MINISTRY OF STATISTICS & PROGRAMME IMPLEMENTATION
NATIONAL SAMPLE SURVEY OFFICE
(FIELD OPERATION DIVISION)
*********
INSPECTION REPORT-REGIONAL OFFICE: 01.01.2020 to 31.12.2020
Period covered: 2020
1. GENERAL PARICULARS :
1.1 Name & Designation of the Inspecting Officer (IO) Ramnivas Ranwa
1.2 Inspection Date(s) 15.12.2020
1.3 Name of the Officer in Charge of R.O. Ram Gopal Vijay, In-charge I
and D.K. Jain, In-charge II
1.4 Details of Previous Inspection with date & Status of Compliance
(Examine the reasons for non-compliance, if any)
1.5 Whether quarterly report (for last quarter) relating to Implementation of Official Language
has been submitted : Yes
2. GEOGRAPHICAL JURISDICTION
(Review the jurisdiction: – Distribution of districts over NSRO & SROs with respect to workload and
geographical contiguity - suggestion for rationalization, if any).
3. ALLOCATION OF STAFF (As on date of inspection at place of RO)
[Link] Category Total No. of posts [Link] Category Total No. of posts
Sanctioned In Sanctioned In position
position
1. DDG /Dir /Jt. 01 01 9. Steno Grade II 01 00
Dir
2. Dy. Dir/Asstt. 01 01 10. UDC 02 01
Dir
3. Sr. Statistical 10 09 11. LDC 03 02
Officer
4. Jr. Statistical 12 07 12. Multi-Tasking 02 02
Officer Staff (MTS)
5. Jr. Translator 01 01 13. Field Investigator (i) SE =05 05
(FI) (ii)
i) Against PLFS=03 03
vacancies WPI =01 01
ii) Additional/ CPI(R)=01 01
Adhoc CPI(U/R)=1 01
surveys
6. Administrative 01 00 14. Field Officer (FO) (i) SE=0 0
Officer i) Against (ii)
vacancies PLFS=01 01
ii) Additional/ WPI=01 01
Adhoc
surveys
7. Assistant 02 01 15. Administration (i)SE=03 03
Staff (ii)
i) Against PLFS=01 01
vacancies
ii) Additional/
Adhoc
surveys
8. Steno Grade I 00 00
Comments of IO about manageability of work with the shortage of staff, etc. if any:-
Part – I
TECHNICAL ASPECTS
4. CURRENT ALLOCATION (WORKLOAD)
Name SE Rd ASI Agriculture UFS Phase Other Surveys Adhoc
of the 78th Year Statistics Year 2017-2022 (No. of centres) Surveys
NSRO/ (Total 2018-19 2020-21 if any.
SRO No. of (Gross Area Yield Town Block RPC CPI CPI WPI PLFS (Nos.)
FSUs) No. of Check Check Sch. (U) (R)
Factori ( No. (No. 3.01
es) of of CC
village Expts. (No. No. of No. No. of No. of
s) ) of Quota of Quotat FSU
Villa tions Quot ions
ges) ation
s
Gwalior 76 213 25 26 36 4 2 7 68 Nil
Comments of IO:-
5. Quantitative and Qualitative Comments of IO on the progress of work against targets upto
last month in respect of different schemes in progress on the date of inspection
5.1
Scheme/Survey Data Collection Inspections Scrutiny
(including preparatory (Compliance with (Compliance with
work and dispatch of norms, quality and norms, quality and
schedule ) submission of report) follow up)
Socio Economic 57* 34 57
(SE) Survey
Annual Survey of 184 # 0 184
Industries (ASI)
Urban Frame 10 10 0#
Survey (UFS)
Agriculture 25 01 25
Statistics (AS)
(Area Check)
Agriculture 26 0 26
Statistics (AS)
(CCE)
Consumer Price 24 12 24
Index (Urban)
Rural Price Index 48 25 48
(RPC)
Wholesale Price 19 - -
Index (WPI)
Periodic Labour 68 44 53
Force Survey
(PLFS)
Other Adhoc* - - -
Survey (If any)
* Sub-Round IInd FSUs are not surveyed due to COVID-19 crisis and all over India Lockdown.
**Any on-going surveys at the time of inspection may be separately mentioned.
#Towns are not dispatched due to unavailability of link
6. Comments of IO on
6.1 Equipping the staff – Brief review of the adequacy or otherwise of
A) Training of field staff:
B) Availability of Survey material like:
(i) Blank schedules for various schemes. Available
(ii) Code lists: Available
(iii) Survey manuals etc.: Available
6.2
(A) Whether Monthly meetings held regularly in RO? Yes
(B) Comprehensiveness and effectiveness of the monthly meetings:
6.3. Arrangements for smooth functioning in case of in-charge/senior officers are on tour/leave.
6.4. Active participation of in-charge in important events like RTC, Statistics day, monthly meetings etc.
6.5. Provisions made to handle unforeseen exigencies, if any:
6.6. Liaison with State Authorities and regularity of meetings of SLCC and HLCC & DLC:
6.7. Efforts taken to generate alertness in the field: ( surprise inspection/back check and other inspections
to be specified )
6.8. Maintenance of various technical records register, files etc.: Regular Maintenance are
in practice.
6.9. Maintenance of guard files for each scheme/sphere of work: Regular Maintenance are in
practice by Confidential section.
6.10. Timeliness in submission of reports/returns including on Time
6.10.1 Work Programme /Tour Programme: Upto 10th of Every Month are
submitted.
6.11. MPR/Periodical Reports: on Time
6.12. 6.10.3. Tour Diaries/TA Bills: on Time
6.10.4. Others (Specify):
6.11 Suggestion by the inspecting officer for improvement in the technical working of the office
inspected:
(IO may undertake at random one or two filled-in schedules of each scheme for super scrutiny and
give his critical observations on quality aspects)
7. Status of Computer related Equipment/Accessories:
Particulars Type Total Numbers
Supplied Functional Non Additional
Functional Requirement
Hardware HP 5 0 2+3 0
1. PC HCL 4 3 1
ACER 10 9 0+1
Other 03 02 1(Intex)
2. Laptop HP 4 0 4 7
SONY 1 0 1
ASUS 3 3 0
3. Tablets Data Mini 5 0 5
Iball 12 11 1
4. Printer Xerox 10
HP PrO 1
Lazerjet M203 1
Canon 8
5. UPS Luminous 25 18 07
6. Photocopier Xerox 5016 1 0 1 1
Canon IR 1 1 0
2002
7. Scanner HP 1 0 1
HP Jet 5590 1 0 1
8. LCD Projector
9. Others (Specify) EPBAX 1 0 1
MODEM 1 0 1
ROUTER 2 0 2
7.1 Comments on adequacy of above IT equipment/accessories:
Comments of IO:-
(Highlights any specific issue/problem)
8. Internet Connectivity
a). Whether leased line or broadband?: Broadband
b). Desktops/Laptops having internet facilities: All Desktop/Laptops having internet
facility
c). whether internal networking is available: NO
d). Whether Wi-Fi facility is available: Yes
9. Any specific issue pertains to RO/SROs:
Part – II
Administration Aspects
1. Comments of IO on administration aspects:
1.1. Recruitment:
1.2. Examination of Service Books:
1.3. Maintenance of Registers relating to Establishment:
a) Register for sanction of Permanent/Temporary post : No
b) Staff Register : No
c) Increment Register : No
d) Leave Register : No
e) Tuition Fees Register : Yes
f) Attendance Register : Yes
g) Telephone Register : No
h) Service postage stamp account Register : Yes
i) TA bill movement Register : Yes
j) Asset Register ( for assets more than Rs 2 lakhs) No
1.4. Pendency of cases :
1.4.1 Confirmation cases : 8
1.4.2 MACP cases : 4
1.4.3 Disciplinary Cases : Nil
1.4.4 Pension Cases/Revision of Pension Cases : Nil
1.4.5 Court Cases in different courts : Nil
1.4.6 Court Cases related to ASI : Nil
1.4.7 Appeals/representation made by staff : Nil
1.4.8 Request under RTI Act : Nil
1.4.9 Annual Performance Appraisal Report (APAR)/Probation Report : Nil
1.5. Requirement of Training for administration staff :
1.6. Maintenance of office equipments /AMCs including Computer & peripherals:
1.7. Service Postage Stamps (SPS) account/stock/requirement
(Account may be checked and SPS may be verified physical and reported)
1.8. Functional Status of Various Portals:
1.8.1. GEM Portal: YES
(To ensure purchases of goods and services for office uses on GEM)
1.8.2. Grievances Portal: YES
(Monitoring of the grievances portal regularly or not)
1.8.3. Bhavishya Portal: YES
(To ensure, all pension cases are prepared on the above portal)
1.8.4. RTI Portal: YES
(To ensure RTI Portal is operative or not)
1.8.5. New Pension Scheme (NPS): YES
(To ensure NPS deduction & deposit regularly)
1.8.6. Public Finance Management System (PFMS): YES
2. MATERIAL MANAGEMENT
2.1. Office Accommodation
2.1.1. Office Accommodation : Owned
2.1.2. If rented, Lease agreement valid upto (Date) :
2.1.3. Whether the present office accommodation is sufficient as per norms
:NO
2.1.4. Whether the present office accommodations like distemper, toilet facilities
for lady staff members, proper lighting and ventilation : Yes
2.2. Comments of IO on general condition and requirement of
2.2.1 Furniture/Fixture : Yes
2.2.2 Office Equipment other than Computer with justification: Yes(Video
Conferencing Setup and Projector)
2.3 Comments of IO on other items relating to material management
2.3.1. Maintenance of records and weeding out: On regular Time
2.3.2. Physical verification of stock : Yes (on Time)
2.3.3. Supply of kit items to staff : Yes(on regular basis))
2.3.4. Other items relating to Material Management, if any :
3. Comments of IO on Accounts matters
a. Cash Book : Yes (timely)
b. Un-disbursed pay and Allowance Register : Yes
c. Bill Register : Yes
d. Cheque Register : Yes
e. Remittance Register: NA
f. MPER Register : NA
g. Challan Register : Yes
h. Pay Bill Register : Yes
i. TA Bill Register : Yes
j. Medical Bill Register : Yes
k. LTC Bill Register : Yes
l. Register on contingent expenses : Yes
3.2. Payment to Staff : on time (last Working day of every month)
3.3. Checking up of Pay Bills & TA Bills : on time
3.4. Reconciliation of Accounts with PAO : Yes
3.5. Compliance to Audit objections : Yes
3.6. Sanction of Vehicle/House Building & other advances required by staff : Yes
3.7. Other items relating to Accounts, if any :
4 Comments of IO on other aspects of general administration
4.1. General Assessment of the cleanliness, punctuality and discipline in the office :
Yes
4.2. Availability of separated toilets for female staff/physically disabled staff:
Available for female staff only
4.3. Receipt & Dispatch during last One year :
Years Receipt Dispatch
Hindi English Hindi English
2020 5490 1138 3121 0
Comments of IO:-
4.4. Maintenance of Guard Files related to administration : YES
4.5. Implementation of Official Language policies : YES
4.5.1. Whether periodical report of Hindi (Monthly, Quarterly, Half Yearly) is sent
in time : Yes
4.5.2. Whether the letter received in Hindi is replied in Hindi : Yes
4.5.3. Number of Official/Officers having working knowledge in Hindi
: Yes
4.5.4. Whether the meeting of OL implementation committee hold every quarter
: Yes
4.5.5. Whether the section 3(3) of the OL Act, 1963 is being complied
: Yes
4.5.6 Whether Unicode has been activated on all the computers in the office
: Yes
4.5.7 Whether 50% of the total expenditures on the purchase of books has been
spent on Hindi books : No
4.5.8 Whether the regional/Sub regional heads are attending the meetings of Town
Official language Implementation Committee : Yes
4.5.9 Whether Hindi workshops are being regularly organized after every three
Months : Yes
4.6. Staff Recreation Club/Promotion of Sports Activities : NO
4.7. Staff problem (Including Grievances of lady staff members) :
4.8. Points emerging out of meeting with staff representatives :
4.9. Points emerging out of visit of State Government Offices for liaison :
4.10. Other items of General Administration, if any :
I) Physical verification of cash : NA
II) Checking and verification of cash balance : NA
III) Maintenance of Files as per Office procedure Manual : Yes
IV) System of Central Register of Dak held on Regional Officer : Yes
V) Despatch Register and its maintenance : Yes
VI) Maintenance of Library and updating of books and their issues : Yes
VII) Security arrangement in the office : Yes
VIII) Engagement of daily labours : No
(Check the purpose/period of engagement, wages paid, rates of daily labours as per
local district administrative rates, whether engaged though Employment Exchange
etc.)
IX) GEM Portal : Yes
X) Conducive environment of differentially abled Staff : No
XI) Cleanliness status of office environment (Building hygiene): Very Good
4.11. Court Cases-review the progress with details: Nil
5 Comments of IO on discipline & Office decorum :
6 Suggestions of Inspecting Officer for improvement of RO
( Ramnivas Ranwa)
Joint Director