PhilGEPS Sworn Statement Template 2025
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curious researcherPhilGEPS Sworn Statement Template 2025
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Powered by AIThe PhilGEPS office's evaluation is not considered definitive for merchant eligibility in public bidding because its assessment is solely for registration purposes and does not take into consideration the full scope of eligibility criteria needed for specific contracts. Eligibility determination for public bidding remains with the Bids and Awards Committee (BAC), ensuring a comprehensive review based on the specific requirements of each bid .
The PhilGEPS office evaluates the eligibility requirements solely for the approval or disapproval of the merchant’s registration application. However, it does not determine merchant eligibility for public bidding. The Bids and Awards Committee (BAC) is ultimately responsible for determining and validating merchant eligibility for public bidding .
The PhilGEPS Sworn Statement emphasizes accountability by requiring the affiant to assume full responsibility for the validity and authenticity of submitted documents. It also promotes transparency by allowing the verification of documents by authorized entities. This instills a level of trust and reliability in the procurement process, ensuring that all participating merchants adhere to established standards and practices .
Foreign bidders submitting non-English documents must ensure that these documents are accompanied by an English translation issued by a recognized foreign government agency or a registered translator. Additionally, these translated documents must be authenticated by the appropriate Philippine foreign service establishment or equivalent office. This process ensures authenticity and compliance with PhilGEPS requirements for participating in government procurement .
A merchant who relies solely on successful registration with the GOP-OMR to claim eligibility may face disqualification in actual public bidding processes. Since the registration with the GOP-OMR does not equate to a finding of eligibility, failing to meet the specific eligibility criteria established by the Bids and Awards Committee could prevent participation in government contracts despite being registered .
The primary responsibilities of the affiant in a PhilGEPS Sworn Statement for a sole proprietorship include asserting their role as the sole proprietor or authorized representative of the business, having full power and authority to upload and maintain the necessary Class "A" eligibility documents in PhilGEPS, ensuring the submission of authentic and complete documents, assuming accountability for their validity and authenticity, and agreeing to allow verification of the submitted documents by PS-PhilGEPS and Procuring Entities .
PhilGEPS ensures the authenticity of documents submitted by requiring bidders to submit authentic copies of original documents and by authorizing PS-PhilGEPS and authorized representatives of the Procuring Entities to verify all submitted documents if necessary. This adds a layer of accountability on the bidder and ensures only legitimate and valid documents are part of the procurement process .
The Bids and Awards Committee (BAC) plays a critical role in the procurement process by determining the validity and eligibility of merchants, regardless of their registration status with the GOP-OMR. The BAC's evaluation is conclusive and essential for enabling a merchant to participate in public bidding, ensuring transparency and fairness in the procurement process .
The key documents required for PhilGEPS Platinum Membership include a Registration Certificate, a Mayor’s/Business Permit or its equivalent, a Tax Clearance, a Philippine Contractors Accreditation Board (PCAB) license and registration (if applicable), and Audited Financial Statements .
Non-compliance with PhilGEPS document requirements can result in disqualification from the registration process, and consequently, unsuccessful participation in government bidding processes. As the documents are crucial for verifying a bidder's legitimacy and capability to fulfill government contracts, failure to submit the correct documents can have significant repercussions, limiting business opportunities in the public sector .