Project Management Plan
Activity – Preparing questionnaires
- Making interview questions
- Making oral questioning to employees in the business
Scope – Divide groups of employees by their department to make an interview
Time – December 2019 to July 2020
Cost – Transportation cost
- Labour cost
- Internet fees
- Electricity charges
- Phone bills
Quality – Collection information form Human resource
- Creating equal right for every employee
- Managing diversity in the workplace
Communication – Interviewing and talking with employees, Manager, Director, Department
leader and IT department.
Risk – Inaccurate answer
- Unavailable schedule
- Communication barriers with both oral and phone
Resources – Internet, computer and phone.
How project management plan fulfills the purpose of the aim and objective of the project.
Activity – Preparing questionnaires
- Making interview questions
- Making oral questioning to employees in the business
- Holding meeting through zoom to make timetable
Explanation for activity
These activities fulfill the purpose of the project management plan as preparing the
questionnaires make us realize how the employees are going through their daily life in their
workplace and this can make us come with the conclusion with the best solution, which fulfil the
aims and objectives of this project as making. Making interview questions also make us get the
answer which we wanted to know through these questions and this can help us to fixed the
problems in the business to fulfil the aims and object of the project. If the company make the oral
questioning to employees in through each department it will help us to get more accurate answer
to and later this can be the key to reach the aims and objectives of the project. When we know
about employees through questioners, interview questions and oral interview we can solve
problems case in the workplace and this can decrease the diversity happening in the workplace
and create a business where every employees have equal right and opportunity, which will
reduce problems among employees and this make every gender to have motivation in their work.
Meetings are needed to hold on the zoom application for social distancing because of Covid-19.
These meetings are with every department leader from the business for making questionnaires
and for choosing date and time to collect it.
Scope – Divide groups of employees by their department to make an interview
Time – December 2019 to July 2020
Explanation for scope and time
We cannot interview all the employees in the same times because this will make the result to be
messy and worst which is the reason why we need to divide employees into groups of 70 which
is by each department to let them answer interview questions and oral questions. Making a group
like this can help to reduce time consuming during these interview process and make the best
solution with the limited amount of time. This can help the company to fulfil their purpose of
reducing the diversity in the company as well as having an impact towards the aim and
objectives of this project as this method can made a better outcome to reduce conflict, create
equal right and increase motivation in the company with the perfect timing. The duration for this
is December 2019 to July 2020, it is delay due to Covid-19 cases.
Cost – Transportation cost
- Labour cost
- Internet fees
- Electricity charges
- Phone bills
Resources – Internet, computer and phone.
Explanation for cost and resources
To make a project like this there must be an investment or cost involve as these costs will make
us fulfill our goal of the result. Transportation cost is needed when we want to the company to
ask questions, giving out questionnaire, making oral question and investigating the situation of
the company. We also need the help of another person to help us out as doing this job alone will
only slow down the process which is the reason why labour cost is included in the cost of this
project. Research is needed to be made for more information and data which is why there will
cost for both internet fees and electricity charges. Sometimes we need to phone to the company
and ask for things which are being doubt and this increase the cost with the phone bill and this
will lead the project to become success and this make transportation cost, labour cost, internet
fees, electricity charges and phone bill to the resources if this project. All these costs and
resources ate needed to be spent to fulfill the aims and objective of this project which is to have
equal right among the employees and creating peace a clam working environment. As Covid-19
is occurring the using of internet and electricity increase as I need to make meeting through
zoom with all the department leaders from the company for the project.
Quality – Collection information form Human resource
- Creating equal right for every employee
- Managing diversity in the workplace
Explanation for Quality
To give a successful project we need to collect information form human resource department to
get some useful information to continue the process. The quality of this project is to create equal
right for everyone in the business which is also one of the aim and objective of this project and
the last quality for this project is to manage the diversity issue cases in the company to have an
equal opportunity and rights for everyone as it is mention in the aim and object of this project
and have a success in the conclusion of the project.
Communication – Interviewing and talking with employees, Manager, Director, Department
leader and IT department.
Explanation for communication
This project needs to make many communications to get answer, information and data needed to
conclude the final result. We need to talk with the employees in the business to know what they
are going through or what problem are troubling them, all for creating the best solution for the
business to have equal right for every gender like in the aims and objectives of this project. To
fulfil that aim and object we need to talk with the both manager and director to asked for some
permission which are going to process in the business to continue the project about diversity in
the workplace and some permission are quite high which is why the negotiation with director of
the company must be involved. When we are going to provide survey questions into each
department, we need the help of the department leader to continue it as well as its department to
process further communication, searching information or data, etc… to reach the goals of this
project. The usage of zoom application is also involved because the condition and cases of
Covid-19.
Risk – Inaccurate answer
- Unavailable schedule
- Communication barriers with both oral and phone
Explanation for risk
This project have risk because all the answer collected cannot be told if they are correct and
accurate or not as well as asking to have some schedule in their company to continue the process
of this project and sometimes employees feels embarrassed that why dint tell the truth our spread
out any works which created communication barriers. This provide a lot of risk and challenge to
the project but we must know how to past and overcome these risks to fulfil the aims and
objective of the project by creating a place with less problems with equal right to increase
motivation for all the genders in the company. Another big risk is running a project during the
Covid-19 because to be able to run the project properly the company must follow the rules and
regulation of all the circumferences to be able to continue running the process. These situations
create high risks for this project concern with the diversity issues in the workplace.
Project management plan
The trending problem that formally occur in all of the factories and most of the job environment
is work force diversity. We know that most of the people can’t accept the diversity and that
occurs as a problem which is work force equity and also discrimination. That might impact upon
the productivity and motivation of the employees. And also impact on the safety work
environment and flexible work place. Therefore, firstly I make a decision to make this project
and I make sure that the aim and objective of the project is really make advantages for the
company. After that, I go meet to the director of the company and make discuss with him. The
director of the company accepts my project and also, I got permission to request the needs for my
project financially or physically. I make a project management plan for the work force diversity.
I am just the project manager of the company and I didn’t understand the all of the information
of the company in detail. Therefore, I go to the office and factory to explore the information that
contains population, communication and work place situation of the employees. At the time I
understand that how to make my project till the end. I note out the work force issues of the
company and prepare to research. In the research, I make both primary and secondary research. I
prepare survey for the employees some of the issues can’t get qualitative data. For these issues I
make individual interview.
After collecting all of the data for the workforce issues, I make data analysis to make report to
the higher management level of the company to understand what to do and how to manage these
issues including my recommendation. For this report I have to evaluate how much people are
diverse which people are discriminative and which is inequal and which need to improve. That
report may help to improve the productivity of the company. Therefore, the company can gain
more profit.
In the project management plan, there contains activities, scope, time, cost, quantity, quality,
communication, risk and resources.
Activities
In my project there are so much activities. The main activity of the project is the activity to know
the employees and make them to understand about my project and also including others. I do my
main activity by broadcasting the manager of each department and tell them to give information
to the each of the respective employees.
Scope
In the scope of the project contain about the scope of my research. In my research I am decided
to make 5% of the population in the garment industry. The population of the Ha Hae garment
factory is more than 1000 and 5% of them is numerically around 50 therefore the scope of the
project for research is focus on the 50 employees.
Time
In the project, it takes 20 weeks which is nearly 5 months. For each steps of the project it takes
one weeks or two weeks. The project plan contains 3 parts which is expressed in the work
breakdown structure. They are preparing, researching and prepare for report. In these parts,
contains so much processes which is understanding of the project management plan, discuss with
the director, explore the company research about the each of the issues and finally data analysis,
recommendation and making report as conclusion. Each steps of the project takes normally only
one weeks. But, in my project, there contain a big process such as taking survey and individual
interview. Its takes 3 weeks or a month for the preparing, making and collecting of survey,
questionnaire and individual interview. Therefore, in the making of the project management plan
sufficient time is essential need for my project and the project planning have to make in the
control of time.
Cost
For all of the moment of the company, it has costs. Also, for the project management of the
company have some expenses. The expenses for my project are stationary costs, time-labor cost
and telephone cost, electricity charges.
For each of the steps of the project activities it need money to implement the project plan. In the
implementation of the project management plan, I have got the permission from the director of
the company to request financially needs. Therefore, I can recruit time workers to make some of
the activities such as organizing survey data easily and make evaluation of the answers correctly
and the data are in detail. And also, I need money to make survey question sheets for over 1000
of employees. And use time labors to organize this questions sheets. All of the activities need
money to operate. Therefore, I noted all of it costs and report to the finance department with the
recommendation of the director of company.
Quality
In the making of the research for the work force diversity, the research has to be qualitative and
quantitative. For the work force diversity, the research has to be specifically qualitative because
the research contains socially and personally impact on employees.
I make the qualitive research by making an individual interview for some of the embarrassing
issues like sexual harassment for employees and researching of the smaller number of the people
with the issue of glass ceiling for the management levels. For the individual interview about
sexual I choose the employees form the difference industry. There are so much employees in the
factory and office of the company. Therefore, I will choose 8% of the employees from the
different department in the company to make an individual interview about the sexual
harassment.
Before I make an interview about the glass ceiling, I planned to organize the data about the girls
and women employees who is old service and good and proficient workers in the company. After
that, I will choose the employees among them to make an interview about the issues of glass
ceiling.
Quantity
The research is not enough with the qualitative data. Some of the issues isn’t enough with the
data form the small number of people. Therefore, I make quantitative data for the pay gap
between men and women because its isn’t enough with the individual interview. For this
research, I will make survey question for all of the employees of the company to collect the
quantitative data.
Communication
From the beginning of the research, I have to communicate with people related with this project.
Firstly, I have to communicate and discuss with the director of the company to implement this
project. And at the time I recruit the time workers, I also have to communicate with them. In this
project, there are 2 interview activities for the glass ceiling and sexual harassment. In the
implementing these activities, I have to communicate with the interviewees. At the end of these
activities, I will make report to the director of the company. At the time, I have to communicate
with him again. May be there will be meeting and have to present my project at this time at the
front of the management level of the company. I have to communicate with people from the
beginning of the project till the end of the project.
Risk
In the implementing of this project, I will face with a lot of risk that I have expected. Because of
the project title is about the work force diversity, that contain about the some of the embarrassing
things and it is just like exploring about the personality of the employees. Most of the employees
didn’t want to answer these questions. Therefore, that’s the risk that I have to make in this
project and it make me to think of how to solve this and overcome this risk to make the true
information as much as I can. The other risk that I have to overcome during in this project is time
risk. I have to make most of the task in the control amount of time. The last one is money risk. I
am the project manager of this company. As I was the manager level of the company, I think off
to use money efficiently not to waste and use in the unwanted situations.
Project management plan
We also want to build up solid internal structure to support and educate employees. As I am a project
manager of Tri-Sea Garment Manufacturing company, I have many important duties to do the tasks for
this project. I try my best to get the efficient information about the employees at the Tri-Sea Garment
Manufacturing company. After I have got the information from employees I will analysis which kinds of
information can be trusted. I also prepared efficient question types for interview with employees and
arranged to interview with all employees at Tri-Sea Garment Manufacturing company. Then I will make
research about my survey questions. Then I will make report and I will give the suggestion about how to
avoid discrimination case in the workplace.
Activity
To create effective workforce, we will make survey about diversities in workplace. First, we have to
prepare for interview with all levels of employees at Tri-Sea Garment Manufacturing company. We
arrange questions type for making survey after making survey with employees we find out what kind of
diversities can be affected the business. I collected all information from feedback of employees at
survey. Then I transformed this information into report. Then we report our project to the director.
Scope
The globalization of business requires that the managerial worker deal effectively with people from
other countries, and different cultural groups within one's own company and country. Diversity refers to
a mixture of people with different group identities within the same work environment. Demographic
diversity refers to the mix of group characteristics in the organization. Cultural diversity refers to the
mixture of cultures and subcultures to which the organization's workforce belongs. Tri Sea also look the
scope of the diversity and they collect the survey about their factory have discrimination or not. Their
scope is the Tri Sea garment factory and the people who work there.
Time
We set up 6 moths for our project. Before our project, we will learn about diversities and how many
diversities are there can be affected to business. We also need to explain all kinds of employees that
some kinds of diversities can be caused discrimination cases in workplace and we try to prevent such
conditions. If we can reduce the diversities among the work force, the business can get effective result
for profit. Employees also get believe that their working place can create positive environment.
Management can also control the employees systematically. To get the result efficiently, we arrange the
time systematically.
Cost
We have to make project about making survey for diversities among the employees at Tri-Sea Garment
Manufacturing company. We need to use some expense for this project. We decided to use round about
100,000 for our project. This cost including transportation charges, internet cost and making survey. We
arranged to use our budget systematically. We also think about unexpected cost that can be caused for
our project. Anyway, we try our best to make efficient project for Tri-Sea Garment Manufacturing
company.
Risk
We have to face some risks for our project. If employees don’t understand about our project, the result
of the project will turn to adverse. It can be led to strike or demonstration. We have to face many
problems at interview process because we can’t make sure all the employees will answer our questions.
Although they answer our questions, we can’t accept that all of their answer are corrects. We also can’t
make interview if they didn’t have free time for interview.
Communication
I am a new project management of Tri-Sea Garment Manufacturing company. I try to get good
relationship with all employees. I also need to get good communication with authority persons of Tri-Sea
Garment Manufacturing company. Without good relation with employees, I can’t do my project
smoothly. I need to understand about their difficulties and need to explain about how to reduce the
diversities in the workplace.
Activity – prepare for interview
- Making survey
- Collected all kinds of information
- Transformed this information into report
- Send report to the director.
Scope – Tri Sea company and people who work there
Time – From December 2019 to July 2020.
Cost – Round about 100,000 kyats for
- Transportation charges
- Internet cost.
- Making survey cost
Risk - if some employees didn’t understand about our project.
- Can’t make sure all the employees will answer the questions.
- Can’t accept all their answers are correct.
Communication – interview with all levels of employees from Tri Sea company including
workers, supervisors, department leaders, managers and director.