Form TECH 3A: Technical Proposal Submission Form
Date
To: The Permanent Secretary,
Ministry of Energy and Water Resources,
4th Floor, Electricity House,
Freetown
Dear Ladies/Gentlemen:
We, the undersigned, offer to provide the {Title of consulting services} in accordance
with your Request for Proposal date (date) AND OUR Proposal. We are hereby submitting our
Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under a
separate envelope.
If negotiations are held during the period of validity of the Proposal, i.e., before [date],
we undertake to negotiate on the basis of the proposed staff. Our Proposal is binding upon us
and subject to the modifications resulting from Contract negotiations.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Firm:
Address:
3B Firm’s Experience
Assignment Name: Country:
Location within Country: Professional Staff Provided by Your
Firm/Entity(profiles):
Client No of Staff:
Address: No of Staff-Months; Duration of Assignment:
Start Date Completion Date Approx. Value of Services (in Current
(Month/Year): (Month/Year): US$):
Name of Associated Consultants, If Any: No of Months of Professional Staff Provided by
Associated Consultants
Name of Senior Staff Involved and Functions Performed:
Narrative Description of Project:
Description of Actual Services Provided by Your Staff:
Firm’s Name:
Form TECH 3C: Comments and Suggestions on the TOR and on
Data, Services, and Facilities to be provided by the Client
On the Terms of Reference:
1.
2.
3.
4.
5.
On the data, services and facilities to be provided by the Client:
1.
2.
3.
4.
5.
Form TECH 3 D: Description of the Methodology and Work Plan for
Performing the Assignment
Form TECH 3E: Team Composition and Task Assignments
1. Technical/Managerial Staff
Name Position Task
2. Supporting Staff
Name Position Task
3F FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED
PROFESSIONAL STAFF
Proposed Position:
Name of Firm:
Name of Staff:
Profession:
Date of Birth:
Years with Firm/Entity” Nationality:
Membership in professional Societies:
Detailed Tasks Assigned:
Key Qualifications:
[Give an outline of staff member’s experiences and training most pertinent to tasks on assignment.
Describe degree of responsibility held by staff member on relevant previous assignments and give dates
and locations. Use about half a page]
Education:
[Summarize college/university and other specialized education of staff member, giving names of school,
dates attended, and degrees obtained. Use about one quarter of a [age]
Employment Records:
[Starting with present position list in reverse order every employment held. List all positions held by staff
member since graduation giving dates, names of employing organisations, titles of positions held, and
locations of assignments. For experience in last en years, also give types of activities performed and
client reference, where appropriate. Use about two pages.]
Language:
[for each language indicate proficiency: excellent, good, fair, or poor in speaking, reading, and writing.]
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data correctly described
me, my qualifications, and my experience.
Date:
[Signature of staff member and authorised representative of the firm] Day/Month/Year
Full name of staff member:
Full name of authorized representative:
Form TECH 3G: Staffing Schedule
Months (in the Form of a bar Chart)
Name Position Reports 1 2 3 4 5 6 7 8 9 10 11 12 Number of Months
Due/Activites
Subtotoal (2)
Subtotoal (2)
Subtotoal (3)
Subtotoal (4)
Full-time: Part-time:
Reeports Due:
Activies Duration:
Signature:
(Authoruised represtative)
Full Name:
Tilte:
Address:
3H ACTIVITY (WORK) SCHEDULE)
A. Field Investigation and Study Items
(1st, 2nd, etc. are months from start of assignment)
1st 2nd 3rd 4th 5th 6th 7th 8th 9th 10th 11th 12th
Activity (Work)
B. Completion and Submission of Project
Report Date
1. Inception report
2. Interim Progress Report
(a) First Status Report
(b) Second Status Report
3. Draft Report
4. Final Report
4A. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, date]
To: [Name and address of Client]
Ladies/Gentlemen:
We, the undersigned, offer to provide the consulting services for [Title of consulting services] in
accordance with your Request for Proposals dated [Date] and our Proposal (Technical and Financial Proposals).
Our attached Financial Proposal is for the sum of [Amount in words and figures]. This amount is exclusive of the
local taxes which shall be estimated at [Amount (s) in words and figures].
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Contract
negotiations, up to expiration of the validity period of the Proposal, i.e., [Date].
Commissions and gratuities, if any, paid or to be paid by us to agents relating to this Proposal and Contract
execution, if we are awarded the Contract, are listed below:
Name and address Amount and Purpose of Commission
Of Agents Currency or Gratuity
_________________ _______________ ____________________
We understand you are not bound to accept any Proposal you receive.
Yours sincerely
Authorised Signature:
Name and Title of Signatory:
Name of Firm: .
Address:
4B Summary of costs
Costs Currency(ies) Amount(s)
subtotal
Local Taxes
Total Amount of Financial Proposal
4C. breakdown of prince per activity
Activity No.: ________________ Activity No.: ________________ Description:__________________
Price Component Currency(ies) Amount(s)
Remuneration
Reimbursable
Miscellaneous Expenses
Subtotal
4D. BREAKDOWN OF REMUNERATION PER ACTIVITY
Activity No. __________________________________________ Name:______________________________________
Name Position Input Remuneration Amount
Currency(ies) Rate
Regular staff
Local staff
consultants
Grand Total
4E. REIMBURSABLE PER ACTIVITY
Activity No:____________________________________ Name:__________________________________
No. Description unit Quantity Unit Per In Total Amount In
1. International flights
2. Miscellaneous travel expenses
3. Subsistence allowance
4. Local transportation cost
5 Office rent/accommodation/clerical assistance
Grand Total
4F. MISCELLANEOUS EXPENSES
No. Description unit Quantity Unit Per In Total Amount In
1. Communication costs between __________________
And __________________________(telephone,
telegram, telex)
2. Drafting, reproduction of reports
3. Equipment: vehicles, computer etc.
4. software
Grand Total