Appendix 1 – Process Flow
INDUSTRIAL RELATIONS DEPARTMENT EMPLOYEE
INPUT
START
Send PIP Process and PIP related
PRELIMINARY STAGE
documents to the Department. Identify poor performance through
1) Performance Review; or
2) Superior Report.
• To discuss with staff on the process
To issue the PIP Kick-Off Letter to the
and expected results.
employee.
• To complete the PIP Kick -Off
Form.
• To return the complete PIP Kick-
Off form to IR.
Start of 1st Phase
FIRST PHASE
Validate documentation of 1st Phase First Review with employee and On/Off Track
result and Issue warning letter to the complete PIP related form: Discussion on
employee (if needed): 1) On Track – proceed to 2nd Phase; performance
1) On Track – proceed to 2nd Phase; 2) Off Track – Notify IR for First
2) Off Track – Issue First Warning Warning Letter & proceed to 2nd
Letter & proceed to 2nd Phase. Phase.
Proceed 2nd Phase
SECOND PHASE
Validate documentation of 2nd Phase On/Off Track
Second Review with employee and
results and Issue warning letter to Discussion on
complete PIP related form:
the employee (if needed): performance
1) On Track – proceed to 3rd Phase;
1) On Track – proceed to 3rd Phase;
2) Off Track – Issue Second Warning
2) Off Track – Issue Second Warning
Letter & Proceed to 3rd Phase.
Letter & Proceed to 3rd Phase.
Proceed 3rd Phase
THIRD PHASE
Validate documentation of 3rd Phase Third Review with employee and
results and Issue Reminder Letter to complete PIP related form:
the employee (if needed): 1) On Track – End PIP Program; Discussion on
On Track
1) On Track – End PIP Program; 2) Off Track – Issue Third Warning performance
2) Off Track – Issue Third Warning Letter & Proceed to 4th Phase.
End PIP Program
Letter & Proceed to 4th Phase.
Off Track
Proceed 4th Phase
FINAL STAGE
Validate documentation of 4th Phase
results and Issue Warning Letter to Third Review with employee and
complete PIP related form: On Track
the employee: Discussion on
1) On Track – End PIP Program; 3) On Track – End PIP Program;
performance
2) Off Track – Exit Plan. 4) Off Track – Exit Plan.
End PIP Program
OUTPUT
Off Track
END
Proceed with Exit Plan