RPMES Forms
ENGR. ROSALYN R. YPARRAGUIRRE, EnP
Chief Economic Development Specialist, NEDA-X
18 October 2023
1
REPORT FORMS
INPUT FORMS OUTPUT FORMS
Implementing Project Monitoring
agencies/GOCCs/SUCs Committees
NGOs/CSOs
REPORT FORMS
INPUT FORMS
RPMES FORM NO. 1
Initial Project Report
Implementing
agencies/GOCCs/SUCs RPMES FORM NO. 2
NGOs/CSOs Physical and Financial
Accomplishment
Report
RPMES FORM NO. 3
Project Exception
Report
RPMES FORM NO. 4
Project Results
RPMES FORM NO. 1: Initial Project Report
INPUT FORMS
RPMES FORM NO. 1: Initial Project Report
• Basic information on projects to be implemented and activities
during the year
• Accomplished at the beginning of the year (1st Quarter) or before
project implementation or when there are revisions in the project
targets
✓ Program/project name
✓ Component (if any)
✓ Funding source
✓ Funding agency
✓ Mode of Implementation
✓ Total program/project cost
✓ Sector
✓ Location (Province/city/municipality/barangay)
✓ Project Schedule (start and end)
✓ Physical and financial targets for the year
✓ Target employment
✓ Results indicators (e.g. output indicator)
Total program/project cost (PHP):
Amount to be inputted is the Bid/Contract
Amount (if by contract) or Approved
Budget for the Contract (if by admin)
Target Employment:
Expressed in number of persons,
disaggregated by SEX (male,
female)
RPMES FORM NO. 2: Physical and Financial Accomplishment Report
INPUT FORMS
RPMES FORM NO. 2: Physical and Financial Accomplishment Report
• Status of programs/projects implemented (or activities
undertaken)
• Implementing agencies/units shall accomplish and submit
every end of the month and LPMC secretariat shall
consolidate and submit to the LPMC every 15th day of the
succeeding month
✓Physical and financial progress/status
✓Employment generated by gender
✓Problems encountered
Appropriation – An authorization pursuant to laws or other
legislative enactment, hence, required Congressional (legislative)
action, directing the spending of public funds for a specific
purpose, up to a specified amount under specified conditions
(DBM, 2019). Example: General Appropriations Act (GAA) or
Approved Appropriation Ordinance (in the case of the LGU)
Allotment – Authorization issued to an agency, permitting the
agency to commit/incur obligation and/or pay out funds within a
specified period of time within the amount specified (DBM, 2019).
- Cumulative amount of releases for the implementation of the
project (may use the Allotment Release Orders (AROs) budget
officer).
Obligations – A commitment by a government agency arising
from an act of a duly authorized official which binds the
government to the immediate or eventual payment of a sum of
money. (DBM, 2019).
- refers to the Contract Amount for projects bid out and
Approved Budget for the Contract (ABC) or Allotment
Release Orders (AROs) for projects implemented by
administration
Disbursement – Settlement/liquidation/payment of an obligation
incurred in the current or prior years, involving cash or non-cash
transactions and covered by disbursement authorities (DBM,
2019). (DBM, 2019).
- settlement of government obligations
- actual payment to the contractor (in cash or in check)
RPMES FORM NO. 3: Project Exception Report
INPUT FORMS
RPMES FORM NO. 3: Project Exception Report
• This form is used when implementation problems needing immediate
action by the PMC
• Records critical problems that results to delays in project
implementation
• Records project implementation with outstanding accomplishments
• To be accomplished by implementing agencies/units, NGOs and/or
concerned citizens
✓Findings
✓Possible reasons/causes
✓Recommendations
NPMC-APPROVED APPLICABLE TYPOLOGY
• Site Condition/Availability - Issues on availability of site; inadequacy of existing site structures; unanticipated geological
conditions; environmental contamination/liabilities; archaeological and cultural heritage discoveries; right-of-way, land
acquisition, and resettlement; peace and order concerns; adverse weather conditions.
• Procurement - Delays in procurement and pre-procurement activities (e.g., bidding failure, collapse in negotiations)
• Government/Funding Institution Approvals - Difficulties in obtaining Government or funding institution approvals or required
clearances (e.g., issuance of Special Presidential Authority).
• Budget and Funds Flow - Delayed or inadequate fund releases; adverse movement of interest or exchange rates; budgetary
cuts, etc.
• Design, Scope, Technical Specifications - Faulty/inadequate design resulting in facilities which are substandard, unsafe, or
incapable of delivering the services at anticipated cost and specified level of service. Includes low demand for outputs (e.g., credit
facilities due to uncompetitive relending rates) and changes in scope and output specifications outside the agreed range.
• Performance of Contractors/Consultants - Failure of contractor/consultant to provide contracted services to specifications;
financial demands on the contractor/consultant exceed its financial capacity.
• Capacity of Project Management Unit and Other Implementing Partners - Difficulties in recruitment; turnover of staff affecting
program/project implementation; low technical capacity of the PMU to manage/implement the program/project.
• Institutional Support - Where the program/project relies on complementary Government, NGO, CSO support, and such support
is withdrawn, varied, or deemed inadequate, adversely affecting program/project implementation.
• Inputs and Costs - Inputs are unavailable in required quantities or of inadequate quality, or inputs cost more than anticipated,
which may be due to price escalation or the effects of inflation, among others (example: materials not available in the market;
prices has increased; or inability of the contractor(s) to deliver due to input/cost issues).
RPMES FORM NO. 4: Project Results
INPUT FORMS
RPMES FORM NO. 4: Project Results
• Information on the benefits of the project.
-based on the logical framework indicators
• Accomplished at the end of the year and submitted every
the 1st Quarter of the succeeding year
✓Name of program/project
✓Project objective/s
✓Results indicator/target
✓Observed results
RPMES Form 4
SAMPLE ONLY
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
PROJECT RESULTS
As of December 2017
Implementing Agency: ____________________________________________________
(1) (2) (3) (4)
Program/Project Objectives Results Indicator/Target Observed Results
Program/Project Name
(Based on LogFrame) (Based on LogFrame) (Based on LogFrame)
LEVEL II POTABLE WATER 1. Average Annual Household Average Annual Household Average Annual Household
SUPPLY SYSTEM (Project income increased in Brgy. X Income Income:
completed in FY2016)
2017 2018 as of 2017: PHP42,000.00
PHP40K PHP50K
2. Palay production increased in Annual palay production Annual palay production
Brgy. X increased (in metric tons) increased (in metric tons)
2017 2018
as of 2017: 400 mt
300 mt 600 mt
Submitted by: Noted by:
Designation/Office:
Date:
REPORT FORMS
OUTPUT FORMS
RPMES FORM NO. 5
Summary of Physical
Project
and Financial Status of Monitoring
Programs and Projects
including Project Results
Committees
RPMES FORM NO. 6
Report on Status of
Projects Encountering
Implementation Problems
RPMES FORM NO. 7
Project Inspection Report
REPORT FORMS
OUTPUT FORMS
RPMES FORM NO. 8
Problem-Solving
Session/Facilitation Meeting
Project
Conducted Monitoring
RPMES FORM NO. 9 Committees
List of Training/Workshops
Conducted
RPMES FORM NO. 10
List of Resolutions Passed
RPMES FORM NO. 11
Key Lessons Learned
RPMES FORM NO. 5: Summary of Physical and Financial
Status of Programs and Projects including Project Results
(by Area, Sector and Agency)
OUTPUT FORMS
RPMES FORM NO. 5: Summary of Physical and Financial
Status of Programs and Projects including Project Results
(by Area, Sector and Agency)
• Output report on the financial and physical status of all
projects
• Initial observable results derived from the
implementation of the project
• Accomplished quarterly, 1 month after the reporting
quarter
RPMES FORM NO. 6: Report on Status of
Projects Encountering Implementation Problems
OUTPUT FORMS
RPMES FORM NO. 6: Report on Status of Projects
Encountering Implementation Problems
• Output report on projects encountering delays and
actions taken or recommendations
RPMES FORM NO. 7: Project Inspection Report
OUTPUT FORMS
RPMES FORM NO. 7: Project Inspection Report
• Highlights of the project inspection, validation of
actual accomplishments, discussion of relevant
issues encountered during the inspection
• Contains recommendations
• Accomplished quarterly
RPMES Form 7
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
PROJECT INSPECTION RERORT
As of Month (Quarterly)
Date of
Name of Project Implementing Major Actions Taken/
Location Project Issues
(Total Project Cost) Agency Findings Recommendations
Inspection
Project 1 (TPC)
Submitted by: ___________________________ Noted by: __________________
Designation/Office: _______________________ Agency Head)
Date: ___________________________________
RPMES FORM NO. 8: Problem Solving
Session/Facilitation Meeting Conducted
OUTPUT FORMS
RPMES FORM NO. 8: Problem Solving
Session/Facilitation Meeting Conducted
• Important agreements reached during the problem-
solving sessions or facilitation meetings
• Specific actions to be carried out by concerned
agencies
• Accomplished quarterly
RPMES Form 8
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
REPORT ON PROBLEM SOLVING SESSION/FACILITATION MEETING
As of Month (Quarterly)
Date of
Name of Project/ Implementin PSS/ Concerned
Location Agreements Reached Next Steps
Issue Details g Agency Facilitation Agencies
Meeting
Noted by:
Submitted by: ________________________ ________________________________________
Designation/Office: ___________________ (Agency Head)
Date: _____________________________
RPMES FORM NO. 9: Training/Workshops
OUTPUT FORMS
RPMES FORM NO. 9: Training/Workshops
• Trainings/workshops conducted by the
NEDA Regional Offices
• Important information gathered from the
training/workshop conducted
RPMES Form 9
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
TRAINING/WORKSHOP
Training/Workshop Conducted in the ________ (Quarter, Year)
Total Total
Participating
Title of Objective of Training/ Number of Number of
Date Lead Office/Unit Offices/Agencies/
Training/Workshop Workshop Male Female
Organizations
Participants Participants
Noted by:
Submitted by: _______________________________________ ______________________________
(Agency
Designation/Office: _________________________________ Head)
Date: _____________________________________________
RPMES FORM NO. 10: RPMC Resolutions
OUTPUT FORMS
RPMES FORM NO. 10: RPMC Resolutions
• All resolutions passed by the RPMCs
• Specific actions done by the RPMC
RPMES Form 10
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
RPMC Resolutions
Resolutions Passed in ______ Quarter (Year)
Resolution
Resolution Title Date Approved RPMC Actions/Remarks
Number
Noted
Submitted by: ________________________________ By:_____________________________________
Date: ____________________________________ Date:__________________________________
RPMES FORM NO. 11: Key Lessons Learned
from Issues Resolved at the RPMC Level
OUTPUT FORMS
RPMES FORM NO. 11: Key Lessons Learned from
Issues Resolved at the RPMC Level
• Summary of lessons learned from project
facilitation activities
✓Program/project title
✓Project location
✓Problem/issue (nature and details)
✓Strategies/actions taken to resolve the Problem/Issue
✓Responsible entities
✓Lessons learned and good practices
RPMES Form 11
REGIONAL PROJECT MONITORING AND EVALUATION SYSTEM
Key Lessons Learned from Issues Resolved at the RPMC Level
______ Quarter (Year)
Responsible
Problem/Issue Strategies/Actio Entities/Key Lessons Learned and Good
Proponent/
Program/Project Project ns Taken to Actors and Practices that could be
Implementin Nature* Details
Title Location Resolve the Their Shared to the NPMC/Other
g Agency
Problem/Issue Specific PMCs**
Assistance
Submitted by: __________________ Noted By:_____________________________________
Date: _________________________ Date:_________________________________________
NEDA-X
Capistrano-Echem Streets, Cagayan de Oro City
Tel. Nos. (088) 8561920, (08822) 723436
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Email: nro10@[Link]