from customer)

 Sales invoice posting ( F-22 )

 Go to transaction code : F-22
Enter
 Document date : 17.06.2022
 Posting key : 01
 A/C : 700126( customer A/C )
 Amount : 5000000
 BA : V001
 Text : sales invoice posting
 Posting key : 50
 A/C : 300005
Enter
 Amount :*
 BA : V001
 Text :+
Save

Sales invoice entry

Customer A/C Dr ( 200008 )
To CGST payable
To SGST payable
To sales ( 300005 )

Page 117 of 342

  Transfer of advance from special GL A/C to
Reconciliation A/C ( F-39 )
 Accounting
 Financial accounting
 Accounts payable
 Document entry
 Down payment
 Clearing ( F-39 )

 document date : 17.06,2022

 A/C : 700126 ( customer )
 Text : transfer of advance from SPL GL
to
Recon A/C
 Click on process down payment on application bar
 Double click on transfer of posting
Save
Enter
Advance from customer entry
Customer A/C dr
(100215A/C ) dr
To customer A/C
( 200008 )

Page 118 of 342

 GST ( Goods and services tax )
CGST : Central goods and services tax calculated
according to central government goods and services tax
Act
SGST : State goods and services tax calculated
according to state government goods and services tax
Act
IGST : Integrated goods and services tax calculated
according to central government goods and services tax
Act( IGST Replaces CST )
UGST : Union territory goods and services tax
calculated according to central government goods and
services tax Act

GST calculated at multi levels

GSTIN
MRP : 600
X Y Z A B
P. S. P. S. P. S. P. S. P. S.
Invo Invo Invo Invo Invo Invo Invo Invo Invo Invo
ice ice ice ice ice ice ice ice ice ice
100 200 200 300 300 450 450 500 500 600

 Check and change settings for Tax processing

 SPRO

Page 119 of 342

  IMG
 Financial accounting ( New )
 Financial accounting Global settings ( New )
 Tax on sales /purchase
 Basic settings
 Check and change settings for tax processing

 New entries

 Process : VCG
 Description : CGST payable
 Tax type :1
 Posting indicator : 2

 Nex entry

 Process : VGS
 Description : SGST payable
 Tax type :1
 Posting indicator : 2

 Nex entry

 Process : VGC
 Description : CGST input
 Tax type :2
 Posting indicator : 2

Page 120 of 342

  Next entry

 Process : VGS
 Description : SGST input
 Tax type :2
 Posting indicator : 2
Save

 Check calculation procedure ( OBYZ )

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global setting ( New )
 Tax on sales / purchase
 Basic settings
 Check calculation procedure

 Double click on define condition type

 New entries

 Condition type : VCGS ( CGST payable )

 Access Sequence : MWST
 Condition class :D
 Calculation :A
 Condition Category : D
 Select amount/percentage
 Select value

Page 121 of 342

  Next entry

 Condition type : VSGS ( SGST payable )

 Access Sequence : MWST
 Condition class :D
 Calculation :A
 Condition Category : D
 Select amount/percentage
 Select value

 Next entry

 Condition type : VGCS ( CGST Input )

 Access Sequence : MWST
 Condition class :D
 Calculation :A
 Condition Category : D
 Select amount/percentage
 Select value
 New entries

 Condition type : VGSC ( SGST input )

 Access Sequence : MWST
 Condition class :D
 Calculation :A
 Condition Category : D
 Select amount/percentage
 Select value
Save

Page 122 of 342

  Define calculation procedure (OBYZ )
 Go back
 Double click on procedure
 New entries

Procedure Description
TAXVFL GSTINVFL

Enter
 Select TAXVFL
 Double click on control
 New entries

Step Condition From Account key

type
100 BASE
110 VCGS 100 VCG
120 VSGS 100 VSG
130 VGCS 100 VGC
140 VGSC 100 VGS
 Save

 Sales invoice
Gross 100000 -----1st step
CGST(output ) 9000-----2nd step--------1st step
SGST( Out put ) 9000-----3rd step--------2nd step

Page 123 of 342

  Purchase invoice
CGST ( Input ) 9000-------3nd step--------1st step
SGST ( Input ) 9000-------4rd step--------1st step

Sales invoice entry Purchase invoice entry

Customer A/C Dr Inventory A/C Dr
To CGST payable CGST input
To SGST payable SGST input
To sales To vendor

Set off entry

CGST payable A/C Dr
To CGST input

 Assign country to calculation procedure ( OBBG )

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
 Tax on sales/purchases
 Assign country to calculation procedure
Country procedure
IN TAXVFL

 Define tax codes ( FTXP )

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )
Page 124 of 342
  Tax on sales/purchases
 Calculation
 Define tax codes for sales and purchase

 Country : IN
 Tax code : V1
Enter
 Tax code : V1 ( output tax )
 Tax type :A
Enter
Tax type Tax percentage
CGST payable 6
SGST payable 6
CGST input
SGST input

 Put the curser on CGST Input

 Click on deactivate line
 Put the curser on SGST input
 Click on deactivate line
Save

 Creation of GL accounts
 Go to transaction code :FS00

 Creation of CGST payable GL A/C

 Select rent payable A/C
 Select copy as icon
 GL A/C : 100216
Enter
Page 125 of 342
  Sort text : CGST payable
 Long text : SGST payable

 Creation of SGST payable GL A/C

 Select rent payable GL A/C

 Select copy as icon
 GL A/C : 100217
 Short text : SGST payable
 Long text : SGST payable
Save
 Assign GL Accounts pick the entries automatically
( OB40)
 SPRO
 IMG
 Financial accounting ( New )
 Financial Accounting global settings ( New)
 Tax on sales/purchases
 Posting
 Define tax accounts

 Double click on VCG

 Chart of accounts : 0016
 Select tax code
 Save
 Click on posting key
 Debit : 40
 Credit : 50
 Save
Page 126 of 342
  Enter
 Click on accounts

Tax code Account

V1 100216

Save
 Go back
 Double click on VSG
 Select tax code
 Save
 Click on posting key
 Debit : 40
 Credit : 50
 Save
 Enter
 Click on accounts

Tax code Account

V1 100217

Save
 Sales invoice posting
 Go to transaction code : F-22

 Document date : 22.06.2022

 Posting key : 01
 Account : 700126 ( Customer )

Page 127 of 342

 Enter
 Amount : 112000
 BA :V001
 Text : sales invoice
 Posting key : 50
 Account : 300005 ( sales )
 Amount :*
 BA : V001
 Text :+
 Select calculate tax
Save

Entry
Customer A/C Dr
To CGST payable
To SGST payable
To sales
 Double click on blue line item
 BA :V001
 Text : CGST payable
 Click on next item
 BA : V001
 Text : SGST payable
Save

Bills receivable
 Amounts receivable on credit sale

Page 128 of 342

  Negotiable instrument Act 1881

Bills receivable Accounts receivable

Customer : sales order Customer : sales order
We : purchase We : purchase
order order
 Raise the sales  Supplying the
invoice and send to material along with
the customer in turn invoice
customer has sign on
the invoice accepting
liability under
negotiable instrument
Act 1881 by affixing
revenue stamp and
putting round seal
stamp which will
called bills receivable
document
 Secured sales  Unsecured sales
 minimum-30 days  credit period day 1
 maximum-90 days to--------
 can meet working  working capital
capital
 bad debts

 creation of GL accounts
 go to transaction code :FS00

 creation of Sundry Debtors Bills Receivable GL A/C

 select [Link] FGD A/C

Page 129 of 342

  select copy as icon
 GL A/C :200009
Enter
 Short text :Sundry Debtors Bills Receivable
 Long text : Sundry Debtors Bills Receivable
Save

 Creation of Bank Loan GL A/C

 Select create icon
 GL A/c : 100218
Enter
 A/C Group : Current liability
 Select balance sheet A/C
 Short text : SBI Bills Discounting Loan A/C

 Click on control data tab

 Only balances in local currency
 Open item management
 Line item display
 Sort key : 002

 Click on create/Bank/Interest tab

 Filed status group : G005
 Click on post automatically
 Click on relevant to cash flow
Save

 Creation of Bill Discounting Expenses GL A/C

 select Rent A/C
Page 130 of 342
  select copy as icon
 GL A/C : 400007
Enter
 Short text : Bill Discounting Expenses
 Long text : Bills Discounting Expenses
Save

Bill Discounting Entry

Bank A/C Dr
Bills Discount Expenses A/C Dr
To Bank Loan

 Link between Reconciliation Account and Special GL

Account ( OBYN )
 SPRO
 IMG
 Financial accounting ( New )
 Bank Accounting
 Business transactions
 Bills of exchange transactions
 Bill of exchange receivable
 Post bill of exchange receivable
 Define alternative reconciliation A/C

Note : Sundry debtors bills receivable A/C is called

special GL A/C in SAP and Special GL indicator is ‘’ W’’

 Double click on special GL indicator ‘’W’’

Page 131 of 342
  Chart of accounts : 0016
Enter
Reconciliation A/C Special GL A/C
200008 200009

Save

 Define Accounts for Bill of exchange transactions

( OBYH)
 SPRO
 IMG
 Financial accounting ( New )
 Bank Accounting
 Business transactions
 Bills of exchange transactions
 Bill of exchange receivable
 Post bill of exchange receivable
 Define accounts for bill of exchange transactions

 Double click on Bank Discount Charges ( BDS )

 Chart of accounts : 0016
 Account : 400007 ( Bill Discounting Expenses )
Save

 Link Between Bank A/C ,Reconciliation A/C And Bank

loan A/C ( OBYK )
 SPRO
 IMG
Page 132 of 342
  Financial accounting ( New )
 Bank Accounting
 Business transactions
 Bills of exchange transactions
 Bill of exchange receivable
 Present Bill of exchange Receivable at bank
 Define bank Subaccounts

 New entries
Chart of Bank Usage SPL Custome Bank
account A/C GL r recon Sub
s A/C A/C A/C
7724 20000 Discounti W 200008 10021
5 ng 8

Save
 Sales invoice posting ( F-22 )
 Go to transaction code : F-22

 Document date : 27.06.2022

 Posting key : 01
 Account : 700126 ( customer )
Enter
 Amount : 1,00,000
 BA :V001
 Text : sales invoice
 Posting key : 50
 Account : 300005 ( sales )
enter

Page 133 of 342

  Amount :*
 BA : o001
 Text :+
Save

Entry
Customer A/C Dr
To CGST Payable
To SGST payable
To Sales

----------------
Customer ( Sundry A/C )
To sales

Customer Bills Receivable A/C Dr

To ( Sundry Debtors ) Customers

 Bills receivable posting ( F-36 )

 Accounting
 Financial accounting
 Accounts receivable
 Document entry
 Bills of exchange
 Payment

Page 134 of 342

  Document date : 27.06.2022
 A/C : 700126 ( customer )
 Posting Key : 09 ( Customer Adv SPL GL
A/C )
 Special indicator : W
Enter
 Amount : 5,00,000
 BA : V001
 Text : Bills receivable
 Due on : 27.06.2022 ( Min:30 days/Max: 90
Days )
 Click on process open item
 Again click on process open item
 Keep relevant open item in blue
 Save
( document No : 7003)

Entry
Customer ( Sundry bills receivables )
To customer ( Sundry debtors )
 Bills discounting posting ( F-33 )
 Accounting
 Financial accounting
 Accounts receivable
 Document entry
 Bills of exchange
 Discounting

Page 135 of 342

  Document date : 27.06.2022
 Usage : Bills discounting
 A/C : 200005 ( Bank )
 Amount : 95000
 Bills Charges : 5000
 Text : Bills discounting
 Click on select bill of exchange in application bar
 Document no : 7003
 Fiscal year : 2022
 Again click on select bills of exchange
save
 Bank posting 1,00,000 bill of used 1,00,000
 Click on blue line item
 BA : V001
 Text : Bills of discount expenses
Save

Entry
Bank A/C Dr
Bill discount expenses A/C Dr
To Bank A/C

 Reversal of contingent liability ( F-20 )

 Accounting
 Financial accounting
 Accounts receivable
 Document entry
 Bill of exchange
 Reversal contingent liability

Page 136 of 342

  Document date : 27.06.2022
 A/C : 200009 ( S. Debtors B.
Receivables )
 Usage : discounting
Enter
Save
Entry
Bank loan A/C Dr
To customer ( S. Debtors B. Receivable )

Note :
The total 4 all entries give 1 entry that is
Bank A/C Dr
Bills discount expenses A/C Dr
To Sales

INTEREST
Note : interests calculation is two types
I. Item interest calculation
II. Balance interest calculation

 Item interest calculation is used to calculate for

customers & vendors

Page 137 of 342

  Balance interest calculation is used to calculate for
GL A/C
 SAP Defined item interest calculation is “ P “
 SAP Defined item interest calculation is “ S”
 Pre requestion for interest calculation is rate of
interest

 Define interest calculate types ( OB46 )

 SPRO
 IMG
 Financial Accounting ( New )
 GL Accounting ( New )
 Business transactions
 Bank A/C Interest calculation global settings
 Define interest calculation types

 New entries

Interest ID Name Interest

Calculation type
V1 Item interest P
V2 Item interest P
VA Balance interest S
VB Balance interest S

Save
 Prepare account balance interest calculation ( OBAA )
 SPRO
 IMG

Page 138 of 342

  Financial accounting
 General ledger accounting
 Business transaction
 Bank account interest calculation
 Interest calculation global settings
 Prepare account balance interest calculation

 New entries
 Interest calculation indicator : V1
 Interest calculation frequency : 01 ( monthly )
 Calendar type :G
 Number range : 03
 Select balance plus interest

 Next entry

 Interest calculation indicator : VA

 Interest calculation frequency : 01 ( monthly )
 Calendar type :G
 Number range : 03
 Select balance plus interest
save

 Define reference interest rate ( OBAC )

 SPRO
 IMG
 Financial accounting
 General ledger accounting
 Business transaction

Page 139 of 342

  Bank account interest calculation
 Interest calculation
 Define reference interest rate

Note : in this step we customize name of the loan against

which interest is calculated

 New entries
 Reference interest rate : VITEM
 Long text : 10% item interest
calculated
 Description : 10 item interest calculated
 Due from : 1.4.2022
 Currency : INR

 Next entry

 Reference interest rate : VBAL

 Long text : 12% balance interest
calculated
 Description : 12% balance interest
calculated
 Date from : 1.4.2022
 Currency : INR

 Define time dependent terms ( OB81 )

 SPRO
 IMG
 Financial accounting
Page 140 of 342
  General ledger accounting
 Business transaction
 Bank account interest calculation
 Interest calculation
 Define time dependent terms

 New entries
 Interest calculation indicator : V1
 Currency key : INR
 Effect from : 1.4.2022
 Sequential from : 01
 Term : debit interest :
arrears
Interest calculation
 Reference interest rate : VITEM

 Next entry
 Interest calculation indicator : V1
 Currency key : INR
 Effect from : 1.4.2022
 Sequential from : 02
 Term : credit interest :
arrears
Interest calculated
 Reference interest rate : VITEM

 Next entry
 Interest calculation indicator : VA
Page 141 of 342
  Currency key : INR
 Effect from : 1.4.2022
 Sequential from : 01
 Term : debit interest :
balance
Interest calculated
 Reference interest rate : VBAL

 Next entry
 Interest calculation indicator : vA
 Currency key : INR
 Effect from : 1.4.2022
 Sequential from : 02
 Term : credit interest :
balance
Interest calculated
 Reference interest rate : VBAL

 Enter interest values ( OB83 )

 SPRO
 IMG
 Financial accounting
 General ledger accounting
 Business transaction
 Bank account interest calculation
 Interest calculation
 Enter interest values

Page 142 of 342

  New entries
Reference Valid from
VITEM 1.4.2022
VBAL 1.4.2022

Save

How you derive operating profit from net profit

Net profit
Add (+) depreciation
Tax provision if any
____________________________________
Operating Profit

 Creation of GL A/C group

 Go to transaction code : OBD4

 New entries

Chart of A/C Name From To

A/C Group
0016 INTR Interest 400401 400500

Save
 Creation of GL A/C
 Go to transaction code : FS00

Page 143 of 342

  Creation of interest GL A/C
 Click on create icon
 GL A/C : 400402
Enter
 A/C group : Interest
 Select P&L A/C
 Short text : interest paid bank loan
 Long text : interest paid bank loan

 Click on control data tab

 Only balances in local currency
 Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G001
Save

 Creation of bank loan GL A/C

 Click on create icon
 GL A/C : 100219
Enter
 A/C group : CULB
 Select P&L A/C
 Short text : SBI Loan A/C
 Long text : SBI Loan A/C

Page 144 of 342

  Click on control data tab
 Select Only balances in local currency
 Select open item management
 Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G005
 Select relevant cash flow
 Interest indicator : VA ( balance indicator )

 Assign GL Account for automatic calculation

( OBV2 )
 SPRO
 IMG
 Financial accounting
 General ledger accounting
 Business transaction
 Bank account interest calculation
 Interest posting
 Prepare GL Account Balance interest Calculation

 Creation of interest scale

 Click on create icon
 Business transaction : 2000 ( interest paid )
 Company code : 0016
 Interest indicator :+
 Business Area :+

Page 145 of 342

 Enter
 Posting key : 40
 Account symbol : 0002( Interest paid )
 Posting key : 50
 Account symbol : 2000 ( GL A/C )
Save

 Loan entry
 Go to transaction code : F-02
 Document date : 1.4.2022
 Posting date : 1.4.2022
 Posting key : 40
 A/C : 20005 ( bank A/C )
Enter
 Amount : 700000000
 BA : V001
 Value date : 1.4.2022
 Posting Key : 50
 A/C : 100219 ( SBI Bank Loan )
Enter
 Amount :*
 BA : V001
 Text : loan
Save

 Interest calculation ( F-52 )

 Accounting
 Financial accounting
 General ledger
 Periodic processing
Page 146 of 342
  Interest calculation
 Balances ( F-52 )

 Chart of accounts : 0016

 GL A/C : 100219 ( SBI Loan )
 Company code : 0016
 Calculation period : 1.4.2022 to 30.4.2022
 Select post interest settlements
 Select post also if value date in past
 Select update master record
 Posting to business area : V001
 Execute

 Batch input session RFSZIS00 created

 Go to systems on menu bar

 Select services
 Select batch input
 Sessions
 Select session RFSZIS00
 Click on process
 Select display errors only
 Text : interest for April
Enter
 Text :+
Enter

Entry
Interest paid A/C DR

Page 147 of 342

 To bank loan A/C

DUNNING

 Dunning is a German word which means Remainder

 In SAP Maximum dunning levels are 8+1
 But practically company will operate 4+1
 Here in this context levels means hierarchy
+1 means legal notice

 Define dunning areas

 SPRO
 IMG
 Financial accounting ( New )
 Accounts receivable and Accounts payable
 Business transactions
 Dunning
 Basic settings for dunning
 Define dunning areas
 New entries
 Company code : 0016
 Text : Dunning area for VFL
Save
Enter

 Define dunning Procedures

 SPRO
 IMG
 Financial accounting ( New )

Page 148 of 342

  Accounts receivable and Accounts payable
 Business transactions
 Dunning
 Dunning procedure
 Define dunning procedures

 Click on new procedures

 Dunning procedure : 0016
 Name : Dunning procedure for
VFL
 Dunning Interval in days : 7
 Number of dunning levels: 4
 Interest indicator : V1 ( Item interest )
 Select standard transaction dunning
 Select dunning levels on application bar
Enter
Days in 7 14 21 28
arrears
Calculate   
d interest

 Select always dun in legal dunning procedure

 Click on charges on application bar
 Currency : INR
Enter
Dunning level Dunning charges
1 2000
2 2000
3 2000
4 2000

Page 149 of 342

  Click on minimum amounts on application bar
 Currency : INR
Enter
Dunning levels Minimum % of interest
2 10
3 10
4 10

 Click on dunning text on application bar

 Company code : 0016
 Select customer
Enter
 Click on new company code on application bar
 Company code : 0016
Enter
 Select dunning by area
 Select separate notice per dunning level
Enter
Save
Enter
 Again click on dunning text on application bar
 Company code : 0016
 Select customer
Enter
Dunning procedure Form
1 F150_BE_DUNN_01
2 F150_BE_DUNN_02
3 F150_BE_DUNN_03
4 F150_BE_DUNN_03

Page 150 of 342

  Legal dunning procedure : F150_BE_DUNN_03
 Go back
 Save

 Assign dunning procedure for customer master

 Go to transaction code : XD02
 Customer number : 700126
 Company code : 0016
Enter
 Click on company code data
 Click on correspondence
 Dunning procedure : 0016
Save

 Dunning letter
 Accounting
 Financial accounting
 Accounts receivable
 Periodic processing
 Dunning ( F150 )

 Run on : 4.7.2022
 Identification : VFLD1
 Click on parameter tab
 Dunning date : 4.7.2022
 Document date : 4.7.2022
 Company code : 0016
 Customer : 700126
 Click on additional log tab
Page 151 of 342
  Customer : 700126
Save
 Click on status tab
 Click on schedule
 Output device : LP01
Enter

 Select start immediately

 Select dunning print with scheduling
 Click on schedule
 Click on dunning history on application bar
 Account type : D
 Company code : 0016
 Customer : 700126
 Go back
 Click on sample printout
 Output device : LP01
Enter
 Customer : 700126 to 700126
 Click on display

 FIXED ASSETS

 Land
I. Land free hold
II. Land lease hold
 Buildings
I. Factory buildings
II. Admin buildings

Page 152 of 342

 III. Residential buildings
 Furniture & Fixtures
( Furniture& Fixtures )
 Plant & machinery
I. Machine 1
II. Machine 2
III. Machine 3
 Vehicles
I. Factory vehicles ( Heavy )
II. Admin vehicles
III. Vehicle others ( Ambulance & School bus )

 Straight line method ( SLM )

Depreciation entry
Depreciation A/C DR
To accumulated depreciation

Depreciation amount = gross value -scrap value

-------------------------
Life span

 Capitalization date : Assets put to use date

Depreciation will be calculated from capitalization
date

Page 153 of 342

  Capital value/ acquisition value
Machinery value + transport charge + installation
charges

After life Span of machinery works entry

US : depreciation A/C Dr
To other income
India : there is no entry

Asset Structure
Accoun Scree Asset Main Sub
t n class asse asse
Detemi layout t t
nation
10000 Land : 1000 1000
(o1000  land free hold (o100 (o100
0)  land lease ) 0)
hold
11000 Buildings 1100 1100
(o1100  factory (o110 (o110
0) building ) 0)
 admin
building
 residential
buildings
20000 Plant & machinery 200 2000
(o2000  machinery 1 (o200 (o200
0)  machinery 2 ) 0)
 machinery 3
30000 Furniture & 3000 3000
Page 154 of 342
 (o3000 Fixtures (o300 (o300
0) ( Furniture & ) 0
fixtures )
31000 Vehicles 3100 3100
(o3100  factory (o310 (o310
0) vehicle ) 0)
 admin vehicle
 vehicle
( others )
40000 WIP 4000 4000
(o4000 ( work in (o400 (o400
0) progress ) ) 0)

 Asset Determination : classifying the asset with a

numeric code to trigger the GL Account to pick up
the entry automatically
 Screen Layout : specific fields on the screen for
specific transaction
 Asset class :asset class is treated as group under
which asset master is create
 Main asset : in India every asset is main asset
 Sub asset : any asset totally depends upon other
asset is called sub asset
 Work in progress : asset under construction
 Work in process : semi finished goods

 Asset Rules
 Sub asset master created with reference to main
asset
 Main asset master is created with reference to asset
class

Page 155 of 342

  In asset class we assign account determination
screen layout , number ranges and depreciation
areas
 In account determination we assign the GL accounts
based upon the transactions like acquisition
/purchase scrap , sale, profit, loss, depreciation And
depreciation

NOTE : in SAP the term chart of depreciation is used

and copied from 1 in ( sample chart of depreciation
provided by SAP )

 Copy reference chart of depreciation/depreciation

areas ( EC08 )

 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure
 Copy reference chart of depreciation/depreciation
areas

 Double click on copy reference chart of depreciation

 Go to organizational object on menu bar
 Click on copy organizational object

 From chart of depreciation : 1IN

 To chart of depreciation : 0016
Page 156 of 342
  Enter
 Enter
 Say : NO
 Enter
Save
 Go back
 Double click on specify description of chart of
depreciation
 Description : chart of depreciation for VFL
Save
 Go back

 What is depreciation area

 Different type of depreciation calculation
procedure for different reasons
Ex:
 01 : Book depreciation/ordinary depreciation for
commercial balance sheet
 15 : Tax depreciation according to Income Tax
act
 30 : Consolidated balance sheet in local currency

 Double click on copy/delete depreciation areas

 Chart of depreciation : 0016
 Enter
 Select 20 to 51 click on delete
Save
Enter

Page 157 of 342

  Creation of input tax codes (FTXP )
 Go to transaction code : FTXP
 Creation of 0% Input Tax code
 Country : IN
 Tax code : VI
Enter
 Tax code : VI ( 0% input tax )
 Tax type : V ( input tax )
Enter
 CGST input : 0
 SGST input : 0
 Put the curser in CGST payable
 Click on deactivate line
 Put the curser in SGST payable
 Click on deactivate line
Save

 Creation of 0% output Tax code

 Country : IN
 Tax code : VO
 Tax code : VO ( 0% Output Tax )
 Tax type : A ( output Tax )
Enter
 CGST payable : 0
 SGST Payable : 0
 Put the curser in CGST input
 Click on deactivate line
 Put the curser in SGST input
 Click on deactivate line
Save

Page 158 of 342

  Assign 0% Tax codes for Non-Taxable acquisitions
( OBCA )
 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Integration with general ledger accounting
 Assign input tax indicator for non-taxable acquisition

Company name Input Output

VFL VI VO

Save

 Assign chart of depreciation to company code

( OAOB )
 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure
 Assign chart of depreciation to company code

 Chart of depreciation : 0016

Save

 Specify account determination

Page 159 of 342

  SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure
 Asset classes
 Specify account determination

 Select : 10000
 Select :11000
 Select : 20000
 Select : 30000
 Select : 31000
 Select : 40000

 Click on copy as icon

Account determination Name for A/C
determination
V10000 Land
V11000 Buildings
V20000 Plant& Machinery
V30000 Furniture& Fittings
V31000 vehicles
V40000 WIP/asset under
constructure

Enter
Save

Page 160 of 342

  Create screen layout rules
 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure
 Asset classes
 Create screen layout rules

 Select : 1000
 Select : 1100
 Select : 2000
 Select : 3000
 Select : 3100
 Select : 4000

 Click on copy as icon

Screen Name of screen layout
rule
V100 Land
V110 Buildings
V200 Plant & Machinery
V300 Furniture & Fixtures
V310 Vehicles
V400 Asset under
construction/WIP
Enter
Save

Page 161 of 342

  Define number range interval
 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure
 Asset classes
 Define number range interval

 Company code : 0016

 Click on change intervals

Number Range From number To Number

1 10001 20000
2 20001 30000
3 30001 40000
4 40001 50000
5 50001 60000
6 60001 70000

Save
Enter

 Define asset classes ( OAOA )

 SPRO
 IMG
 Financial accounting ( New )
 Asset Accounting
 Organizational structure

Page 162 of 342

  Asset classes
 Define asset classes

 New entries
 Asset class : V1000 ( Land )
 Account determination : V10000
 Screen layout : V100
 Number range : 01
 Select include asset
 Select no AUC or summary of management of AUC

 New entries
 Asset class : V1100 ( Buildings )
 Account determination : V11000
 Screen layout : V110
 Number range : 02
 Select include asset
 Select no AUC or summary of management of AUC

 New entries
 Asset class : V2000 ( Plant & Machinery )
 Account determination : V20000
 Screen layout : V200
 Number range : V3
 Select include asset
 Select no AUC or summary of management of AUC

 New entries
 Asset class : V3000 ( Furniture& Fixtures )
Page 163 of 342
  Account determination : V30000
 Screen layout : V300
 Number range : 04
 Select include asset
 Select no AUC or summary of management of AUC

 New entries
 Asset class : V3100 ( Vehicles )
 Account determination : V31000
 Screen layout : V310
 Number range : 05
 Select include asset
 Select no AUC or summary of management of AUC

 New entries
 Asset class : V4000 ( WIP )
 Account determination : V40000
 Screen layout : V400
 Number range : 06
 Select include asset
 Select line item settlement
save

 Define GL A/C Groups ( OBD4 )

 Go to transaction code : OBD4
 New entries

Chart of A/C Name From No To No

Page 164 of 342
 accounts group
0016 FAST Fixed 200501 200600
assets
0016 DEPR Depreciatio 400501 400600
n
0016 ACDP Accumulat 100501 100600
ed
depreciatio
n
0016 WIPC Work in 200601 200700
progress
capital
goods
0016 OTIN Other 300501 300600
income
0016 OTEX Other 400601 400700
expenses

Save

 Creation GL Accounts ( FS00 )

 Go to transaction code : FS00

 Creation of land GL A/C

 Click on create icon
 GL A/C : 200505
Enter
 A/C group : FAST
 Select Balance sheet
 Short text : Land
 Long text : Land A/C
Page 165 of 342
  Click on control data tab
 Select Reconciliation A/C for A/C Type : A ( Assets )
 Select Line item display
 Sort key : 018 ( Asset Number )

 Click on create bank interest tab

 Field status group : G067
Save

 Creation of Buildings GL A/C

 Click on copy as icon
 GL A/C : 200510
 Short text : Buildings
 Long text : Buildings A/C
Save

 Creation of Plant & Machinery GL A/C

 Click on copy as icon
 GL A/C : 200515
 Short text : Plant & Machinery
 Long text : Plant & Machinery
Save

 Creation of Furniture & Fixtures GL A/C

 Click on copy as icon
 GL A/C : 200520
 Short text : Furniture & Fixtures
 Long text : Furniture & Fixtures A/C

Page 166 of 342

 Save

 Creation of vehicles GL A/C

 Click on copy as icon
 GL A/C : 200525
 Short text : Vehicles
 Long text : Vehicles A/C
Save

 Creation of WIP Buildings GL A/C

 Click on create icon
 GL A/C : 200610
Enter
 A/C group : WIP
 Select Balance sheet
 Short text : WIP Buildings
 Long text : WIP Buildings

 Click on control data tab

 Select Reconciliation A/C for A/C Type : A ( Assets )
 Select Line item display
 Sort key : 018 ( Asset Number )

 Click on create bank interest tab

 Field status group : G067
Save

 Creation of Accumulated depreciation Land GL A/C

 Click on create icon
Page 167 of 342
  GL A/C : 100505
Enter
 A/C group : ACDP
 Select Balance sheet
 Short text : Acc. Depreciation Land
 Long text : Accumulated Depreciation Land

 Click on control data tab

 Select Reconciliation A/C for A/C Type : A ( Assets )
 Select Line item display
 Sort key : 018 ( Asset Number )

 Click on create bank interest tab

 Field status group : G067
Save

 Creation of Accumulated depreciation Buildings GL

A/C
 Click on copy As icon
 GL A/C : 100510
Enter
 Short text : Acc. Depreciation Buildings
 Long text : Accumulated Depreciation Buildings
save

 Creation of Accumulated depreciation Plant &

Machinery GL A/C
 Click on copy As icon
 GL A/C : 100515
Page 168 of 342
 Enter
 Short text : Acc. Depreciation Plant & Machinery
 Long text : Accumulated Depreciation Plant &
Machinery
save

 Creation of Accumulated depreciation Furniture &

Fixtures GL A/C
 Click on copy As icon
 GL A/C : 100520
Enter
 Short text : Acc. Depreciation Furniture &
Fixtures
 Long text : Accumulated Depreciation Furniture
& fixtures
Save

 Creation of Accumulated depreciation Vehicles GL

A/C
 Click on copy As icon
 GL A/C : 100525
Enter
 Short text : Acc. Depreciation Vehicles
 Long text : Accumulated Depreciation Vehicles
save

 Creation of depreciation Land GL A/C

 Click on create icon

Page 169 of 342

  GL A/C : 400505
Enter
 A/C group : DEPR ( depreciation )
 Select P & L statement
 Short text : land
 Long text : land A/c

 Click on control data tab

 Select only balances in local currencies
 Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G001
Save

 Creation of depreciation buildings GL A/C

 Click on copy As icon
 GL A/C : 400510
Enter
 Short text : Depreciation buildings
 Long text : Depreciation buildings A/c
save
 Creation of Depreciation plant & machinery GL A/C
 Click on copy As icon
 GL A/C : 400515
Enter
 Short text : Depreciation plant & machinery
 Long text : Depreciation plant & machinery A/C

Page 170 of 342

 save
 Creation of depreciation furniture & fixtures GL A/C
 Click on copy As icon
 GL A/C : 400520
Enter
 Short text : Depreciation furniture & fixtures
 Long text : Depreciation furniture & fixtures A/C
save
 Creation of depreciation Vehicles GL A/C
 Click on copy As icon
 GL A/C : 400525
Enter
 Short text : Depreciation Vehicles
 Long text :Depreciation Vehicles A/C
save

 Creation of sale of asset GL A/C

 Click on create icon
 GL A/C : 300505
Enter
 A/C group : OTIN ( other income )
 Select P & L statement
 Short text : sale of asset
 Long text : sale of asset A/C

 Click on control data tab

 Select only balances in local currencies
 Select Line item display
 Sort key : 002

Page 171 of 342

  Click on create bank interest tab
 Field status group : G052 ( accounts for fixed
assets retirement )
Save

 Creation of profit on sale of asset GL A/C

 Click on create icon
 GL A/C : 300510
Enter
 A/C group : OTIN ( other income )
 Select P & L statement
 Short text : profit on sale of asset
 Long text : profit on sale of asset A/C

 Click on control data tab

 Select only balances in local currencies
 Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G029 (revenue accounts )
Save

 Creation of loss due to scrapping GL A/C

 Click on create icon
 GL A/C : 400605
Enter
 A/C group : OTEX ( other expenses )
 Select P & L statement

Page 172 of 342

  Short text : loss due to scrapping
 Long text : loss due to scrapping

 Click on control data tab

 Select only balances in local currencies
 Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G001
Save

 Creation of loss on sale of assetGL A/C

 Click on copy As icon
 GL A/C : 400610
Enter
 Short text : loss on sale of asset
 Long text : loss on sale of asset A/C

 Integration of fixed asset management for general

ledger ( AO90 )
 SPRO
 IMG
 Financial accounting (new)
 Asset accounting
 Integration with GL accounting
 Assign GL Accounts

Page 173 of 342

  Chart of depreciation : 0016
 Select : 0016
 Double click on Account determination
 Select V10000
 Double click on balance sheet accounts
 Acquisition and production costs :
200505
 Loss made on asset retirement without revenue :
400605
 Clearing A/C revenue from sale of asset :
300505
 Gain from sale of asset :
300510
 Loss from sale of asset :
400610
 Double click on depreciation
 Accum. depr account for ordinary depreciation :
100505
 Expenses A/C for ordinary depreciation :
400505

 Go back 2 times

 Select V11000
 Double click on balance sheet accounts
 Acquisition and production costs :
200510
 Loss made on asset retirement without revenue :
400605
 Clearing A/C revenue from sale of asset :
300505

Page 174 of 342

  Gain from sale of asset :
300510
 Loss from sale of asset :
400610
 Double click on depreciation
 Accum. depr account for ordinary depreciation :
100510
 Expenses A/C for ordinary depreciation :
400510

 Go back 2 times

 Select o20000
 Double click on balance sheet accounts
 Acquisition and production costs :
200515
 Loss made on asset retirement without revenue :
400605
 Clearing A/C revenue from sale of asset :
300505
 Gain from sale of asset :
300510
 Loss from sale of asset :
400610
 Double click on depreciation
 Accum. depr account for ordinary depreciation :
100515
 Expenses A/C for ordinary depreciation :
400515

Page 175 of 342

  Go back 2 times

 Select V30000
 Double click on balance sheet accounts
 Acquisition and production costs :
200520
 Loss made on asset retirement without revenue :
400605
 Clearing A/C revenue from sale of asset :
300505
 Gain from sale of asset :
300510
 Loss from sale of asset :
400610
 Double click on depreciation
 Accum. depr account for ordinary depreciation :
100520
 Expenses A/C for ordinary depreciation :
400520

 Go back 2 times

 Select V31000
 Double click on balance sheet accounts
 Acquisition and production costs :
200525
 Loss made on asset retirement without revenue :
400605

Page 176 of 342

  Clearing A/C revenue from sale of asset :
300505
 Gain from sale of asset :
300510
 Loss from sale of asset :
400610
 Double click on depreciation
 Accum. depr account for ordinary depreciation :
100525
 Expenses A/C for ordinary depreciation :
400525

 Go back 2 times

 Select V40000
 Double click on balance sheet accounts
 Acquisition and production costs :
200610
 Loss made on asset retirement without revenue :
400605
 Clearing A/C revenue from sale of asset :
300505
 Gain from sale of asset :
300510
 Loss from sale of asset :
400610

 Specify intervals and posting rules ( OBYR )

 SPRO

Page 177 of 342

  IMG
 Financial accounting ( new )
 Asset accounting
 Integration with GL accounting
 Post depreciation to general ledger accounting
 Specify intervals and posting rules

 Select company code 0016

 Double click on posting rules
 Select monthly posting
Save

Note : if smoothing field is activated system with

calculate to be posted depreciation equally for remaining
periods
If smoothing period field is activated ,the depreciation
already posted if too little either too much the system
either make some or reverses the differences in full
during the next depreciation posting

 Specify rounding of net book value and / or

depreciation ( OAYO )
 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Valuation
 Amount specifications company code/ depreciation
areas
Page 178 of 342
  Specify rounding of net book value and / or
depreciation

 Message : enter
 Select company code 0016
 Click on rounding specification
 Select 01 book depreciation
 Click on details icon
 Select automatically calculated depreciation
 Select arithmetic rounding
Save

DEPRECIATION
 Define base methods ( AFAMR )
 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Depreciation
 Valuation methods
 Depreciation keys
 Calculation methods
 Define base methods

 Select 0014
 Save

 Define declining balance method ( AFAMD)

Page 179 of 342

  SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Depreciation
 Valuation methods
 Depreciation keys
 Calculation methods
 Define declining balance method

 Chart of depreciation : 0016

 Select 001
Save

 Define multilevel methods ( AFAMS)

 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Depreciation
 Valuation methods
 Depreciation keys
 Calculation methods
 Define multilevel methods

 New entries
 Multilevel method : Vs1 ( 10% SLM )
 Validity start : From ordinary depreciation
start date
 Double click on levels

Page 180 of 342

  New entries

ACQ year Year Periods Basic Percentag

value e
9999 999 12 01 10

 Go back 2 times

 Next entry

 Multilevel method : Vd1 ( 12% DBM )

 Validity start : From special depreciation start
date
 Double click on levels
 New entries

ACQ year Year Periods Basic Percentag

value e
9999 999 12 24 12

 Maintain period control methods ( AFAMP )

 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Depreciation
 Valuation methods
 Depreciation keys
 Calculation methods

Page 181 of 342

  Maintain periods control methods

 New entries
Period Descriptio ACQ Add Retireme transfer
ctrl n nt
method
006 01/01/01/ 01 01 01 01
01

 In this step we customize depreciation calculation

date

 Maintain depreciation key ( AFAMA )

 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Depreciation
 Valuation methods
 Depreciation key
 Maintain depreciation key

 Chart of depreciation : 0016

Enter
 New entries
 Depreciation key : VSL1 ( 10% SLM )
 Select period control according to fiscal year
 Select Depreciation to the day

Page 182 of 342

  Acquisition only allowed in capitalization year : no
 Double click on assignment
 New entries
 Depreciation type : ordinary depreciation
 Phase : from the start of the depreciation
 Base method : 0014
 Declining balance method : 001
 Period controlling : 006
 Multilevel method : VS1
 Class : straight line method
 Go back 3 times

 New entries
 Depreciation key : VDB1 ( 12% DBM )
 Select period control according to fiscal year
 Select Depreciation to the day
 Acquisition only allowed in capitalization year : no
 Double click on assignment
 New entries
 Depreciation type : special tax depreciation
 Phase : from the start of the depreciation
 Base method : 0014
 Declining balance method : 001
 Period controlling : 006
 Multilevel method : VD1
 Class : declining balance depreciation
 Go back 5 times
 Select VDB1 ,VSL1
 Click on activate icon
 Message : enter
 Save

Page 183 of 342

  Enter

 Define screen layout for asset master data

 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Master data
 Screen layout
 Screen layout for asset master data
 Double click on define screen layout for asset master
data
 Select : V100
 Double click om logical field group
 Select 2
 Double click on field group rules
 Make capitalization date as required entry
 Go back
 Select 3
 Double click on field group rules
 Make cost centre as optional entry

 Go back 2 times
 Select : o110
 Double click om logical field group
 Select 2
 Double click on field group rules
 Make capitalization date as required entry
 Go back
 Select 3

Page 184 of 342

  Double click on field group rules
 Make cost centre as optional entry

 Go back 2 times

 Select : V200
 Double click om logical field group
 Select 2
 Double click on field group rules
 Make capitalization date as required entry
 Go back
 Select 3
 Double click on field group rules
 Make cost centre as optional entry

 Go back 2 times

 Select : V300
 Double click om logical field group
 Select 2
 Double click on field group rules
 Make capitalization date as required entry
 Go back
 Select 3
 Double click on field group rules
 Make cost centre as optional entry

 Go back 2 times
Page 185 of 342
  Select : V310
 Double click om logical field group
 Select 2
 Double click on field group rules
 Make capitalization date as required entry
 Go back
 Select 3
 Double click on field group rules
 Make cost centre as optional entry

 Go back

Save
 Define screen layout for depreciation area ( A021 )
 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Master data
 Screen layout
 Define screen layout for asset depreciation areas

 Select 2000
 Double click on field group rules
 Make useful life as required entry
 Make ordinary depreciation start date as required
entry
Save

Page 186 of 342

  Determine depreciation areas in the asset class
( OAYZ )
 SPRO
 IMG
 Financial accounting ( New )
 Asset accounting
 Valuation
 Determine depreciation areas in the asset class

 Select V1000
 Double click on depreciation areas
 Layout : 2000
 Deselect deactivate line

 Go back

 Select V1100
 Double click on depreciation areas
 Layout : 2000
 Deselect deactivate line

 Go back

 Select V2000
 Double click on depreciation areas
 Layout : 2000

Page 187 of 342

  Deselect deactivate line

 Go back

 Select V3000
 Double click on depreciation areas
 Layout : 2000
 Deselect deactivate line

 Go back

 Select V3100
 Double click on depreciation areas
 Layout : 2000
 Deselect deactivate line
 Go back
 save

Note : SAP defined document type AF is for depreciation

posting ( AF – 04 )

 Creation of number ranges for the depreciation

posting
 Go transaction code : FBN1
 Company code : 0016
 Click on change intervals
 Click on insert line

Page 188 of 342

 No Year From To number
number
04 2022 9001 10000

 Creation of asset master ( AS01 )

 Accounting
 Financial accounting
 Fixed asset
 Create
 Asset

 Asset class : V1100

 Company code : 0016
Enter
 Description : factory buildings
 Account determination : V1100
 Capitalization on : 1.4.2022
 Click on time dependent tab
 BA : V001
 Click on depreciation areas tab
 Depreciation key : VSL1
 Useful life : 10
 Ordinary depreciation start date : 1.4.2022
 Save
Message : Asset number : 20001 -0

 Asset class : V2000

Enter
 Description : machinery 1
 Account determination : V2000
Page 189 of 342
  Capitalization on : 1.4.2022
 Click on time dependent tab
 BA : V001
 Click on depreciation areas tab
 Depreciation key : VSL1
 Useful life : 10
 Ordinary depreciation start date : 1.4.2022
 Save
Message : Asset number : 30001 -0
Note :number range similar asset means quantity of a
particular invoice

 Creation of sub asset master ( AS11 )

 Accounting
 Financial accounting
 Fixed assets
 Asset
 Create
 Sub number
 Asset

 Asset : 20001
Enter
 Description : generator shed
 Capitalization on : 1.4.2022
Save
Message : Asset number : 20001-1

Page 190 of 342

  Purchase of asset ( F-90 )
 Accounting
 Financial accounting
 Fixed assets
 Posting
 Acquisition
 External acquisition
 With vendor

Note : SAP defined posting key

70 is debit for asset
75 is credit for asset

Note : SAP defined transaction posting type 100

For external acquisition
1. Purchase posting
 Document date : 1.4.2022
 Posting date : 1.4.2022
 Posting key : 31
 A/C : 400301 ( Vendor number )
Enter
 Amount : 5,00,00,000
 BA : V001
 Text : factory buildings
 Posting key : 70
 A/C : 20001-1 ( asset number )
 Transaction type :100
Enter
 Amount : *
Page 191 of 342
  Text :+
Save

2. Purchase posting
3. Document date : 1.5.2022
4. Posting date : 1.5.2022
5. Posting key : 31
6. A/C : 400301 ( Vendor number )
Enter
7. Amount : 6,00,00,000
8. BA : V001
9. Text : machinery 1
10. Posting key : 70
11. A/C : 30001-1 ( asset number )
12. Transaction type :100
Enter
13. Amount : *
14. Text :+
Save

 Depreciation calculation ( AFAB )

 Accounting
 Financial accounting
 Fixed assets
 Periodic processing
 Depreciation run
 Execute

 Company code : 0016

Page 192 of 342

  Fiscal year :2022
 Posting period : 001
 Select test run
 Execute
 Enter
 Go back
 Remove test run
 Go to program on menu bar
 Execute in background
 Output device : LP01
 Enter
 Click o immediate
 Click on check
Save
 Background job was scheduled for program
RAPOST2000
 Go to systems on menu bar ( SM37 )
 Click on services
 Click on jobs
 Click on job over view
 Execute
 Select spool
 Select spool number
 Click on display

Depreciation Entry
Depreciation A/C DR
To Accumulated depreciation buildings

Page 193 of 342

  Asset register ( AW01N )
 Accounting
 Financial accounting
 Fixed assets
 Asset
 Asset explorer ( AW01N )

 Asset number : 20001-1

 Sale of asset ( F-92 )

 Accounting
 Financial accounting
 Fixed assets
 Posting
 Retirement
 Retirement with revenue
 With customer
 Document date : 1.7.2022
 Posting date : 1.7.2022
 Posting Key : 01
 A/c : 700126 ( customer number )
Enter
 Amount : 5,00,00,000
 BA :V001
 Text : sale of building
 Posting key : 50
 A/C : 300505 ( sale of asset )
Enter
 Amount : *
 Text :+

Page 194 of 342

  BA : V001
 Select asset retirement
Enter
 Asset number : 20001

Note : SAP define transaction type 210 for asset

retirement with revenue
 Asset value date : 1.7.2022
 Select complete retirement
Enter
Save
Entry for sale asset
Customer A/C Dr
Acc Depr A/C Dr
To profit on sale of asset

 Scrapping of asset ( ABAVN )

 Accounting
 Financial accounting
 Fixed assets
 Posting
 Retirement
 Retirement with revenue
 Asset retirement by scrapping

 Asset No : 20001
 Document date : 1.7.2022

Page 195 of 342

  Posting date : 1.7.2022
 Asset value date :1.7.2022
 Text : scrapping
 Click on additional details tab
 Document type : AA
 Posting period : 4
Scrapping entry
Loss due to scrapping A/C Dr
Accumulated depr A/C Dr
To Asset

 Transfer of asset with in company code ( ABUMN )

 Accounting
 Financial accounting
 Fixed assets
 Posting
 Transfer
 Transfer within company code
 Document date : 1.7.2022
 Posting date :1.7.2022
 Asset value date: 1.7.2022
 Text : transfer
 Existing asset : 30001-0
Transfer of asset entry
Plant & Machinery A/C DR (200515 )
Acc depr buildings A/C DR ( 100510 )
To buildings ( 200510 )

Page 196 of 342

 To acc depr plant & machinery ( 100515 )

NEW GL CONCEPT
US India Australia
Branch Head quarters Branch
USGAAP IAS Australian GAAP
Parrallel accounting
L2 L1 L3
1.1.2022- 1.4.2022- 1.7.2022-
12.31.2022 31.3.2023 30.6.2023
(-) 1.1.2022- (+) 1.4.2022-
31.3.2022 1.7.2022
(+) 1.1.2023- (-) 1.4.2023-
31.3.2023 30.4.2023
17.5.2022 3 12
6
USD INR AUD
Non-leading Leading ledger Non leading
ledger ledger

 Company code currency/ local currency

 Hard currency : the currency in which 2nd highest
business volumes after local currency
 Group currency
 New GL Concept : New GL concept is useful if client is
working on parrellel accounting ( multiple accounting
principles ) different accounting years and multi
currencies

 Define accounting principles

Page 197 of 342

  SPRO
 IMG
 Financial accounting ( new )
 Financial accounting global settings ( New )
 Ledgers
 Parrellel accounting
 Define accounting principles

 New entries
AP Description
OIAS IAS
OUSG USGAAP
OASG Australian GAAP
Save
 Define ledgers for GL A/C
 SPRO
 IMG
 Financial accounting ( new )
 Financial accounting global settings ( New )
 Ledgers
 Ledger
 Define ledgers for General ledger accounting

Note :SAP define standard leading ledger is “ 0L”

Ledger Ledger name Totals table
o1 India ONGC FAGLFLEXT
o2 USGAAP ONGC FAGLFLEXT
o3 Australian GAAP FAGLFLEXT
ONGC

Page 198 of 342

  Enter 3 times
 Again enter 3 times
 Save
 Assign Accounting principles to ledger groups
 SPRO
 IMG
 Financial accounting ( new )
 Financial accounting global settings ( New )
 Ledgers
 Parrellel accounting
 Assign accounting principles to ledger groups

 New entries
Accounting principles Target ledger
OIAS o1
OUSG o2
OASG o3

Save
 Define currencies for leading ledger
 SPRO
 IMG
 Financial accounting ( new )
 Financial accounting global settings ( New )
 Ledgers
 ledger
 Parrellel accounting
 Define currencies for leading ledger

Page 199 of 342

  New entries
 Company code : 0016 enter
 Currency type : 40 (hard currency )
 Exchange rate type : M
 Source currency : 1( translation on taking transaction
currency as basis )
 Translation date type : 3
 Currency type : 30
 Exchange rate type : M
 Source currency: 1
 Translation date type : 3
 Save
 Enter

 Customization of hard currency

 SPRO
 IMG
 SAP NetWeaver
 General settings
 Set countries
 Define countries in my SAP systems

CONTROLLING

 Purpose of balance sheet

 To know financial worthiness of the company
 Submit to stock exchange
 Distribution to shareholders

Page 200 of 342

External report
 purpose of cost sheet
 planning /actual/ comparison/variance/control
 compare with other company in the same industry
 compare with industry norms
 actuals to actuals
 to know the product cost to determine selling price

 define controlling area

 SPRO
 IMG
 Controlling
 General controlling
 Organization
 Maintain controlling area

 New entries
 Controlling area : 0016
 Name : controlling area for VFL
 CoCd-CoArea : controlling area same as company
code
 Currency type : 10
 Hierarchy : V_HIER
 Double click on assignment of company code
 Message : yes

Note : one company area can have more than one

company code
 Company code : 0016
Page 201 of 342
  Save
 Double click on activate components
 Cost centre : component active
 Select activity type
 Make order management component active
 Make commit management components active
 Profit analysis : component not active
 Accounting based costing component active for
parallel calculation
 Select profit centre accounting
 Save
 Define number ranges for controlling documents
( KANK)
 SPRO
 IMG
 Controlling
 General controlling
 Organization
 Maintain number ranges for controlling documents

 Controlling area : 0016

 Click on maintain groups

Note : cost elements picks up the data from FI to

controlling
 Click on create icon
 Group : VFL Actuals
From To
Number Number

Page 202 of 342

 1 10000

Save
Enter
 Go back
 Again click create icon
 Group : VFL Planning
From To
Number Number
10001 20000

Save
 Go back
 Again click create icon
 Group : VFL Internals
From To
Number Number
20001 30000

Save
 Go back
 Again click create icon
 Group : VFL Others
From To
Number Number
30001 40000

Page 203 of 342

 Save
 Go back
 Select COIN
 Click on assign element /group
 Select actuals
 Enter

VFL Actuals
Element Elements text
s
COIN Co though- posting from Fi
KAFM Payment data
KAMV Manual allocation
KAUS Calculation scrap
KAZI Actual cost center accrual
KAZO Down payment
KEKB Unit costing
KEKZ Unit costing ( overhead )
KEPI Transfer price allocation
KFPP Transfer price agreement
KGPD Distribution according to peg
KKKP Control costs ( primary )
KKKS C0ntrol costs ( secondary )
KOAO Actual settlements
KPIV Actual cost distribution cost objective
KPPB Standard cost estimate
KPPZ Standard cost ( overhead )
KSIO Actual cost center split
KSII Actual price calculation
KSOP Primary target cost calculation
KSOS Secondary target cost calculation
KSPA Assessment to CO-PA
Page 204 of 342
 KTDA COPA: TOP-DOWN : actuals
KVAR Variance calculation
KZPI Actual overhead ( Periodic )
KZRI Interest calculation ( actual)
PNVI PRC : Activity back flush
RKIB Actual periodic reposting
RKIL Actual inverse activity allocation
RKIU Actual overhead assessment
RKIV Actual overhead distribution
RKL Actual activity allow cation
RKLT Actual template allow cation
RKLX Pre distribution on of fixed costs
RKN Actual non- allocation activities

VFL Planning
Element Elements text
s
KAZP Plan cost center accrual
KOAP Plan settlement
KSPO Plan split cost
KSPB Plan assessment to CO-PA
KZPP Plan overhead ( periodic )
KZRP Interest calculation ( plan )
PAPL Profit planning
RKP1 Planning primary costs
RKP2 Planning activities
RKP3 Planning secondary costs
RKP4 Planning stat key figures
RKP5 Plan remove types
RKP6 Planning activity depreciation costs
RKP7 Planning activity dep secondary costs
RKP8 Planning order costs
RKP9 Planning act dep settlement costs
Page 205 of 342
 RKPB Periodic reposting : plan data
RKPL Plan indirect activity allocation
RKPQ Manual cost planning
RKPS Secondary planning with template
RKPU Plan overhead cost assessment
RKPV Plan overhead cost distribution
RKPW Secondary order costs plan ing
RKPX Actg dep sec order cost planning
RKPZ Planning overhead credits

VFL Internals
Element Elements text
RKU1 Repost costs
RKU2 Repost revenue
RKU3 Repost CO line items

VFL Others
Element Elements text
s
KABG Automatic WIP/results analysis
KABM Manual WIP/results analysis
KSWP Primary target cost calculation ( WIP )
KSWS Secondary target cost calculation ( WIP )
RKS Enter statistical key figures
RKIB Segment adjust. : per reports
RRIU Segment adjust. : act. Assess
RRIV Segment adjust. Act : distribution

 Maintain plan version ( OKEQ )

 SPRO
 IMG
 Controlling area
Page 206 of 342
  General controlling
 Organization
 Maintain versions

Note : SAP defined standard planning version is “ O “

Note : if we activate version locked field the planned
values cannot be added or modified
 Select “ O “
 Double click on setting for each fiscal year
 Controlling area : 0016
Enter
 Select 2022
 Click on details icon
 Select integrated planning
Note : if we activate integrated planning field the
planned values can be used for other cost objects like
internal orders, profit centers etc
 Exchange rate type : M
Save
 Message : say yes
 Printer : LP01
 Click on continue
 Enter

 Cost Element Accounting

Page 207 of 342

  Creation of GL A/C Group ( OBD4 )
 Go to transaction code OBD4
 New entries
Chart of A/c Group Name From To
A/C Number number
0016 OPEX Operatin 400201 400300
g
expenses

Save

 Creation of GL accounts
 Go to transaction code FS00

 Creation of Raw material consumption GL A/C

 Click on create icon
 GL A/C : 400201
Enter
 A/C group : OPEX
 Select P&L statement
 Short text : Raw material consumption
 Long text : raw material Consumption A/C

 Click on control data tab

 Select only balances in local currency
 Select Line item display
 Sort key : 002

Page 208 of 342

  Click on create bank interest tab
 Field status group : G003 ( material consumption
A/C
Save

 Creation of Raw material to consumption GL A/C

 Click on copy as icon
 GL A/C : 400202
 Short text : Raw material to consumption
 Long text : : Raw material to consumption A/C
Save

 Creation of packing material consumption GL A/C

 Click on copy as icon
 GL A/C : 400203
 Short text : packing material consumption A/C
 Long text : packing material consumption A/C
Save

 Creation of stores & spares consumption GL A/C

 Click on copy as icon
 GL A/C : 400204
 Short text : Stores & Spares consumption
 Long text : Stores & Spares consumption A/C
Save

 Creation of power consumption GL A/C

Page 209 of 342

  Click on create icon
 GL A/C : 400205
Enter
 A/C group : OPEX
 Select P&L statement
 Short text : Power consumption
 Long text : Power Consumption A/C

 Click on control data tab

 Select only balances in local currency
 Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G004 ( Cost accounts )
Save

 Creation of Fuel, oil consumed GL A/C

 Click on copy as icon
 GL A/C : 400206
 Short text : Fuel, oil consumed
 Long text : Fuel, oil consumed A/C
Save

 Creation of Factory licence GL A/C

 Click on copy as icon
 GL A/C : 400207
 Short text : Factory licence
 Long text : Factory licence A/C

Page 210 of 342

 Save

 Creation of fuel, oil consumed GL A/C

 Click on copy as icon
 GL A/C : 400208
 Short text : Factory insurance
 Long text : Factory insurance A/C
Save
 Creation of Wages GL A/C
 Click on copy as icon
 GL A/C : 400209
 Short text : Wages
 Long text : Wages A/C
Save

 Creation of Repairs & Maintenance plant &

machinery GL A/C
 Click on copy as icon
 GL A/C : 400210
 Short text : Repairs & Maintenance plant &
machinery
 Long text : Repairs & Maintenance plant &
machinery A/C
Save

 Creation of Canteen Expenses GL A/C

 Click on copy as icon
 GL A/C : 400211

Page 211 of 342

  Short text : Canteen Expenses
 Long text : Canteen Expenses A/C
Save

 Creation of Lubricant expenses GL A/C

 Click on copy as icon
 GL A/C : 400212
 Short text : Lubricant expenses
 Long text : Lubricant Expenses A/C
Save

 Creation of sales returns GL A/C

 Click on copy as icon
 GL A/C : 400213
 Short text : Sales returns
 Long text : sales returns
Save

 Creation of change in stock GL A/C

 Click on create icon
 GL A/C : 400214
Enter
 A/C group : OPEX
 Select P&L statement
 Short text : Change in stock
 Long text : change in stock A/C

 Click on control data tab

 Select only balances in local currency

Page 212 of 342

  Select Line item display
 Sort key : 002

 Click on create bank interest tab

 Field status group : G030 ( Change in stock A/C )
Save

 Creation of cost elements

 Make default settings

 SPRO
 IMG
 Controlling
 Cost element accounting
 Master data
 Cost element
 Automatic creation of primary and secondary cost
elements
 Make default settings

 Chart of account : 0016

Enter
 New entries
Account from To account Cost element
400005 400212 1
400214 400610 1
300005 300005 11
400213 400213 12

Page 213 of 342

Save
 Create batch input sessions ( OKB3 )
 SPRO
 IMG
 Controlling
 Cost element accounting
 Master data
 Cost elements
 Automatic creation of primary and secondary cost
elements
 Create batch input sessions

 Controlling area : 0016

 Value date : 1.4.2022
 Session name : Preethi
 Execute

 Processing a batch ( SM35 )

 Go systems on menu bar
 Select services
 Select batch input
 Select sessions

 Select Preethi
 Click on process
 Select display errors only
 Click on process

Page 214 of 342

  Cost element master data( KA23 )
 Accounting
 Controlling
 Cost element accounting
 Information system
 Reports for cost and revenue element accounting
 Master data indexes
 Cost elements : master data report

 Select all cost elements

 Execute

Cost Center Accounting ( CCA )

 Creation of cost center categories
 SPRO
 IMG
 Controlling
 Cost center Accounting
 Master data
 Cost centers
 Define cost center categories

 New entries

CCA Name QT Act Planne Commitme

Y Revenu d nt
e Revenu

Page 215 of 342

 e
E Developmen  
t
F Production   
G Logistics  
H Service cost   
center
L Managemen  
t
M Material  
S Social  
V Sales  
w administrati  
on

Save

 Define cost center groups ( KSH1 )

 SPRO
 IMG
 Controlling
 Cost center accounting
 Master data
 Cost center
 Define cost center groups

 Cost center group : V_HIER

Enter
 Message : Yes
 V_HIER : cost center group for VFL
 Click on lower level
Page 216 of 342
  VHO_001 ---- Head office management
 VHO-002 ---- Head office Admin
 VHO-003 ----Head office Logistics
 VHO_004 ---- Head office R & D
 VPL1-001 ---- Plant 1 production cost center
 VPL1_002 ---- Plant 1 admin
 VPL1_003 ---- Plant 1 sales
 VPL1_004 ---- Plant 1 logistics
 VPL1_005 ---- Plant 1 services
 VPL1_006 ---- Plant 1 R & D
Save

PROFIT CENTER ACCOUNTNG ( EC-PCA )

 Set controlling area
 SPRO
 IMG
 Controlling
 Profit center accounting
 Basic settings
 Set controlling area

 Controlling area : 0016

Save
 Maintain controlling area settings
 SPRO
 IMG
 Controlling
 Profit center accounting
 Basic settings
 Controlling area settings

Page 217 of 342

  Maintain controlling area settings

 Standard area hierarchy : V_PROF

 Select elimination of internal business volume
 Profit center local currency type : 20 ( Controlling
area currency )
 Profit center local currency : INR
 Select store transaction currency
Save

 Define segment
 SPRO
 IMG
 Enterprise structure
 Definition
 Financial accounting
 Define segment

 Consolidation of profit centers is called segment

 New entries

Segment Description
VFL_001 Internet for VFL

Save

Page 218 of 342

  Creation of dummy profit centers ( KE59 )
 SPRO
 IMG
 Controlling
 Profit center accounting
 Master data
 Profit center
 Create dummy profit center

 Double click on dummy profit center

 Dummy profit center : V_DUMMY
 Click on basic data
 Name : Dummy
 Description : Dummy profit center
 Person responsible : Venkatesh
 Department : DR ( FIN )
 Profit center group : V_PROF
 Segment : VFL_001
Save

 set control area for actual data

 SPRO
 IMG
 Controlling
 Profit center accounting
 Basic settings
 Controlling area settings
 Activate direct postings
 Set control parameters for actual data

Page 219 of 342

  New entries
 From year : 2022
 Select line item
 Select online transfer
Save
 Maintain plan version ( OKEQ )
 SPRO
 IMG
 Controlling
 Profit center accounting
 Basic settings
 Controlling area settings
 Activate direct postings
 Plan version
 Maintain plan version

 Select “ 0 “
 Double click on settings for PCA
 New entries
 Year :2022
 Select online transfer
 Select line items
 Exchange rate type : M
Save

 Creation of profit center ( KE51 )

 SPRO
 IMG
 Controlling
 Profit center accounting

Page 220 of 342

  Master data
 Profit center
 Define profit center

 Double click on create profit center

 Profit center : VFPC_001
Enter
 Name : High speed internet
 Person response : Venkatesh
 Profit center Group : V_PROF
 Segment : VFL_001
 Click on activate

 Define number ranges for local documents

 SPRO
 IMG
 Controlling
 Profit center accounting
 Planning
 Basic settings for planning
 Define number ranges
 Define number ranges for local documents

 Click on groups on menu bar

 Double click on planned document
 Company code : 0016
Enter
Year From no To number
2022 1 10000

Page 221 of 342

Save
Enter
 Go back
 Double click on actual document
Year From no To number
2022 10001 20000
Save
 Maintain automatic account assignment of revenue
element ( OKB9 )
 SPRO
 IMG
 Controlling
 Profit center Accounting
 Actual planning
 Maintain automatic account assignment of revenue
element
 New entries
Company Cost Profit center A/C
code element Assignment
details
0016 300005 VFPC_001 2
save

 Choose accounts
 SPRO
 IMG
 Controlling
 Profit center accounting

Page 222 of 342

  Actual postings
 Choose additional balance sheet and P & L accounts
 Choose accounts

 New entries
A/C From A/C To Define profit
center
100001 299999 VFL_001
300001 499999 VFL_001

Save
 Click on profit center determination
 Click on create icon
 Step determination : profit derivation through BA
 Source field : GSBER
Save
 Click on maintain rule values
 Click on On/Off source field on application bar
 Put the curser in business area field
 Click on On/Off source field

From A/C To A/C Business To BA Profit

area center
100001 299999 V001 V004 VFPC_00
1
300001 499999 V001 V004 VFPC_00
1

 Creation of cost center ( KS01 )

Page 223 of 342

  SPRO
 IMG
 Controlling
 CCA ( Cost center accounting )
 Master data
 Cost enters
 Creation cost centers

 Go to extras on application bar

 Set controlling area : 0016
Enter
 Cost center : OHM_001
 Valid from : 1.4.2022
 Name : HO Management
 Description : HO Management
 Person responsible : venkatesh
 Department : CEO
 Cost center category : L ( Management )
 Hierarchy Area : OHO_001
 Business area : V001
 Currency : INR
 Profit center : VFPC_001
Save
 Cost center : OHM_002
 Valid from : 1.4.2022
 Name : HO admin
 Description : HO admin
 Person responsible : venkatesh
 Department : CEO
 Cost center category : W ( admin )
 Hierarchy Area : OHO_002

Page 224 of 342

  Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save
 Cost center : OHM_003
 Valid from : 1.4.2022
Enter
 Name : HO R&D
 Description : HO R&D
 Person responsible : venkatesh
 Department : CEO
 Cost center category : E (Development)
 Hierarchy Area : OHO_003
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save
 Cost center : OHM_004
 Valid from : 1.4.2022
Enter
 Name : HO Logistics
 Description : HO Logistics
 Person responsible : venkatesh
 Department : CEO
 Cost center category : G
 Hierarchy Area : OHO_004
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save

 Cost center : OPL1_001

Page 225 of 342
  Valid from : 1.4.2022
Enter
 Name : Plant 1 Production
 Description : Plant 1 production
 Person responsible : venkatesh
 Department : CEO
 Cost center category : F
 Hierarchy Area : OPL1_001
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save
 Cost center : OPL1_002
 Valid from : 1.4.2022
Enter
 Name : Plant 1 Admin
 Description : Plant 1 Admin
 Person responsible : venkatesh
 Department : CEO
 Cost center category : W
 Hierarchy Area : OPL1_002
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save
 Cost center : OPL1_003
 Valid from : 1.4.2022
Enter
 Name : Plant 1 sales
 Description : Plant 1 sales
 Person responsible : venkatesh
 Department : CEO
Page 226 of 342
  Cost center category :V
 Hierarchy Area : OPL1_003
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save

 Cost center : OPL1_004

 Valid from : 1.4.2022
Enter
 Name : Plant 1 Logistics
 Description : Plant 1 Logistics
 Person responsible : venkatesh
 Department : CEO
 Cost center category : G
 Hierarchy Area : OPL1_004
 Business area : V001
 Currency : INR
 Profit center : ONCP_001
Save

 Cost center : OPL1_005

 Valid from : 1.4.2022
Enter
 Name : Plant 1 R&D
 Description : R&D
 Person responsible : venkatesh
 Department : CEO
 Cost center category : E
 Hierarchy Area : OPL1_005
 Business area : V001
 Currency : INR
Page 227 of 342
  Profit center : ONCP_001
Save

 Cost center wise master data report ( KS13 )

 Accounting
 Controlling
 Cost center accounting
 Information system
 Reports for cost center accounting ( CCA )
 Master data indexes
 Cost center : master data reports

 Select all cost elements

 Valid from : 1.4.2022
 Execute

 Planning cost center wise ( KP06 )

 Accounting
 Controlling
 Cost center Accounting ( CCA )
 Planning
 Cost and activity inputs
 Change

 Version :0
 From period :1
 To period : 12
 Cost center from : OHM_001
 To : OHM_004
Page 228 of 342
  Cost element : 400005
 To : 400006
 Select free
 Click on overview screen on application bar

Cost element Plan fixed cost Distribution wise

400005 1200000 1
400006 900000 1

 Next combination on application bar

Cost element Plan fixed cost Distribution wise
400005 900000 1
400006 600000 1

 Next combination on application bar

Cost element Plan fixed cost Distribution wise
400005 600000 1
400006 360000 1
 Next combination on application bar
Cost element Plan fixed cost Distribution wise
400005 300000 1
400006 240000 1

Save
 Make cost center as required entry in the field status
group
 Go to transaction code : OBC4
 Select company code 0016
 Double click on field status group
Page 229 of 342
  Double click on G003
 Double click on additional assignment
 Make cost center as required entry
Save
 Go back
 Double click on G004
 Double click on additional assignment
 Make cost center as required entry
Save

 Assign field status group for cost element GL A/C

 Go to transaction code FS00
 Select 400005 GL A/C
 Click on change icon
 Click on create /bank / interest tab
 Field status group : G004

 Do the same thing for all cost elements

 Actual transaction posting ( F-02 )

 Go to transaction code : F-02

 Document date : 27.07.2022

 Posting key : 40
 GL A/C : 400005 ( Rent )
Enter
 Amount : 265000
 Cost center : OHM_001
 Text : rent
Page 230 of 342
  Posting key : 40
 GL A/C : 400006 ( Repairs )
Enter
 Amount : 185000
 Cost center : OHM_001
 Text : repairs
 Posting key : 50
 GL A/c : 200005 ( Bank )
Enter
 Amount :*
 BA : V001
 Value date : 27.07.2022
 Text : Rent/Repairs
Save

 Manual repost of costs ( KB11N )

 Accounting
 Controlling
 Cost center accounting
 Actual postings
 Manual repost of cost
 Enter
Cost Cost Amount Cost center
center(old) element ( New )
OHM_001 400005 90000 OHM_002
OHM_001 400005 49000 OHM_003
OHM_001 400005 26000 OHM_004
OHM_001 400006 45000 OHM_002
OHM_001 400006 36000 OHM_003
OHM_001 400006 19000 OHM_004

Page 231 of 342

  Cost center wise actual report ( KSB1 )
 Accounting
 Controlling
 Cost center accounting ( CCA )
 Information systems
 Repost for CCA
 Line items
 Cost centers : Actual line items

 Cost center : OHM_001 to OHM_004

 Cost element: 400005 to 400006
 Execute

 Plan/Actual comparison report cost center wise

( S_ALR_87013611 )
 Accounting
 Controlling
 Cost center accounting
 Information systems
 Reports for CCA
 Plan/actual comparisons
 Cost centers : Actual/plan/variance

 Controlling Area : 0016

 Fiscal year : 2022
 From period :4
 To period :4
 Cost center values : OHM_001 to OHM_004
 Cost element value : 400005 to 400006
 Execute

Page 232 of 342

  Activity types
 Creation of secondary cost element
 SPRO
 IMG
 Cost element Accounting
 Master data
 Cost elements
 Create cost elements

 Double click on create secondary cost elements

 Cost element : 900001
 Valid from : 1.4.2022
Enter
 Name : Labour hours
 Description: Labour hours
 Cost element category : 43
save

 Cost element : 900002

 Valid from : 1.4.2022
Enter
 Name : Machinery hours
 Description : Machinery hours
 Cost element category : 43
save
 Cost element : 900003
 Valid from : 1.4.2022
Enter
 Name : settlement/Assembling hours
Page 233 of 342
  Description : settlement /Assembling hours
 Cost element category : 43
save
 Cost element : 900101
 Valid from : 1.4.2022
Enter
 Name : WIP Settlement
 Description : WIP settlement
 Cost element category : 31
save
 Cost element : 900102
 Valid from : 1.4.2022
Enter
 Name : WIP Primary cost
 Description : WIP Primary Cost
 Cost element category : 31
save
 Cost element : 900103
 Valid from : 1.4.2022
Enter
 Name : WIP Secondary
 Description : WIP Secondary
 Cost element category : 31
save
 Cost element : 900201
 Valid from : 1.4.2022
Enter
 Name : Production overheads
 Description : Production overheads
 Cost element category : 41
save
 Cost element : 900202
Page 234 of 342
  Valid from : 1.4.2022
Enter
 Name : Admin overheads
 Description : Admin overheads
 Cost element category : 41
save

 Cost element : 900203

 Valid from : 1.4.2022
Enter
 Name : Sales overheads
 Description : Sales overheads
 Cost element category : 41
save
 Cost element : 900204
 Valid from : 1.4.2022
Enter
 Name : Material overheads
 Description : Material overheads
 Cost element category : 41
save
 Cost element : 900301
 Valid from : 1.4.2022
Enter
 Name : Assessment
 Description : Assessment
 Cost element category : 42
Save

 Creation of activity type ( KL01 )

Page 235 of 342

  SPRO
 IMG
 Controlling
 Cost center accounting
 Master data
 Activity types
 Create activity types

 Double click on create activity type

 Activity type : L001
 Valid from : 1.4.2022
Enter
 Name : Labour hours
 Description : Labour hours
 Activity Unit : HR ( Hours )
 Cost center category : *
 Activity type category: 1
 Allocation cost element : 900001
 Actual price indicator : 5 ( Actual price :
automatically based on activity )
 Save

 Activity type : M001

 Valid from : 1.4.2022
Enter
 Name : Machinery hours
 Description : Machinery hours
 Activity Unit : HR ( Hours )
 Cost center category : *
 Activity type category: 1

Page 236 of 342

  Allocation cost element : 900002
 Actual price indicator : 5 ( Actual price :
automatically based on activity )
 Save

 Activity type : S001

 Valid from : 1.4.2022
Enter
 Name : Settlement/Assembling
 Description : Settlement/Assembling
 Activity Unit : HR ( Hours )
 Cost center category : *
 Activity type category: 1
 Allocation cost element : 900003
 Actual price indicator : 5 ( Actual price :
automatically based on activity )
 Save

 Planning activity type ( KP26 )

 Accounting
 Controlling
 Cost center accounting
 Planning
 Activity output/prices
 Change

 Version :0
 From Period : 1
 To period : 12

Page 237 of 342

  Fiscal year : 2022
 Cost center : VPL1_001
 Activity Type : L001 to S001
 Click form based
 Click on overview screen on application bar

Activity Hours
L001 1460
M001 730
S001 90

INTERNAL ORDERS
 Define order types ( KOT2_OPA )
 SPRO
 IMG
 Controlling
 Internal orders
 Order master data
 Define order types

 New entries
 Order category : 01
Enter
 Order type : VVEH
 Budget profile : 000001
 Object class : VCOST ( overhead )
 Select release immediately
Save

Page 238 of 342

  Message : number range not processed
 Enter 2 times
 Click on assign /change intervals
 Click on create on menu bar

 Group : Vehicle expenses VFL

 From No : 105026
 To No : 1005050
Save
Enter
 Go back
 Select VVEH
 Click on assign element group
 Select vehicle expenses
Enter
Save

 Creation of internal order ( KO01 )

 Accounting
 Controlling
 Internal orders
 Master data
 Special functions
 Orders
 Create

 Order type : VVEH

Enter
 Description : AP043328

Page 239 of 342

  Company code : 0016
 Business area : V001
 Click on control data tab
 Select statistical order
Save

 Planning internal order wise ( KPF6 )

 Accounting
 Controlling
 Internal orders
 Planning
 Cost and activity inputs
 Change

 Version : 0
 From period : 1
 To period : 12
 Order no : 105026
 Cost element : 400006 ( Repairs )
 Click on form base
 Click on over view screen

Cost Text Total plan DW

element cost
400006 Repairs 120000 1

 Make internal order as required entry in field status

group
 Go to transaction code : OBC4

Page 240 of 342

  Select 0016
 Click on field status group
 New entries
Field status group Text
V002 Controlling , internal
orders

Enter
 Double click on V002
 Click on additional assignment
 Make cost center as required entry
 Make co/pp order as required entry
Save

 Assign field status group to repairs GL A/C

 Go to transaction code :FS00
 Select repairs A/C
 Click on change icon
 Click on create /Bank/interest tab
 Assign field status group : V002
Save

 Actual transaction posting

 Go to transaction code : F-02
 Document date : 29.07.2022
 Posting key : 40
 A/C : 400006 ( Repairs )
Enter
 Amount : 12000

Page 241 of 342

  Cost center : VHM_002
 Order : 105026
 Text : Repairs
 Posting key : 50
 A/c : 200005 ( Bank )
Enter
 Amount :*
 BA : V001
 Value date : 29.07.2022
 Text :+
Save

 Plan/actual comparison report internal order wise

( S_ALR_87012993 )
 Accounting
 Controlling
 Internal orders
 Information systems
 Reports for internal orders
 Plan /actual comparisons
 Orders : Actual/plan/variance

 Controlling area : 0016

 Fiscal year : 2022
 From period :4
 To period :4
 Execute
MATERIAL MANAGEMENT
 Define plant

Page 242 of 342

  SPRO
 IMG
 Enterprise structure
 Definition
 Logistics- General
 Define, copy, delete, check plant

 Double click on define plant

 New entries
 Plant : 0016
 Name 1 : VFL Plant
 Factory calendar : 01
Save
 Name : VFL plant
 Search term : VVFL
 Street/house no : Ameerpet
 Postal code : 5000038,Hyderabad
 Country : IN
Save

 Define location
 SPRO
 IMG
 Enterprise structure
 Definition
 Logistics- General
 Define location

 New entries

Page 243 of 342

 Plant Location Name
0016 HYD_001 Hyderabad
location

Save
 Name : VFL_HYD
 Search term : VC
Enter
Save

 Define division
 SPRO
 IMG
 Enterprise structure
 Definition
 Logistics- General
 Define, copy, delete, check division

 Double click on define division

 New entries
Division Name
HD Petrol
Save
 Assign plant to company code
 SPRO
 IMG
 Enterprise structure
 assignment
 Logistics- General
Page 244 of 342
  Assign plant to company code

 New entries
Company code Plant
0016 0016

Save

 Assign business area to plant/ valuation area and

division
 SPRO
 IMG
 Enterprise structure
 assignment
 Logistics- General
 Assign business area to plant/ valuation area and
division

 Double click on plant/valuation area – division

 New entries
Plant Division Business area
0016 HD V001

Save
 Maintain storage location
 SPRO
 IMG
 Enterprise structure

Page 245 of 342

  Definition
 Material management
 Maintain storage location

 Plant : 0016
Enter
 New entries
Storage location description
TSL1 Storage location VFL

Enter
 Select TSL1
 Double click on addresses
 New entries
 Number : 001
Save
 Name : Bin card 1
 Search term : BC1
 Country : IN
Enter

 Maintain purchasing organization

 SPRO
 IMG
 Enterprise structure
 Definition
 Material management
 Maintain purchasing organization

Page 246 of 342

  New entries
 Purchasing organization : 0016
 Purchasing organization Description : Purchasing
organisation of VFL
 Save

 Assign purchasing organization to company code

 SPRO
 IMG
 Enterprise structure
 Assignment
 Material management
 Assign purchasing organization to company code

 Company code : 0016

Save

 Assign purchasing organization to plant

 SPRO
 IMG
 Enterprise structure
 Assignment
 Material management
 Assign purchasing organization to plant

 New entries
Purchasing organization Plant
0016 0016

Page 247 of 342

Save
 Assign standard purchasing organization to plant
 SPRO
 IMG
 Enterprise structure
 Assignment
 Material management
 Assign standard purchasing organization to plant

 Plant : 0016
Save
 Assign purchasing organization to reference
purchasing organization
 SPRO
 IMG
 Enterprise structure
 Assignment
 Material management
 Assign purchasing organization to reference
purchasing organization

 New entries
 Purchasing organization : 0016
 Reference purchasing organization : 0016
Save

Page 248 of 342

  Maintain company code settings for material
management ( OSMY )
 SPRO
 IMG
 Logistics- General
 Material master
 Basic settings
 Maintain company codes for material management

 Year : 2022
 Period : 05
 Select allowed bank posting ( ABP )
Save

 Define attributes of material types

 SPRO
 IMG
 Logistics – General
 Material master
 Basic settings
 Material types
 Define attributes of material type

SAP define material types

Material type Description
ERSA Spare parts
FERT Finished products
HALB Semi finished product
HAWA Trading goods

Page 249 of 342

 ROH Raw material
VERP Packing material

 Select all
 Select copy as icon
 Material type : VRSA ( Spare parts VFL )
 Enter 3 times

 Material type : VERT ( Finished product VFL )

 Select sales
 Enter 3 times

 Moving average : on the date of issue

Total value /Total quantity
 Weighted average :
Opening value/opening quantity

 Enter 3 times
 Material type : VALB( semi finished product VFL )
 Enter 3 times

 Material type : VAWA( Trading goods VFL

 Enter 3 times

 Material type : VROH ( Raw material VFL )

 Price control : moving average
 Enter 3 times
Page 250 of 342
  Material type : VVERP ( packing VFL )

 Select VALB
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

 Select VAWA
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

 Select VERP
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

 Select VVERT
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

Page 251 of 342

  Select VROH
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

 Select VRSA
 Double click on quantity / valuation updation
 Select quantity updation
 Select value updation
 Go back

 Define material groups ( OMSF )

 SPRO
 IMG
 Logistics – general
 Material master
 Settings for key fields
 Define material groups

 New entries
Material group Description
VRML Raw material for VFL
VFGD Finished foods VFL

Save
 Create purchasing groups
 SPRO

Page 252 of 342

  IMG
 Material management
 Purchasing
 Create purchasing groups

 New entries
Purchasing Description
group
VPG Manju

 Set tolerance limit for price variance

 SPRO
 IMG
 Material management
 Purchasing
 Purchase order set tolerance limit for price variance

 New entries
 Tolerance key : PE
 Company code : 0016
 Check limit tolerance limit : 1% ( Min)
 Check limit tolerance limit : 5 %( Max)

 Tolerance key : SE
 Company code : 0016
 Check limit tolerance limit : 1 %( Min)
 Check limit tolerance limit : 5 % ( max)
Save

Page 253 of 342

  Define plant parameters
 SPRO
 IMG
 Material management
 Inventory management and physical inventory
 Plant parameters

 New entries
 Plant : 0016
 Select create storage location automatically
 Select delivery completed default
 BOM application : BEST
 Select movement allowed
 Days movements Allowed : 5
 Retention period :9
Save

 Set tolearance limit for goods receipt

 SPRO
 IMG
 Material management
 Inventory management and physical inventory
 Goods receipt
 Set tolerance limits

 New entries
 Tolerance key : B1
 Company code : 0016

Page 254 of 342

  Check limit tolerance limit : 1%
 Check limit tolerance limit : 5%

 Next entry
 Tolerance key : B2
 Company code : 0016
 Check limit tolerance limit : 1%
 Check limit tolerance limit : 5%

 Next entr
 Tolerance key : VP
 Company code : 0016
 Check limit tolerance limit : 1%
 Check limit tolerance limit : 5%
Save

 Define automatic status change

 SPRO
 IMG
 Material management
 Logistics in voice verification
 Invoice verification in background
 Define automatic status change

 New entries
 Company code : 0016
 Select set correct invoice to “ Correct “
Save

Page 255 of 342

  Configure vendor specific tolerance
 SPRO
 IMG
 Material management
 Logistics invoice verification
 Incoming invoice
 Configure vendor specific tolerances

 New entries
 Company code : 0016
 Tolerance group : 450

 Next entry
 Company code : 0016
 Tolerance group : 515
Save

 Creation of tax codes ( for input )

 Go to transaction code : FTXP

 Country : IN

 Tax code : VA
Enter
 Tax code : VA ( input tax )
 Tax type : v
Enter
 CGST Input : 6
 SGST Input : 6
Page 256 of 342
  Put the curser CGST payable click on deactivate line
 Put the curser SGST payable click on deactivate line
Save

 Maintain default values for tax codes

 SPRO
 IMG
 Material management
 Logistics invoice verification
 Incoming invoice
 Maintain default values for tax codes

 New entries
 Company code : 0016
 Tax code : VA
Save
 Creation of GL accounts
 Go to transaction code : FS00

 Creation of CGST Input GL A/c

 Click on create Icon
 GL A/C : 200010
Enter
 A/C Group : Current Input
 Select Balance sheet
 Short text : CGST Input
 Long text : SGST Input

 Click on control data tab

Page 257 of 342

  Select only balances in local currency
 Select open item management
 Select line item display
 Sort key : 002

 Click on create/ Bank / interest tab

 Field status group : G001
Save

 Creation of SGST Input GL A/C

 Click on copy as icon
 GL A/C : 200011
Enter
 Short text : SGST Input
 Long text : SGST input
Save

 Assign GL Accounts for automatic calculation

 Go to transaction code : OB40

 Double click on VGC

 Chart of account : 0016
Enter
 Select tax code
Save
 Click on posting key
 Debit : 40
Page 258 of 342
  Credit : 50
Save
 Click on accounts
 Tax code : VA
 A/C : 200010 ( CGST Input )
Save
 Go back
 Double click on VGS
 Chart of account : 0016
Enter
 Select tax code
Save
 Click on posting key
 Debit : 40
 Credit : 50
Save
 Click on accounts
 Tax code : VA
 A/C : 200011 ( SGST Input )
Save

 Group together valuation areas

 SPRO
 IMG
 Material management
 Valuation and account assignment
 Account determination
 Account determination with wizard
 Group together valuation area

Page 259 of 342

  Valuation group code : 0016
Save

 Define valuation classes

 SPRO
 IMG
 Material management
 Valuation and account assignment
 Account determination
 Account determination without wizard
 Define valuation classes

 Valuation classes : classify the material with a

numeric code to trigger the GL Account to pick up
the entry automatically

 Click on valuation class

 New entries

Valuation class A/C category Description

o001 0001 Raw material 1
o002 0001 Raw material 2
o003 0004 Packing material
o004 0003 Stores & spares
o005 0008 Semi-finished
goods
o006 0009 Finished goods

Page 260 of 342

Save

 Creation of GL Accounts
 Go to transaction code FS00

 Creation of inventory raw material 1 GL A/C

 GL A/c : 200012
Enter
 A/C group : Current Asset
 Select balance sheet
 Short text : Inventory Raw material
 Long text : Inventory Raw material A/C
 Click on control data tab

 Select only balances in local currency

 Select line item display
 Sort key : 002

 Click on create/ Bank/ Interest Tab

 Field status group : G006
 Select post automatically
Save

 Creation of inventory raw material 2 GL A/C

 GL A/C : 200013
Enter
 Short text : Inventory Raw material 2
 Long text : inventory Raw material 2 A/C
Page 261 of 342
 Save

 Creation of inventory stores& spares GL A/C

 GL A/C : 200014
Enter
 Short text : Inventory stores& spares
 Long text : inventory stores& spares A/C
Save
 Creation of inventory packing material GL A/C
 GL A/C : 200015
Enter
 Short text : Inventory packing material
 Long text : inventory packing material A/c
Save
 Creation of inventory semi-finished goods GL A/C
 GL A/C : 200016
Enter
 Short text : Inventory semi-finished goods
 Long text : inventory semi-finished goods A/C
Save
 Creation of inventory finished goods GL A/C
 GL A/C : 200017
Enter
 Short text : Inventory finished goods
 Long text : inventory finished goods A/C
Save
 Creation of GR/IR GL A/C
 GL A/c : 100220
Enter
 A/C group : Current Liabilities
 Select balance sheet

Page 262 of 342

  Short text : GR/IR A/C
 Long text : GR/IR A/C

 Click on control data tab

 Select only balances in local currency

 Tax category : -( input tax )
 Select posting without tax allowed
 Select open item management
 Select line item display
 Sort key : 002

 Click on create/ Bank/ Interest Tab

 Field status group : G045 ( GR/IR clearing Account )
 Select post automatically
Save
INTEGRATION with MM
 MM and SD personnel classify the materials with
different nomenclatures like
Material management Sales and Distribution
 Raw material  Finished goods
 Stores and spares  Trading goods
 Packing material  Services
 Capital goods
 Tools and tackles
 Services etc

 As an functional consultant we create the GL A/C

based upon the name of the material

Page 263 of 342

  We assign the GL A/C based upon the transactions
like
Material management Sales and distribution
Transaction Description transaction Description
BSX Inventory ERL Sales
posting revenue
GBB Consumption ERS Sales returns
posting
EIN Purchase ERB Rebate sales
account deductions
EKG Offsetting MWS Output tax
entry
DEL Delkredere
FR2 Freight
provisions
FR4 Custom
provisions
PRD Cost
differences
WRX GR/IR
clearing

 In a nutshell integration means mapping relevant

screens to relevant screen, assign the GL Accounts
based upon the transactions to get entries, reports,
information for the client.
MM path SD Path
 SPRO  SPRO
 IMG  IMG
 Financial A/C ( New )  Financial A/C ( New )
 GL A/C ( New )  GL A/C ( New )
 Periodic processing  Periodic processing

Page 264 of 342

  Integration  Integration
 MM  Sales and Distribution
 Define A/C for MM  Prepare revenue A/C
determination

 Go to transaction code OBYC

 Double click on BSX
 Chart of A/C : 0016
Enter
 Select valuation modifier
 Select valuation class
save
Valuation modifier : valuation modifier restrict the entry
based upon the transaction
Valuation Valuation class account
modifier
0016 o001 200012
0016 o002 200013
0016 o003 200014
0016 o004 200015
0016 o005 200016
0016 o006 200017

 Go back
 Double click on GBB
 Select Debit/credit
 Select valuation modifier
 Select valuation class
Save
Valuation Valuation Debit Credit

Page 265 of 342

 modifier class
0016 O001 400201 400201
0016 O002 400202 400202
0016 O003 400203 400203
0016 O004 400204 400204
0016 O006 300005 300005

Go back
Double click on WRX
Save
A/C : 100220
Save
 Creation of vendor master
 Go to transaction code : XK01
 Company code : 0016
 Processing company code : 0016
 A/C Group : VRML
Enter
 Title : company
 Name : Mahesh Private Limited
 Search term : MPL
 Street / H:N : Ameerpet
 Postal code/city : 500038, Hyderabad
 Country : IN
Enter 4 times
 Reconciliation A/c : 100211
 Sort key : 012
 Cash management group : A1
Enter
 Payment terms : 0001
 Select check double invoice
Enter 3 times
Page 266 of 342
  Order currency : INR
 Terms of payment : 0001
 Incoterms : CIF (cost ,insurance ,
freight )
 Minimum order value : 02 ( select shipping
condition )
Save

PRODUCTION MODULE
 Define scheduling margin key
 SPRO
 IMG
 Production
 Shop floor control
 Operations
 Scheduling
 Define scheduling margin key

 Select : 0001
 Select copy as icon
 Choose plant : 0016
Enter
Save

 Define production scheduler

 SPRO
 IMG
 Production
 Shop floor control

Page 267 of 342

  Master data
 Define production scheduler

 New entries
Plant Production Description
scheduler
0016 VSD Mahesh

 Define MRP Controller

 SPRO
 IMG
 Production
 Material Requirement Planning
 Master data
 Define material requirement planning controller

 New entries
 Plant : 0016
 MRP Controller : MRC- Muni Kumar
Save
 Creation of material master ( MM01 )
 Accounting
 Logistics
 Material management
 Material master
 Create ( general )
 Immediately

 Material : crude oil

Page 268 of 342
  Industry sector : Mechanical engineering
 Material type : VROH raw material
Enter
 Select :
o Basic data 1
o Basic data 2
o Purchasing
o MRP1, MRP 2, MRP 3, MRP 4
o General plant data/storage 1
o General plant data/ storage 2
o Accounting 1, accounting 2
o Costing 1, costing 2.
Enter
 Plant : 0016
 Storage Location : VSL1
Enter
 Material group : VRML ( Raw material for VFL )
Enter 2 times
 Purchasing group : VPG
Enter
 MRP Type : PD
 MRP controller : MRC
 Crl size : EX
Enter
 GR procuring key: 5
 Schedule margin key : 0001
 Planned delivery time : 7
Enter
 Availability check : KP
Enter 2 times
 Profit center : VFL_001
Page 269 of 342
 Enter
 Valuation class : v001
 Price control : V ( moving carriages )
 Moving price : 500
Enter 2 times
 Planned price : 490
Save

 Creation of purchase order ( ME21N )

 Logistics
 Material management
 Purchasing
 Purchase order
 Create
 Vendor/ supplying plant known
 Creation of purchasing order
 Vendor Number : 400306
 Purchasing organization : 0016
 Purchasing group : VPG
 Company code : 0016

Materi Shor PO O DD Net Materi currenc

al t quanti pric al y
text ty e group
Crude R. 1000 L 08/08/202 500 VRML INR
oil 1 Mtrl 22
1
Save

 GR/IR entry ( MIGO )

Page 270 of 342
  Logistics
 Material management
 Inventory management
 Goods management
 Goods movement
 Select goods receipt
 Give purchase order number : RO1
 Select item : DK
Save

 Ticket
 Number range not created
 Go to transaction code : FBN1
 Company code : 0016
 Select change intervals
 Click on insert line
No Year From no To no
49 2022 11001 12000
50 2022 12001 13000
51 2022 13001 14000
 Select display
Enter
 Click on document information tab
 Click on FI document
 Click on accounting document
Save

 Invoice posting ( MIRO )

 Logistics
 Material management
 Logistics invoice verification
Page 271 of 342
  Document entry
 Enter invoice ( MIRO )

 Switch company code : 0016

 Invoice date : 09.08.2022
 Text : purchase invoice
 Purchase order no : 4500017468
 Select calculate tax
 Copy the amount
 Paste in amount field
Enter
Save
 Go to invoice document on menu bar
 Click on display
 Click on follow on documents
 Click on accounting document

SALES AND DISTRIBUTION

 Define sales organization

 SPRO
 IMG
 Enterprise structure
 Definition
 Sales and distribution
 Define, copy, delete check sales organization

 Double click on sales organization

Page 272 of 342

  New entries
 Sales organization : 0016 ( S. Organization for VFL )
 Statistics currency : INR
 Select rebate pro active
 Address text name : ADRS_SENDER
 Letter header text : ADRS_HEADER
 Footer lines text : ADRS_FOOTER
 Greeting text name: ADRS_SIGNATURE
Save
Enter

 Name : Sales organization

 Search term : ONGC
 Street : Ameerpet
 Country : IN
Enter

 Define distribution channel

 SPRO
 IMG
 Enterprise structure
 Definition
 Sales and distribution
 Define, copy, delete check distribution channel

 Double click on define distribution channel

 New entries

Page 273 of 342

 Distribution Name
channel
VD Direct sales
VFL
Save
 Define sales office
 SPRO
 IMG
 Enterprise structure
 Definition
 Sales and distribution
 Maintain sales office

 New entries
Sales office Description
0016 Sales office
VFL
Save
 Name : Ameerpet sales office
 Search term : SOFF
 Country : IN
Enter

 Define sales group

 SPRO
 IMG
 Enterprise structure
 Definition
 Sales and distribution

Page 274 of 342

  Maintain sales group
 New entries
Sales descriptio
group n

Save
 Assign sales organization to company code
 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign sales organization to company code

 Company code : 0016

Save

 Assign distribution channel to sales organization

 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign distribution channel to sales organization

 New entries
 Sales organization : 0016
 Distribution channel: VD
Save
Page 275 of 342
  Assign division to sales organization
 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign division to sales organization

 New entries
 Division : VD
save

 Setup sales area

 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Setup sales area

 New entries

S. organization D. Channel division

0016 VD VD

Save
 Assign sales office to sales area
 SPRO
 IMG
Page 276 of 342
  Enterprise structure
 assignment
 Sales and distribution
 Assign sales office to sales area

 New entries
S. D. Channel Division S. Office
organization
0016 VD VD 0016

Save

 Assign sales group to sales office

 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign sales group to sales office

 New entries

S. Office S. Group
0016 VFG

Save

Page 277 of 342

  Assign sales organization to distribution channel to
plant
 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign sales organization to distribution channel to
plant

 New entries

S. Organization D. channel plant

customers
0016 VD 0016
Save

 Assign sales area to credit control area

 SPRO
 IMG
 Enterprise structure
 assignment
 Sales and distribution
 Assign sales area to credit control area

 Company code : 0016

Page 278 of 342

 Save

INTEGRATION OF SD

 Creation of SD
 Go to transaction code ( VKOA )
 Double click on customer group/ material
group/account key
 New entries

APP Con COA [Link] AAG Act Act GL

d G custom materi key A/C
type er al
V KOFI 001 0016 01 O3 ERL 30000
6 5
V KOFI 001 0016 01 O3 ERS 40021
6 3

 Go back 2 times
 Double click on customer group/ Account key

 New entries
APP Con COA [Link] AAG Act GL
d G custom key A/C
type er
V KOFI 001 0016 01 ERL 30000
6 5

Page 279 of 342

 V KOFI 001 0016 01 ERS 40021
6 3

Save
 Go back 2 times
 Double click on Account group/ Account key

 New entries
APP Con COA [Link] AAG Act GL
d G material key A/C
type
V KOFI 001 0016 O3 ERL 30000
6 5
V KOFI 001 0016 O3 ERS 40021
6 3

 Go back 2 times
 Double click on general

 New entries
APP Con COA [Link] GL
d G A/C
type
V KOFI 001 - 30000
6 5

Save
 Go back 2 times
Page 280 of 342
  Double click on account key

 New entries
APP Con COA [Link] Act GL
d G key A/C
type
V KOFI 001 0016 ERL 30000
6 5
V KOFI 001 0016 ERS 40021
6 3
Save

 Creation of customer master

 Go to transaction code : XD01

 Account group : VFGD ( VFL FGD Customer )

 Company code : 0016
 Sales organization : 0016
 Distribution channel : VD
 Division : VD
Enter
 Title : company
 Name : Muni Industries Limited
 Short term : MIL
 Street : Ameerpet
 Postal code : 500038, Hyderabad
 Country : IN

 Click on company code data

Page 281 of 342
  Reconciliation A/C : 200008
 Sort key : 031

 Click on payment transaction

 Terms of payment : 0001

 Click on sales area data

 Sales office ; 0016
 Sales group : VPG
 Price group : 01
 Customer price proc : 1

 Click on shipping
 Delivery priority : 02
 Shipping condition: 02

 Click on selling data

 Invoice data :01
 Select rebate
 Incoterms : CIF ( Cost, Insurance , Freight )
 Terms payment : 0001
 CCA : 0016
 A/C assignment : 01
Save

 Material master for finished product

 Go to transaction code : MM01

Page 282 of 342

  Material type : VERT ( finished product )
 Industry sector : M ( mechanical engineer )
 Material : SSP petrol
Enter
 Select :
o Basic data 1, Basic data 2
o Sales : sales organization 1, sales
organization 2
o Sales : general plant data
o MRP 1, MRP 2, MRP 3, MRP 4
o Work structuring
o General plant data/ storage1, general plant
data/storage 2
o Accounting 1, Accounting 2
o Costing 1, costing 2
Enter
 Plant : 0016
 Storage location : VSL1
 Sales organization : 0016
 D. Channel : VD
Enter
 Base unit move : L
 Material group : VFGD
Enter 2 times
 Sales organization tab : 1

 Account assignment group material ------3-----enter

 Availability check ---------------------KP

Page 283 of 342

  Transfer group ----------------------0913
 Loading group ---------------------0003---enter
 MRP type--------------------------PD
 MRP controller----------------------MRC
 Lot size ----------------------------Ex-------enter
 House production--------------------10
 GR processing time--------------------3 days
 Schedule margin key-------------------000
 Plant delivery time -------------------7 days------enter
Enter 5 times
 Profit center :VFL_001
Enter
 Valuation class : o006
 Price control :3
 Standard : 750
Enter 2 times
 Select with quantity structure
Enter
 Plant price : 700
Save

PRODUCT COST CONTROLLING

 Costing sheet component
 Define calculation bases
 SPRO
 IMG
 Controlling
 Product cost controlling
 Basic settings for material costing
 Overhead
 Costing sheet component
Page 284 of 342
  Define calculation bases

 New entries
Base Name
o100 Raw material
o110 Semi finished goods
o200 Direct/ product
expenses

Enter
 Select o100
 Double click on details
 Controlling area : 0016
Enter
 Cost portion : Total
 Click on new entries
From Cost element To cost element
400201 400204
 Go back 2 times
 Select o110
 Double click on details
 Controlling area : 0016
Enter
 Select Total
 Click on new entries
From Cost element To cost element
900101 900103

 Go back 2 times
Page 285 of 342
  Select o200
 Double click on details
 Controlling area : 0016
Enter
 Select Total
 Click on new entries
From Cost element To cost element
40005 400108
400205 400402
Save

 Define percentage overhead rates

 SPRO
 IMG
 Controlling
 Product and controlling
 Product cost planning
 Basic settings for material costing
 Overhead
 Costing sheet component
 Define percentage overhead rates

 New entries
O/H rates Name Dependency
OH01 Material 0010
overheads
OH02 Admin overheads O000
OH03 Sales overheads 0000

 Select OH01

Page 286 of 342

  double click on details
 new entries

Valid To CO OH OH key Percentag

from area type e
01.04.20 31.12.9 0016 1 SAP10 15
22 999

 Go back 2 time
 Select OH02
 Double click on details

 New entries
Valid from To Controllin Overhead Percentag
g area type e
1.04.2022 30.12.999 0016 1 25
9
 Again go back 2 times
 Select OH3
 Double click on details
 New entries
Valid from To Controllin Overhead Percentag
g area type e
01.04.202 31.12.999 0016 1 25
2 9

save
enter

Page 287 of 342

again enter
 Define credits
 SPRO
 IMG
 Controlling
 Product controlling
 Product cost planning
 Overhead
 Cost sheet component
 Define credits

 New entries
Credit Name
v01 Material overheads
v02 Admin overheads
v03 Sales overheads

 Select v01
 Double click on details
 Controlling area
Valid to Cost element Cost center
31.12.9999 900204 FPL_001
 Go back 2 times
 Select V02
 Double click on details
 Controlling area : 0016
 New entries
Valid to Cost element Cost center
31.12.9999 900202 FPL-002

Page 288 of 342

  Go back 2 times
 Select V03
 Double click on details
 Controlling area : 0016
 New entries
Valid to Cost element Cost center
31.12.9999 900203 FPL_003
 Define costing sheet
 SPRO
 IMG
 Controlling
 Product cost controlling
 Product cost planning
 Basic settings for material costing
 Overhead
 Define costing sheet

 New entries
Costing sheet Description
0016 Cost of goods sold VFL
 Enter
 Select 0016
 Double click on costing sheet rows
 New entries
Rows Base Overhea Descriptio Credit From to
d n
10 V100 Raw
material
20 VH01 [Link] 001 10
OH

Page 289 of 342

 60 V200 Direct
product
expenses
65 V110 [Link]
d product
70 Cost of 10 60
goods
MFD level
75 Cost of 10 65
goods
MFD
80 VH02 Admin OH 002 70
90 VH03 Sales OH 003 75
100 Cost of 75 90
goods
sold

 Define cost components structure

 Controlling
 Product cost controlling
 Product cost planning
 Basic settings material costings
 Define cost components structure

 New entries
Cost component structure Name
VC Cost component structure
 Save
 Select VC
 Double click on cost components with
 New entries

Page 290 of 342

  Cost component structure : VC
 Cost component : 10 ( Raw material )
 Select fixed asset variables
 Select role of cost component
 Select cost of goods manufacture
 Cost component group 1 : 21 ( material )
 Cost component group 2 : 01

 Next entry
 Cost component structure : VC
 Cost component : 20 ( product
expenses )
 Cost component group 1 : 23 ( OH )
 Cost component group 2 : 05 ( Admin expenses )

 Next entry
 Cost component structure : VC
 Cost component : 30 ( direct expenses )
 Cost component group 1 : 24 ( OH )
 Cost component group 2 : 02

 Next entry
 Cost component structure : VC
 Cost component : 40 ( labour hours)
 Cost component group 1 : 22 ( OH )
 Cost component group 2 : 06

 Next entry
 Cost component structure : VC
Page 291 of 342
  Cost component : 50 ( machinery hours )
 Cost component group 1 : 10 ( OH )
 Cost component group 2 : 06

 Next entry
 Cost component structure : VC
 Cost component : 60 ( sales OH )
 Cost component group 1 : 23 ( OH )
 Cost component group 2 : 05

 Next entry
 Cost component structure : VC
 Cost component : 70 ( admin OH)
 Cost component group 1 : 23 ( OH )
 Cost component group 2 : 05

 Next entry
 Cost component structure : VC
 Cost component : 80 ( others )
 Cost component group 1 : 25 ( OH )
 Cost component group 2 : 06

 save
 go back
 select 10
 double click on assignment
 new entries

Page 292 of 342

 Cost C A/C From A/C To cost Cost
compone compone
nt nt
structure
VC 0016 400201 400204 10

 go back
 select 20
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 400101 400108 20

 go back
 select 30
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 400205 400525 30

Page 293 of 342

  go back
 select 40
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 900001 40

 go back
 select 50
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 900002 50

 go back
 select 60

Page 294 of 342

  double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 900205 60

 go back
 select 70
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

compone compone
nt nt
structure
VC 0016 900202 70

 go back
 select 80
 double click on assignment
 new entries

Cost C A/C From A/C To cost Cost

Page 295 of 342

 compone compone
nt nt
structure
VC 0016 400005 400007 80

 save
 double click on assignment organization to cost
component structure
 new entries

Company Plant Cost Valid from CC

code structure
0016 ++++ ++++ 1.4.2022 VC

 save
 go back 3 times
 select VC make active
 save

 assign cost component structure to planning version

( OKEQ )
 select O
 double click on each fiscal year
 controlling area : 0016
enter
 select 2022
 click on details icon
 click on price calculation tab
 assign cost component structure : VC
 save
Page 296 of 342
  define costing variant
 controlling
 product cost controlling
 product cost planning
 material cost estimate with quantity structure
 defining costing variants

 select PPC1
 select copy as icon
 costing variant : VPC1 (standard cost est VFL )
 enter 2 times
 save
 select VPC1
 click on details icon
 click on valuation variant
 select create icon
 new entries
 In plant : 0016
 Save
 Enter
 Go back
 Select 0016 ( 001 )
 Click on details icon
 Click on overhead
 Assign costing sheet ( 0016 cost of goods VFL )
 Save

 select PPC2
 select copy as icon
Page 297 of 342
 costing variant : VPC2 (modern cost est VFL )
 enter 2 times
 save
 select VPC2
 click on details icon
 click on valuation variant
 select create icon
 new entries
 In plant : 0016
 Save
 Enter
 Go back
 Select 0016 ( 001 )
 Click on details icon
 Click on overhead
 Assign costing sheet ( 0016 cost of goods VFL )
 Save

 select PPC3
 select copy as icon
 costing variant : VPC3 (current cost est VFL )
 enter 2 times
 save
 select VPC3
 click on details icon
 click on valuation variant
 select create icon
 new entries
 In plant : 0016
 Save
 Enter

Page 298 of 342

 Go back
 Select 0016
 Click on details icon
 Click on overhead
 Assign costing sheet ( 0016 cost of goods sold VFL )
 Save

 Product cost by order

 Check costing variant for manufacturing orders

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Manufacturing overheads
 Check costing variant for manufacturing order

 Select PPP1
 Click on copy as icon
 Costing variant : VPP1
 Enter
 Save
 Select VPP1
 Click on details icon
 Click on valuation variant
 Click on create icon
 New entries
 In plant : 0016
 Save

Page 299 of 342

  Click on overhead tab
 Assign costing sheet
 Save

 Go back

 Select 0016
 Details icon
 Assign costing sheet
 Save

 Select PPP2
 Click on copy as icon
 Costing variant : VPP2 ( production order )
 Enter
 Save
 Select VPP2
 Click on details icon
 Click on valuation variant
 Click on create icon
 New entries
 In plant : 0016
 Save

 Go back

 Select 0016
 Click on Details icon
 Click on overhead tab

Page 300 of 342

  Assign costing sheet
 Save

 Check order types

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by owner
 Manufacturing orders
 Check order types

 New entries
 Order category : 10 ( production order )
 Enter
 Order type : VPR1 ( production order for VFL )
 Object class : production
 Save
 Message : enter
 Enter
 Click on assign and change intervals
 Select VPR1
 Click on element group
 Select : 11 ( production order )
 Enter
 Save

 Next entry

 Order type : VPC2( production order VFL )

Page 301 of 342

  Object class : product
 Save
 Enter
 Click on assign /change intervals
 Select : 11 ( production
 Enter
 Save

 Define goods received valuation for order delivery

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Manufacturing order
 Define goods received valuation for order delivery

 New entries

Valuation Name Valuation Name

area
0016 VFL 007 Production
order

 Save

 Period end closing

 Work in process

Page 302 of 342

  Define result analysis keys
 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define results analysis keys

 New entries

Results analysis Text

G000001 Results Analysis for VFL
 Save

 Define results Analysis version

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define results analysis keys

 New entries
 Double click on 0016
 Technical Results Analysis cost element : 900101
 Click on external control
 Select assignment/ RA key
Page 303 of 342
  Select update RA key
 Select update plant value
 Status control : A
 Cut of period : 1.1.2023
 Select actual RA
 Save

 Define valuation methods ( actual cost )

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define valuation methods

 New entries
 Select actual cost
 Controlling area : 0016
 RA key : 900001
 Enter
 Select 0016
 Save

 Define line IDs

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order

Page 304 of 342

  Period end closing
 Work in process
 Define line IDs

 New entries
Co area Line ID Name
0016 100 WIP settlement
0016 200 WIP primary
0016 300 WIP secondary

 Save

 Define Assignment
 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define assignment
 New entries
CO RA RA MarkedMarked Marke P/ F/
are Varian key cost cost d C V
a ce elementcenter activiti
es
00 0 G000 ++++9+ ++++ ++++ + +
16 001 +++ ++++
+
00 0 G000 +++ ++++ ++++ + +
16 001 +90+++ +++
Page 305 of 342
 +
00 0 G000 +++ ++++ ++++ + +
16 001 +900++ +++
++

Valid from Required to capital

001.2022 100
001.2022 200
001.2022 300

Save

 Define update
 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define update

 New entries
CO Versio RA key Line Cost Creatio User
Area n ID n
0016 0 G0000 100 K 90010
01 1
90010
1
0016 0 G0000 200 K 90010
01 2
Page 306 of 342
 90010
2
0016 0 G0000 300 K 90010
01 3
90010
3

Save

 Define posting rules for setting WIP

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Work in process
 Define posting rules for settings WIP

 New entries

CO Area C. Cde RA RA P/L A/c B/Sheet

version categor A/C
y
0016 0016 0 WIPR 400214 200016
0016 0016 0 WIPP 400214 200016
0016 0016 0 R4CP 400214 200016
0016 0016 0 R4CP 400214 200016

 Save

Page 307 of 342

Note : for change stock

Variance calculation
 Define variance keys
 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Variance calculation
 Define variance key

 New entries
 Variance key : o00001 ( variance key for VFL )
 Save

 Define default variance keys for plants

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Variance calculation
 Define default variance key for plants

 Assign variance key : 0016 ( 00001 )

 Save
 Check variance variant

Page 308 of 342

  Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Variance calculation
 Check variance variant

 New entries
 Variance variant : VVV ( Variance variant for VFL )
 Variance category :
 Select scarp value
 Select input price variance
 Select resources calculate how many hours work
 Select input quantity
 Select input version
 Select mixed price values
 Select output variance
 Lot size variant
 Save

 Define target cost version

 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Variance calculation
 Define target cost versions

Page 309 of 342

  New entries
 Controlling area : 0016
 Target cost version : 0
 Variance variant : VVV
 Select actual cost
 Select current standard cost est
 Save

PROFITABILITY ANALYSIS ( COPA )

 Define maintain characteristics
 Controlling
 Profitability analysis
 Structures
 Define operating concern
 Maintain characteristics

 Characteristics : WW001
 Click on create icon
 Table : MARC ( general plant sate )
 Enter
 Select BESKZ ( procurement )
 Display option : 3 ( text and key )
 Click on activate

 Maintain value fields

 Controlling
 Profitability analysis
 Structures
 Define operating concern

Page 310 of 342

  Maintain value fields

 Field name : VVG001

 Click on create
 Description : Billed quantity
 Text : billed qty
 Select quantity
 Save and continue

 Maintain operating concern

 Controlling
 Profitability analysis
 Structures
 Define operating concern
 Maintain operating concern

 Operating concern : 0016

 Select create icon
 Enter
 Description : operating concern for VFL
 Select costing based
 Select account based
 Click on attributes tab
 Operating concern currency : INR
 Select code currency
 Fiscal year variant : V3
 Save
 Click on date structure tab

Page 311 of 342

  Select data structure create icon bottom of the
screen
 Select : BESKZ,EKGRP,EKORG,KDGRP,MATKL
 Click on left side arrow transfer field
 Click on value fields
 Select :
ABSMG,VV010,VV011,VV10,VV290,VV300,VV310,VV3
20,VV330,VV340,VV350,VV360,VV364,VV365
 Select left side arrow transfer field
 Save
 Click on activate icon
 Go back
 Message : Yes

 Assign operating concern to control area

 Enterprise structure
 Assignment
 Controlling
 Assign controlling area to operating concern

 Operating concern : 0016

 Save

 Define profitability segment characteristics

 Controlling
 Profitability analysis
 Structure
 Define profitability segment characteristics

Page 312 of 342

  Operating concern : 0016
 Select costing based
 Enter
 Product ,customer make to cost based A/C based
 Save

 Define number ranges to planning data

 Controlling
 Profitability analysis
 Planning
 Initial steps
 Define number ranges for planning data

 Give operating concern : 0016

 Select groups
 Double click on generated groups

From To
1 10000

Save
 Maintain plan version ( OKEQ )
 Controlling
 Profitability analysis
 Planning
 Initial steps
 Maintain plan version

Page 313 of 342

  Select 0
 Double click on settings
 Message : say yes
 C type : 10
 Exchange rate : M
 Derivation date : 1.1.2023
 Save
 Define number ranges for actual posting
 Controlling
 Profitability analysis
 Flows of actual values
 Initial steps
 Define number ranges for actual postings

 Operating concern : 0016

 Click on groups
 Double click on general groups

From To
1 10000

Save
 Mapping of SD conditions to COPA value fields
 Controlling
 Profitability analysis
 Flows of actual values
 Transfer of billing documents
 Assign value fields
 Double click on maintain assignment of SD

Page 314 of 342

  New entries

Condition Name Value fields Description

PR00 Price VV010 revenue
VPRT Cost VV140 Cost of
goods
Save

 Assign quantity fields

 Controlling
 Profitability analysis
 Flows of actual values
 Transfer of billing documents
 Assign quantity fields

 New entries
SD quantity field CO-PA quantity fields
FKIMG VV011

Save
 Create PA transfer structure
 Controlling
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Settlement
 Create PA transfer

Page 315 of 342

  New entries

Structure Text
VP PA transfer structure for
VFL
Enter
 Select VP
 Double click on assignment lines
 New entries

Assignment Text
10 Scrap
20 Input price variance
30 Resource used variance
40 Input qty variance
50 Remain variance
60 Mixed price variance
70 Output price variance
80 Lot size variance
Enter
 Select 10
 Double click on source
From To
400005 400605

 Variance category : Scrap

 Double click on value fields
 New entries
Page 316 of 342
 Qty/value Value field Name
1 value field VV350 scrap

 Go back 2 times
 Select 20
 Double click on source
From To
400005 400605

 Variance category : PR IV
 Double click on value fields
 New entries

Qty/value Value field

1 value field VV340

 Go back 2 times
 Select 30
 Double click on source
From To
400005 400605

 Variance category : RSUV

 Double click on value fields
 New entries

Qty/value Value field

1 value field VV330
Page 317 of 342
  Go back 2 times

 Select 40
 Double click on source
From To
400005 400605

 Variance category : QTIV

 Double click on value fields
 New entries

Qty/value Value field

1 value field VV011

 Go back 2 times

 Select 50
 Double click on source
From To
400005 400605

 Variance category : REMV

 Double click on value fields
 New entries

Qty/value Value field

Page 318 of 342

 1 value field VV360

 Go back 2 times

 Select 60
 Double click on source
From To
400005 400605

 Variance category : MXPV

 Double click on value fields
 New entries

Qty/value Value field

1 value field VV364

 Go back 2 times

 Select 70
 Double click on source
From To
400005 400605

 Variance category : OPPV

 Double click on value fields
 New entries

Page 319 of 342

 Qty/value Value field
1 value field VV365

 Go back 2 times

 Select 80
 Double click on source
From To
400005 400605

 Variance category : LSFV

 Double click on value fields
 New entries

Qty/value Value field

1 value field VV320

 Save

 Create source structure

 SPRO
 IMG
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Settlement
 Create source structure

Page 320 of 342

  New entries

Structure Text
VS VFL source structure
Enter
 Select VS
 Double click on assignments
 New entries

Assignment Text
10 Material cost
20 Direct expenses
30 Other cost

Enter
 Select 10
 Double click on source
 New entries
 Cost element : 400201 to 400204
 Go back
 Select 20
 Double click on source
 New entries
 Cost element : 400205 to 400610
 Go back
 Select 30
 Double click on source
 New entries
Page 321 of 342
  Cost element : 400005 to 400108
 Save
 Create allocation structure
 SPRO
 IMG
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Settlement
 Create allocation structure

 New entries
Allocation structure Text
VA Allocation structure for CCI

 Select VA
 Double click on assignment
 New entries
Assignment Text
10 Material cost
20 Direct expenses
30 Personnel cost
40 Overheads
50 Labour cost
60 settlement
Enter
 Select 10
 Double click on source
 Cost element : 400201 to 400204
Page 322 of 342
  Go back
 Select 20
 Double click on source
 Cost element : 400205 to 400610
 Go back

 Select 30
 Double click on source
 Cost element : 400005 to 400108
 Go back

 Select 40
 Double click on source
 Cost element : 900201 to 900204
 Go back

 Select 50
 Double click on source
 Cost element : 900001 to 900002
 Go back

 Select 60
 Double click on source
 Cost element : 900101 to 900103

Save

 Create settlement profile

 SPRO
Page 323 of 342
  IMG
 Product cost controlling
 Cost object controlling
 Product cost by order
 Period end closing
 Settlement
 Create settlement profile

 New entries
 Settlement profile : VSEPL ( VFL settlement profile )
 Select to be settled in full
 Allocation structure : VA
 Source structure : VS
 PA transfer structure : VP
 Select 100% validation
 Select equivalence numbers

 GL A/C : settlement optional

 Cost center : settlement optional
 Order : settlement optional
 WBS element : settlement optional
 Fixed asset : settlement not allowed
 Material : settlement optional
 New work : settlement not allowed
 Profit segment: settlement optional
 Sales order :settlement optional
 Cost order : settlement optional
 Order item : settlement optional
 Business price: settlement not allowed

Page 324 of 342

  Document type : SA
 Maximum number distribution : 9
 Residence time : 3
 save

 assign settlement profile in internal orders

 Go to transaction code : KOT2
 Select VPC2
 Click details icon
 Settlement profile VSEPL
 Save

 Go back
 Select VPR1
 Click on details icon
 Settlement profile : VSEPL
 save

PRODUCTION MODULE
 define scheduling parameters for production orders
 SPRO
 IMG
 Production
 Shop floor control
 Operations
 Scheduling
 Define scheduling parameters for production orders

Page 325 of 342

  New entries
 Plant : 0016
 Order type :*
 Production supervisor :*
 Scheduling type : current date
 Save

 Define reduction strategies

 SPRO
 IMG
 Production
 Shop floor control
 Operations
 Scheduling
 Define reduction strategies
 Select 1000
 Select copy as icon
 Change 1000 to 0016
 Enter
 Click on copy all
 Enter
 Save

 Define confirmation parameters

 SPRO
 IMG
 Production
 Shop floor control
 Operations
 Confirmation

Page 326 of 342

  Define confirmation parameters

 New entries
 Plant : 0016
 Order type : VPC2
 Next entry
 Plant : 0016
 Order type : VPR1
 Save

 Creation of BOM ( CS01 )

 Logistics
 Production
 Master data
 Bills of material
 Bill of material
 Material BOM
 Create
Bill of Material
 List of material required to produce or
manufacture a finished product
 BOM is created based on sales order
 To finalise BOM we do routing
 Based on BOM MRP will be generated float
enquiries
 Quotations
 Comparative statement
 PO creation
 PO release

Page 327 of 342

  Purchase invoice payment
 MRP
 Material issued to production department
 Production

 Material : SSFPETROL
 Plant : 0016
 BOM usage: 1
 Enter

Line item ICT Compone Quantity UN

nt
0016 L Crude oil 1000 L
Save
 Creation of work center ( CR01 )
 Logistics
 Production
 Master data
 Work centers
 Work center
 Create

 Plant : 0016
 Work center : work shop 1
 Work center category : 0001
 Enter
 Description : machinery hours
 Usage : 009
 Select back flush

Page 328 of 342

  Standard value key : SAP 1
 Click on costing tab
 Cost center : VPL1_001

Activity type Activity units Formula

Machine M001 HR SAP002
Save
 Plant : 0016
 Work center : work shop 2
 Work center category : 0003
 Enter
 Description : labour hours
 Usage : 009
 Select back flush
 Standard value key : SAP1
 Click on costing tab
 Cost center : VPL1_001

Activity type Activity unit Formula

Setup S001 HR SAP001

Labour L001 HR SAP003

Save

 Creation of routing ( CA01 )

 Logistics
 Production
 Master data
 Routing

Page 329 of 342

  Standard routing
 Create

 Material : SSFPETROL
 Plant : 0016
 Profile : 1 ( routing defaults )
Enter
 Status : 4 ( released general )
 Usage :1
 Click on operations

Work center C Description

Workshop1 PP01 Machine hours
Workshop 2 PP01 Labour hours
 Double click on workshop1
Standard value Units
Machine 10 HR
 Remove calculation type
 Purchase organization : 0016
 Enter
Standard value Units
Setup 5 HR
Labour 15 HR
 Remove calculation type
 Purchase organization :0016
 Save

Page 330 of 342

  Creation of production order (CO01 )
 Logistics
 Production
 Shop floor control
 Order
 Create
 With material

 Material : SSFPETROL
 Order type : VPC2
 Production plant : 0016

Error : order type dependent parameters area missing for

order type VPC2 in plant 0016
 Double click on error
 Click on customizing icon
 Click on continue
 Click on define order type dependent parameters

 New entries

 Plant : 0016
 order type : VPC2
 application: P
 selection ID: 01
 sequence exchange : 2
 routing type :N
 reduction strategy : 01
 click on cost accounting

Page 331 of 342

  costing variant planned : VPP1
 costing variant actual : VPP2
 result analysis key : G00001
 save
 BOM Application : PP01
 Enter
 Total quantity : 1000
 End date : 26.08.2022
 Start date :26.08.2022
 Save
 Click on order on menu bar
 Select display
 Select order entered
 Enter
 Click on go to on menu bar
 Select cost
 Select itemization
 Enter
 Again go to on menu bar
 Select costs
 Select cost component spilt
Save

 Have you worked on GAP analysis

 AS IS : Data available in present format ( other then
SAP platform )
 TO BE :Data required according to SAP
 Difference between AS IS and TO BE is called GAP
analysis
 LSMN : Legacy System Migration Work bench

Page 332 of 342

  BDC : Batch Data Conversion/communication
( programming)
 BAPI :Business Application Programme Interphase
( programme )

 Maintain Object Attributes

 Maintain source structures
 Maintain structure relations
 Maintain field mapping and conversion rules
 Maintain fixed value ,translation, user defined
routines
 Create batch input session
 Run batch input session
 Creation of financial statement version
 SPRO
 IMG
 Financial accounting ( New )
 General Ledger Accounting ( New )
 Master data
 GLL account
 Define financial statement versions( profit & Loss A/C
and Balance sheet )

 New entries
 Financial statement version : 0016
 Name : Balance sheet,P&L A/C
for VFL
 Maintain language : EN
 Chart of Accounts : 0016
 Save

Page 333 of 342

  Enter
 Table no : T011

 Click on financial statement items

 Click on liability +equity
 Start of the group : share capital
 End of the group : provisions
 Enter
 Select liability + equity
 Click on create items
 Liability +create items
 Share capital
 Reserves & Surplus
 Secured loans
 Unsecured loans
 Current liabilities
 Provisions
 Enter
 Double click on Assets
 Start of the group : fixed assets
 End of the group : prepaid expenses
 Enter
 Select assets
 Click on create items
 Assets
 Fixed assets
 (-) [Link]
 (+) WIP
 Investment
 Current Assets
 Prepaid expenses

Page 334 of 342

  Enter
 Double click on P&L results
 Item : P& L A/C
 Enter
 Select P&L A/C
 Select create items
 Income
 Expenses
 Enter

 Select expenses
 Click on create items
 Expenses
 Operating expenses
 Admin expenses
 Personnel expenses
 Depreciation
 Interest
 Other expenses
 Select fixed assets
 Click on create items
 Fixed assets
 Land
 Buildings
 Plant & machinery
 Vehicle
 Enter
 Select accumulated depreciation
 Click on create items
 Accumulated depreciation
 [Link] land

Page 335 of 342

  [Link] buildings
 [Link] plant & machinery
 [Link] furniture & fixtures
 [Link] vehicles
 Enter
 Select land click on assign A/C
From : 200505
To : 200505
 Select debit
 Enter

 Select building click on assign A/C

 From A/C : 200510
 To A/C : 200510
 Select debit

 Select plant & machinery click on assign A/C

 From A/C :200515
 To A/C : 200515
 Select debit

 Select [Link] land click on assign A/C

 From A/C : 100505
 To A/C : 100505
 Select credit
 Enter

 Select [Link] buildings click on assign A/C

 From A/C : 100510
Page 336 of 342
  To A/C : 100510
 Select credit
 Enter

 Select [Link] plant &machinery click on assign A/C

 From A/C : 100515
 To A/C : 100515
 Select credit
 Enter
 Save

 Select share capital

 Click on create items

 Equity share capital
 Preference share capital
 Enter

 Assign Equity share capital

 From A/C : 100005
 To A/C : 100005
 Select credit
 Enter
 Save

 How to find non assigned GL A/C

 Click on check icon
 Select non -assigned accounts
 Enter
Page 337 of 342
  Transport request management
 Tools
 Customizing
 IMG
 Transport organizer (SE10 )
Or
 Tools
 Administration
 Transport
 Transport organiser ( SE01 )
 Select customizing requests
 Select modifiable
 Click on display
 Expand 900024
 Expand 900025 ( T0431)
 Select 900025
 Click on release directly

 Note : after releasing the data from development

server ,functional consultant to transport the data
from development server to quality server trough
LAN or VAN

 If everything found correct again send a message to

BASIS consultant to transport the data from quality
server to production server

 Mont end closing activities

 Accrual entries
Page 338 of 342
  Recurring entries
 Depreciation entry
 Interest entry
 Closing old period
 Opening the new period

 Year end closing activities

 Defining new fiscal year
 Carry forward balances
a. Vendor balances
b. Customer balances
c. Closing the fiscal year for fixed asset
management( this is possible if depreciation is
calculated for whole year )
d. Carry forward GL balances
e. Carry forward No. ranges to the next fiscal year
( if possible )
 Temporary closing of the balance sheet
 Final closing of the balance sheet

 Balance carry forward

Vendor Customer
Accounting Accounting
Financial accounting Financial accounting
Accounts payable Accounts payable
Periodic processing Periodic processing
Closing Closing
Carry forward Carry forward
Balance carry forward Balance carry forward

Page 339 of 342

  Company code : 0016
 Carry forward fiscal year : 2023
 Select customer : 700126
 Select test run
 Execute
 Enter
 Go back
 Remove test run
 Go to program on menu bar
 Click on execute in background
 Enter
 Output device : LP01
 Continue
 Enter
 Select immediately
 Click on check
 Save
 Go to transaction code ( SM 37 )
 Execute
 Select spool number

 Closing the fiscal year for fixed asset management

( AJAB )
 Accounting
 Financial accounting
 Fixed assets
 periodic processing
 Year end closing
 Execute ( AJAB )

Page 340 of 342

  Company code : 0016
 Fiscal year to be posted : 2022
 Select test run

 Carry forward balances ( FAGLGVTR )

 Accounting
 Financial accounting
 General ledger
 Periodic processing
 Closing
 Carry forward
 Balance carry forward ( New )

 Ledger : OL
 Company code : 0016
 Carry forward to the fiscal year : 2023
 Select test run
 Execute
 Go back
 Remove test run
 Save
 Go to program
 Execute in background

 Carry forward No ranges

 SPRO
 IMG
 Financial accounting ( New )
 Financial accounting global settings ( New )

Page 341 of 342

  Document
 Document number ranges
 Documents in entry view
 Copy to fiscal year

 Company code : 0016

 To Source fiscal year : 2022
 Target Fiscal year : 2023
 Execute
 Message : say yes

Page 342 of 342