KALAHI--CIDSS NCDDP-AF
DSWD Field Office Caraga
REQUEST FOR ADVANCE PAYMENT CHECKLIST
ADVANCE PAYMENT
RESPONSIBLE REMARKS
REQUIREMENTS
Contract Documents
(Required for Advance
Payment) To include the
Letter Request from
Contractor Advance
Payment) To include the
Letter Request from
Contractor
1. Contract Agreement Contractor Original copy
2. Notice to Proceed (NTP) Contractor Original copy
3. Performance Security
(Surety Bond with IC, Bank
Guarantee, Managers Check,
Contractor Original copy
Irrevocable Letter of Credit)
for GOP, not required for
World Bank funded
4. Surety Bond with
Insurance Commission
Certificate (GOP Funded), Contractor Original copy
Bank Guarantee (World
Bank)
5. Construction Safety and
Health Program (Approved
by DOLE) (if no reply is
received from DOLE within 5 Contractor Original copy
days, the CSHP will be
deemed concurred) by the
DOLE
6. Geotagged pictures of
Equipment, Billboards w/
complete information of
contract amount, start Contractor Original copy
&completion date, duration
of project, project name &
source of fund.
PERFORMANCE SECURITY IS WAIVED IN THE KC NCDDP-AF MODALITY
Advance Payment Documents should be attached with letter request from the
Contractor
3 Copies of billing documents to be submitted in 3 different folders. 2 Original
and 1 certified true copy
KALAHI--CIDSS NCDDP-AF
DSWD Field Office Caraga
REQUEST FOR PROGRESS BILLING CHECKLIST
BILLING REQUIREMENTS RESPONSIBLE REMARKS
Contract Documents (Required only
for First Progress Billing) To include
the Letter Request from Contractor
1. Performance Security: (Surety Bond
with Insurance Commission Certificate,
Cash of Managers Check, Bank
Contractor Original copy
Guarantee) if no Advance Payment
requested. Not required for KC-NCDDP
AF
2. Certificate of Payment Contractor Original copy
Additional Contract Documents
(Required only for First Progress
Billing)
3. Construction Safety and Health
Program (Approved by DOLE) (if no
reply is received from DOLE within 5
Contractor Original copy
days, the CSHP will be deemed
concurred) by the DOLE. (No Advance
Payment requested)
4. Delivery Receipt (DR) of approved
Contractor Original copy
aggregates source
5. Approved Materials Testing and
Contractor Original copy
Quality Control Plan
6. Approved Construction Schedule and
Contractor Original copy
S-Curve
7. Approved Manpower Schedule Contractor Original copy
8. Approved Equipment Utilization
Contractor Original copy
Schedule
9. Approved Construction Methods Contractor Original copy
Contract Implementation Documents
(Required to all Progress Billing)
10. Physical Progress Report
Contractor Original copy
(Bar/Gantt Chart)
11. Concrete Pouring Permit Contractor Original copy
12. Materials Testing Results Contractor Original copy
13. Manpower Schedule Report Contractor Original copy
14. Equipment Utilization Report Contractor Original copy
15. Site Instruction (Issued and
Proc Entity Original copy
Inspected), If applicable
16. Back-up Quantity Computation Contractor Original copy
17. Statement of Work Accomplished
Contractor Original copy
(SWA)
18. Geo-tagged Photos (Before, During
based on the requested physical Contractor Original copy
accomplishment)
PERFORMANCE SECURITY IS WAIVED IN THE KC NCDDP-AF MODALITY
Progress Billing Documents should be attached with letter request from the Contractor
3 Copies of billing documents to be submitted in 3 different folders. 2 Original and 1
certified true copy
Suggested Physical Accomplishment for the Progress Payment (to be discuss during Pre-construction
Contract Amount 2 Million below (2 Payment Scheme)
First Billing 50% PA
First Billing 100% PA
Contract Amount 2 Million above (2 Payment Scheme)
First Billing 30% PA
First Billing 600% PA
First Billing 100% PA
ACT Review
Concern Staff
CPO/TF
MFA
MFA
TF
TF
TF
TF
TF
TF
TF
TF
TF
TF
TF
TF
BDC-TWG/TF
TF
TF
TF
KALAHI--CIDSS NCDDP-AF
DSWD Field Office Caraga
REQUEST FOR FINAL BILLING CHECKLIST
FINAL BILLING REQUIREMENTS RESPONSIBLE REMARKS
Letter Request from Contractor for the
request of final billing
1. Certificate of Payment Contractor Original copy
2. Delivery Receipt (DR) of approved
Contractor Original copy
aggregates source, If applicable
3. Physical Progress Report (Bar/Gantt
Contractor Original copy
Chart)
4. Concrete Pouring Permit, If
Contractor Original copy
applicable
5. Materials Testing Results, If
Contractor Original copy
applicable
6. Manpower Schedule Report Contractor Original copy
7. Equipment Utilization Report, If
Contractor Original copy
applicable
8. Site Instruction (Issued and
Proc Entity Original copy
Inspected), If applicable
9. Back-up Quantity Computation Contractor Original copy
10. Statement of Work Accomplished
Contractor Original copy
(SWA)
11. Geo-tagged Photos (Before, During
based on the requested physical Contractor Original copy
accomplishment)
12. Approved As-Built Plans Contractor Original copy
Punch List (During 95% Physical
Accomplishment) NEED TO BE Contractor,
Original copy
CONDUCTED BUT NOT REQUIRED FOR Inspectorate Team
ATTACHMENT
Contractor,
13. Final Joint Inspection Report Original copy
Inspectorate Team
14. Approved Variation Order (If
Contractor Original copy
applicable)
15. Approved Suspension Order,
Resume Order, Time Extension (If Contractor Original copy
applicable)
Final Billing Documents should be attached with letter request from the Contractor
3 Copies of billing documents to be submitted in 3 different folders. 2 Original and 1
certified true copy
San Jose, Bislig SDS
Contract Amount
January 30, 2023 - February 7, 2023 - Need time extension
1st Billing
December 12, 2023 - Start Date 2nd Billing
January 30, 2023 - Target Completion
February 7, 2023 - Revised completion
March 30, 2023 - Actual Completion
51 days delayed
Accomplishment as of February 7, 2023 - 23.65%
1,087,327.27
71.16%
28.84% 313,585.18
Retention 31,358.52 LD Computation:
LD 42,338.89 % subject for LD 76.35%
Tax 16,952.89 Days of delay 51
Net Amount of Final
Billing 222,934.88 Total LD 42,338.89
Total Retention 108,732.73
Total of Final Billing &
Retention 331,667.61