POLICY FOR MANAGEMENT OF
MEDICATION
DOC NO: POL/HOPE/12 REV NO: 0.1 W.E.F: 19/04/2024
1. Purpose: To provide guidelines for the organization for management and usage of
Medication.
2. Scope: This policy is covering all processes involving medication of management.
3. Responsibility: The Vaidya shall oversee the implementation of this policy and also
issue additional protocols for safe medicine usage and effective Medication policy.
4. Policy:
• Centre has the policy to use only oil used for Ayurveda & Naturopathy Therapy.
No other medicines are dispensed from the centre as there are no pharmacy
services are available.
• Request for purchase of a non-formulary oil can be made by the Vaidya as per
his/ her discretion.
• All the oils shall be stored at the temperature specifications given by the
manufacturer.
• Only authorized persons (treating vaidyas) shall prescribe oil used for treatment
procedure.
• Paricharak may reproduce the prescriptions given by the treating doctors to
help refill medication.
• All the oils shall be administered based on the vaidya’s order, if there is any
ambiguity in the prescription, the same shall be cross verified with the
concerned doctor either in person or through telephone.
• Patients are advised to purchase other prescribed medicines from nearest
Ayurveda pharmacy.
Storage of Medication, Medical Supplies & Consumables: The oils, Medical
Supplies& Consumables should be neatly arranged, free of dust, avoiding direct
exposure to sunlight and heat and as per the manufacturer’s recommendations.
Separate log books / registers will be maintained for the inventoried items and
updated regularly.
Drugs nearing Expiry date should be identified and promptly removed from the
racks and sent back to the stockist for replacement. Look alike or sound alike
medicinesshall be stored separately.
Following general guidelines will be followed :
• Oils are stored according to the manufacturer's recommendation or
as pergovernment recommendations.
• All Oils are stored in designated areas which are sufficient to ensure
propersanitation, temperature, light, ventilation, moisture control,
segregation, and security.
• Proper consideration is also given to the safety of employees as well as
patients.
Prepared By: Dr. Shubham Bharadwaj APPROVED BY: Dr. Sanjay Kumar
POLICY FOR MANAGEMENT OF
MEDICATION
DOC NO: POL/HOPE/12 REV NO: 0.1 W.E.F: 19/04/2024
• Sound inventory control practices guide storage of the medications.
• All storage container/racks shall be clearly & legibly labeled.
• All oils shall be stored above the floor level.
Look Alike / Sound Alike Medications: Medications which have the potential for
confusion due to look-alike or sound-alike drug names or packaging are identified
and treated with extra precautions to prevent error.
Medication prescription: The prescription should have the vaidya’s name,
signature, with date& time. The Paricharak should inform the vaidya if a drug or
dosage form is not immediately available.
Following guidelines to be followed:
• Only vaidya authorized by the Clinic can prescribe medications.
• All medication orders to be written on Case record labeled/verified with
Patient’s name andRegistration number.
• Orders are to be written in a uniform location in the case records.
• History for drug allergies to be documented in red ink.
• Abbreviations for drug names are not be written.
• All medication orders to specify the drug name, dosage or dosage range, the
route ofadministration, the frequency and duration of administration.
• Medication orders are to be clear, legible, dated, named and signed.
• To cease a medication order vaidya must draw a line across the area of
the chart whereadministration is recorded (after the last entry) and sign and date
adjacent to this line.
• The original order must not be obliterated.
• Patient and family are to be educated about safe and effective use of medication.
• Patient and family are to be educated about food-drug interactions.
The Pharmacy shall be responsible for the proper packaging and labeling of all medications
dispensed bythe Pharmacy for use of patient treatment.
Medication administration: Oil shall be administered by authorized and
competent vaidya and paricharak. The patient shall be monitored after
administration of medications. Any events or reactions shall be immediately
recorded and notified and action taken to rectify the problem.
Before administering a medication staff shall:
• Verify patient name and medical record number
• Verify that the medication selected is the correct one based on the
medication order and product label.
• Verify that the medication is being given at the proper time, in the
prescribed dose andby the correct route,
• Verify that the medication is stable based on visual exam for particulates
or discolorationand that the medication has not expired,
Prepared By: Dr. Shubham Bharadwaj APPROVED BY: Dr. Sanjay Kumar
POLICY FOR MANAGEMENT OF
MEDICATION
DOC NO: POL/HOPE/12 REV NO: 0.1 W.E.F: 19/04/2024
• Educate the patient, or if appropriate, the patient’s family about specific
instruction anypotential adverse reaction and other concerns about
administering a new medication.
Medication labeling: Medications shall be labeled according to the following guidelines.
• Any time one or more medications are prepared but are not administered
immediately, the medication container shall be appropriately labeled. The
medication container shall be of any storage device such as a plastic bag,
bottle, or steel container which can be labeled and secured in such a way
that it can be readily determined that the contents areintact and have not
expired.
• All medications, medication containers (e.g. medicine cups, steel container
shall be labeled. Labeling occurs when any medication or solution is
transferred from the original packaging to another container.
• Standard procedure shall be followed ensuring compliance with the following:
Ø Labels include the name and strength of the medication or
solution, the date, andthe initials of the person preparing the label.
Ø Not more than one medication or solution is labelled simultaneously.
Ø Any medication or solution found unlabeled shall be immediately
discarded.
Ø Original containers from medications or solutions shall be
retained for referenceuntil the conclusion of the procedure or till
medicine last.
• All medications shall be labeled minimum for:
Ø Drug name, strength and amount (if not apparent from the container),
Ø Expiration date when not used in 24 hours as applicable on
freshly preparedmedicine.
Ø Expiration time when expiration occurs in less than 24 hours as
applicable onfreshly prepared medicine.
Policy on monitoring of patients after medication administration: A
Medication Error is anypreventable event that may cause or lead to
inappropriate medication use or patient harm. AReportable Adverse Drug
Reaction (ADR) is an unintended drug reaction that results inadmission or an
Emergency Department visit. This is rarely seen but potentially life-threatening.
The attending Paricharak shall monitor every patient and report to the treating
vaidya of anyadverse drug reactions. The Vaidya will record the full details in the
patient file in real time.
• Medicines likely to cause (Adverse drug reaction) ADRs (“high-risk”
Prepared By: Dr. Shubham Bharadwaj APPROVED BY: Dr. Sanjay Kumar
POLICY FOR MANAGEMENT OF
MEDICATION
DOC NO: POL/HOPE/12 REV NO: 0.1 W.E.F: 19/04/2024
drugs) shall beidentified, and their use shall be monitored and
controlled.
• Prescribers, care providers, and patients shall be notified regarding
suspected (Adversedrug reaction) ADRs at the earliest, not later than 6
Hrs.
• All adverse drug reactions are collected, analysed, appropriate
corrective andpreventive measures are taken.
Prepared By: Dr. Shubham Bharadwaj APPROVED BY: Dr. Sanjay Kumar