SAMPLE – FORMAL INVITATION
A. INVITATION FOR MULTIPLE INVITEES (scattered format)
The Principal, Staff and Students of
MEENA MODEL SCHOOL (who)
cordially invite you to
THE ANNUAL ENGLISH PLAY (what)
FIDDLER ON THE ROOF
On Saturday, January 2012(when + where)
At 6 p.m. in the Auditorium
Mrs Uma Ramaswamy, renowned theatre artist,(usp)
has very kindly consented to be the Chief Guest.
RSVP
Manager Please be seated by 5.30 p.m. Programme overleaf
28987676
B. INVITATION FOR INDIVIDUALS (letter format)
Springdales Public School
Gurgaon (sender’s address)
25 Sept. 20XX (date)
Sh. B.S. Bedi (receiver's name OR designation)
2/27 Jor Bagh
New Delhi (receiver’s address)
Sir (salutation)
SUB: INAUGURATION OF CRICKET CHAMPIONSHIP (subject)
Springdales Public School (who) is holding an inter-school T-20 cricket championship (what) from 2
Oct. to 8 Oct. 20XX (when). All the schools of the area are likely to participate. Your presence in our
midst will inspire us. You are requested to inaugurate the championship on 2 Oct. 20XX at 10 a.m. in
our school grounds(details). Kindly confirm your availability by 30 Sept.
Yours sincerely
Sachin Bansal (name and designation)
Head Boy
FORMAL REPLY (letter format)
A. ACCEPTANCE
25, Aram Bagh Road
Meerut
5 May, 20XX
The Secretary
Lions Club Meerut
Sir
SUBJECT: ACCEPTANCE OF INVITATION
Ms. Akshaya thanks you for your invitation to the seminar on ‘Fundamental Rights of Children’ to be
held on 27 May, 20xx at 10 am in Holden Seminar Hall, Lions Club, Meerut, and commends your
concern for the under-privileged children. She would like to utilize this opportunity to share her
experiences with other like-minded enthusiasts and experts.
She hereby confirms her participation for the same.
Yours sincerely
Ms. Akshya Singh
B. REGRET
A 16
Ashok Vihar
16 Aug 2020
The Principal
Kalka Public School
New Delhi
Sir
SUBJECT: Regarding Invitation as a Judge
Kindly accept our gratitude for inviting Prof. Dutta as a judge for the Inter School Competition to be
held in Kalka Public School on 20 August 2020. However, we regret to inform you that due to a prior
commitment, he will not be available for the same.
Yours sincerely
Prof. N Dutta
SAMPLE – INFORMAL INVITATION
ABC House (sender’s address)
PQR Street
XYZ City
15 December 2012 (date)
Dear Amit (salutation)
I am hosting a Christmas party at home this year too, like each year. The party would begin at 8p.m.
on Christmas eve.
My cousins from America are also here this year. So, it would be a fun – filled evening. Come along
with your siblings. Looking forward to seeing you!
Yours sincerely
Prashant
INFORMAL REPLY - ACCEPTANCE
65/A Defence Colony
New Delhi
18 December 2012
Dear Prashant
Thank you for inviting me to your Christmas party on the Christmas Eve at your residence. I will be
delighted to attend it. I shall also bring my siblings.
Looking forward to a grand evening!
Yours sincerely
Amit