No 21 (2)/201 O/D(CG-R)

Government of India
Ministof Defence
New D
dated 12- July 2010
To

The Director G
National Stadium Complex
New Delhi 110001

DELEGATION OF FINANCIAL POWERS TO COAST GUARD AUTHORITIES FOR

REVENUE AND CAPITAL EXPENDITURE

Sir,

1. I am directed to convey the sanction of the President for delegation of

financial powers to the Coast Guard Authorities, as contained in the Appendix
(Schedules I to XIII) of this leiter, for incurring expenditure under the Capital and
Revenue heads of expenditure.

2. The Schedules of financial powers are arranged as per the accounting

classification for the Coast Guard under MoD (Civil) Estimates for ease of correlation
between the budget provision for various purposes and the sanctionl booking of
expenditure to the appropriate head of account. The delegated financial powers in
respect of the authorities specified in the Schedules will supersede the financial
powers laid down in respect of the authorities for the specified purpose in MoD leiter
PF/104/CGHQ/115/DOT/D(N-II) dated 19 Jan 2004 or any other previous orders 1
instructions on the subject. Any delegated financial powers authorized by any other
Government Regulations 1 Instructions will, however, continue to remain in force.
Powers conferred for Projects specifically sanctioned by the Government of India will
also continue to be operative for the duration of such projects.
 2

3. The delegation of financial powers for Capital procurements is to be

exercised as per the procedures laid down in DPP 2008, as amended from time to
time. The competent financial authority will accord various stage approvals as per
the procedure contained in the DPP.
4. The procedures laid down in the Defence Procurement Manual 2009, as
amended, will be followed for procurement of stores from the Revenue budget of the
Coast Guard. The exercise of the financial powers will be governed by the orders
and instructions on the subject, as amended by the Government from time to time,
and instructions Iguidelines contained in the Schedules. Cases not covered by the
delegated financial powers will be referred for sanction of the Ministry of Defence.

5. The financial powers delegated to DGICG and Regional Commanders for

revenue procurement will apply in case of procurement of capital items which are to
be purchased by following the procedures given in DPM-2009, as amended from
time to time. List of such Capital items has been promulgated separately vide Govt
of India MoD letter No. FM/1215/1365/D(CG-R)10 dated 24th Jun 2010.

6. The financial powers contained in the Schedules are in respect of each

transaction (expenditure being incurred on one occassion) and may cover
procurement of one article or a number of similar articles purchased at anyone time
based on the requirements known at that point of time. The key words for
interpretation of "each occasion" are "requirements known at a time". The quantity
and type of items required at a particular time are to be determined by the inputs
available with the organization at that time. Thus, the monetary limit which has been
set in each case applies to the total cost of a measureJindenUrequirement projected
by the indentors to the Purchase Department upto a specific point of time. No
measure I indent which requires the sanction of a higher authority shall be
sanctioned by a lower authority in installments i.e. orders will not be split with a view
to bringing them within the delegated power of a lower authority.

7. Purchases must be made in the most economical manner and in accordance

with the definite requirements of the Coast Guard. Periodical indents should
generally be prepared covering a year's or more requirement, except where for

~~
 3

reasons of short shelf life or for any other reason to be recorded in writing, it is
decided to procure a lesser quantity. Where expenditure on an item is of a recurring
nature, incurred throughout the year, sanction of such expenditure on a weekly, bi-
monthly, monthly, quarterly or half yearly basis, as deemed appropriate, shall not be
construed as a splitting of the annual requirements e.g. office stationery and allied
stores, fresh milk and supplies, drugs and medical consumables. Care should also
be taken not to purchase stores much in advance of the actual requirement, if such
purchase is likely to prove unprofitable to the Government. Locking up of funds in
excess stock should be avoided

8. All purchases exceeding Rupees five lakhs in value will be made on the
advice of the Commercial Negotiation Committee to be constituted by the CFA and
will include the IFA or his representative as a member wherever applicable. The
CNC will be responsible for comparative evaluation of bids to arrive at the L-1 and, if
considered necessary, will undertake negotiations with L-1 after seeking approval of
the CFA, in consultation with the IFA, where required as per delegation of financial
powers. The recommendations of the CNC will be put up for approval of the CFA
empowered to take the procurement decision / accord sanction, with the
concurrence of respective IFA , where required as per delegation of financial
powers.

9. The requirement of CNC does not apply to procurement of equipment/items

against DGS&D Rate Contracts or against Rate Contracts/ finalised by the Coast
Guard under their delegated powers. All CFAs to whom financial powers are
delegated to incur expenditure, as indicated in the Schedules, will be Direct
Demanding Officers for placement of orders against DGS & D rate contracts/ RCs
concluded by the Coast Guard to the extent of the respective financial powers and in
respect of the items for which the financial powers have been delegated.

10 The powers to sanction indents, contracts and purchases in respect of central

procurement of revenue stores on PAC basis and on non PAC single tender basis
have been laid down in the respective procurement Schedules. The PAC certificate
is, however, to be given at the level of the DGICG at CGHQ and Regional

~~
 4

Commanders at Regional HQ (not below the rank of Inspector General if such PAC
status is not accorded centrally at CGHQ) in consultation with their respective IFAs.

11. "Full Powers" have been decentralized to the Regional Commanders and
other Authorities in the field for certain specific activities/services to bring about a
quantum improvement in the performance of these activities/ services both in terms
of reduction in time and the quality of output. Such full delegation of financial powers
carries with it the corresponding responsibility for achieving the desired measurable
outcomes for which a monitoring system will be put in place by the Coast Guard at
all levels and the criteria to measure the outcomes spelt out.

12. Purchase of goods upto the value of Rs 15,000/- (Rupees Fifteen thousand
only) on each occasion may be made without inviting quotations or bids, on the
basis of a certificate to be recorded by the competent authority in terms of Para
2.4.9 of DPM-2009. Purchases upto Rs 1 lakh may be made with the approval of a
duly constituted Local Purchase Committee with three member appointed by the
CFA and based on the market survey, results of which will be recorded and a
certificate as prescribed in Para 2.4.10 of DPM-2009 rendered.

13. The financial powers to be exercised in consultation with CDA/IFA shall be

exercised by authorities in the Coast Guard Headquarters and Regional HQ in
consultation with their respective IFAs. District HQ and units below that level will
continue to seek advice of the IFAs (wherever required), as specified by CGDA, till
dedicated IFAs are appointed.

14. Financial advice/ concurrence will be provided in writing and will be based on
regular noting on file. However, in cases of extreme urgency, where time does not
permit floating of regular files, decision could be taken in meetings/discussions for
which detailed deliberations / minutes will be recorded. Proper briefing papers with
the approval of the CFA will be made available to the IFA/PCDA/CDA sufficiently in
advance of the meeting/discussions. All such cases should be followed up
immediately by regular noting on file where the decisions taken during
meetings/discussions will be recorded and financial advice recorded in writing. In

~
 5

order to avoid or reduce cross-noting and back references, the proposals initiated on
files should be comprehensive and self contained and include all relevant facts and
data pertaining to the case. The administrative authorities are required to make
available any information, data or documents relevant to the case as asked for by
the IFA/PC DAJCDA for rendition of financial advice in the proper perspective.

15. In matters within the delegated powers, it is open to the CFA to overrule the
advice of the CDA/IFA by an order recorded in writing containing a gist of the
objection of CDAIIFA and reasons for overruling the advice. A copy of the order
overruling the financial advice will be endorsed to the next higher CFA and the IFA
In such cases it will be open to the IFA to report the matter to the next higher IFA for
pursuing the matter further with the higher CFA or dropping it as deemed fit. In such
cases, however, the ongoing procurement need no! be stopped or delayed,
(particularly if the requirement is operationally urgent or delay is likely to have
adverse implications) unless the CFA himself decides to seek approval of the higher
CFA before proceeding any further with the case. The sanction letter issued will
clearly indicate that the advice of the IFA has been overruled and a copy of the order
overruling the financial advice, containing the gist of the objection and reasons for
overruling the advice will be endorsed, along with the CFA sanction, to the
PCDAJPayment authority/CGDA for release of payment and for the purpose of audit.
A quarterly report will be submitted by the IFA to the CGDA on such cases where
the advice of the integrated finance has been overruled by the CFAJs to whom
he/she is acting as the Integrated Financial Adviser.

16. The exercise of the financial powers is also subject to availability of funds in
the sanctioned budgetary allotment under the relevant Code Head and Sub Head.

17. Powers delegated to the DGICG and Regional Commanders for exercise
during war, hostilities and special operations (including natural calamities and
disasters), without consultation of IFA, will become operative only on the issue of a
Governrnent order declaring such a situation or ordering of a Special Operation to
be undertaken by the Coast Guard, inter alia indicating the overall ceiling of funds to
be utilised for this purpose.
 6

18. In the case of import purchases under various Schedules (Capital and
Revenue) sanction for release of FFE will be concomitant with the CFA sanction for
procurement and separate sanction/approval for release of FFE will not be required.
The release of FFE will only be noted by the secretariat of DDG (P&P) for cases of
CGHQ and csa (P&A) at RHQ level after expenditure angle approval for the
purchase has been granted by the CFA.

19. The delegated financial powers will be exercised only by the authorities on
whom these have been conferred and cannot be re-delegated to any other officer.
During the absence on leave, duty or pending assumption of charge by a regular
incumbent, the officer discharging duties in officiating capacity will exercise full
delegated powers delegated at the level. A copy of the sanction issued in all cases
will be forwarded to the PCDAlCDA concerned. Any documents called for by the
audit authorities in the course of auditing of such sanction will be made available to
them.

20. CVC guidelines issued from time to time on purchase/procurements/other

financial dealings by Central Government Departments will be strictly complied with
while processing cases in exercise of the delegated financial powers.

21. The financial powers contained in the Schedules will take effect from the date
of issue of this letter. However, in respect of powers for 'Write off of Losses' and for
'Regularisation of Audit Objections' given in Schedule-XIII to the Government
Letter, the cases / objections outstanding as on date of issue of this letter may be
settled under the enhanced financial powers conferred herein. These will be
exercised after obtaining an audit report from the PCDAlCDA.

22. The expenditure incurred in exercise of the financial powers contained in

Schedules II to Xiii (except for Capital Works) will be debited to Major Head 2037,
and relevant Minor Heads under this Major Head i.e. the expenditure covered by the
delegated financial powers in these Schedules largely relates to Revenue
Expenditure of the Indian Coast Guard. The delegation of financial powers to the
Coast Guard authorities given in Schedule-I are for Capital Acquisitions /
 7

procurements and expenditure thereon will be debited to Major Head 4047 and
relevant Minor Heads there-under. Similarly, expenditure on Major Works will be
debited under Major Head 4047, Minor Head-037.

23. Financial powers have been delegated to DGICG and other Coast Guard
authorities for incurring expenditure on the Annual Training Grant (ATG) and
Passing Out Parade (POP) grant from the budget for "Professional Services" for
which an annual sanction was hitherto being accorded by MoD. These financial
powers will be utilised within the limits of the budgetary allocation for this purpose
under the relevant head. Similarly, the financial powers delegated for sanction of
Sports and Adventure Activities will be exercised in consonance with the policy
guidelines issued by MoD on the subject vide GOI, MoD letter No.
TR/0506/DFPR(Grants)/1477/D(CG-R) dated 05 Ju110.

24. A copy of the sanction letter issued by the CFAs under their delegated
financial powers, whether exercised with or without concurrence of the IFA, will in all
cases be endorsed to the PCDA/CDA for undertaking the audit of sanctions. The
administrative department should make available any information, paper, file or
document relevant to the case, which is called for by the Defence Account
Department (DAD) for this purpose. A quarterly report on the audit of sanctions
carried out by the DAD will be forwarded to the Secretary Defence Finance, bringing
out their salient observations and highlighting any issues/aspects which need
attention, including the instances of overruling of IFA's advice by the CFAs, in terms
of para 15 of this letter.

25. Further amendments, if any, to the provisions of various Schedules shall be

processed by the office of JS (Navy) in MoD, with the concurrence of integrated
finance and, if considered necessary, the proposal can also be referred to the JS &
Addl FA dealing with the subject of delegation of financial powers in the Finance
Division. The corrigendum will be issued with the approval of the RM. All such
proposals shall be routed to MoD through the Directorate of Administration at CGHQ
and all amendments serially numbered to maintain continuity.
 8

26. This issues with the concurrence of Ministry of Defence (FinanceICG) vide
their Dy. No 2413/Addl FA (A) 10 dated 9 th July 2010.

Yours faithfully,

(~~
(T.C. Sharma)
Under Secretary to Govt of India

Enclosures: - Thirteen Schedules

Copy to :-
The Controller General of Defence Accounts, New Delhi - 20 copies including two ink
signed copies for dissemination to CsDA
The Director General of Audit Defence Services New Delhi- 5 copies
The Principal Director of Audit, (AF and Navy) New Delhi
PPS to Defence Secretary
PS to Secretary (Def Fin)
PS to Special Secretary (Acq)
PS to Addl. Secretary (M)
JS (O/N)
JS & AM (MS)
JS & Addl. FA (A)
JS & Addl. FA (R)
FM(MS)
IFA(CG)
Director (Navy-II),Director (CG)
DFA(CG)/Mod(Fin/CG)
The Principal Controller of Defence Accounts, New Delhi
The Principal Controller of Defence Accounts(Navy), CG Section Mumbai - one ink
signed copy
 REVIEW OF FINANCIAL POWERS

COAST GUARD AUTHORITIES

Schedules to Gol. MoD

letter No. No 21(2) /2010 / D(CG-R) dated J)... Jul 2010
SI Schedule Heading Page
No. No.
-
1. I Capital Procurement 3
..
2. II Wages & Overtime 4
3. III Office Expenses 5

4. IV Rent, Rates & Taxes 12

5. V Publications 13
6. VI Supplies & Materials! Machinery & Equipment 14
& POL
7. VII Advertisements & Publicity 26
. --
8. VIII ' Repairs, Refits & Works 27
9. IX Professional Services 33
10. X Information Technology 40
11. XI Miscellaneous 42
12. XII Powers of certain authorities during war, 44
hostilities natural calamities/ disaster
management or when special operations are
ordered.

13. XIII Write Off! Regularise losses 46

 3

Schedule-I to GOI MoD I'\...--'

letter No. 21(2112010ID(CG-RI dated Jul2010l

SCHEDULE -I

CAPITAL PROCUREMENT
~~~~===~=====-----~~~
1

11. Powers to incur expenditure on capital procurement (In Rupees)

I
I,

I DGICG
c"ompetent Financial

Auth~ .--
,'1

1-- ---NiI-- -+
W/"O concur,rence of IF, A,\ With Concurrence of IFA

----50·,00Iakhs - - - I

Note. Covers expenditure on acquisition of ships, vessels, air craft, other capital equipment
. and infrastructure needinq heavy investment.

Budget Head. Expenditure shall be debited under Major Head 4047 - Capital Outlay on
other fiscal services, Sub Major Head - 00, Minor Head - 037,01: Coast Guard Organisation.
The Code heads are as follows:-
,I (a) Acquisition of ships & fleet - 0/042/01
L_ (b) Acquisition of aircraft 0/042103
 4

~-

Qcher;:!ule-U to GOI MQO )'J...

letter No. 21l2lI2010/D(CG-R) dated Jul 2010)

SCHEDULE - II
~~ ~-

WAGES & OVERTIME

'--- .
1. Wages paid to casual employees and staff paid from contingencies (In Rupees)

Com[letent Financial W/O Concurrence of IFA With Concurrence of IFA ,,

Authorit~
-
DGICG I Regional Cdrl Distt Full Powers Nil
Cdrl Air Stn! Ship! Stn! Air
Enclave! Air Sqn! BMU!
Store Depot
BUVIKI CGRPS! PRT I Full Powers (subject to budget Nil
CGTC! CGAIS! MRCCI CG ceiling)
Workup Team! CGSB I CG
Aeronautical Overseeing
Team I Regional Diving Cell

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major
Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation,
"WaQes" Code Head 0!041!02

f-~ . -~-

2. Overtime allowance
f----
Com[letent Financial
Authorit~
I W!O Concurrence of IFA With Concurrence of IFA

DGICG! Regional Cdr! Distt Full Powers Nil

Cdr! Air Stn! Ship! Stn! Air
Enclave! Air Sqn! BMU!
Store De~ot
BUVIKI CGRPS! PRT ! Full Powers (subject to budget Nil
CGTC! CGAISI MRCCI CG ceiling)
Workup Team! CGSB I CG
, Aeronautical OVerseeing
Team I Regional Diving Cell

Remarks: - Amount paid to a non gazetted government servant for performance of official
duties beyond the office hours in addition to his working hours.
~ -
Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major
Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation,
"'Overtime" Code Head 01041103.
 5

Schedule-llllD GO! MoD

leller No. 21(2}/2010/0{CG-R} ~~Ied
'v
Ju12010)
1-----.
SCHEDULE - III
-- _.-_. --
OFFICE EXPENSES

1_ Office Expenses (In Rupees)

ComQetent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

DGICG Nil Full Powers

DDGCG 1 lakh 50 lakhs

-.---~-- --~--- --- ---
POI Director (Adm) 50,0001- 10 lakhs
Regional Commander 75,000!- Full Powers .
Dist Cdr! Stn! Ships! Air Stn! Air Sqn/ 30,000!- 10 lakhs
Air Enclave! CGRPS !CGOT! BUVIKI
PRT! BMU!Slore Depot ! CGAIS!
CGTC! MRCC! CGSB! CG Workup
Team I CG Aeronautical Overseeing
Team! Regional Diving Cell.
Note. DGICG and Regional Commanders will have full powers without concurrence of IFA for hire of
I office furniture, electric fans, heaters & coolers . . _----

Remarks

(a) Includes all contingent expenses (recurring/ non-recurring) for running of an officer unit,
administrative support services, band and liveries: purchase & repair of bicycles.
(b) Purchase, maintenance & repair of fixtures and furniture (includes various kinds of furniture,
cupboards, curtains, wall hangings, carpets, tents etc) and any other such equipment! item which is
necessar:t for functioning of an office.

(c) Hiring of office furniture (also includes tentage), electric fans, heaters, coolers, air
conditioners, clocks, call bells, audio! video! projecting systems, and any other equipment! item
including auditorium! hall! space for occasions such as recruitment, official functions, sports meets,
meetings & conferences, CG Court, visit of delegates! VIPs, medical camps and training camps etc.
(d) Purchase & maintenance! repairs of office machines! equipment, electric! electronic and
other appliances etc. Also includes telecam equipment, intercom equipment, fax machines,
typewriters! duplicators, MFDs, calculators, photocopiers, franking machines, filing and indexing
systems, projecting systems, electronic monitors! recorders, shredding machines, storage items
and other items required for day to day office use.

(e) Post & teJegra~h charges (including courier & Qarc:~ls).

(I) Purchase of statione~. rubber stamps! office seal5._and printing jobs & petty bindinQ.
r--
(9) Expenditures on light refreshments at formal meetings! conferences including refit meetings,
milans held at RHO! DHO! stations! CGRPT! CGOT! un~s and meetings with civil delegates. The
rales will be as per existing Govt orders and as amended from time to time.

m Powers for all authorities with regard to funeral expenses will be at actual expenses during
war and peace.
 6
~chedule-1lI to GOI MoD I 'l.r-
letter No. 21(2}/2010ID(CG·Rl dated Ju12010)

2. Power for hiring of road transport from civil sources including water transport, specialist
mobile vehicles and cranes etc (In Rupees)

Comgetent Financial Authorit~ W/O Concurrence of IFA With Concurrence of IFA

DGICG Nil 200lakhs

Regional Commander 20,0001- 100lakhs
Dis\' Cdrl CG Air Stnl Stn 15,0001- 20lakhs

I-
Air Enclave I Store Depot I BMUI 10,000/- 5 lakhs
CGRPSI PRTI BUVIK I Ships lAir

L__
Sqnl CGOTI Workup Teaml CGTCI
CGSBI CGAISI Regional Diving Celli
MRCCI CG Aeronautical o v e r s e e i n L
Team

- .

Note. DDGCG, Regional Commander and District Commander powers with concurrence of IFA
may be utilised for concluding rate contracts.

3. Power to sanction servicingl upkeep, maintenance, modification and repairs to motor

vehicles and other speCialist mobile vehicles and procurement of MT spares. (In Rupees)

ComRetent Financial Authorit~ ~/O Concurrence of IFA With Concurrence of IFA

DGICG

Regional Commander
1~~~ 2 lakhs
Full Powers

Full Powers

Dist Cdrl Air Stnl Stnl OiC Store Depot 20,0001-

2 lakhs
--
Air Enclavel Air Sqnl CGRPSI 10,0001- 11akh
BUVIKIShipl BMu/ PRTI CGTCI
CGOTI MRCCI CG Workup Teaml
CGAISI Regional Diving Celli CGSBI
, Aeronautical Overseeing Team
 7
!
Schedule-III to GOI MoD \ t-
letter No. 21(Z}L2:010/D{CG-R} dated Ju12010}

Remarks

- (a) May be offloaded to OEMs and authorised dealerl re~resentatives.

(b) Sanction for repairs I selVicing to MT vehicles including specialist mobile vehicles on
cash payment basis as per provision of DPM/govt orders.
4. Purchase of POll alternate fuel (i.e. CNGI LPG etc) for MT and specialist mobile vehicles
(In Rupees)

Com Qetent FinancilllllulbQ[ity W/O Concurrence of IFA With Concurrence of IFA

DDGCG Full Powers Nil

---

Regional Commanders Full Powers Nil

Dislt Cdr I CG Air Stationl Stationsl 15,000/- per month per Nil
Air Sqdnl Store Depotsl BMUI Air vehicle
Enclave
and
5,0001- per month per 1---
I Ships/PRTI BUVIKI CGRPSI CGAISI motor cycle. Nil
i CGSBI CGTCI CG Workup Team I
MRCCI Regional Diving Celli CGOTI
CG Aeronautical Overseeing Team.

5. Power to sanction freight, demurragel wharfagel warehousing and other allied charges on
stores (In Rupees)

Competent Financial Authority Financial Powers

I W/O Concurrence of IFA With Concurrence of IFA

DDGCG Full Powers Nil

~----
- -
Regional Commander Full Powers Nil
---

Dist Cdrl Air Stnl Stnl Air Enclavel Air 10,000/- Nil
Sqn/Store Depot I CGRPSI Ships/
PRTI BUVIKI BMU/CGTCI CGOTI CG
Workup Teaml CGSB/CGAISI MRCCI
CG Aeronautical Overseeing Teaml
Regional Diving Cell

Vb
\
 8
Schedule-III to GOI MoD I \.-"
letter No. 21(2}lZOlQlD(CG-R) dated J!.!120:lQ}

Remarks

(a) Full ~owers of DDGCG for CGHQ and CGS _(Delhi).

(b) Amount may be ~aid through Im~res!.

(c) Includes insurance premium handlina chames etc.

6. Power to incur expenditure on despatch of stores by other than the cheapest mode of
carriage. (In Rupees)

Comgetent Financial Author~:l W/O Concurrence of IFA With Concurrence of IFA

DDGCG
1 lakh 51akhs
--
Regional Commander
60,0001- 31akhs
--
Dist Cdrl Store Depot! Air Stnl Stn I
BMUI CGRPSI PRT I Air Enclave I
Regional Diving Celli Ships 40,0001- 2 lakhs

Remarks

(a) When it is inescapable by virtue of abnormal size of equipment or material.

(b) The freiaht charaes can be oaid throuah imores!.

7. Power to incur expenditure on despatch of stores by road transport (In Rupees)
-
Com(2etent Financial Authoritt W/O Concurrence of IFA With Concurrence of IFA

DDGCG
40,000/- 5 lakhs
-
Regional Commander
20,0001- 31akhs
Dist Cdr
20,0001- 21akhs
-
Store Depot
80,0001- 21akhs

Air Stn/Stn/Ships/PRTI CGRPSI BMUI 15,0001- 21akhs

Regional Diving Celli Air Enclave

Remarks. The freight charges can be paid through impres!.

I
 9
-.-.--~~

Schedule-III to GOI MoD f'l.--

leller NQ. 21(2li2Q:1QLI2(QQ-B} galed JuJ 2010)
c--- -- . ~--~ ~.-- .

8. Power to sanction expenditure on sieving! fumigation, cleaning of infested stocks of milled

products, cleaning of rice, dais and other bagged provisions etc. (In Rupees)

ComQetent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

cB-"gional Commander 10,0001- .. 50,0001-

Dist Commander 5,0001- Nil
CG Stn 1Air Stnl Air Enclave 3,0001- Nil
Ship 2,0001- Nil .~~

9. Power to settle compensation in cases of traffic accidents involving Coast Guard

Personnel (In Rupees)

ComQetent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

DGICG 50,0001- 10lakhs

Regional Commanders 25,0001- 51akh

.. - - ~~- ~---~

I Rema~:~ ~-

Each. case .shall

__ -._- be
- -considered on its merits .

(b) Compensation shall be offered without prejudice and purely as an act of grace as
Gov!. cannot be held liable for damages if the object that caused the damage or injuries, is
maintained by Gov!. in the exercise of their sovereign rights.

(c) No compensation shall be offered where the claimants are departments of Gov! of
India.
,
(d) Claims by state Gov!., Semi Gov!. bodies, corporations etc may be considered on
their merits. Any case of difference of opinion will be referred to Govt of India.

10. Powers in respect of small claims for compensation for damages done by CG ships and
CG vehicles in each case (In Rupees).

ComQetent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

DGICG Nil 51akhs

Regional Commanders Nil 31akhs

\
 10

Schedule-III to GOI MQD 1'1/

letter t1Q. 21(2)lg010/D(CG-Rl da~Q Ju12010)

Remarks

(a) When there is a very little doubt as to the liability of the Govt. or where the circumstances
under which the damage occurred are of an unusual character, a full report of the case with the
o~inion of the transmitting authorities should be submitted for the orders of GOI.

(b) Local settlement shall be limited to the cases in which the following conditions are fulfilled.
(i) The liability of ICG ship is clearly established,
(ii) The damage has been duly surveyed and the cost involved does not exceed the
financial powers of the competent authority.
(iii) The payment in settlement does not exceed the maximum sum for which a private ship
owner would be liable under the Merchant Shipping Act.

(c) Following documents are to be forwarded to CFA prior settlement of the case: -
(i) Copy of Board of Inquiry if ordered
(ii) Assessment of damage by Govt Approved surveyor
(iii) Injuries sustained by the party
(iv) Post-Mortem copy in case of death
(v) FIR copy lodged by the complainant
(vi) Certified true copy of Court Order in case of compensation awarded by the Court.

c----- -

11. Power to sanction rewards (In Rupees)

.-
Com[1etent Financial Authorit~ WIO Concurrence of IFA With Concurrence of IFA

~G 20,000/- 01 lakh ... -

,
Reqional Cdr 15,000/- 50,000/-
Dist Cdr 10,0001- Nil
Shipsl Stnl BUVIKI PRTI BMU I Store 5,0001- Nil
Depot! CGRPS I Air Enclavel Air Stn
lAir Sqnl CGOTI CGTCI CGAISI
MRCCI Regional Diving Cell CGSBI
CG Aeronautical! CG Workup Team
Overseeing Team

.- --- .

Remarks
-
(a) Reward for information leading to the conviction of personnel accused of bribery and
corruption fees, bonus etc.
(b) For specially prompt and meritorious action in connection with the extinguishing of fires,
arresting flooding and saying of life and property from damaQe arisinQ there from, etc.
(e) Reward is purely an ex-gratia payment, which, may be granted on the absolute discretion of
the authorikcompetent to---.9!ant rewards and cannot be claimed by anyone as a matter of right.
(d) The following are to be kept in mind while determining the reward:-
(i)

J
The specificity and accuracy of the information.
(ii) Risk and trouble undertaken.
(iii) Extent and nature of the help rendered by the informer.
(iv) Risk involved for the Govt. servant in working out the case.
(v) Difficulty in securing the information and special initiative efforts and ingenuity
displayed etc.
 11
Schedule-III to GOI MoD
letter No. 21j2}12010lD{QG-Rl Q2~Q
, l,......--
J!.:!12010] I
--------
(e) To Whom Reward may be Paid. Ordinarily, informers and Govt. servants will
be eligible for reward depending on the contribution made by them as a team as well as
individuall~

12. Power to sanction cash awards for inventionsl innovations (In Rupees)

ComQetent Financial Authority WIO Concurrence of IFA With Concurrence of IFA

DGICG Nil 50,0001-

Remarks
(~l Subject to general orders of MoD.
(b) To include cash awards for innovativeness, originality of approach, outstanding
inventions, improvement in manufacturing process I special repair, innovations and
p-,"oductivity.
(c) Budget Head for Sis 1 to 12. Expenditure shall be debited under Major Head
2037 - Customs, Sub Major Head - 00, Minor Head -102 - Preventive & other functions,
06: Coast Guard Organisation "Office Expenses" Code Head 0104 !l06.
13. Expenditure in connection with holding symposial seminars I conferences I workshop etc.
(In Rupees)

ComQetent Financial Authorijy WID Concurrence of IFA With Concurrence of IFA

DGICG 50,0001- 40lakhs

Regional Commander 25,0001- 10lakhs --
Remarks --'._--
(a) Whenever international participants are expected, case will be submitted to
MoD.

I (b) The expenses on refreshments and lunch should be as per the Government
ajlJJfoved rates. '-----'.

(c) Payment can be made from NPFs for meeting the requirements. These payments
_ _are to be regularised by pre-audit payments from PCDA (N).
(d) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard
Organisation "Office Expenses" I "Advertisement & Publicity' as given below :-
(i) All expenditure (hiring of conference hall, projection system, stationery,
refreshments and lunch for the delegates etc) except photo/video coverage -
"Office Expenses" Code Head 01041/06.
(ii) Expenditure on account of photol video coverage - "Advertisement &
Code Head 01041111.
Public~l'''
 12

Schedu[e~IV to GOI MoD ,V.

I
letter No. 21{2112010/D(CG-R) df;!jgd Ju12010)
-- --
I SCHEDULE - IV
,

RENT, RATES & TAXES

--
1_ Municipal Rates & Taxes (In Rupees)
----

Com~etent Financial Authority WIO Concurrence of IFA With Concurrence of IFA

DDGCG Full Powers Nil

Regional Commandersl Distt Cdr! Air Full Powers Nil
Stationl CG Stationl Air Squadronl
Air Enclavel BMut Siore Depot! i
CGRPSI BUVIKI CGTCI CGAISI
MRCCI CGSBI PRTI CG
Aeronautical Overseeing Team! CG
~e Team IReqional Divino Cell ------
2_ Rent on aTM accommodation

(A) Delhi, Mumbai, Calcutta and Chennai (In Rupees)

Com~etent Financial Authority

I.
i WIO Concurrence of IFA With Concurrence of I FA
I

DGICG 1,00,0001- per annum in each 10 lakhs per annum in each case
case
Regional Commander 75,0001- per annum in each 51akhs per annum in each case
case
-
(B) Other places (In Rupees)

DGICG 1 lakh per annum in each 10 lakhs per annum in each case
case
DDGCG -~----.
Nil 07 lakhs per annum in each case

Regional Commander 50,0001- per annum in each 5 lakhs per annum in each case
case
Remarks: After market survev and certification bv DEO or anv other Govt acency
Budget Head [for Serials 1 & 21- Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation
"Rent, Rates and Taxes" Code Head 0/041107_

l'fi
 13

I Schedule~V to GOI MoD

letter No. 21{2}l201Q/Q(CG-R} dated
\t..--
Ju12010}

[ SCHEDULE-V

PUBLICATIONS
I
I 1, Official Publications (In Rupees)
' ..- - ._-
Com[1etent Financial Authorit~ W/O Concurrence of IFA With Concurrence of IFA
!
DDGCG Full Powers Nil
I Regional Commander Full Powers Nil

Dist Cdr 1 Air Sin 15,0001- Nil

Stnl Air Sqnl Air Enclave I 15,0001- Nil

Store Depot I BMU

f----
Shipsl PRT 1 CGRPS 1 SUVIKJ 15,0001- Nil
CGTCI CGOTI CGAISI MRCCI
CGSSI Regional Diving Celli
CG Aeronautical Overseeing I
Team CG Workup Team

.----
2_ Non-Official Publications (In Rupees)
_ ..

Com[1etent Financial Authorit~ W/O Concurrence of IFA With Concurrence of IFA

.-
DGICG Full Powers Nil
Regional Commander Full Powers Nil

- - I-
Dist Cdr I Air Stnl Shipsl Stnl Full Powers [subject to a Nil
Air Sqn/Air Enclave 1 Store Depot I maximum of Rs_ 6 lakhs per
SMUI CGRPS 1 PRT 1 SUVIKJ annum]
CGTCI CGOTI CGAISI MRCCI
CGSSI Regional Diving Celli
CG Aerona utica I Overseeing
Teaml CG Workup Team

,
Budget Head [for Serials 1 & 2]. Expenditure shall be debited under Major Head 2037 -
Customs, Sub Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast
Guard Organisation "Publications" Code Head 01041/08_

._---
 14

Schedule-VI 10 GOI MoD 1')...;

letter No. 21{2l!2010ID(CG·R} dal~d Ju12010j

SCHEDULE - VI
--
SUPPLIES & MATERIALS I MACHINERY & EQUIPMENT AND POL
f----
1. Provisioning reviewl procurement of storesl equipment and MTI specialist vehicles from
, indigenous sources based on apQI'oved scalejJn RupeesJ.. _
Com~etent WIO Concurrence of IFA With Concurrence of IFA
Financial
Authority O~en/ LTE O~en/ LTE PAC STE
---
1
DGICG 25 lakhs 300 lakhs 200 lakhs 50 lakhs

I------
DDGCG Nil 200lakhs 100lakhs Nil

Regional Cdr 51akhs 100lakhs 50lakhs 10 lakhs

2. Provisioning review I procurement of stores I spare partsl equipment from indigenous

sources not based on approved scale. (In Rupees)

Com Qetent W!O Qoncurrence of IFA With Concurrence of IFA

Financial
Authority O~en/ LTE O~enl LTE PAC STE

DGICG 41akhs 50lakhs 251akhs 10lakhs

Regional Cdr Nil 251akhs 10lakhs 51akhs

I
Note. The provision is also applicable for introduction of new items not already authorised!
scaled and to increase the scale of items. This would be for any iteml equipment for safety!
operational requirements, for the purpose of enhancing effectivenessl efficiency or for the
purpose of improving hygiene I habitability/ maintenance.

-
3. Provisioning review! procurement of imported stores! spare partsl equipment including
those accorded PAC status and release of FFE (In Rupees)
-
Com ~etent Financial W!O Concurrence of IFA ! With Concurrence of IFA
Authority

DGICG Nil 300lakhs

DDGCG Nil 100lakhs

-

Regional Commander Nil 50 lakhs

i,
 15
ScheduleNI to GOL MoD IV
letter No. 21(2l/2010/D(CG-R) dated Ju12010)

Remarks for Sis 1 to 3

(a) Provisioningl Procurement includes navall clothing (including all uniform items)1
gunneryl air stores, equipment I machinery and pollution control equipment (shipl aircraft I
establishment) and their spares I POll medical stores.

(b) The powers at serial 1 & 2 above also include procurement through DGS&D,
execution of contracts and expenditure for purchase on rate contracts. The powers for
concluding rate contracts will be exercised only with the concurrence of IFA.

(c) As per the directives of Govt. of India procurement of MTI specialist vehicles will be
only through CGHO.
4. Local purchase of stores (other than victualling stores) and spare gear for stocking six
months and purchase normally effected through the central purchase organisation at CGHO but
which is proposed to be made directly on grounds of administrative necessity (In Rupees)
i

Com [1etent W/O Concurrence of IFA With Concurrence of IFA

Financial
Authorit~ O~en I LTE PAC O~enl LTE PAC

DGICG 21akhs 1 lakh 50lakhs 251akhs

DDGCG Nil Nil 35 lakhs 151akhs

Regional 1 lakh 50,0001- 251akhs 10lakhs

Cdr

Budget Head for 51 1 to 4. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102 - Preventive & other functions, 06 : Coast Guard
Organisation "Material & Supplies I Office Expensesl Machinery & Equipment! POL" as given
below:-
(i) Material & SU[1plies. Naval stores, gunnery stores, medical stores,ARD projections,
items of allowance list! ARS (equipmentsl stores) and clothing. Code Head - 01041/09.
(ii) Machinery & Eguipment. Equipment, machinery (including WIT equipment,
pollution control equipment, navigational equipment, electric equipment, radiol radarl
electronic equipment), stores, spare parts and machinery for workshop, gun-mounting
stores, stores after review, operational stores and aviation stores. OBS and B&D spares
procured as replenishments. It will also include machinery, equipment, apparatus etc.
other than those required for running of an office and special tools and plants acquired
for specific works. Code Head - 0/041/14.
(iii) Office EX[1enses. All types of office equipment (office equipment approved and
I, equipment I stores of a nature associated with safety and security aspects approved by
CFA). Code Head - 0/041/06.
POL. Lubricant stores. Code Head - 0/041/10.
1 _._-

\
 16
Schedule-VI to GOI MoD /k-
leffer No. 21 (21120101D(CG~R) dated Ju12010)

5. Local Purchase of storesl spare partsl equipment to meet operational requirements or on

the grounds of urgency [including through import]. (In Rupees)

Competent WIG Concurrence of IFA With Concurrence of IFA

Financial
Authority PAC STE Openl LTE PAC l'iTE

DGICG Nil Nil Nil Full 100lakhs 20 lakhs

Powers
DDGCG 81akhs 51akhs Nil 200lakhs 751akhs Nil
.-
Regional Cdr 61akhs 41akhs 1 lakh 100lakhs 50lakhs 51akhs

Dist Cdrl Stn I Air 50,000/- 30,000/- 15,000/- 10lakhs 51akhs 1 lakh
Stnl Store DepoU
BMUI Air Enclave I
Air Sqnl Ships I
I MRCC I Regional

I Diving cell/__P_R_T_-'-_ _ _ _-'-_____ ..L_ _ _ _..L_ _ _ _- ' -_ _ _ _-L_ _ _ _ ---1

I Remarks
, (a) Powers for import will only be exercised by the DGICG, DDGCG and
ReQional Commanders.
(b) Items to be accorded PAC status at appropriate level as per GOI Letter and DPM.
,

(c) LP is to be undertaken in the following circumstances (Part 2.4.7 of DPM 2009):- I

(i) To meet short term, ad-hoc or urgent requirements of unitsl establishments when.
supplies are not available through the central provisioning agency (CGHQ). Intimation
regarding such purchases should immediately be sent to the central provisioning agency so
that the latter CQuid take the quantities procured through local purchase into account.
(ii) To meet the normal requirements of units! establishments for stores which are not
within the purview of central purchase organisation (CGHQ)
(d) Para 2.4.9 to 2.4.11 of DPM-2009 be referred as regards purchase of goods and services
without quotation and purchase of goods by local purchase committee after market survey and
- recording of certificate. _---------------i
(8) Powers of procurement include navall gunneryl air stores, equipment I machineryl pollution
control equipment (ship I aircraft I establishment) and their spares.

(f) Budget Head, Expenditure shall be debited under Major Head 2037 - Customs, Sub Major
Head - 00, Minor Head - 102- Preventive & other functions, 06 : Coast Guard Organisation
"Material & Supplies I Machinery & Equipment" as given below :-
(i) Material & Supplies. Naval stores, gunnery stores, medical stores, items of allowance
list. Code Head - 0/041/09,
(ii) Machinery & Equipment. Equipment, machinery (including WIT eqUipment,
pollution control equipment, navigational eqUipment, electric eqUipment, radial radarl
electronic equipment), stores, spare parts including machinery for workshop, gun-mounting
stores, operational stores and aviation stores. It will also include machinery, eqUipment,
apparatus etc. other than those required for running of an office and special tools and plants
acquired for specific works, Code Head - 0/041/14,
(Hi) POL. Lubricant stores. Code Head - 01041/10.
 17
-,--, ---
I Schedule-VI to GOI MoD IV
leiter NQ. 21(2)/2010/DrCG-Rl dated Ju1201Q)

1--
6, Local purchase victualling stores (In Rupees)

-- - ' ,

Com(1etent Financial WID Concurrence of IFA With Concurrence of IFA

Authorit~

DDGCG 50,0001- Full Powers

,-
30,0001- 251akhs
Regional Commander
' - ' -
r--"-
25,0001- 5 lakhs
Dist Cdrl CO Stn

CO Air Stnl Air Enclavel 15,0001- 2 lakhs

Shipl Air Sqnl BUVIK

Remarks

(a) To purchase those items authorised by scale and not available from the source of
supply,

(b) Also includes purchases at foreign ports and at Indian ports I stations where IN I I
ASC organisation facilities either do not exist or are not provided, In such cases NAC will
not be required,

,---
(c) After making payment, the contingent bill along with the documents are to be
forwarded to CDA (N) Imprest Section for audit and settlement with the cash account.

-.---.
(d) Budget Head, Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
Organisation "Material & Supplies" Code Head - 01041/09,

.------"-,
 18

ScheduleNI to GOI MoD

leiter No. 21(21/2010/DICG-R1 datedJVJu12010l

~.

7, Local purchase of uniforms, clothing and allied stores including mess traps, (In Rupees)

Com~etent Financial WIO Concurrence of IFA With Concurrence of IFA I

Authority

DGICG 10 lakhs 50lakhs

DDGCG Nil 351akhs
Regional Commander 4 lakhs 25 lakhs
Dist Cdr IStn 1 lakh 51akhs
Shipl Store Depot! Air Stnl 10,0001· 51akhs
Air Sqnl Air Enclave I
Remarks

(a) Itemsl equipment not available from sources of supply like CG Store Depotsl MOl
BW, Following are the occasions for direct purchase:-
(i) Participation in joint exercises in India and abroad,
(ii) To meet urgent and Operational requirements. I

(iii) Expeditionsl adventure activities, conferencesl meetings and any other

occasions which demands direct purchase~
(b) Budget Head, Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
OrQanisation "Material & Supplies" Code Head· 01041/09, ~-

8. Powers for sanctioning of contracts for supply of fresh I tinned provisions to ships I
establishments and outlying units, (In Rupees)

Com Qetent Financial WIO Concurrence of IFA With Concurrence of IFA

Authorit:.'

~<3ICG Nil 50lakhs

DDGCG Nil 251akhs
Regional Commander Nil 20lakhs

1
Dis!. Commanderl Stn Nil 51akhs

Remarks
(a) For items authorised as per scale and where ASCI BVY facilities either do not exist
-. or are not ~rovided,
(b) Budget Head, Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
Organisation "Material & Supplies" Code Head - 0/041/09,
 19
-
Sche.O!,Jle-VI to GOI. MoD } '1,....--
1!';l;l1er ~o 2:l£Zll2Q1Q/D(CG-R} daled Jui 2Q1 Ql

9. Power to sanction contracts for sewing of uniforms, clothing and initial additionsl
alterations, washing, repairing and re-stuffing, troops bedding, cobbler contracts, preservation of
clothing items. (In Rupees)
r-
Com Qetent Financial WIO Concurrence of IFA With Concurrence of IFA
Authority I
DGICG Nil 751akhs

DDGCG Nil 50 lakhs

--.-~-
... _- --- ,
Regional Commander Nil 251akhs

.~-. ------ -~-- 1--- - _ .

I
Dislt Cdrl CO Air Stn Nil 1 lakh

Stn I Store Depots Nil 1 lakh

Air Enclavel Air Sqnl Ships Nil 50,0001-

.-
Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
Organisation "Material & Supplies" Code Head - 0/041109.

I, 10. ----.--

Local purchase of storesl services on cash and carry basis (In Rupees)

ComQetent Financial WIO Concurrence of IFA With Concurrence of IFA

Authority
-_.
15,0001-
DGICG Nil

PO I D(Adm) 15,0001- Nil

-_.-
15,000/- Nil
Regional Commander

District Commander 15,000/- Nil

--.
Air Sqnl BMu/ Slnl Air Enclavel I
Store Depot 15,0001- Nil

---
Shipsl Air Stnsl PRT I CGRPSI
BUVIK I CGAISI CGTCI MRCCI
CGOTI Regional Diving Celli 15,000/- Nil
CGSBI CG Workup Teaml CG
AeronauticalOverseel'!9...-Team
-
 20
---
~Qhedule-VJ to Gor MoD )'\....-
letter No. 21 (2V2010(Q(CG-Bl dated Jul 20101

Remarks

(a) Para 2.4.14 of DPM-2009 refers.

(b) Financial powers relate to all items of petty expenditure viz. LP of items, minor
repairs, works and miscellaneous expenditure to be paid from the imprest where holding of
the same has been authorised. The expenditure will be booked to the relevant code head.
11. Supply of water to CG ships from port authoritiesl civil sources. (In Rupees)

Com~etent Financial WIO Concurrence of IFA With Concurrence of IFA

Author'[!y
----~.

Regional Commander Full Powers Nil

District Commanders 1 lakh Nil
CO Station 50,0001- Nil
Remarks

---
(~rioritYJs_ to be_given to arrange drinking water from Port Trust! Gov!. Agency.
(b) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
Organisation "Material & Supplies" Code Head - 01041/09.
(e) ---

12. Procurement of sports and adventure equipment! facility including import of equipment!
sports arms and armament
---

Com~etent Financial WIO Concurrence of IFA With Concurrence of IFA

AuthorilY

DGICG Nil Full Powers

-
DDGCG Nil 50lakhs
Regional Commander 15,0001- 25 lakhs
Dist Cdr I Air Stns/ Stn 15,000/~ _____ ---_.
15 lakhs
Ship I SMut Air Enclave! Air 15,0001- 51akhs
Sqn/ Store Depot

Remarks
----

(aJ Import of equipment to be sanctioned by CGHQ.

(bl Up to Rs. 15,000/- payable on cash and carry basis from Im!"es\.
(cJ Procurement of sports! adventure equipmenU gear will be carried out without the requirement
--- -. of the NAC fr"m the store de~ots. ______
(d) Powers Include setting up stress management centres, procurement of its eqUipment
indudinQ their repair and maintenance.
----
(e) Powers also include repair/ maintenance of sports, and adventure equipment purchased.
 21

letter No. 21 (2V2010IDCCG-R) daled ,Iu! 2010)

(f) The expenditure in connection with purchase of miscellaneous sports/ adventure and allied
equipment, modification of vehicle for rallies, procurement of foreign equipment on termination of
jOint expeditions, its maintenance and proper storage, packing material. Insurance of material,
equipment etc.
(g) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
_. _. Organisation "Material &~plies" Code Head - 0/041/09 .. - -_._._. - - - -
.. --
13, Procurement of training material I aids (In Rupees)

Com[>etent Financial W/O Concurrence of IFA With Concurrence of IFA

Authority

I DGICG 50,0001- 5 lakhs

IJ2DGCG Nil 3 lakhs
..- . _ - ..-

Regiona-'...<2ommanders. _ ___._20,0001- _ _ _ _ _ _ ...:z;akhs

Remarks

(a) Training aids, projection equipment for training purposes, equipment, stores, tools,
electronic hardware, books and stationery required for training including expenses in
connection with technical tests and exercises,
(b) The powers include expenditure towards monetary and statianery assistance
provided to. UIT CG officersl EPs durirl9. their basic [Link] training,
(c) Subject to availability af funds.
(d) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Majar Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
OrQanisation "Material & Supplies" Code Head - 01041/09,
14, Expenditure on sanitation and hospital necessities (In Rupees)
' - ' - "

Com Qetent Financial W/O Concurrence of IFA With Concurrence of IFA

Authority
..
-"------_.
DDGCG 15,000/- Full Powers

Regional Commander 15,000/- Full Pawers

District Cdrl CG Air Slnl Stn 15,0001- Full Powers

Store Depot! BMUI

CGRPS/Ships/Air Enclavel
Air Sqn I BUVIKI CGTCI
CGSBI CGAISI PRTI MRCCI
15,0001- Nil
CG Workup Team,
.-

\
 22

Schedule-VI to GOI MoD n-/

J
Jelter No. 21(2V2D101D(CG·R} dated Jul2010}

Remarks. Local purchase of medical stores and equipment shall be resorted to in the
following circumstances:-
(a) In emergencies medicines can be procured on certification by AMA without NAC.

(b) When Price Vocabulary Medical Stores (PVMS) items required are not available

from the medical stores depots.

(c) When Non-PVMS items are considered essential for the treatment of the patient.

(d) When ships are at foreign ports/outside base port and it is not in the interest of
I
the patient to wait return to India/ base port.

(e) Any other item required to maintain the hospital and sanitation conditions to the

required level.

(f) Any item for patient's comforts, medical comforts as envisaged in the RMSAF.

(g) Any item required for boarding operations/camp/training activities.

--------

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major
Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation
"Material & Supplies" Code Head - 01041/09.

-.-------_.

15. Power to sanction galley equipment (In Rupees)

------'

Comgetent Financial W/O Concurrence of IFA With Concurrence of IFA

Authorit~

DGICG 50,000/- 25 lakhs

DDGCG Nil 151akhs

I -

Regional Commander 15,000/- 51akhs

----

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
OrQanisation "Material & SUJlplies" Code Head - 0/041/09.
 23
,----
Schedule-VI to GOI MoD IV
Is:tier No. 21~2}lZ010/Q(CG-R} dated Ju12010)
-_._- -
16. Issue of stores on loan

(A) Within Coast Guard (including MT & specialist vehicles)

--
~-.------ --'-"'-~'~ ---------------- -

Competent Financial W/O Concurrence of IFA With Concurrence of IFA

Authority
- - - -r
DGICG 2 years 5 years
DDG (eG) 1 year 3 years
Regional Cdr 1 year within region 3 years
DHQ Six months within Dislt. 2 years
1---
(B) To Armyl Navyl AF and MoD Estb

DGICG 2 years -- 5 years

Regional Cdr 1 year within region 5 years
DHQ 6 months within Distt. 2 years
(C) Issue of equipment or other articles to publici private agencies for experimental
purposes, research, design and trials.

DDG (CG) 1 year 2 years

Regional Cdr 6 months 1 year
Remarks
(a) Loan register should be maintained properly and periodically got audited by the Audit
Authority
(b) Powers to sanction issue of MT vehicles on loan to CG establishments under
exceptional circumstances only and these powers are to be exercised only by the
DDGCG.
17. Issue of clothing stores on payment to CG officers (In Rupees)
-
Com petent Financial W/O Concurrence of IFA With Concurrence of IFA
Authoritv
DGICG 12,0001- Nil

Regional Cdr 5,0001- Nil

Dislt Cdr IStnl Air Station 2,0001- Nil

_._. __ ..

Shipl Sqnl Air Enclave 1,0001- Nil

 24

~ule-VI to Gor MoD

retler No. 21{2}l201 O/O{CG-R) dated tVur 2010)

Remarks
(a) Pricing verification to be done by PCDA (Navy).
(b) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Material & Supplies" Code Head - 0/041/09.
-'

18. Manufacturelprocurement of equipment or other articles for experimental purposes

covering essential applied research on tools, equipment, etc. which are of interest to or are in
use in the CG or for expediting production (In Rupees)

Coml'1etent Financial WIO Concurrence of IFA With Concurrence of IFA

Authoritv
DGICG 20,0001- 51akhs
-
Regional Commander 10,0001- 21akhs
Dist Cdrl Stn 5,000/- 1 lakh
Ships 2,0001- 1 lakh
Air Slnl Air Sqnl BMUI
CGRPSI Store DepoU PRTI
Air Enclavel CG Aeronautical I 2,000/- 1 lakh

Overseeing Teaml CGRPSI

CGAIS
Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102- Preventive & other functions, 06: Coast Guard
Organisation "Machinery & Equipment" Code Head - 01041/14.
f-19, Local purchase of coal, "las (LPC3l and utensils (In RlJl'ees)
ComQetent Financial WIO Concurrence of IFA With Concurrence of IFA
Authoritv
DGICG Nil Full Powers
Regional Commander Nil Full Powers
Dist Cdrl Stn Air Stn Nil Full Powers
Remarks ,

(a) Utensils. The inrtial supply of Commanding Officers' messes afloat, mess gear
comprising, enrolled personnel's mess utensils and galley equipment and wardroom messes
afloat and ashore, are made free of charge and free in the form of a loan respectively
according to scale as prescribed in CGO 5/92, by Source of Supplv.
(b) Losses and Breakage of Mess Gear and Utensils. Losses and breakage of mess
gears and utensils due to service conditions, e.g. rolling and pitching of the ship, due to rough
weather and firing of armament, accident etc. will be borne by the state after the same is
approved by the CFA.
(c) Rel2lacement of Enrolled Personnel's Mess Utensils and Sick Bay Utensils. The
enrolled personnel's mess utensils, implements, and cookery, bakery and sickbay utensils
shall be replaced by makin!l condemnation on survey reports (form IN 426/S331/EDPS 3).
(d) Coal and Gas (LPG). Local purchase of coal and gas will be as per the entitled
,-----ration. ,
 25
--
[Link]-VI to GOI MQQ }V
Jett§J No. 21{2}l201QlruQG:B} dated Ju120jQ)
---- - - - - - - - - - - - - - - - - - -

(e) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Material & S~es" Code Head - 0/041/09.
20. Procurement of security related equipment and services for safeguarding Coast Guard
~ssets. (In Rupees)
ComQetent Financial W/O Concurrence of IFA With Concurrence of IFA
Authorit~
---- ---

DGICG Nil 500 lakhs

R~onal Commander Nil 100lakhs
Dist Cdrl CO Stnl 20,0001- 10lakhs
Air Stnl Air Enclave -~-

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head
- 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation "Material &
Supplies" Code Head - 0/041109 or "Machinery & Equipment" Code Head - 01041114 or
"Professional Services" Code Head 01041/13. - - - - - - - -.. ~
 26

S~hedUIe-VIl to Gor Mop eJ ~

JeCer No. 21{2112010/D(CG-Rl dat""'"""" J(12010)

I SCHEDULE - VII

ADVERTISEMENT AND PUBLICITY

--
1. Production of training, recruitment and motivational films. Making of hoardings and
displays for promoting recruitment, printing of advertisements, printingl purchase of souvenirs
and other items with the aim of publicity, goodwill and promotion of flight safety (In Rupees)

Com ~etent Financial WIO Concurrence of IFA With Concurrence of IFA

Authorit~

DGICG 1 lakh Full Powers

-
Regional Commander 5,0001- 10 lakhs

Dist Cdr 2,0001- 21akhs

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major I
Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation
"Advertisement & Publicity" Code Head 01041/11. .
 27

c
-~----

Schedule-VIII 10 GOI MoD \V

leUer NQ. 21{2}12Q10/D{CG-R} dat!;!d Ju12010)
--
SCHEDULE - VIII
--
REPAIRS, REFITS AND WORKS
---
1. Offloading repairl routines, docking and refits of CG shipsl crafts I aircraft! vesselsl floating
dock! shiplifts/pontoons including their machinery I equipment and pollution control equipment (In
Rupees)

Com~etent W/O Concurrence of IFA With Concur[ence of IFA

Financial Authority
OQen/ LTE PAC O~en/ LTE PAC STE

f---~ -

2000lakhs
Including spares
OGICG Nil Nil 700 lakhs 100 lakhs
or 1500 without
spares
I---~
OOGCG Nil Nil ---
1000lakhs 500lakhs Nil

Regional Cdr 20 lakhs 71akhs 700 lakhs 300lakhs 10lakhs

Oist Cdr / Air Slnl

Stn 4 lakhs 2 lakhs 30 lakhs 151akhs 5 lakhs

--
Shipsl Air Enclave
I Air Sqn I PRT 11akh 50,0001- Nil Nil
Nil
-- f----

BMU 4 lakhs 21akhs 30lakhs 15 lakhs 51akhs

._------ - - ----

NOTE: Powers of Rs 20,00 lakhs will be applicable if work package cost is inclusive of budgetary
cost of spares and Rs 15,00 lakhs if work package excludes spares.

Remarks
(a) These powers also include AMC.
----~

(b) The powers for offloading repair/ routines of aircraft also include periodical servicing I
inspection, 01 I DR of aircraft! aircraft engines and repair/ overhaull servicing of rotablesl
ground support equipment & safety equipment.
-

(c) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Minor Works" Code Head - 01041/12.
----

~
\
 28

Schedule-VIIl to GOI MoD } ~

leiter No. 21j2)/201QlQ(CQ-R} dal~g Jui 2010}

2. Offloading emergency and operational repairsl routines, docking and refits (which are not
planned refits) of CG shipsl crafts I aircrafV vesselsl floating dock! shipliftsl pantoon including their
machinery I equipment.(ln Rupees).

Com ()etent W/O Concurrence of IFA With Concurrence of IFA

Financial
Authority O~enILTE PAC STE OQen/LTE PAC STE
.

DGICG 80 lakhs Nil Nil 500lakhs 250lakhs 50lakhs

...

DDG(CG) Nil Nil Nil 300lakhs 150 lakhs Nil

.-

Regional Cdr 40lakhs 15 lakhs 1 lakh 200 lakhs 100lakhs 20lakhs

Dist Cdrl Air

Stn 20lakhs 10 lakhs 1 lakh 100lakhs 50 lakhs 10lakhs

Stnl Ship! Sqnl 1 lakh 50,0001- 15,000/- Nil Nil Nil

. Air Enclavel I
Remarks
(a) To carry out emergency repairs when sea going efficiency and airworthiness of ships and
aircraft respectively are affectedl impaired. Delay in undertaking repairs on this account would
not be advisable.
(b) These powers can also be exercised for emergency repairs in foreign ports when sea
going efficiency and airworthiness of ships and aircraft respectively are affectedl impaired.
However, only the DGICG with the concurrence of IFA is empowered to sanction offlaading of
emergenc~ reeairs in foreign eorts

(c) Budget Head. Expenditure shall be debijed under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
O!fLanisation "Minor Works" Code Head - 0/041/12.
3. Offloading repair of machineryl equipment of ships, aircraft, shore establishments through
OEMs located abroad by payments in foreign currency including release of FFE (In Rupees)

'--..
Coml1etent Financial Authority I W/O Concurrence of IFA With Concurrence of IFA

DGICG Nil 250lakhs

-
Regional Commander Nil 100lakhs
Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head -
00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation "Minor Works"
Code Head - 01041/12.
 29
-

I Schedule-Viii to GOI. MoD IV

letter No. 21(2U20:10/Q(Q~-B) rj~~rj ~!.!12Q1Ql
1 .-
14. Expenditure on account of alterationl addition and modification to items affecting an individual
CG ship I vessel! craW aircraft and their machineryl equipment! weapon, including development of
documentation, software validation and diagnostic software (In Rupees).
-

Com[)etent Financial Authorit~ W/O Concurrence of IFA With Concurrence of IFA

DGICG 10 lakhs Full Powers

Regional Cdr Nil 700lakhs -~

Remarks
(a) SRs for Additions & Alterations (A's & A's) and beyond 05 lakh are to be approved by
DGICG. -.

(b) For each alteration. --.

(c) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Minor Works" Code Head - 01041/12 or "Machinery & Equipment" Code Head-
01041/14 as the case may be.
5. Repair to storesl pollution control equipment I equipment I components and machinery fitted I
held in shore establishments (In Rupees)
-.--
Competent Financial Authorit W/O Concurrence of IFA With Concurrence of IFA
-~-

Ogenl LTEI PAC OQenl LTEIPAC STE

-

DGICG 1 lakh 50 lakhs 51akhs

- - .

DDGCG Nil 35 lakhs 4 lakhs

-
Regional Commander 1 lakh 25 lakhs 31akhs

District Cdrl CO Air Station 50,0001- 51akhs 1 lakh

~

Oilc BMU I Store Depot 25,0001- 51akhs 1 lakh

CO Stationl Oi/c PRT 50,0001- 31akhs 50,0001-

Air Enclave 25,0001- 3 lakhs 50,0001-

Remarks. Powers include annual maintenance contracts for equipment provided ashorel BMU.
-'-'--

Budget Head. Expenditure shall be debited under Major Head 2037- Customs, Sub Major Head - 00,
Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation "Minor Works" I
Code Head - 01041/12. _. '

~
\
 30

Schedule-VUllo GOI MoD / L-/

letler No. 21(2)f2Q10/D(CG~R) dated "Jul 201 0)

6. Repairl preservation of stores I equipment I machinery held in inventory or fitted in store depots
(In Rupees)

Budget Head. Expend~ure shall be debited under Major Head 2037 - Customs. Sub Major Head - 00,
Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation "Minor Works"
Code Head - 01041112.

7. Civil Works
(A) Authorised and Special Works (In Rupees)

IComoetent Financia WID Concurrence of IFA With Concurrence of IFA

Authority
Authorised Special Works Authorised Works Special Works
Works

DGICG 100lakhs 10lakhs 1000lakhs 50 lakhs

Regional Cdr 51akhs 20,0001- 600lakhs 25 lakhs

District Cdrsl CO
Stnl Air Stns!
I 21akhs 20,000/- 200lakhs 10lakhs

SMUt Air Enclave

(B) Demolition of Buildings (In Rupees)

Competent Financial Authority WID Concurrence of IFA With Concurrence of IFA

DGICG Nil 251akhs

I-"R~e~gi~o~na~I~C~o~m~m~a~nd~e~r_________ -L________~N~i~I________LI_________ 1~5~la~k~hs~______~
Remarks

(a) Subject to approval of Annual Works Programme (AWP) by MOD [as per Defence Works
Procedure (DWP)].
(b) The procedure prescribed in DWP to be adhered In conjunction with MES Regulations
and Scales of Accommodation (SADS).
(c) The works will be executed through MESI CPWDI Govt agencies
~'L......-~ _ _ __

\
 31

I Schedule-VIII to GOI MoD

I~!ler No. 21(2)/2010lD(CG-R] dated
\v
~!.!, 201Q}
----~~

(d) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head-OO, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Minor Worksl Major Works" Code Head - 01041/12 or Major Head 4047 - Capital
Outlay on other Fiscal Services, Sub Major Head-OO, Minor Head - 037 - Customs,
01: Coast Guard Organisation "Major Works' Code Head - 0/042102 as the case may be.
8. Maintenance I repairs and alterations to hired office accommodation [51 13 of old DFPR] (In
Rupees).
-~

Com[2etent Financial Authority W/O Concurrence of IFA With CQncurrence of IFA

DGICG Nil 6 months rent

.. ---~. --

I Regional Commander Nil 4 months rent

,
1---
I Dist Cdrl Stnl BMUI CGRPSI St~ Nil 2 months rent
Depot! BUVIKI CGTCI PRTI CGAISI
MRCCI CG Workup Teaml
Regional Diving Celli CGSBI CG
Aeronautical Overseeing Team.

Remarks

(a) Subject to the terms of lease executed between the lessor and the lessee.
(b) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Minor Works" Code Head - 0/041/12.
9. Electric, LP gas and water charges [51 6 of old DFPR] (In Rupees)
I-----~.

Com[2etent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

I
I DDGCG
~--

.~'
Full Powers Nil
I
Regional Commander I Dist Cdr I CG
Stationl Air Enclavel Air Stn lAir Sqnl
Store Depot I BMUI CGRPSI BUVIKI
CGTCI CGAISI MRCCI Regional Diving Full Powers Nil
Celli CG Workup Teaml PRTI CGSBI
CG Aeronautical Overseeing Team.

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head -
00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation "Minor Works"
Code Head - 01041112.

~
\
 32

Schedule-VIII to GOI MoD I f2...-.-

Jetter No. 21{2}/2010fD(CG-R} dated Ju12010}
-
10. Dredging of Coast Guard area through Govt agencyl trade (In Rupees)

Com12etent Financial Authority WIO Concurrence of IFA With Concurrence of IFA

DGICG Nil 500lakhs

Regional Commander 1 lakh 200lakhs

Remarks
(a) Operational reQuirement
(b) To cover all bills in regard to hire and use of dredging equipment to clear approaches to
CG areas on each occasion.
(c) Subject to availabilit~ of funds.
(d) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
OrQanisation "Minor Works" Code Head - 01/041/12. .-
 33

Schedule-IX to GOI MoD I v

19:tter N~. 21 (2){2Q1Q/QLCG-Rl .dJll~g~!J1 201Ql
~-

SCHEDULE - IX

PROFESSIONAL SERVICES

r-
1. Power to sanction services rendered such as berthing and allied services made to shipsl
craft! vesselsl aircraft by the Port Authoritiesl Mil private ports where navy I air force facilities
do not exisU cannot be provided. (In Rupees)
~~-~ --'~

Com~etent Financial W/O Concurrence of IFA Wnh Concurrence of IFA

Authority

Full powers
Regional Commander Nil
I
Full powers
Dist Cdr I Air Stn I Stn I Nil
Air Enclave

Remarks

(a) Each occasion of berthing per ship. To cover all bills of berthing of a ship and allied
services such as electricity, water, drainage, removal of garbage, bottom cleaning, tugs, cranes
etc. and attendant charges for services provided.

(b) Services rendered and supplies made including navigational, landing and parking charges
by Indian port! airport authorities to CG shipsl craft! aircraft where Coast Guardl Navyl Airforce
facilities are not available.

(c) These powers will also be applicable when the Navyl Airforce facilities cannot be providedl
extended~

(d) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Professional Services" Code Head 0/041/13.

V- _._-'--

(h
\
 34

I.
Schedule-IX to GOI MQD ) V
lel1f!( No. 21(2)f2010/0(QG-R) daled Jul 201 Ql

2. Hiring of services I equipment I facilities (In Rupees)

ComQefent Financial Authorit~ W/O Concurrence of IFA With Concurrence of IFA

DGICG Nil 200lakhs

Regional Commander '50,0001- 100lakhs

. .

Dist Cdr I CO Air Sfnl Stn '25,0001- 50 lakhs

Air Enclavel Air Sqnl Shipsl BMUI '15,0001- 10 lakhs

Store Depot! CGRPSI BUVIKI
CGTCI CGAISI MRCCI CGSBI
PRTI Regional Diving Celli CG
Workup Team I CG Aerona utical
Overseeing Team

Nole. The DGICG will have full powers with concurrence of IFA for outsourcing of conservancy,
security services, catering and maintenance services contracts for CG assetsl CGOM's.
'Inherent powers (without concurrence of IFA will be utilising for hiring material handling
equipment for shifting of equipment/machinery).

Remarks

(a) Powers include following:-

,
(i) Outsourcing of services, conservancy, security services, catering and
maintenance services contracts for CG assetsl CGOM's etc.
(ii) Hiring of vessels, yard craft, ferries, boats, pontoons, tugs, cranes and other
material! shipsl vessel handling equipment, generators, water bowsers, specialised test
eqUipment, equipment and tools etc.
(iii)Engaging consultancy services for development of berthing I infrastructure
capabilities.
(iv) Hiring of professional services for recruitment and training.
(v) Hiring of external professionals Iconsultants for imparting training (As per
rule 163-GFR)
(vi) Utilisation of services of officers of DIPR in selection of Asst Commandants (GOI,
MoD letter RTI0103/1818/CG/D (N-III) dated 10 Ju11987.

(b) Outsourcing of conservancy, security services, catering and maintenance services of

CG assetsl CGOM's will be only on conclusion of contracts .
. .

(c) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
Sub Major Head - 00, Minor Head -102 . Preventive & other functions, 06: Coast Guard
Organisation "Professional Services" Code Head 01041/13.
 35
Schedule-IX to GOI MoD IV
letter No. 21(2)L2010/D(CG-RI dated Ju! 2010l
r --

3. Deputation of servicel civilian personnel for special courses of training and for attending
seminarl symposial conferencel workshops in India (In Rupees)

ComQetent Financial Authority I W/O Concurrence of IFA With Concurrence of IFA

,

DGICG , 30,0001- per participant Full Powers

---~-~---.-- ... -
i -
Regional Commander Nil 50,0001- per participant

Dist Cdrl Air Stnl Stationl BMU Nil 15,0001- per participant

Remarks

(a) Complete training charges for training at Navall Air Forcel Armyl Paramilitary
establishments (Gol, Min of Defence letter No. TRl0104/470/CG/D(N-II) dated 09 Aug 1979
and Gol, Min of Defence corrigendum No. TRIO 104/CG/1596/DO/D(N-II) dated15 Dec 1995).

(b) Organised and specialised training charges for courses I symposium I conferences I
workshops conducted by Govt 1 Semi Govt/ private institutes 1 organisations.

(c) Subject to guidelines of DOP&T on the subject.

4. Power to sanction expenditure on research, analysis & developmental studies pertaining

to fleet maintenance and ship building including ship survey (pre and post repairl serviceability
assessment) and consultancy for vetting of specifications from class rule perspective (including
PAC).
_.
ComQetent Financial W/O Concurrence of IFA With Concurrence of IFA
Authorit~

DGICG Nil 200lakhs

Regional Commander Nil 100lakhs

Dist Cdr I BMU 1 Stn Nil 50 lakhs

-
;
fo
 36

Schedule-IX 10 GOI MoD IV

letter No. 21(iDl,Q1QlQ'Q~-Bl Q~~Q JIll 2010)

Remarks
(a) Power to sanction expenditure under following categories of services:-
(i) Design, analysis, development or experimental studies, system integration,
tests and trials pertaining to all class of ships and auxiliary vessels.
(ii) Software development & procurement related to all aspects of fleet
, maintenance and ship building including tasks related to data acquisition and
assimilation.
(iii) Research and evaluation studies for machinery, equipment, instruments, tools,
jigsl fixtures, new equipment for maintenance of hull and fittings and other utility
products required to enhance efficiency of BMUS, CGSMA and other tests, trials and
inspection agencies in Coast Guard.
(iv) Survey and conSUltancy for pre- or post-repair and maintenance evolutions,
design studies, preparation or vetting of guideline I building specifications etc.
(v) Experimentation, induction and testsl trials of fire fighting, damage control and
pollution control equipment.
I ..- .-.
,
(b) All procurement be undertaken against SOC as per standard procedures without the
i necessity of NAC.
(c) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs,
I Sub Major Head - 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard
Organisation "Machinery & Equipment" or "Professional Services" as follows:-
(i) Services - "Professional Services" Code Head 01041/13
(ii) Procurement - "Machinery & EqUipment" Code Head - 01041/14.
5. Expenditure on sports and adventure activities I expeditions. (In Rupees)
Com~etent Financial WIO Concurrence of IFA With Concurrence of IFA
,
Authoritv
DGICG Nil Full Powers
DDGCG Nil 10lakhs
Regional Commander llakh 51akhs
District Cdr! Air Sin! Sin! Ships! , 50,0001- llakh
Air Enclavel Sgn I ---
I Remarks
---

' (a) To conduct various adventure activities intended to promote joint international,
national, inter I intra-service events in the following including training, camps,
championships, competitions, expeditions and other organised adventure events in
India,:-
(i) Rafting, jet boat rafting, kayaking, canoeing deep I scuba diving, water skiing,
water surfing, sailing in lakes, sea I ocean I rivers.
(ii) Sky diving, sky surfing, hang gliding, powered hang gliding micro light, power
chute, para-glider, para plane, hot air! helium balloon.
(iii) Mountaineering, desert and jungle safaris, trekking, mule treks, skiing! heli-
skiing.
I (iv) Cycles! motor cycles! motor vehicle rallies, expeditions! rallies! raids, safaris.
 37
-- -- -- -- .--. - - -_. ..
JV
I
Schedule-IX to ~Ol M~
letler No. 21(211i1QloCQ-R) g~l~~ Jut 2Q1Q)

_ _ ~ __~se of adventure eguiement for ~ractice at local units during leave I hoJida~s f weekends.
(c) To incur expenditure to conduct various sports activities and competitiOns intended to promote joint
national, interl intra service events in the following and other organised sports events in lndJa;-

(i) Indoor and outdoor sports such as football, volleyball. hockey, cricket, badminton, lawn tennis,
table tennis, carom. chess, squash etc.

(ii) Athletics. water sports, cycling.

(iii) Inter reQional sports championships to be organised at various Regions

(d) The expenditure in connection with sports! adventure activities will be incurred amongst other on food,
photography, modification of vehicle for rallies, insurance of personnel, packing material, publicity of adventure
activities, transport, sherpas, porters and ponies, expenditure on recee, pre-training camp and other sports!
adventure activities related to organisation or expeditions including expenses on publicity, mementos and flag
offlflag in ceremonies. Expenditure for modification of boats, yachts, rafts and other crafUequipment, repaid,
maintenance and overhaul of vehicles, boats, yachts, rafts and other craft / equipment. Insurance of material,
equipment, boats, yachts, rafts, etc. Also expenditure on conduct of aero activities at Aero Nodal and white
water rafiinQ and allied activities at aqua sDortsl adventure centres 1 nodes/camps training insfltutions .

f
.-
(e) Power to sanction sports and adventure activities also includes following;-

(i) Drawal of high altitude rations including for foreign members of joint international expeditions
and high altitude porters for the duration spent beyond 9900 ft. All rations will be accounted for.
Unconsummated rations will be returned to the source of supply.
I (ii) Provision of equIpment, clothing, communicatIon equipment and allied stores on loan from any
unit of Navyl Armyl Air Force for the expedition. These will be drawn and accounted for by the
I
concerned Regionl unit} expedition leader nominated for the purpose by the Directorate of MPR&T,
Coast Guard Headquarters.
I
(iii) Free issue of medicines and issue af required medical equipment and stores on loan from any
I service unit of the three services.
(iv) Evacuationl treatment! hospitalisation of casualties, including Civilians team membersl sherpasl
porters and joint foreign team members if any, from the expedition area by helicopter/other means.

(v) Use of transport, hire of transport on required basiS, including for foreign members of joint
international expeditions and along rally routes for training. coordination route reconnaissance and
actual participation with the approval of Coast Guard Headquarters.

(vi) Issue of POL and MT stores to the transport and equipment, used for adventure activities over
the above the normal authorisation of POl.
(vii) For incurring expenditure on repaid! maintenance of equipment purchased.
(viii) Drawal of normal ration on payment for the porters/ civilian participants for the duration they are
held for the trainingl expedition.
(ix) Payment of training course fee etc. for courses conducted by Civill para military/Armed Force
crew.

(I) Up to Rs. 15,0001- payable on cash and carry basis from imprest. PCDA (N), Mumbai is authorised to
make advance payment for amount mare than Rs. 15,000/- on production of contingent bill duly countersigned
by the Regional Headquarters! Dist Cdr 1 CO Air Stnl Stnl Shipl Air Enclave! Sqn

(g) Bygget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head - 00,
Minor Head - 102- Preventive & other functions, 06: Coast Guard Organisation "Professional Services" Code
Head 0/041113. The amount for sportsl adventure activities will be drawn in advance by the Regional
Headquartersl Olst Cdr I CO Air Stnl StnJ Shipl Air Enclave! Sqn on contingent bifl from PCDA (N), Mumbal to
meet the .requirement of sportsl adventure activities.

~. The Participation of Coast Guard personnel during the period of various sports! adventure activities including
during planning, selection, organisation training, conduct pre and post expeditions etc will be treated as temporary
duty.

. - - - _. .__ ...- - -
~
 38
Schedule-IX to GOI MoD Jl---'
leiter No. 21(2)/2Q1Q/D(CG-RI dale .. JU~

Note 2. Coast Guard personnel will be treated at par with the personnel attending professional exercises
for the purpose of grant of special family pension/ disability pension on account of death/ disability
sustained during the activity whereas the civilians will execute an indemnity bond to the effect that
Coast Guard or Ministry of Defence will bear no liability in case of deathl disability sustained in an
accident during the course I expedition I competition. Ex-gratia and other benefits as entitled to Coast
Guard personnel will also be an entitlement for the personnel attending Aero Sports activity.

'--'

Note 3. On termination of the expedition, all stores issued by Coast Guard Adventure Cells including
stores procured from public funds will be returned to the respective Regional headquarters I unit including
those stores declared unserviceable by the Board for further use by other expeditions. After
condemnation board, items of equipment purchased would be brought on charge on the property book
maintained for the purpose by the unit.

6, Legal charges (In Rupees)

Item Com(2etent
Financial
Authority
I' W/O concurren~e of IFA With Concurrence of IFA

Full Powers Nil

(A) Legal DGICG -_. --
Charges
Regional Full Powers Nil
~ ...
Cdrs -.
Full powers in case of authority
em powered to refer cases for
(B) Legal DGICG
arbitration. A total amount of
charges for up to Rs. 50, 000/- in each Nil
Arbitration case where authority is not
Cases I Regional
I Cdrs vested with power to refer
cases for arbitration.
--.

Budget Head, Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head
- 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation
"Professional Services" Code Head 0/041/13,

7. Power to sanction eXQeoditure on ceremonial events (In Rupees)

ComQetent Financial WIO Concurrence of IFA With Concurrence of

Authority IFA
- - - - - - - f----. - - ..- . .-

Nil Full Powers

DGICG
051akhs
Regional Cdrs Nil
 39
Schedule-IX to GOI MoD
letter [So. 21(2}/2010/0(CG-R) da~ed
IV
Jul2Q1Ql

Remarks: - CGHQ in-consultation with IFA will issue leiter of allotment cum expenditure
sanction covering anticipated expenditure on ceremonial events (other than Republic day &
Independence Day for which a separate allotment is made to MoD) at the commencement of the
year. The aforesaid leiter in respect of the expenditure to be incurred by the Coast Guard will
also include an appropriate provision for events which cannot be planned such as State Funerals
etc. The actual expenditure on incurrence will be monitored by CGHQ against sanction issued
for adjustment with the concerned CDAs. An appropriate advance may also be obtained from
CDA if so sanctioned by the DGICG in consultation with the IFA.

(b) Various procedure and guidelines and Government orders laid down to be followed as
per GFR.
--- _._- .. _-_._-_.-

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head
- 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation
"Professional Services" Code Head 0/041113.
--
8. Powers to Sanction expenditure from Annual Training Grant(ln Ruoees)
Comgetent Financial WIO Concurrence of IFA W~h Concurrence of IFA
Authorit'!
Nil 10 lakhs
DGICG
Regional Cdrs 01 lakh 05 lakhs
District Cdrl Air Stnl Stnl 50,000 031akhs
Shipsl Air Enclavel Sqn
Remarks: -
(a) CGHQ in consultation with IFA will allocate the funds out of Code Head 'Professional
Services' to the Regional Headquarters for sub allocation for the units under them.
(b) Expenditure incurred on above will be utilised for imparting training to Coast Guard
officers & enrolled personnel primarily for the following activities: -
(i) Conduct of Training
(ii) PrizeslAwards for good performance during training
(iii) Hiring of external professionals Iconsultants for imparting training (As per
rule 163-GFR)
(iv) Purchase of training publication, Navigation, Seamanship, Air publications etc.
(v) Monetary and Stationery Grant for Asst Comdt (Under Trainee) as per laid down
scales.
(vi) Miscellaneous.

Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub Major Head
- 00, Minor Head - 102 - Preventive & other functions, 06: Coast Guard Organisation
"Professional Services" Code Head 01041113.
--

f
 40

Schedule-X to GOI MoD ( 1--

letter No. 21(2)/2010fO(CG.R} dated Juf 2010}

SCHEDULE-X

INFORMATION TECHNOLOGY
~.

1. To procure IT related equipment and services, software and networking componentsl

equipment. (In Rupees)
--
ComQetent Financial Authority W/O Concurrence of IFA With Concurrence of IFA

O~enl LTE OQenlLTE PAC STE

DGICG Nil 400lakhs 200lakhs 40 lakhs

DDGCG 1 lakh 300 lakhs 150lakhs Nil

--- -
POlO (ADM) 25,000/- 251akhs 10lakhs 2 lakhs

Regional Commander 30,0001- 200 lakhs 100lakhs 20lakhs

District Cdrl Stnl Air Stnl 15,0001- 251akhs 10lakhs 2 lakhs

BUVIKI CGRPSI BMUI Sqnl
Shipsl Store DepoU PRTI
CGTCI Air Enclavel CGAISI
MRCCI CGOTI CGSBI
Regional Diving Celli CG
Aeronautical Overseeing
Teaml CG Workup Team I

Remarks

(a) To include turn key projects, IT hardware, networking components, access networks,
peripherals, ancillaries! accessories, system and application software, security overlays,
internet,. training, software development and technical consultancy for IT projects and IT traininq.
(b) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation
"Infonmation Technology" Code Head 01041/22.
 41
._- ._- - _. . _ _ . ----.- ._---------
Schedule-X to GOI MoD 1')/
letter No. 21(2)/2010/0(CG-R) da~d JljI2Q1Q)

2. Procurement of IT related stationary, consumables, spares, maintenance, AMC and upgradation.

(In Rupees)

Com Qetent Financial W/O Concurrence of IFA With Concurrence of IFA

Authorit~
OQen I LTE PAC OQeni LTE PAC

DGICG 1 lakh 50,0001- 100lakhs 50lakhs

---
POlO (ADM) 30,0001- 15,0001- 50lakhs 251akhs
. _ - ... _ - ---" ...- - - ... - - . ".-
Regional Commander 30,0001- 15,0001- 751akhs 351akhs

District Cdrl Stnl Air Stnl 20,0001- 10,0001- 251akhs 121akhs

Sqnl BMu/ BUVIKI CGRPSI
Shipsl Store OepoU PRTI
Air Enclavel CG Aeronautical
Overseeing Teaml Regional
Diving Celli CG Workup
Team I CGSBI CGTCI
~CI CGAISI CGOT

Remarks
-----
(a) To include procurement of computer stationary and consumables, LP of spares and
maintenance of computers, peripherals, ancillary equipment including their up-gradation, local
repairs of computers, peripherals and ancillary equipment, maintenance of IT equipment through
AMC. ._-
(b) Budget Head. Expenditure shall be debited under Major Head 2037 - Customs, Sub
Major Head - 00, Minor Head -102 - Preventive & other functions, 06: Coast Guard Organisation
"Information Technology" Code Head 0/041/22.

4
\
 42

Schedule-XI to GOI MoD ! 2....-

letter No. 21{2}l2010/D(CG-R) dated Jul20101

SCHEDULE - XI

MISCELLANEOUS
- ..--
1. Power for disposal of Surplus/Obsolete stores. (In Rupees)
-
(A) Through MSTC IGovt Agencies
-

ComQetent Financial WID Concurrence of IFA With Concurrence of IFA

Authorit~

[Link] 2 lakhs Full Powers

(6) For transfer to other Services/Govt agencies

ComQetent Financial W/O Concurrence of IFA With Concurrence of IFA

Authorit~

DGICG 1 Lakh 50 Lakhs

Note. The instructions prescribed in Rule 196-201 of General Financial Rules and the Govt. of
India decisions issued from time to time be referred.
2. To dispose-off shipsl vesselsl aircraft and stores (In Rupees)

Item Com~etent WID With Concurrence of IFA

Financial Concurrence of
Au1horit~ IFA

I (A) Through Public Sector DGICG Nil Full Powers

Disposal Organisations
Regional
Nil 100lakhs
Commander
District
Commander Nil 50lakhs

(6) To dispose off through DGICG Nil 100lakhs

trade.
Regional
Commander Nil 50lakhs

(C) To declare and dispose

off life expired unserviceable
& obsolete stores including DGICG Nil 100lakhs
armament I explosive stores.
 43

I Schedule-XI to GOI MoD 1V

letter No. 21(2112010/D{C~-Rl dated Jul20101
--- -----
Remarks
(a) After obtaining CFA approval and fixing the reserve price in advance.
(b) Provisions of GFR 196 - 201 to be followed
(c) Disposal should normally be done through authorised auctioneer. However, where it
I is not possible, reasons for the same to be recorded in writing. Reserve price to be fixed
in advance after obtainil1fL afJll'oval of CFA. ... - - -
(d) This includes disposal of armament stores by dumping in sea.
---

(e) Budget Head. Amount to be credited to PCDA (N), Mumbai under subhead
'"Receipts", Code 041/01 of Coast Guard organisation.
 44

I
--
Schegule-~JJ !Q !:2QI M2Q , ..........
Ieller No. 21(2)/2010ID(CG-R) Q8ted Ju12010)

SCH5DULE - XII

POWERS OF CERTAIN AUTHORITIES DURING WAR, HOSTILITIES OR WHEN SPECIAL

OP5RATIONS ARE ORDERED {INCLUDING NATURAL CALAMITIES & DISASTERl

1. Local Purchase(ln Rupees)

-
Comlletent Financial W/O Concurrence of IFA With Concurrence of IFA
Authority [

I
DGICG I Full Powers Nil

2. Repairs/Modification of !::.qui!lmenVCrafUVehicie (In Rupees)

Comlletent Financial W/G Concurrence of IFA With CQncurrence of IFA
Authority

Re~ional Cdr 10 crores Nil

3. Hiring of Civil TransporVCranes/Machinery/EquipmenVDozers/Tippers & Other

Specialised. Vehicles (In RUQees)
,
Comgetenl Financial W/G Concurrence of IFA With Concurrence of IFA
Authority

.-
R",gional Cdr Full Powers Nil
1-4,-,-.--,-",-"-",-",,,-,-,,,,,-,,="'-r"'-'-''-'= =L...._ _ _ _ _ _ _ _-,-_ _ _ _._. __
Comgetent Financial W/O Concurrence of IFA With Concurrence of IFA
Authority
-_.
Regional Cdr 10 Lakhs Nil
s. Desflatch of stores/personnel by any mode (Air, Sea, Express, Courier etc. ) (In Rupees)
ComQetent Financial W/O Concurrence of IFA With Concurrence of IFA
Authority

I Regional Cdr I 100lakhs Nil

6. Misc & Contingent Expenditure connected with Exercise/Operations not covered under
other heads of this Schedule (In Rupees)
ComQetenl Financial WIG Concurrence of IFA With Concurrence of IFA
Authority

~ Regional Cdr 251akhs Nil

\
 45
,------------------------------------------------------~ ~ ..
Schedule-XU to GOI MoD t t.----'
leiter No 2H2)J20101D{CG·R) dated Jul2010l
I----~

Remarks:
(a) The powers given in this schedule will become operative on the issue of Government
letter declaring a period preparatory to war, hostility or ordering of special operations by the Govt
to be undertaken by the Coast Guard.
(b) Additional budget will be allocated by the Govt for this purpose.

o
 46

SchegLlI!l:-~\tl to GOI MoD '\iI

letter No. 21{2112010lD(CG-R) dated' u12010}

SCHEDULE - XIII

~~

WRITE OFF! REGULARISATION OF LOSSES

----
Category CFA Due to theft l fraud or Not due to theft fraud
gross neglect or gross Neglect

i ~ -

{without (with {without (with

concurr concurren concurre con curren
ence of ee of IFA) nee of ce of IFA)
IFA) IFA)

1. Powers to write DGICG Nil 21akhs 1 lakh 10 Lakhs

off losses of stores
including MT vehicles ,

(In Rupees) DDGCG Nil Nil ,

Nil 5 Lakhs

Regional Cdr Nil 1 lakh 1 lakh 3 Lakhs

Dist Cdr! ships! Air Stnl Nil 50.000/- 10,000/- 2 Lakhs

Store DepoU Stnl Air
Enclave

---~-

Category CFA Due to theft, fraud or Not due to theft fraud

gross n~lect or gross Neglect

{without (with {without (with

concurr concurren concurre con curren
ence of ee of IFA) nee of ce of IFA)
IFA) IFA)

2. Power to write DGICG Nil 80,0001- 11akh 51akhs -

off losses of Public Nil
DDGCG 50,000/- Nil 31akhs
money.
Regional Cdr Nil 30,000/- 1 lakh 21akhs

Dist Cdr 1 Ships 1 Air Stnl Nil 20,000/- 10,0001- 1 Iakhs

Store DepoU Stn/ Air
Enclave

~
\
 47
~~~~~

Schedule-XIIJ to GOI MoD I"'--

letter No. 21(2)/2010JD(CG-Rl dated Ju12010}

Remarks
(a) Strict compliance of Gov\. Instructions I relevant provisions of GFR • 2005 as
""--
amended from time to time is to be ensured ~
--"

(b) While writing off losses, loss statement is to be prepared and audit report should be
obtained from PCD~ _ _ _ _ _ "" ___ ~ _ _ _ "___ --- "- ~---~

Note for Sis {ll & (2l.

(i) The objections outstanding as on date of issue of this schedule will be settled under the enhanced
powers conferred on the CFAs above.
(ii) The procedure laid down in the DSRs / FRs/CGOs on the subject will be followed and a quarterly
statement of write-off losses be submitted to the integrated finance indicating the reasons for the loss,
nature of loss and remedial measures taken to prevent the recurrence of that type of loss.
(iii) Trival losses, valuing upto Rs 5000, whether due to or not due to theft, fraud or neglect may be
written off by the CFAs without referring the case to the CDA.
(iv) Losses at CGHQ would be written off by the MoD and not under the delegated financial
powers of CGHQ, in terms of FR Part-I.

CFA {without {with concurrence of IFAl

Cat '1""""it concurrence of IFAl

3. Write-off losses DGICG Nil 10lakhs

of stores held in depot ----"~ .----- --- ~-- ~--

due to downgrading DOG Nil 51akhs

(In Rupees)
Regional Commander Nil 21akhs

Store Depot Nil 25,000/·

- .-- -- --~
L-~~ _____ i
Remarks
(a) For stores held on charge of Depots as serviceable are found to be Repairable /
BER(e) / scrap owing to deterioration while in stock, the change in condition shall be
adjudged by Depots provided defects are due to fair wear and not due to lack of suitable
storage accommodation or failure to look after the articles properly in store.
(b) Strict compliance of Gov!. Instructions / Rule 33 to 38 of GFR • 2005 as amended
from time tali me is to be ensured. ~--

(c) While writing off losses, loss statement is to be prepared and audit report should be
obtained from CDA. ~----

Catego[Y ill (without (with concurrence of IFA}

concyrrenc. of IF Al

4. Powers to DGICG Nil 10lakhs

regularise deficiencies
of stores revealed at the Regional Commander Nil 51akhs
time of stock taking(ln
Rupees) Store Depot Nil 21akhs

District Cdr/ Ships / stn I Nil 1 lakhs

Air Stn I Air Enclave
,/'
-

Lto
\
 48
Schedule-XIII to GOI MoO I
leiter No. ~1(21/201QlD(CG-R} dated l:rl:;, 2010)

CategorY CFA (without concurrence {with concurrence of

of IFA) IFA)

5. Powers to DGICG Up to 50% of the Nil

regularise expenditure sanction allotment
. on consumable stores
in excess of the
monetary allotment in Up to 20% of the
Regional Cdr sanction allotment Nil
respect of shipsl
stations [SI 50 of old
DFPR] (In Rupees)

Remarks
(a) The powers of DGJCG are subject to the condition that the overall allocation sanctioned by
Government for all ships and stations is not exceeded.
> -

(b) The powers of Regional Commander are in respect of ships and stations under their control
subject to the condition that the total allocatton made to all ships and stations under their control is
not exceeded.

(c) The annual monetary allotments for consumable stores for ships and establishments is
intended to cover all descriptions of the stores ta be issued ta the various departments of the
shiplestablishment, whether for maintenance, making good defects, self refit, trial or for any other
essential purpose. They do not necessarily imply that equivalent supplies will be available on
demand.

(d) Economy is to be exercised and endeavour shall be to keep the expenditure as much below
the authorised allotment as possible consistent with efficiency.

(e) The provisions prescribed in Chapter 11 of INBR 12 be referred for regularising expenditure on
consumable stores in respect of allotment to ships/stations.

CategorY CFA (without concurrence {with concurrence of

of IFAl IFA)

6. Powers to ~nalCdr Nil 50,0001-

regularise over issue
Dist Cdr Nil 25,0001-
of rations by ships 1
Nil 25,0001-
establishment [SI43 Ships I Air Sin 1 Stn.
of old DFPR] (In
Rupees)

Remarks(a) For authorised items only.

(b) The procedure prescribed in Article 0411 of Chapter 4 of INBR 14 be referred for
regularisation of over-issue of rations.

(e) Corrective action to be taken.

 49
Schedule-XIII to GOI. MoD tv
letter. No. 21 (2}/2010/D{CG-R) dated Jut 2010}
- - - - - - - - - - - - _..

Category CFA {without concurrence (with concurrence of

of IFA) IFA)
-------

7. Powers to DGICG 60,0001- Nil

sanction destruction -
of category "G
n
Regional Commander 10,0001- Nil
foodstuffs (unfit for
human consumption) Nil
Dist CdrlAir Stnl CG 5,0001-
(In Rupees)
- Stnl Ships
Remarks
(a) Loss statement should be prepared and got vetted by the CDA(Nl
(b) The provisions prescribed in Article 1314, Chapter 13 of INBR 14 be referred.

Category CFA {without concurrence (with concurrence of

of IFA) IFAI

8. Powers DGICG Nil 2.5lakh

exercisable by officers
Regional Commander Nil 1 Lakh
in consultation with
the controller of Dist Cdrl Air Stnl Stnl Nil 50,000/-
Defence Accounts for' Air Enclave! Ships
regularisation of audit
objections arising out
breaches of rules and
regulations when the
monetary nature of
the loss could be
assessed(ln Rupees)

Remarks
(a) In all cases of audit objections arising out of breaches of rules and regulations;
efforts should be made to assess the loss! financial implications, if any, involved in the
irregularity where the loss to the state or the financial implications involved can be
computed, the irregularity will be regularized in conSUltation with the CDA as per laid down
procedures. An illustrated list of the type of objections which may be regularized and this
procedure is shown below;-
(i) Irregularities connected with Railway Warrants and Military Credit Notes e.g
irregular issue of warrants, military credit notes.
(ii) Non-production of receipted copies of issue vouchers of stores. Failure to
trace in the ledgers credit in respect of receipt voucher.
(iii) Loss of auditable documents like car diaries, ration strength statements
where the ceiling of the value of transaction involved can be assessed with
reference to other connected accounts, e.g. with reference to the total value of POL
issued or rations drawn during the period to which lost documents pertain.
(iv) Irregularities connected with the use of M.T.

~
\
 50

ScheduJe~X!ll to GOI MoD

letter No. 21(2}l201QLD(CG-Bl date
JVJu12010}
-
(b) These powers are to be exercised only if:-
(i) The necessity for and the practicability of recovery has been considered by
the CFA.
(Ii) The irregularity does not disclose a defect in the rules or regulations, the
amendment of which requires the sanction of the Government vide
Rule 157 FR Part-I Col.I and
(iii) The authorities concerned (or their predecessors) are themselves not
personally responsible for the lossl overpayment! irregularity. Prior approval of the
next higher financial authority shall be obtained in respect of cases mentioned
at (ii) above.

r---
(c) Objections, which do not involve any loss to the State or when the monetary loss is
not assessable, be referred to the respective Administrative Authorities 1 CGHO for
r---- establishments under the direct administrative control of CGHO. _.'-

(d) Copies of sanctions issued for the settlement of audit objections shall also be
endorsed to the statutory Audit Officers concerned.
(e) ControUer of Defence Accounts (Navy) will report to the Govt of India cases in
which the intention of this rule has been misapplied •.

CategolY CFA Without With Concurrence of

Concurrence of IFA IFA

9. Powers to issue and

strike-off charges on
account of CG stores
Regional Cdr Nil 150lakhs
consumedl destroyed Iwarl
hostility/disasterl natural

,
calamity (In Rupees)
I
Remarks:
(a) The powers given in this schedule will become operative on the issue of Government letter
declaring a period preparatory to war, hostility or ordering of special operations to be undertaken
by the Coast Guard.
(b) All financial powers authorised to the Competent Financial Authorities in this serial is with
respect to each transaction. -