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Purchase Order Workflow Flowchart

sample flowchart of a purchase transaction of merchandising business

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Caselline Krizza Corpuz-Anlueco
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13 views2 pages

Purchase Order Workflow Flowchart

sample flowchart of a purchase transaction of merchandising business

Uploaded by

Caselline Krizza Corpuz-Anlueco
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Sample Flowchart: Figure 1

Prepares DR based on
Receiving
Proposed PO based Delivery Receipt PO MERCHANDISE
Report (RR)
(DR)
on quotations
Purchase Order
received from various
(PO)
suppliers Prepares RR based
Delivers merchandise on merchandise
Delivery Receipt To Buyer
(DR) with DR to buyer received from seller
Sends approved PO to Accounting
Approved PO
supplier

MERCHANDISE
To Buyer Approved PO
Accounting Delivery Receipt
Signs DRs and
(DR) gives one
copy to seller
Delivery Receipt
(DR)

Delivery Receipt
Retains one
(DR) copy of DR
To Seller Receives signed DR
Accounting from buyer

To Buyer
Accounting

SELLER BUYER
BUYER
FIGURE 2
Receives signed Dr
Delivery Receipt from the buyer
Approved PO Delivery Receipt Receiving
(DR)
(DR) Report (RR)

Sales Invoice Sales Invoice


Prepares SI based
(SI) (SI) on DR
Triple Checking:
1. Supplier’s delivery authorized by buyer?
Look for approved PO
2. Billed items delivered by the seller? PO, RR, DR, SI
Compare supplier’s SI with supplier’s DR and buyer’s RR (SI)
3. Billing prices based on agreement? (DR) CV
Compare prices in supplier’s SI and buyer’s PO
(RR) Check Receives check
Check
(A-PO) from buyer, signs
Prepare Check Voucher and
Check Voucher (CV) on CV
attach supporting
Approves
documents
check for
payment

Check

For Filing PO, RR, DR, SI


Prepares OR based
OR
on check received
CV OR

Buyer- Accounting Department Seller- Accounting Department

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