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Income Statement and Balance Sheet Overview

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Income Statement and Balance Sheet Overview

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Lesson 2: PREPARE AN INCOME STATEMENT AND A BALANCE SHEET

INCOME STATEMENT

This statement is one of the major financial report. Also known as profit and loss statement or statement
of comprehensive income. This statement summarizes the results of company’s operations for a specific
period of time. If the result of operation is positive, then the business earns net income otherwise, net
loss.

Ledger accounts that can be found in the income statement are called Temporary accounts of Nominal
accounts. They are called such because at the end of the accounting period, balances under these
accounts are transferred to the capital account, thus having only temporary amounts and resulting to zero
beginning balances at the beginning of the following year.(Haddock, Price, & Farina, 2012) Examples of
temporary accounts include revenues, sales, utilities expense, supplies expense, salaries expense,
depreciation expense, interest expense among others. Depicted in figure 8 below is sample format of an
income statement.

The different parts of income statement are:


• The heading or title of report
• Name of the company
• Date or period covered Major parts are:
• Income or revenues - consist of all income received within the period upon provision of services
for service-concern business and sales for merchandising
• Expenses – money spent during the conduct of business operations
• Net income / net loss – the outcome of business operations.

BALANCE SHEET

Also known as the statement of financial position. This statement summarizes the total balances of
assets, liabilities and owner’s equity. In general, it provides the financial condition of the business on a
specific date.
The balance sheet is composed of Permanent accounts. Permanent in nature because their balances
remain intact and will be forwarded from one period to another.

Contra asset are those asset account presented under the asset portion of the balance sheet such as
Allowance for Bad debts and Accumulated depreciation. Depicted in figure 9 below is sample format of a
balance sheet of a service type business presented in as an account format with contra asset account.
The different parts of balance sheet are:

• The heading or title of report


• Name of the company
• Date or period covered

Major parts are:

ASSETS (Current and Non-current)

Current Assets – Assets that can be realized (collected, sold, used up) one year after year-end date.
Examples include Cash, Accounts Receivable, Merchandise Inventory, Prepaid Expense, etc.
Current Assets are arranged based on which asset can be realized first (liquidity). Current assets and
current liabilities are also called short term assets and shot term liabilities.

Noncurrent Assets – Assets that cannot be realized (collected, sold, used up) one year after yearend
date. Examples include Property, Plant and Equipment (equipment, furniture, building, land), Long Term
investments, Intangible Assets etc.

LIABILITIES (Current and Non-current)

Current Liabilities – Liabilities that fall due (paid, recognized as revenue) within one year after year end
date. Examples include Notes Payable, Accounts Payable, Accrued Expenses (example: Utilities
Payable), Unearned Income, etc.

Noncurrent Liabilities – Liabilities that do not fall due (paid, recognized as revenue) within one year after
year-end date. Examples include Loans Payable, Mortgage Payable, etc.
Noncurrent assets and noncurrent liabilities are also called long term assets and long term liabilities.

OWNER’S EQUITY OR CAPITAL

Capital is an item of balance sheet wherein the capital or interest of the owner of the business is listed.
Initial withdrawal of capital will be recorded in a drawing account of the owner and will be reflected as a
deduction to the capital balance.

Figure 9 – Balance Sheet of a Service type Business


(Account Form)

Common questions

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Current liabilities, which are financial obligations due within a year, have significant implications on a company's short-term financial health by affecting liquidity and working capital management . These liabilities, including accounts payable, notes payable, and accrued expenses, must be managed effectively to ensure the company can meet its short-term obligations without straining its liquid resources . Proper management of current liabilities is essential to ensure operational fluidity and prevent liquidity crises that could jeopardize the company's financial stability and reputation.

Classifying assets and liabilities in a balance sheet as current or noncurrent affects financial analysis by influencing liquidity assessment and capital structure analysis . Current assets and liabilities are deemed short-term, indicating their realization or settlement within a year, impacting liquidity analysis. This classification helps analyze a company's ability to meet short-term obligations using current assets . Noncurrent assets, such as property, and noncurrent liabilities, such as mortgage payable, provide insights into the company's long-term financial stability and investment structure, affecting leverage and investment analysis .

Revenues and expenses play vital roles in an income statement by determining the net income or net loss for a specific accounting period. Revenues encompass all income earned from services or sales, indicating the company's earning capacity . Expenses represent the costs incurred during business operations, reflecting the expenses necessary to achieve those revenues . The subtraction of total expenses from total revenues results in the net income figure if positive, or a net loss if negative, thereby summarizing business performance .

A change in net income can significantly influence a company's financial decisions and future planning by altering its available resources for reinvestment, debt servicing, and dividend payments. An increase in net income might lead to expanded investment in growth opportunities, enhancements in operational capabilities, and increased shareholder dividends . Conversely, a reduction could necessitate cost-cutting measures, reevaluation of project investments, and cautious liquidity management . These shifts directly impact strategic planning, capital allocation priorities, and risk management approaches, thus guiding future business directions.

Contra asset accounts, like Allowance for Bad Debts and Accumulated Depreciation, are used to adjust the value of related asset accounts on the balance sheet, thereby providing a more accurate representation of the asset's net value . These accounts reduce the gross value of the asset accounts they are associated with; for example, accumulated depreciation reduces the book value of property, plant, and equipment, giving investors a clearer picture of asset value after factoring in depreciation .

The primary purpose of an income statement, also known as a profit and loss statement, is to summarize the results of a company's operations over a specific period, showing whether the company achieved a net income or incurred a net loss . It consists of temporary or nominal accounts such as revenues and expenses, which are transferred to the capital account at the end of the accounting period, resulting in zero balances at the beginning of the next period . In contrast, a balance sheet, or statement of financial position, provides a snapshot of the company's financial condition at a specific point in time, detailing the balances of permanent accounts, including assets, liabilities, and owner’s equity, which are carried forward to the next period .

Noncurrent liabilities, such as loans payable and mortgage payable, are crucial for assessing a company’s long-term financial strategy because they reflect obligations that extend beyond a year, thus affecting the company's capital structure and long-term solvency . These liabilities indicate the extent of long-term borrowing and the financial commitments of a company, helping stakeholders understand how the company plans its long-term funding and risk management strategies . Managing these liabilities effectively is vital for maintaining financial flexibility and supporting future investments.

The format and organization of an income statement, including its clear separation of revenues, expenses, and net income or loss, assist stakeholders in understanding business performance by providing a structured summary of operations within a specific period . The segregation allows stakeholders to easily identify revenue sources, expense components, and the resulting profitability. This organization facilitates an analysis of operational efficiency, trends in revenue and expenses, and judicious evaluation of managerial performance over time .

Permanent accounts represent items whose balances continue beyond a single accounting period, such as assets, liabilities, and owner’s equity, thus contributing to the preparation of a balance sheet by reflecting the financial position of a company at a given point . Unlike temporary accounts which reset at the beginning of each accounting period, permanent accounts are carried forward and hence, provide continuity in financial reporting . This allows stakeholders to analyze changes in the company's financial position over time.

Liquidity is significant in classifying current assets because it reflects the ease and speed with which these assets can be converted into cash, influencing the company's ability to meet short-term obligations . Current assets, including cash, accounts receivable, and inventory, are listed in order of liquidity to provide a clear view of the company's short-term financial strength. This ensures stakeholders can effectively assess the company’s capacity to leverage liquid assets for operational needs and debt servicing in the short term, which is critical for maintaining financial stability and operational continuity .

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