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Kentucky Education Project Warning Review

This document summarizes a review of a project within the Kentucky Department of Education that has been given a warning status. The review addresses questions about milestones not being met, engagement from key roles, issues with service providers, identification and documentation of risks and assumptions, outstanding issues, changes to scope, schedule or budget, communication problems, and corrective steps needed to change the project's status from warning to green. Based on the review, common causes for the warning status were identified and recommendations were provided for potential actions going forward, including whether the project should be stopped.

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6 views4 pages

Kentucky Education Project Warning Review

This document summarizes a review of a project within the Kentucky Department of Education that has been given a warning status. The review addresses questions about milestones not being met, engagement from key roles, issues with service providers, identification and documentation of risks and assumptions, outstanding issues, changes to scope, schedule or budget, communication problems, and corrective steps needed to change the project's status from warning to green. Based on the review, common causes for the warning status were identified and recommendations were provided for potential actions going forward, including whether the project should be stopped.

Uploaded by

Donald Aviles
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd

Kentucky Department of Education Warning Status Project Review

Project Name: Date: Product Manager: Form Completed by: Question 1. Why is the project in warning status? Comments: Project Sponsor: Project Manager: Participants:
YES NO Action Recommended (Y / N)

2. What milestones have not been achieved as planned? Comments:

3. Is there demonstrated engagement from the key roles identified for this project? Steering committee Project sponsor Product manager Project manager Technical lead Interdependency roles from other projects Comments:

4. If the service provider is in place, is the service provider meeting deadlines? 5. Are there any issues or concerns with the service provider? 6. If so, have the issues been discussed with the project sponsor and the service provider? Comments:

7. Have assumptions and risks been identified? 8. Are they documented in the project charter? 9. Are there contingency plans developed for each risk and assumption? 10. Are they realistic and reasonable?

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Kentucky Department of Education Warning Status Project Review Question Comments:


YES NO Action Recommended (Y / N)

11. Is the issues log updated on a regular basis? 12. Are there outstanding issues that appear to have no resolution? 13. If so, is there a strategy for resolving the issue(s)? 14. Is there an escalation plan in place to resolve issues? 15. Are they assigned to a specific person or team with a specific due date? Comments:

16. Has the project scope, schedule or budget changed since the baseline project review? 17. If so, is there an impact to district planning for implementation? 18. If so, was KDEs change management request process followed? 19. What percentage of the budget has been expended compared to the amount of work completed? Comments: 20. Are there enough funds available to complete this project? 21. Is the project scope manageable within the allotted timeframe? 22. Should the project be broken down into a series of smaller phases or projects? Comments:

23. Are there technical issues related to this project? 24. Are hardware and software adequate? 25. Is the infrastructure sufficient at the district level and / or KDE level to support the application? 26. Is there a plan in place to resolve technical issues? Comments:

27. Are there communication issues among the project team or stakeholders? 28. If so, what is the strategy for resolving the issues? Comments:

29. Is the status of this project and work plan reviewed with the

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Kentucky Department of Education Warning Status Project Review Question project sponsor on a regular basis? 30. Is the project sponsor aware of the warning status of this project? 31. Did the project sponsor offer suggestions for moving this project forward? Comments:
YES NO Action Recommended (Y / N)

32. Is the project plan on file and updated? 33. Does the work plan reflect the work actually completed? Comments:

34. Has the project team recommended business process changes? 35. Do you believe the process changes are impacting the forward progress of this project? Comments:

36. Are corrective steps identified to move this project to green status? Briefly describe the steps. Comments:

37. What events could take place that would cause the project to be classified as crisis? Comments:

38. Review the action recommended column and summarize the commonalities / root causes for the projects warning status.

39. What are the strengths of this project? What things have gone right?

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Kentucky Department of Education Warning Status Project Review Question


YES NO Action Recommended (Y / N)

40. Should this project be stopped? Comments:

Recommended Actions Resulting from Project Review:

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