REQUEST FOR PROPOSAL FOR

SELECTING A SERVICE PROVIDER FOR SETTING UP A PROJECT MANAGEMENT UNIT

(PMU) FOR SUPPORTING QUALITY IMPROVEMENT INTITIATIVES IN HIGHER EDUCATION

BIHAR STATE HIGHER EDUCATION COUNCIL BIHAR

Bihar State Text Book Publishing Corporation Limited Campus.
Budh Marg, Patna, 800001 Bihar

REFERENCE NO. SHEC/PMU/2022-23

DATED -27.02.2023

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Disclaimer
The inf ormation contained in this Request for Proposal document (“RFP”) or subs equent ly prov ided t o
Applicants, whether verbally or in documentary or any other form by or on behalf of BSHEC or any of its
employees or advisers, is provided to Applicants on the terms and conditions set out in this RFP and such
other terms and conditions subject to which such information is provided.

This RFP is not an agreement or an offer by BSHEC to the prospective Applicants or any o ther p erson.
The purpose of this RFP is to provide interested parties with information that may be useful to them in the
f ormulation of their Proposals pursuant to this RFP. This RFP includes statements, which reflect v arious
assumptions and assessments arrived at by the BSHEC in relation to the subject and s cope of wo rk of
this RFP. Such assumptions, assessments and statements do not purport to contain all the inf o rmation
that each applicant may require. This RFP may not be appropriate for all persons, and it is not p ossible
f or BSHEC, its employees or advisors to consider the objectives, technical expertise and particular need s
of each party who reads or uses this RFP. The assumptions, assessments, statements and inf ormation
contained in this RFP, may not be complete, accurate, adequat e or c orrec t. E ac h A pplicant s hould,
theref ore, conduct its own investigations and analysis and should check the accuracy, adequacy,
correctness, reliability and completeness of the assumptions; assessments and information contained in
this RFP and obtain independent advice from appropriate sources.

Inf ormation provided in this RFP to the Applicants may be on a wide range of matters, some of which may
depend upon interpretation of law. The inf ormation given is not intended to be an exhaustive ac count of
statutory requirements and should not be regarded as a complete or aut horit ative s tat ement of law.
BSHEC accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law
expressed herein.

BSHEC, its employees and advisers make no representation or warranty and shall have no liability to any
person including any Applicant under any law, statute, rules or regulations or not, principles of rest itut ion
or unjust enrichment or otherwise for any loss, damages, cost or expense which may aris e f rom o r be
incurred or suffered on account of anything contained in this RFP or otherwise, including t he acc uracy,
adequacy, correctness, reliability or co mpleteness of the RFP and any assessment, assumption,
statement or information contained therein or deemed to form part of this RFP or arising in any way in this
selection process.
BSHEC also accepts no liability of any nature whether resulting from negligence or o therwis e ho wever
caused arising from reliance of any applicants upon the statements contained in this RFP.

BSHEC may in its absolute discretion, but without being under any obligation to do so, update, amend or
supplement the information, assessment or assumption contained in this RFP.

The issue of this RFP does not imply that the BSHEC is bound to select an Applicant o r t o appoint t he
Selected Applicant, as the case may be and BSHEC reserves the right to reject all or any of the
Proposals without assigning any reasons whatsoever.
The Applicant shall bear all its costs associated with or relating to the preparation and submis sion of it s
Proposal including but not limited to preparation, copying, postage, delivery fees, expenses as sociated
with any demonstrations or presentations which may be required by BSHEC, or any other costs incurred
in connection with or relating to its Proposal.
All such costs and expenses will remain with the Applicant and BSHEC shall not be liable in any manner
whatsoever for the same or for any other costs or other expenses incurred by an Applicant in preparation
or submission of the Proposal, regardless of the conductor outcome of the Selection Process.
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Table of Contents

Abbreviations & Def initions .........................................................................................................4

1. Invitation for Proposal........................................................................................................... 5
2. Project Profile & Background Information ................................................................................ 6

3. Eligibility Criteria.................................................................................................................. 8
4. Scope of Work .................................................................................................................... 8

5. Project Deliverables &Timeline ............................................................................................ 11

6. Manpower Specifications .................................................................................................... 12
7. Bidding Process ................................................................................................................ 15

8. General Terms and Conditions ............................................................................................ 24

9. Deployment of Personnel.................................................................................................... 30
10. Payment Schedule ..................................................................................................... 31

11. Penalty Clauses ......................................................................................................... 32

12. Exit Management ....................................................................................................... 33

13. Annexure: Forms and Template for Bid Response ........................................................... 35

Technical Proposal Forms ...................................................................................................... 36

Financial Proposal ................................................................................................................ 49

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Abbreviations & Definitions

Authorised The bidder‟s representative/ of f icer vested (explicitly, implicitly, or through

Signatory conduct) with the powers to commit the authorizing organization t o a b inding
agreement. Also called signing officer/authority having the P ower of A tt orney
(PoA) f rom the competent authority or the Board Resolution mentioning the
“name of the Authorised Signatory”of the respective Bidding firm.
Bid / eBid A f ormal offer made in pursuance of an invitation by a procuring entity and
includes any tender, proposal or quotation in electronic format.
Bid Security A security provided to the procuring entity by a bidder f or securing the f ulfilment
of any obligation in terms of the provisions of the bidding documents.
Bidder / Agency / Any person/ f irm/ agency/ company/ contractor/ supplier/ vendor participating in
Firm /Supplier the procurement/ bidding process with the procurement entity.
Bid Document Documents issued by the procuring entity, including any amendments t here t o,
that set out the terms and conditions of the given procurement and includes the
invitation to bid.
BSHEC / BSHEC, Bihar State Higher Education Council
Bihar
Committee Committee constituted by BSHEC for evaluation of Technical Proposals
Competent An authority or officer to whom the relevant administrative or f inancial powers
Authority have been delegated for taking decision in a matter relating to procurement.
Contract / A contract entered into between the procuring entity and a successful b idder
Procurement concerning the subject matter of procurement.
Contract
Contract Price Price payable to the f irm/company on the panel of BSHEC under t he Co nt rac t
f or the complete and proper performance of its contractual Obligations
Day A calendar day as per GoB/GoI
DoE Department of Education, Bihar
Ef fective date The date on which the contract comes into force and effect
EMD Earnest Money Deposit
GCC General Conditions of Contract
GoB Government of Bihar
GoI Government of India
ICT Inf ormation and Communications Technology
INR Indian Rupee
IT Inf ormation Technology
LoI Letter of Intent
Personnel Prof essional and Support staff provided by the f irm/ company and as s ig ned
to perform service to execute an assignment and any part thereof.
Proposal Proposals submitted by bidders in response to the RFP issued b y B S HE C
f or selection of firm/company
QCBS Quality and Cost Based System
RFP Request for Proposal
Services Work to be perf ormed by the f irm/ company pursuant to the selection by
BSHEC and to the contract to be signed by the parties in pursuance of any
specific assignment awarded to them by BSHEC, Bihar
TIN Tax Identif ication Number
WO/PO Work Order/ Purchase Order
Working Days Working days is def ined as working days as per Government of Bihar and
working hours are defined as 09:30 hours till 18:00 hours IST

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

1. Invitation for Proposal

1.1 RFP Notice

a) Bihar State Higher Education Council (BSHEC), which is a state implementation body, on behalf o f
the Education Department, the Government of Bihar, intends to select an agency for setting up a P roject
Management Unit (PMU). BHSEC reserves the right to accept or reject any proposal, and t o c anc el t he
evaluation process and reject any or all proposals at any time bef ore selecting the agency, without
thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s ) of
the grounds for BHSEC's action.

b) The requirement under this RFP is to select an agency for a Project Management Unit (PMU) for Bihar
State Higher Education Council, Government of Bihar.

c) Any contract that may result from this procurement competition will be issued for a term of Three (03)
Years ("the Term").

d) BSHEC reserves the right to extend the Term for f urther period of maximum of Two (02) Years on the
same terms and conditions, if required. During the extension(s), f ee may be rev is ed b as ed up o n
mutual agreement between the parties but not exceeding maximum of 10% of the current bid amount f or
the selected agency.

e) The RFP include the followings:

• Section 01 - Invitation for Proposal
• Section 02 – Project Profile & Background Information
• Section 03 - Eligibility Criteria
• Section 04 - Scope of Work
• Section 05 – Project Deliverables & Timeline
• Section 06 - Manpower specifications
• Section 07 - Bidding Process
• Section 08 – General Terms and Conditions
• Section 09 – Payment Schedule
• Section 10 – Penalty Clause
• Section 11 - Exit management
• Section 12 – Annexure: Technical Proposal & Financial Proposal

f) Bihar State Higher Education Council (BSHEC) reserves the right to reject any or all the P roposals in
whole or part without assigning any reasons.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

1.2 Data Sheet

Document Control
Sheet
S. No. Particulars Date & Time
1 Tender/RFP Number SHEC/PMU/2022-23

2 Issuance of RFP 27.02.2023

3 Submission of Bid 20.03.2023 at 11:00 AM
4 Date and time for opening of technical bids 20.03.2023 at 04:00 P.M
5 Technical Presentation Will be communicated separately
6 Date and time for opening of Commercial Bids Will be communicated to successful bidders

Of f ice address for Submission of Manual Bihar State Higher Education Council (B S HEC),
7 Bihar State textbook Publishing Corporation
documents
Limited Campus. Budh Marg, Patna, 800001
Bihar
8 Bid validity 180 days, From date of financial bid opening
Deputy Secretary, BSHEC
9 Contact Person for queries Mobile
E-mail: shecbihar@[Link]

10 Tender Document Fees

INR 10,000 /- (Non-ref undable)

11 Earnest Money Deposit INR 5,00,000 /-

Quality & Cost Based Selection (QCBS)
12 Method of Selection
procedure
Note: Bidders are advised to visit Department website i.e., [Link]/[Link] or
[Link]; on regular basis f or any updates to this DOCUMENT. No separate communication
will be sent to any bidder.
: The Bidder shall submit his bid/tender on e-Procurement platform at [Link]. Offline bids
shall not be entertained by the Tender Inviting Authority for the tenders published in e-procurement platform.

2. Project Profile & Background Information

2.1 Introduction
The Department of Education, Bihar is tasked with providing education and setting up related framework
and inf rastructure across the State with five directorates and several apex bodies. The D epart ment has
been working to facilitative an environment in which the youth of the state and other stakeholders would
explore their knowledge and skills by pursuing primary, secondary, higher and mass education.

The National Policy on Education 1986 visualized setting up State Councils of Higher Education (S CHE)
to strengthen higher education policy and planning at the state. Following the rec ommendations of t he
National Policy on Education, the University Grants Commission (UGC) issued guidelines to set up
SHECs in 1988. According to the UGC guidelines, SHECs are entrusted with planning and coordination,
academic, advisory and administrative functions. Within the scope of the Twelfth Five-year plan, National
Mission on Higher education 2013 has placed greater premium on the need for state lev el p lanning f or
higher education, wherein state councils for higher education are expected to play a key role. One of t he
pre-requisites of the Rashtriya Uchchatar Shiksha Abhiyan (RUSA) Scheme requires that states form
a State Higher Education Council (SHEC). RUSA relies on SHECs for the planning and implementation in
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

each of the states. The State Higher Education Council in Bihar was formed by an Executive Order in t he
year 2015. It was enacted by an Act of the State Legislature in the year 2020.

Bihar State Higher Education Council is a body to advise the Education department in matters relating t o
Higher Education. Promoting accessibility, quality, excellence and equity in higher Education, along wit h
sharing of resources between Universities & Colleges. It also leads academic and governance ref orms at
institutional level, establishes principles for funding of institutions, maint aining a d at a bank o n Higher
Education and conduct research and evaluation studies. BSHEC is also an integral part in the process of
implementation of National Education Policy – 2020.

2.2 Project Brief & Objective

The National Education Policy 2020 has outlined an ambitious task of nearly doubling t he count ry lev el
GER in higher education f rom 27.1% (2019) to 50% by 2035. In this connection, Bihar needs to
quadruple its GER f rom 14.5% (2019) to 50% by 2035 while improving the quality of educational
outcomes. For implementation of NEP 2020 both in letter and spirits in the higher education s ector, t he
Department of Education, Bihar needs to formulate various initiatives. There are many c hallenges t o
achieve the goal as envisaged in the NEP, but with targeted interventions, these can b e achieved t o a
great extent.

Due to the onslaught of the Covid-19 pandemic across the country since March 2020, it has become a
necessity to adopt virtual/online classes to ensure continuity in learning for s t udents at all lev els . The
virtual mode has now become the order of the day in all the major HEIs of the country. To cope with t he
above, the universities and colleges of Bihar need to be well equipped for online teaching pedagogy. The
exponential growth and penetration of mobile phones/devices among college/universit y s tudents and
improved internet connectivity have opened a window to plan f or introducing digital expansion and
f acilitate the hosting of major courses of higher education.

Strengthening and augmenting the existing facilities of Nalanda Open University may help the BSHEC t o
start ODL courses across the state and shall enable to serve a larger population to upgrade their
educational qualifications and acquire knowledge in various fields of learning. This will also addres s t he
issue of many shadow areas in the state as there are many blocks that still do not have HEIs.
Additionally, this will have a direct impact on the GER in the short and medium terms.

The HEIs in the state have significant scope for improvement in NIRF ranking, as well as in b ecoming
NAAC accredited institutions. In the current scenario, due to various reasons, the state's HEIs have lower
participation in NIRF and NAAC. Consequently, accredited institutions are v ery f ew, whic h indicates
quality gaps in the sector. To address this at an intrastate level, institutional metrics c overing dif ferent
parameters about access, equity, quality (e.g. teacher quality, graduates quality, employability, res earch
outcome) etc. need to be created.
Understanding the nuances of the above areas - in the context of the huge surge in education technology
and f ast-evolving policy in the education sector would require the support of a rep uted global advisory
f irm with requisite expertise in - technology, education, processes and higher education management.

The consultant should be cognizant of the nuances of the public education processes and should ensure
high outcomes in these areas. Some of these areas may require collaboration with other Govt. Agencies
& Private Partners to optimize the outcomes. Finally, these are emerging areas - as an outcome of Covid-
19 and NEP - and hence, Departments and Universities would require hands-on support to ens ure t he
successful execution of these initiatives.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

The State of Bihar has envisioned itself to be a globally renowned State and embarked on the journey t o
become the pref erred education destination of the country. In line with its vision, Government o f B ihar
has accorded top priority to the Higher Education sector as an engine for growt h of human c apital. To
f urther sharpen its competitive advantage and to identify the areas for improvement, BSHEC, Bihar wants
to onboard such firms to provide project and program management advisory services to the department.

The overall direction provided by the National Education Policy (NEP) 2020 to allow for 40% of the credits
to be offered by online mode and the disruption caused due to COVID-19 has created an urgency for t he
Department of Higher Education, Bihar to accelerate along the following dimensions
a) Digitization of Higher Education Systems
b) Modernization of Nalanda Open University for GER Enhancement
c) Strengthening governance through an indigenous Bihar State Institutional Ranking Framework

3. Eligibility Criteria

The invitation to Proposal is open to all bidders who qualify the eligibilit y c riteria g iv en below and t he
bidders must produce the required supportive documents/information as indicated against eac h as part of
their technical proposal:

1. Pre-Qualification /Eligibility Criteria:

Sl. Basic Requirement Specific Requirement Supporting Documents
No. Required
1 Legal Entity Single entity legally registered a. Copy of certif icate of
under appropriate authority in India. Incorporation/ Registration
Consortium or Joint Venture is b. Copy of GST Registration
not allowed. The bidder must be c. Copy of valid PAN
registered under GST Act 2017.
2 Turn Over The bidder should have an average Copies of audited balance sheet
annual turnover of more than Rs. and profit and loss ac count wit h
200 Crores during the past three all schedules and a turnover
f inancial years (2019-20, 2020-21, certif icate certif ied by the
2021-22) Chartered Account and by the
bidder along with the
acknowledgement of Income Tax
return as proof and duly sealed
3 Earnest Money Deposit The applicant should f urnish an Bank Guarantee
(EMD) Earnest Money Deposit (EMD) of
Rs. 5,00,000/- in the form of B ank
Guarantee in f avor of “Bihar S t ate
Higher Education Council
4 Blacklisting The bidder should not have been Self -Declaration by the
banned / blacklisted / debarred / Authorized representative on t he
suspended by the World Bank / bidder’s letter held (Form 9).
Central Government / any State
Government/ Government
Organization/Financial
Institution/Court /Public Sector Unit
in India as on the date of application
made to this RFP.

4. Scope of Work
The scope of work in this section is not exhaustive and the successful bidder s hall hav e t o undert ake
other tasks as may be necessary or incidental to accomplish the objectives outlined in this RFP.

The selected bidder is expected to provide qualified manpower to provide consultancy servic es t owards
the achievement of the following objectives:
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

4.1. Introducing quality enhancement strategies in Bihar Higher Education ecosystem

4.1.1 Institutional management
• Support in linkage with BBOSE/BSDM/RPL/school dropout system to be explored
• Help in def ining the quality aspects for supporting ODL
• Assist in designing courses for HEIs that enable an individual to study one or more spec ialized areas of
interest at a deep level
• Support in development of faculty career management systems that give due weightage to research,
• Support in assessments of educational approaches in undergraduate education (integrating humanities and
arts with Science, Technology, Engineering and Mathematics (STEM))
• Support in development of transparent processes and criteria for recruitment and performance assessment
of the faculty
• Assist in transformation of fragmented higher education into large multidisciplinary universities
4.1.2 Study Centre outreach and expansion
• Assist in the identification of locations for the expansion of Study Centres
• Suggest and set-up monitoring system at the Study Centres
• Assist in development of skill lab for development of vocational capabilities
4.1.3 Auto driven seamless modernization of Examination System
• Suggest & help in the implementation of Robust Examination System which can be taken online
to the vast deep geographical areas across the state with National and Global access
4.1.4 Multi-modal content support (Thrust on Digital)
• Help in enabling virtual classes and live lectures through top class MOOCs/LMS platform etc.
4.1.5 Identification & introduction of new courses
• Based on market trends, identify new courses which would appeal to the students
4.1.6 Student Outreach, Services and support
• Help in improving student services and support

4.2. Support in developing an indigenous Bihar State Institutional Ranking Framework (BSIRF) to
enhance quality in Higher education
4.2.1 Creation of BSIRF Framework (Universities + Colleges)
• Specific to the needs of State Higher Education System
• Assist in suitably covering the criteria of National Ranking / Accreditation Bodies like NIRF,
NAAC, NBA and Global Ranking like Times Higher Education, QS Ranking et c. wit h f ocus o n
research, publication, diversity of faculty and students etc.
4.2.2 Development of questionnaire for BSIRF
• Collect and incorporate feedback from various stakeholders on areas s uch as q ues t ionnaire,
marks, weightage, relevance etc.
4.2.3 Familiarization and Handholding of HEIs on BSIRF for effective implementation
• Support in grievance redressal (doubt clearing, clarification and Data Management) and hand-
holding support for HEI officials
• Assist in data validation
• Assist in preparation and finalization for overall ranking
• Ensuring data-access and drill-down is enabled on the dashboard created
4.2.4 Extending strategic support in Unified MIS
• Unif ied Management Inf ormation System (UMIS) is proposed to be implemented separat ely by
the Department. PMU would facilitate the (implementing team or agency) in development of U-
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

MIS in aspects of MIS synchronization, data f ormats, expected data and inf ormation in the
desired formats. The UMIS is supposed to help in data management, warehousing and analyt ics
to the Department.

4.3. Digitization drive in Higher Education Systems in Bihar

4.3.1 To support in development of an (e-Diksha) like digital content platform for Higher education
4.3.2 To f acilitate in development of digital platform such as National Digital Education Architecture for energizing
and catalyzing the state education ecosystem.
4.3.3 Assist in Shortlisting & Selection of courses for digitization in c oordinat ion with univ ers ities and g etting
approvals on guidelines for digital content development
4.1.1 Support in developing discipline-specific Digital Contents and Repository comprising of c urated o r c reated
self -learning & instructional videos in various f ormats, and assessments, aligned to the academic
requirements of HEIs
4.1.2Preparing training plan for development of digital content through engaging faculty members from Bihar
4.1.3Monitoring of progress on content creation as per quality standards prescribed in SWAYAM
4.1.4 Help in procurement of various digital components as infrastructure, as needed, covering entire bid
processmanagement
4.1.5 Support in strengthening digital infrastructure through a unified digital B lended Learning P latf orm (B LP ),
enhancement plan and support operationalization of virtual classrooms across universities
4.1.6 Assist in vendor performance management by monitoring the implementation activities

4.2. Monitoring and Evaluation of Departmental initiatives in Higher education System in Bihar
4.2.1 Support in development and finalization of an output – out come-bas ed M& E f ramework t o overs ee t he
dif ferent initiatives of Department in Higher Education
4.2.2 Identif ication of verifiable indicators for M&E of stated milestones in sync with BSIRF frameworks
4.2.3 Monitor the schemes / programs/ interventions sanctioned under the Department across all components and
provide inputs for monitoring and corrections, if any
4.2.4 Assist in monitoring of the allocated fund from different sources such as UGC, RUSA, State government
4.2.5 Provide technical support during budget formulation, approval, execution, and evaluation
4.2.6 Support in aligning the M&E plan with national and international standards in Higher Educations (NEP, S tat e
priorities , UGC guidelines etc.)
4.2.7 Identif ying & establishing right attribution of project interventions for Impact Assessment
4.2.8 Support in dissemination of Department achievements in user-friendly formats to relevant stakeholder groups
and the public at large;
4.2.9 Support in designing methodologies for assessment of students’ and faculties’ satisfaction at HEIs
4.3. Academic collaborations with national / foreign universities of repute
4.3.1 Designing a road map for collaboration of Bihar HEIs with national / international institutes of repute for driving
academic and research excellence
4.3.2 Support in designing Research/teaching collaborations and faculty/student exchanges programs wit h Indian
and / or global institutions
4.3.3 Develop a plan for introduction of hybrid education models or blended education programs based on national
/ global best practices
4.3.4 Providing technical Support in procuring approval of such initiatives at the academic council
4.4. Miscellaneous
4.4.1 Preparing reports, Power Point Presentations as and when required on project related activities
f or meetings, conferences, etc.
4.4.2 The Agency shall depute additional resources as per work requirements f or execution of the
assignment on mutually agreed terms.
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

4.4.4 The resources of the selected bidder will have to carry out any other related function as d irec t ed b y
BSHEC/DoE from time to time, with a view to bring about the accelerated development in the HEI sector.

4.5. Roles and Responsibilities of BSHEC, Bihar and its authorized agent(s):
4.5.1 BSHEC, Bihar will provide approvals for all plans, strategies and materials produced.
4.5.2 Provide Sign-off / acceptance of various project deliverables submitted by the agency:
a) Major Deliverables (Strategy & Plan documents) – within 1 week.
b) Minor Deliverables (Derived Deliverables, as and when required by the department) – within 3
days.
4.5.3 BSHEC will work closely with the agency in the formulation and planning of the required activities.
4.5.4 Conduct project review meetings with the deployed team and monit or t he implement ation and
overall progress of the project activities.
4.5.5Provide direction to the deployed resources and enable them to achieve overall objective.
4.5.6Provide periodic feedback.
4.5.7 Review and approve the payments to the selected agency as per quality services provided by t he
resources of the agency.
4.5.8 Physical office space will be provided by the department along with other facilities in this of f ice like
computer, photocopier, scanner, printers, paper, toner, seamless internet etc.
4.5.9 Provide TA towards any travel of any resource outside Patna after the approval from the competent
authority for the assigned and approved tasks like discussions/meetings with any important stakeholders,
network sources etc., for meeting the deliverables effectively.
4.5.10 BSHEC shall take up the following costs or reimburse later to agency for effective func tioning of
agency in delivering the tasks:
a) Cost involving the agency to meet the additional demands towards delivering the outputs
than what has been decided upon selection or in direct scope of work of this RFP document.
b) Cost involving any External agency to meet the tasks or additional demands towards
delivering the outputs.
c) BSHEC, Bihar shall take up any cost towards the event management t hat is b eyond t he
scope of agency.

4.6 Roles and Responsibilities of Selected Agency

4.6.1 Selected agency must provide fully loaded laptops (operating system, antivirus solution, Microsof t
Of f ice suite and all required software(s) to carry out the tasks as required).
4.6.2 Agency will be required to submit reports as required by BSHEC, Bihar.
4.6.3 Provide project status report(s) and MIS as desired by BSHEC, Bihar.
4.6.4 Set-up and administration of escalation mechanism for faster issue / risk management

A monthly review meeting to be done at Patna, Bihar. In this meeting the agency will brief the BSHEC officials
of the progress made by their team.
5. Project Deliverables &Timeline
The selected agency shall f ully abide by various time limits as prescribed f or different assignments and
the perf ormance of the agency shall be judged as per the adherence to such quality and time parameters
as laid down for the respective work.

Project Component Deliverables Timeline

Inception Report Submission of inception report T+ 21 days

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Plan f or modernization of Successf ul submission of the T+75 days

Nalanda Open University plan document
Plan f or Bihar State Institutional Successf ul submission of the T+60 days
Ranking Framework plan document
Plan f or Digitization of Higher Successf ul submission of the T+90 days
Education plan document
Progress Reports Quarterly Progress Reports Within 15 days of each
succeeding quarter
Derived Deliverables from the As per agreed timelines
Project Deliverables
Strategy & Plan Documents as def ined f rom time to
time.
Note: “T” stands for the date of execution of contract agreement.

6. Manpower Specifications

6.1 Deployment of Team

The successful bidder shall be responsible for deployment of below set of res ources wit hin specif ied
timelines in the Project Deliverables and Timeline section as per the desired skill set and ex perience of
various categories of resources.

6.2 Proposed Resources Competencies

Sl. Position No Qualification & Experience

No. .
Key Resources:
2 years f ull time MBA or f ull time PGDM/PGDBM
/PGDBA or Master’s in Social Sciences (Economics/
Statistics) with at least 20 years of verif iable
Program Lead experience in Government Sector advisory, including
1 (Of f site) 1 not less than 15 years of experience within the
Education Sector.

MBA/Master’s in Social Sciences or any other

relevant master‟s degree with at least 10 years of
experience.

Project Lead (Onsite) 3 Must have worked with state/central government

2 departments/ government in relevant projects
covering Communication, Monitoring & Ev aluat ion
and Capacity Building.

Skills and school education experience would not b e

counted as relevant experience.
Postgraduate (MBA/MCA/Master‟s in Social
Science/MPhil/[Link]./M. Sc or equiv alent Master‟s
3 Digital Content Expert (Onsite) 2 degree) with at least 10 years of experience. Should
have worked on digitization projects
including digital content creation. Should be f amiliar
with SWAYAM Guidelines.

12
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Sl. Position No Qualification & Experience

No. .
Postgraduate (MBA/MCA/Master‟s in Social
Science/MPhil/[Link]./M. Sc or equiv alent Master‟s
degree) with at least 10 years of experience.
Edu-Tech Expert (Onsite) 2
4 Should have worked on large scale IT
implementation projects in the education sector –
covering software, hardware and connectivity.

Such Digitization exposure in higher/technical

education sector would be ideal.
B.E/[Link] (Computer Science/IT)/MCA with at least
6 years of experience. Must have worked with
5 Technology Expert (Onsite) 1 state/central government departments/ gov ernment
universities in relevant projects on Digital
Implementation in higher or technical education.

BE/B. Tech in any stream/Postgraduate with at leas t

Procurement Expert (Onsite) 10 years of experience. Should have worked on
6 1 procurement f or state/central government
departments/ government

Non-key Resources:
Graduate with at least 3 years of experienc e. Must
7 Consultant – Quality & BPR 3 have worked with state/central government
(Onsite) departments/ government/ private universities in
relevant projects in relevant roles.
Consultant – Monitoring & Graduate with at least 3 years of experience. Must
8 Evaluation 3 have worked with state/central government
(Onsite) departments/ in relevant projects.

13
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Note:
i) The bidder needs to submit CV of all proposed manpower.
ii) The proposed team other than “Program Lead” would be based in Bihar
iii) The proposed team shall be available and stationed in Patna on all the working days of Govt.
of Bihar, and on public holidays also as and when necessary as f elt necessary by the
department. This is necessary since the agency needs to support the department
continuously throughout the consultancy period. The attendance of t he pers onnel will b e
monitored by the Department or an authority/authorities so specified by BSHEC.
iv) The successf ul bidder is advised to deploy experienced & qualif ied resources f or the
assignment.
v) If at any point of time, BSHEC, Bihar f eels that a resource is not up to the mark, the
replacement will be demanded in writing and will need to be replaced within 30 working days.
During such period, the incumbent shall be available for d isposal of t he t ask t ill t he new
resource comes on board.
vi) The service provider will provide the CV of the resources engaged f or the project f or
screening. If any specific work could not be completed due to poor manpower quality, at t he
time of review, the service provider will provide a suitable substitute, if required. Any c hange
of resource during the period of contract should be done only with the prior consent of
BSHEC. For whatsoever reason provided the target for schedule of work shall not suffer.
vii) Above mentioned resource requirement is the minimum number and category of resources to
be provided for the Term of the contract. It is up to the bidder to assess the requirement and
provide more resources if required. At all times, the schedule and delivery of t he work shall
not suffer.
viii) Leave f or Consultancy Team Resources:
a) The proposed team has to follow the working hours, working days and Holidays of S tat e
Government of Bihar.
b) Resources may avail maximum of 20 days/year of leave.
c) Leave entitlement and computation are linked to the year starting commencement of work
prorated to December 31 of that year. Thereafter computations are linked t o t he c alend ar
year f rom January 1 to December 31.
d)Leave can be ref used, revoked, curtailed by the BSHEC based on administrative
exigencies.
e) A resource can proceed f or leave only af ter approval by the competent authority of
BSHEC, Bihar.
f) When applying f or a half day leave a resource is required to spend a minimum of 4
business hours at office.
g) Unused leaves cannot be accumulated or carried forward to the next year.

14
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

7. Bidding Process

7.1 Instructions to Bidders on Tendering Process

1. Please visit [Link] for full details.

2. Complete sets of bidding documents will be available for download, by q ualif ied b idders, f rom t he
website of BSHEC or Bihar State Electronic Development Corporation Limited, Government of Bihar.
3. All the bids received within the specif ied time would be taken up to be opened by the Tender
committee at the prescribed time mentioned through the mode as applicable.
4. Bids complete in all respects - both Technical Bid (available on e-Proc Portal) and Financial Bid
(available on e-Proc Portal) along with all supporting documents/annexure as per Bid document must be
submitted online in the e-Proc as time given in Data Sheet.
5. The TECHNICAL BID of all the Bidders will be opened online. The FINANCIAL BID of t hos e B idders
who‟s TECHNICAL BID does not fulfil the criteria / eligibility / requirements of Bid Documents shall not be
opened.
6. The Financial Bid of only technically qualified bidders shall be opened in online mode. Date of opening
of financial bid will be announced later by the BSHEC which shall also be available online.
7. Bidders or their authorized representatives, who choose to witness the opening of bids, would remain
present during the opening of bids

7.2 E-Procurement - General Instructions

✓ The Bidder shall submit his bid/tender on e-Procurement platform at www. eproc 2. [Link]. in.
Of f line bids shall not be entertained by the Tender Inviting Authority for the tenders published in e -
procurement platform.
✓ The Bidder must have the Class II/III Digital Signature Certificate (DSC) with signing + E ncrypt ion,
and User-ID of the e-Procurement website bef ore participating in the e-Tendering process. The
Biddermay use their DSC if they already have. They can also take DSC from any of t he aut horized
agencies. For user-ID they have to get registered themselves on e-procurement website
[Link] and submit their bids online on the same.
✓ The bidders shall submit their eligibility and qualification details, technical bid, Financial bid etc., inthe
online standard f ormats given in e-Procurement 2.0 web site at the respective stage only. The
bidders shall upload the scanned copies of all the relevant certificates, documents etc., in support of
their eligibility criteria / technical bids and other certificate /documents in the e-Procurement 2. 0 web
site. The bidder shall digitally sign on the supporting statements, documents, certificates, upl oaded
by him, owning responsibility for their correctness/authenticity. The bidder shall attach all the required
documents for the specific tender by uploading the same during the bid submission proces s as per
the tender notice/ bid document.
✓ The bidders are required to submit Earnest Money Deposit in the form of Bank Guarantee/ Online
Payment.
✓ All the required documents should be attached at the proper place as mentioned in t he e -f orms
otherwise the tender of the Bidder may be liable for rejection. Tender Process ing Fee (TP F) and
Tender Document fee to be paid through e-Payment mode (i.e NEFT / RTGS, Credit / Debit Card &
Net Banking) only.
✓ Tender Processing Fee (TPF) shall be paid through online modes listed/ provided through t he
e- Procurement 2.0 platform.
✓ Cost of BOQ/ Form Fee shall be paid through online modes listed/ provided in the e-Procurement 2.0
platf orm.
✓ All NEFT/ RTGS payments are to be made as per the instructions printed on the NEFT/RTGS challan.
For any support related to e-Procurement process, bidders may contact at following t oll f ree no. or
address: Toll Free No. 1800 572 6571, Email Id: - eproc2support@[Link] A ddres s: mjunct ion
services limited RJ Complex, 2nd Floor, Canara Bank Campus, Khajpura, Ashiana Road, P.S. -

15
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Shastri Nagar, Patna 800 014, Bihar

7.3 Site Visit

The Bidder, if so desires, may visit and examine the project sites, and rev alidat e all t he inf ormation
required f or preparing their response document to the bid. The cost of such visits to the sites s hall b e
at the bidder's expense. The bidder and any of its personnel or agent s will be g ranted p ermission by
BSHEC, Bihar to enter its facilities at various locations in the state for the purpose of such visits, but only
upon the condition that the bidder, its personnel, and agents, will indemnify the BSHEC / BSHEC, Bihar /
GoB f rom and against all liability in respect thereof, and will be responsible for death or personal injury ,
loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a res ult of
such inspection, undertaken by the bidder. The Bidder shall at its own risk; peril; cost and liability
undertake site visits to designated facilities in the state.

7.4 Due Diligence by Applicants

Applicants are encouraged to inform themselves fully about the assignment and t he lo c al c onditions
bef ore submitting the bids.

7.5 Cost of Bidding

The bidders are required to submit Earnest Money Deposit in the f orm of Bank Guarantee/ Online
Payment and Tender Document fee to be paid through e-Payment mode (i.e NEFT / RTGS, Credit / Debit
Card & Net Banking).

7.6 Validity of Proposals

a) Proposals shall remain valid for a period of bid validity as mentioned in the data sheet section above. A
Proposal valid for shorter period may be rejected as non-responsive.
b) BSHEC, Bihar may solicit the bidders‟ consent to an extension of Proposal validity (b ut wit hout t he
modif ication in Proposals). A bidder may ref use the request and such ref usal shall be treated as
withdrawal of Bid and in such circumstances bid security shall not be forfeited.
c) Bidders that agree to an extension of the period of validity of their bids shall extend or get extended the
period of validity of bid securities submitted by them or submit new bid securities to cover t he ext ended
period of validity of their bids. A bidder whose bid security is not extended, or that has no t s ubmit ted a
new bid security is considered to have refused the request to extend the period of validity of its Bid.

7.7 Amendment of Tender Document

At any time prior to the last date / time for receipt of bids, BSHEC may, for any reason, whether at its own
initiative or in response to a clarification requested by a prospective bidder, reserves the right t o modif y
the tender document by issuing an amendment. The amendment will be notified in the portal and will be
binding on the bidders. In order to af f ord prospective bidders reasonable time in which to take the
amendment into account in preparing their bids, BSHEC may, at its discretion, extend t he las t d ate f or
receipt of bids.

7.8 Bid Preparation

7.8.1 Language of Bids
The Bids prepared by the bidder and all correspondence and documents relating to the bids exchanged
by the bidder and BSHEC, shall be written in the English language. If any s upport ing d ocument and
printed literature furnished by the Bidder is in a language other than English then t he s ame s hould b e
accompanied by an accurate English translation in which case, f or purposes of interpretation of the bid,
the English translation shall govern. However, such translations shall be certified by the agency t hat has
done the translations.
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

7.8.2 Bid Format

This RFP provides Bid process and includes the scope of work for the bidder with regards to the s ervice
provider f or setting up a Project Management Unit (PMU) f or government of Bihar to f acilitate the
department in determining bidder‟s suitability as the proposed solution p rovider f or t he requirements
outlined in this RFP. The bidder is expected to respond to the requirements as completely and in as much
relevant detail as possible, and focus on demonstrating bidder‟s suit ability to b ec ome t he p roposed
solution provider for the requirements outlined in this RFP.

A. Pre-Qualification Bid
1. Letters on bidder‟s letter head
I. Certif ying that the period of validity of bids is 180 days from the last date of submission of bid,
II. Asserting that the bidder is quoting for all the items mentioned in the tender,
III. Accepting all terms of this RFP
iv. Completed Self-evaluation form
2. All f orms mentioned in RFP document along with the requisite documents asked in the respective
f orms to prove that the bidder meets the eligibility criteria.
3. Power of Attorney/ Board resolution (authorizing the bid signatory) granting the person signing the bid,
the right to bind the bidder as the Constituted Attorney of Agency.
4. Permanent Account Number (PAN) from INCOME TAX authorities of area of operation of the bidder.
5. GST Registration Certificate of the bidder.
6. The Bidder should not be blacklisted by Government of Bihar or its agencies f or any reasons
whatsoever and/or the bidder should not be blacklisted by Central / any other State/UT Government or its
agencies for corrupt or fraudulent practices or for indulging in unfair trade pract ices o r f or back ing o ut
f rom execution of contract after award of work in India as on the date of application made to this RFP. The
Bidder shall submit an affidavit to this effect.
B. Technical Bid as per specified criteria
The Technical Bid document shall detail all the information sought f rom t he b idders and req uired for
BSHEC to evaluate the bids as prescribed as part of the technical evaluation in Section 6 and 7 o f t his
document. Hence it is mandatory that the bidders read this section in c onjunc tion wit h t he t echnical
evaluation section to provide information as necessary and adequate to evaluate the proposals.
C. Commercial Bid Specified
The commercial bid shall be submitted for all requirements of the BSHEC for the Reques t f or P roposal
(RFP) Selection of an agency for providing services as per details mentioned in the RFP.

7.9 Procedure for Submission of Bids

The bid shall be submitted online through e-Procurement portal at [Link]. . Bids
complete in all respects - both Technical Bid (available on e-Proc Portal) and Financial Bid (available on
e-Proc Portal) along with all supporting documents/annexure as per Bid document must be s ubmitt ed
online in the e-Proc portal till 02.00 pm on or bef ore The TECHNICAL BID of all the Bidders will be
opened online. The FINANCIAL BID of those Bidders whose TECHNICAL BID does not fulfil the criteria
/ eligibility / requirements of Bid Documents shall not be opened. The Financial B id of only t echnically
qualif ied bidders shall be opened in online mode. Date of opening of financial bid will be announced lat er
by the BSHEC which shall also be available online.

7.10 Authentication of Bid

The response bid shall be signed by the Bidder or a person or persons duly authorized to bind the Bidder
to the Contract. A written power-of-attorney accompanying the bid shall support a letter of authorization.

17
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

All pages of the bid, except for un-amended printed literature, shall b e initialled and st amped by t he
person or persons signing the bid.

7.11 Validation of Interlineations in Bid

The bid shall contain no interlineations, erasures or overwriting except as neces s ary t o correc t erro rs
made by the Bidder, in which case such corrections shall be initialled by the person or pers ons s igning
the bid.

7.12 Financial Bid

The bidder shall indicate prices according to the Perf orma prescribed in Section 11.2 of the tender
document.

7.13 Firm Price

Prices quoted by the bidder must be all inclusive, firm and final, and shall not be subject to any escalation
whatsoever during the period of the contract. Prices should indicate the price at site and shall inc lude all
state and central taxes. Attention of the bidder is invited to the terms and conditions of payment given in
RFP document.

7.14 Revelation of Prices

Prices in any form and for any reasons shall not be revealed in the pre-qualification bid or technical bid or
bef ore opening the commercial bid. In case such violation happens, then the bid s hall b e immediat ely
rejected.

7.15 Terms and Conditions of Tendering Firms

In case any of the terms and conditions to the RFP is not acceptable to any bidder, c learly spec if y t he
deviation in the forms given in RFP. Similarly in case the equipment and s ervices b eing of f ered has
deviations from the schedule of requirements laid down, the bidder shall describe in what respects and t o
what extent the equipment and services being offered differ/ deviate from the specification, even though
the deviations may not be very material. Bidder must state categorically whether or not his offer conforms
to requirement specifications and schedule of requirements and indicate deviations, if any in s ection as
part of the response to the bid. Any substantial deviation may lead to rejection of the bid by GoB.

7.16 Bid Submission

7.16.1 Consortium and Sub-contracting
1. Any f resh mode of Consortium or Joint venture shall not be allowed for the bid and violation to above is
liable f or rejection of the submitted bid.
2. The bidder shall not Sub-Contract Scope of Work other than wherever specif ically mentioned. The
perf ormance of the subcontracted agency shall be purely the responsibility of the bidder. The bidder shall
be purely and wholly held responsible in case the subcontracted agency fails to perform. The bidder shall
be f ully responsible for all acts of commission and omission.

7.16.2 Modification and Withdrawal of Bids

No bid shall be withdrawn in the interval between the last date f or receipt of bids, and the expiry of t he
bid validity period specified by the bidder in the bid. Withdrawal of a bid during this interval would result in
f orfeiture of the bidder‟s bid security.

7.16.3 Address for Correspondence

The bidder shall designate the official mailing address, place, telephone number, fax number and e mail
address to which all correspondence shall be made by BSHEC. BSHEC will not be responsible f or non -
receipt of any communication sent by the bidder.
18
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

7.16.4 Clarifications
If deemed necessary, BHSEC may seek clarifications on any aspect from the bidder. However, that would
not entitle the bidder to change or cause any change in the substance of the tender s ubmit ted or p rice
quoted. BHSEC may, if so desire, ask the bidder to give a presentation/ demonstration for the purpose of
clarif ication of the tender. All expenses for this purpose, as also for the preparation of documents and
other meetings, will be borne by the bidders.

7.16.5 Verification of Reference Projects

BHSEC, if considers necessary, may conduct verification of ref erence projects to satisfy themselves on
the perf ormance of the services of f ered with ref erence to their requirements. BHSEC will satisf y
themselves on the veracity of the reference works with reference to performance indicators relevant to the
requirements specified.

7.16.6 Contacting GoB/BHSEC

Bidder shall NOT contact BSHEC/GoB on any matter relating to this bid, from the time of the submission
of bid to the time the contract is awarded. During this period, all-important notices will be pub lished in
the portal [Link] or [Link].
Any ef fort by a bidder to influence BHSEC‟s bid evaluation, bid comparison or contrac t award decision
may result in the rejection of the bid. Such an act on the part of the Bidder shall amount to misconduct
and will be liable for appropriate action, as decided by BHSEC.

7.16.7 Bid Currency

Price shall be quoted entirely in Indian Rupees (INR).

7.16.8 Disqualifications
The bid is liable to be disqualified in the following cases:
• The Bid not submitted in accordance with this document.
• During validity of the bid, or its extended period, if any, the Bidder increases their quoted prices.
• The Bidder qualifies the bid with his own conditions.
• Bid is received in incomplete form.
• Bid is not accompanied by all requisite documents.
• Inf ormation submitted in Technical Bid is f ound to be misrepresented, incorrect or f alse,
accidentally, unwittingly or otherwise, at any time during the processing of the contract (no
matter at what stage) or during the tenure of the contract including the extension period if any.
• Commercial bid/ pricing is included in the Technical Bid.

7.17 Earnest Money Deposit

If the bidders provide EMD through Bank Guarantee, all bidders need to submit the hard c opy of B ank
Guarantee in the office of BSHEC by 2:00 pm of 20thMarch 2023. The bidders shall als o be req uired to
upload a Scan copy of Bank Guarantee along with the Technical Bid through eproc2 portal. Propos als
not accompanied by EMD shall be rejected as non-responsive. Earnest Money Deposit (E MD) shall be
ref unded to all the unsuccessf ul bidders within one month af ter award of the work to the
successful/suitable bidder on a written request. No exemption f or submitting the EMD will be g iv en t o
any agency. The bidder is liable to pay liquidated damages and penalty imposed by the Tend er Inv it ing
Authority in the event of non-fulfilment of any of the terms or whole of the contract.
The EMD shall be forfeited:
1. If a Bidder withdraws its bid during the period of Bid validity specified by t he B idder o n t he B id
19
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form;
2. Or in case of a successful Bidder, if the Bidder fails:
a. To sign the Contract; or
b. To f urnish the performance security.
7.18 Criteria for Evaluation of Proposals
BSHEC will f orm a Committee to evaluate the proposals submitted by the bidders for a detailed scrut iny.
During evaluation of proposals, BSHEC, Bihar, may, at its discretion, ask the bidders for c larif ic at ion of
their Technical Proposals. Only those proposals meeting the above pre-qualif ication criteria will be
evaluated as per the criteria mentioned below:

[Link]. Criteria Documentary Evidence Marks Max.

Marks
A. Organizational Strength & Project Experience 50

1 Average Annual turno v er Audited Balance Sheet / 200 - 500 crores = 05 20

of the bidder in the last Certif icate f rom 501-800 crores = 10
three consecutive three Chartered Account. The CA 801 – 1100 crores = 15
f inancial years, i.e., 2021- f irm must have mentioned More than 1100 crores = 20
22, 2020-21 and 2019-20 UDIN ref erence in the
Certif icate.

The bidder should have Work Order/ Client Letter/ Upto 5 completed years = 03
been working in Work Completion 5.1-10 completed years
consultancy assignments Certif icate/ Agreement / if = 05
with the Government / the work is under progres s 10.1-15 completed
2 Public Sector Consulting against the years or more = 08 8
services in India as on the work Order to be
date of issuance of RFP attached.

The bidder should have Work Order/ Client Letter/

served/serving as a Work
PMU/PMC/Quality Completion Certif icate/
Management Agreement / if the work is
Unit/Advisor/Knowledge under progress, then lat est
Partner as on date of payment
3 issuance of RFP in certif icate against the wo rk 3 Project = 04 8
Education Sector either at Order to be attached. 5 Projects or more = 08
the State level or at
central level of which at
least one should be with
consulting f ees of INR 1
crores per annum within
the period starting from
01/04/2016.

20
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

[Link]. Criteria Documentary Evidence Marks Max.

Marks
The bidder should have Work Order/ Client Letter/ 4 Projects = 01
served/ serving as Work Completion Certificate
PMU/PMC/Quality / Agreement / if the work is 6 Projects = 03
management Unit/Advisor/ under progress then latest
4 KnowledgePartner in the 6
8 Projects = 06
state of Bihar within the
period starting from
01/04/2016.

Experience of assisting Work Order/ Client Letter/ Experience in all 3 (GER,

State Government Work Completion Certificate SIRF, Digitization) areas =
departments (or related / Agreement / if the work is 08
agencies such as under progress then latest
RUSA/SHEC/ Higher payment certificate ag ains t Any 2 areas = 05
Education Department/ the work Order to be
5 Directorate / Board of attached and above Any 1 area = 03 8
Technical Education) or document must haveclearly
Central Govt. Ministries(or mentioning the work in the
related agencies such as relevant areas.
UGC/AICTE etc) in the
Higher Education Sector
f or the relevant areas of
the project (GER, SIRF,
Digitization) in the last
f ive years from the date of
issuance of RFP

B. Understanding about the Project & Presentation 25

1 Understanding scope & Presentation of the 05
objectives of the project submitted proposal
Approach &Timeline Presentation of the
2 10
submitted proposal
Methodology & Team Presentation of the
3 10
Plan submitted proposal
C. Team Experience - Compliance to basic requirement mandatory for both key Experts
and non-key experts. The Non-key experts don’t carry marks. .However, the CVs of all the 25
non-key experts need to be submitted as part of the Technical Proposal.
15 years of experience in the
Education sector = 1

Experience of working with

state/central higher education
departments/ Govt. university = 1
1 Program Lead (off site) Submitted CV 4
Experience relevant to the P roject
(GER Enhancement and Quality
Improvement) = 1

Experience of Higher Education in

the Private Sector and
Internationalization of Higher
Education = 1

21
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Relevant Master‟s degree with 10

years of experience in the
Education sector = 1

Experience of working with

2 Project Lead – (3 Submitted CV (3 state/central higher education 3x3 =
resource) marks for each departments/ govt. 9
resource) university/ technical education
boards/and related & relevant
agencies = 1

Leadership Experience in project

management roles = 1

Master‟s degree = 1
Digital Content Expert – Submitted CV (2 2x2 =
3 (2 resources) marks for each 10 years of relevant experience 4
resource) in digitization projects including
digital content creation = 1
Master‟s degree = 1
Submitted CV (2
4 Ed-Tech Expert –(2 marks for each 10 years of relevant experience o n 2 x 2 =
resources) resource) digitization projects at the 4
university/state higher/technical
education department level = 1

B.E./B. Tech/MCA = 1
Technology Expert –(1
5 Submitted CV 2
resource)
6 years of relevant experience = 1
Master‟s Degree = 1
Procurement Expert –(1
6 Submitted CV 2
resource)
10 years of relevant experience = 1
Total Score 100
Cut-off for opening of Financial Bid 70
Financial Proposal of only those bidders will be opened who secure at least 70 marks as per the
above evaluation criteria.

7.19 Submission, Receipt and Opening of Proposals

7.19.1 BSHEC will open all bids (only Technical Bids at the first instance) in the presence of B idders o r
their representatives who choose to attend.
7.19.2 The Bidder‟s representative who is present shall sign an attendance register evidencing their
attendance. In the event of the specified date of Bid opening being declared ho liday f or t he t endering
Authority, the Bid shall be opened at the appointed time and location on the next working day.
, irrespective of the circumstances. Withdrawn bids will be returned unopened to the Bidders.

7.20 Correction of Arithmetic Errors in Financial Bids

The bid evaluation committee shall correct arithmetical errors in substant ially res ponsive B ids on t he
f ollowing basis, namely:
a) If there is a discrepancy between the unit price and the total price that is obtained by mult iplying t he
unit price and quantity, the unit price shall prevail and the total price shall b e correc ted, unless in t he
opinion of the bid evaluation committee there is an obvious misplacement of the decimal point in t he unit
price, in which case the total price as quoted shall govern and the unit price shall be corrected.
b) If there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall
prevail, and the total shall be corrected; and

22
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

c) If there is a discrepancy between words and figures, the amount in words s hall prevail, unles s t he
amount expressed in words is related to an arithmetic error, in which case the amount is f igures s hall
prevail subject to clause (a) and (b) above. The quoted unit rate up to two decimal plac es s hall o nly be
considered for evaluation.

7.21 Right to Accept or Reject Proposal

BSHEC reserves the right to accept or reject any proposal, and to annul the proposal process and reject
all Proposals at any time prior to award of contract, without there by incurring any liability to t he af fect ed
bidder(s) or any obligation to inform the affected bidder(s) of the grounds for such decision.

7.22 Bid Selection Method

The selection method is Quality cum Cost Based Selection (QCBS).

Technical Bid Score will get a weightage of 70% (denoted by ST) and Financial Bid Score a weight age
of 30% (denoted by SF).

The process of selection of successful bidder for the purpose of award of contract shall be as follows:
A. Calculation of Technical Score (ST)
T = Technical Marks Obtain by the Individual B idder
TH = Highest Technical Marks Obtained by Bidder
ST = Technical Score obtained by the Individual Bidder
Calculation of Technical Score (ST)
ST = 100 x (T/TH) (rounded off to 2 decimal places)

B. Calculation of Financial Score (SF)

F= Total Financial Bid amount quoted by individual Bidder
FL= Lowest Total Financial Bid amount quoted by individual B idder
SF = Financial Score obtained by the Individual Bidder
Calculation of Financial Score (SF)
SF = 100 x (FL/F) (rounded off to 2 decimal places).

C. Calculation of Final Composite Score (S)

The Final Composite Score (S) shall be computed f or each f irm by assigning 70% weightage t o t he
Technical Score (ST) and 30% to Financial Score (SF) using the formula given below:

S = (ST x 0.70) + (SF x 0.30) (rounded off to 2 decimal places)

Bidder with the highest final composite score will be awarded the contract. In c as e of a t ie in t he f inal
composite score, the bidder with the higher Technical Score will be invited for negotiations and select ion
f irst.

7.23 Disqualification
BSHEC, BIHAR may at its sole discretion and at any time during the evaluation of Proposal, d is qualif y
any bidder, if the bidder has:
a) Submitted the Proposal documents after the response deadline.
b) Made misleading or false representations in the forms, statements and attachments.
c) Exhibited a record of poor performance such as abandoning wo rks, not properly c omplet ing t he
contractual obligations, inordinately delaying completion or financial failures, et c . in any project in t he
preceding three years.
d) Submitted a proposal that is not accompanied by required documentation or is nonresponsive.
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

e) Failed to provide clarifications related thereto, when sought.

f) Declared ineligible by the Government of Bihar for corrupt and fraudulent practices or blacklisted in Ind ia as on
the date of application made to this RFP
g) Submitted a proposal with price adjustment / variation provision.

7.24 Acknowledgement by Applicant

It shall be deemed that by submitting the bids, the Applicant has:
• made a complete and careful examination of the RFP;
• received all relevant information requested from BSHEC, Bihar;
• accepted the risk of inadequacy, error or mistake in the information provided in the RFP
• or f urnished by or on behalf of the department;
• satisfied itself about all matters, things and information, necessary and required for
• submitting an informed Application and performance of all of its obligations thereunder;
• acknowledged that it does not have a Conflict of Interest; and
• agreed to be bound by the undertaking provided by it under and in terms hereof.

8. General Terms and Conditions

8.1 Application
These general conditions shall apply to the extent that provisions in other part s of t he cont ract do not
supersede them. For interpretation of any clause in the RFP or Contract Agreement, the interpretation of
the BSHEC, Bihar/ GoB shall be final and binding on the firm/ company.

8.2 Applicable Law

Applicable Law means the laws and any other instruments having the force of law in India as they may be
issued and in f orce f rom time to time. The contracts shall be interpreted in accordance with the laws of
the Union of India.

8.3 Relationship between Parties

Nothing mentioned herein shall be constructed as relationship of master and servant or of principal and
agent as between the BSHEC and „the firm/company‟. The f irm/company s ubjec t t o t his c ontract f or
selection has complete charge of personnel, performing the services und er t he P roject ex ecut ed b y
BSHEC f rom time to time. The consultant(s) provided by firm/company shall be fully responsible f or t he
services performed by them or on their behalf hereunder. BSHEC will allocate wo rk/ assignment t o the
Prof essional(s) provided by firm/company.

8.4 Statutory Requirement

During the tenure of this contract, nothing shall be done by the Selected Bidder in contravention of any
law, act and/or rules/regulations, there-under or any amendment there of governing int er-alia c ust oms,
stowaways, foreign exchange etc. and shall keep BSHEC, Bihar / BSHEC indemnified in this regard.

8.5 Indemnity
The Selected Bidder shall indemnify BSHEC from and against any costs, loss, damages, expense, claims
including those from third parties or liabilities of any kind howsoever suffered including patent, copyright,
trademark and trade secret, arising or incurred inter-alia during and af ter the Contract periodout of:
a) Negligence or wrongful act or omission by the Selected Bidder or it‟s team or any Agency/ Third -p art y
in connection with or incidental to this Contract; or
b) Any breach of any of the terms the Selected Bidder‟s Proposal as agreed, the Tender and this
Contract by the Selected Bidder, its Team or any Agency/Third Party.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

c) The maximum indemnity by the Consultant or BSHEC, Bihar shall be to the extent of 100% o f
Contract value in favour of BSHEC, Bihar.
8.6 Right of Monitoring, Inspection and Periodic Audit
BSHEC, Bihar reserves the right to inspect and monitor / assess the progress / performance at any t ime
during the course of the Contract, after providing due notice to the Selected Bidder. BSHE C, B ihar may
demand, and upon such demand being made, the selected bidder shall provide with any document, dat a,
material or any other information required to assess the progress of the project. BSHEC shall also hav e
the right to conduct, either itself or through any another agency as it may deem fit, an audit to monitor t he
perf ormance by the Selected Bidder of its obligations/f unctions in accordance with the standards
committed to or required by BSHEC and the Selected Bidder undertakes to cooperate with and provide to
the BSHEC, Bihar/ any other Consultant/ Agency appointed by BSHEC, Bihar, all document s and o ther
details as may be required by them for this purpose. Any deviations or contravention identified as a result
of such audit/ assessment would need to be rectified by the Selected Bidder f ailing which t he B SHE C
may, without prejudice to any other rights that it may have, issue a notice of default.

8.7 Information Security

The Selected Bidder shall not carry and/or transmit any material, information, layouts, diagrams, s torage
media or any other goods/material in physical or electronic f orm, which are proprietary to or owned b y
the GoB, out of premises, without prior written permission from the BSHEC, Bihar.

The Selected Bidder shall, upon termination of this agreement f or any reason, or upon demand by
BSHEC, Bihar, whichever is earliest, return any and all information provided to the S elect ed B idder b y
BSHEC, including any copies or reproductions, both hardcopy and electronic.

8.8 Standards of Performance

The Consultant(s) provided by selected f irm/ company shall give the services and carry out their
obligations under the Contract with due diligence, efficiency and economy in accordance wit h g enerally
accepted professional standards and practices. The Professional(s) provided by selected firm/ c ompany
shall always act in respect of any matter relating to this contract as faithful advisor to BSHEC, Bihar. The
f irm/company shall abide by all the Provisions/ Acts/ Rules etc. of information Technology prevalent in the
country. The f irm/ company shall conform to the standards laid down in RFP in totality.

8.9 Firm/company Personnel

The f irm/company shall employ and provide such qualif ied and experienced personnel as may be
required to perform the services as specified under the Scope of Work of this RFP. There are specialized
domains mentioned under the Manpower Specification and it is desirable from the firm/company to deploy
the personnel, who have adequate experience in the domain related with the project.

8.10 Documents/Knowledge Transfer

All the documents prepared and updated time-to-time by the f irm/company under this contract shall be
the exclusive property of BSHEC and will be handed over t o t he B SHE C at t he t ime of complet ion/
termination of the contract.

The Selected Agency shall obtain the sign-off from BSHEC, BIHAR or its nominee for all the doc uments
submitted f or this Project and shall make necessary changes as recommended by BSHEC bef ore
submitting the final version of the documents.
The Selected Agency shall maintain logs of the internal review of all the deliverables s ubmitt ed to t he
BSHEC or its assignee(s). The logs shall be submitted to BSHEC or the designated agency on request.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

8.11 Governing Language

The Contract shall be written in English Language. English version of the Contract shall govern its
interpretation. All correspondence and other documents pertaining to the contract, which are ex changed
between the parties, shall be written in the English Language.

8.12 Intellectual Property Rights (IPR)

The IPR in respect of all the plans, contents, processes, sof tware, applications and components,
developedin pursuance of this Project, shall vest with BSHEC, Bihar, immediat ely on t heir c reation.
Following conditions shall apply:
• Ownership and Title: Title to all the enhancements, point updates and documentation, including
ownership rights to patents, copyrights, trademarks and trade secrets therein shall be the
exclusive property of BSHEC.
• All the deliverables submitted by firm/company under the contract will be the exclusive property
of BSHEC.

8.13 Copyright
The f ull copyright of all creative and publicity material produced would rest with BSHEC, Bihar f or all t ime
use. This would include full copyright of images used in the creative and publicity material.

8.14 Assignments
The f irm/company shall not assign the project to any other agency, in who le or in p art, t o perf orm it s
obligation under the Contract, without prior written consent of BSHEC /GoB.

8.15 Award of Contract

a) On acceptance of Proposal for awarding the contract, the BSHEC will notify the successful bidders in
writing that their proposal has been accepted and Contract Agreement will be signed. After signing of t he
Contract Agreement, no variation in or modification of the term of the Contract shall be made ex cept by
written amendment signed by the parties.
b) If the issuance of formal letter of acceptance is likely to take time, in the meanwhile a Let t er of Int ent
(LoI) may be sent to the bidder. The acceptance of an of f er is complete as soon as the letter of
acceptance of letter of intent is posted and/ or sent by e-mail to the address of t he bidder given in t he
bidding document. Until a formal contract is executed, the letter of acceptance or Lo I s hall c onst itute a
binding contract.

8.16 Monitoring of Contract

a) An of ficer or an agency or a committee of officers named Contract Monitoring Committee (CMC) may
be nominated by procuring entity to monitor the progress of the contract during its delivery period.
b) During the contract period the CMC shall keep a watch on the progress of the contract and shall
ensure that quantity of service delivery is in proportion to the total delivery period given.

c) If delay in delivery of service is observed, a performance notice would be given to the selected b idder
to speed up the delivery.

8.17 Bank Guarantee

1) The successful Bidder has to furnish a security deposit so as to guarantee their (Bidder) perf ormanc e
of the contract
2) The Successful bidder has to submit Performance Bank Guarantee @ 5% of total order value within 15
days from the date of issue of Purchase order for the duration of warranty of any of Nat ionalized B ank
including the public sector bank or Private Sector Banks authorized by RBI or Commercial Bank or
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Regional Rural Banks of Bihar or Co-Operative Bank of Bihar (operating in India having branch at B ihar/
Patna)
3) The Perf ormance security shall be payable to the BSHEC as compensation for any loss resulting from
the Agency‟s failure to complete its obligations under the Contract.
4) The Perf ormance Security will be discharged by BSHEC and returned to the Bidder on complet ion of
the bidder‟s performance obligations under the contract.
5) In the event of any contract amendment, the bidder shall, within 21 days of receipt of such amendment,
f urnish the amendment to the Performance Security, rendering the same v alid f or t he durat ion of the
Contract, as amended for further period.
6) No interest shall be payable on the PBG amount. BSHEC, Bihar may invoke the above bank guarantee
f or any kind of recoveries, in case; the recoveries from the bidder ex ceed t he amount pay able t o t he
bidders.

8.18 Execution of Agreement

a) A procurement contract shall come into force from the date on which the letter of acceptance or let t er
of intent is dispatched to the successful bidder.
b) The successful bidder shall sign the procurement contract within 15 days from the date o n which t he
letter of acceptance or letter of intent is dispatched to the successful bidder.
c) If the bidder, who‟s Bid has been accepted, fails to sign a written p rocurement cont ract or f ails t o
f urnish the required performance security within specified period, the procuring entity shall t ake ac tion
against the successful bidder as per the provisions of the bidding document and Act. The procuring entit y
may, in such case, cancel the contract with the bidder and debar the bidder to participate in any future bid.
d) The bidder will be required to execute the agreement on a non-judicial stamp of specified v alue at its
cost and to be purchased anywhere in Bihar only.

8.19 Fraud and Corruption

BSHEC requires that f irm/company selected through this RFP must observe the highest s t and ards
of ethics during the performance and execution of such contract. In pursuance of t his policy, B SHEC,
BIHAR def ines, for the purposes of this provision, the terms set forth as follows:
• “Corrupt practice,” means the offering, giving, receiving or solicit ing of any thing of v alue t o
inf luence the action of BSHEC, Bihar or any personnel of f irm/company(s) in contract
executions.
• "Fraudulent practice" means a miss-presentation of facts, in order to influence a p rocurement
process or the execution of a contract, to BSHEC, and includes c ollus iv e p rac t ice amo ng
bidders (prior to or af ter Proposal submission) designed to establish Proposal prices at
artif icially high or non-competitive levels and to deprive BSHEC of the benefits of free and open
competition.
• “Unf air trade practices” means supply of services different f rom what is ordered on, or chang e
in the Scope of Work, which was given by the BSHEC, Bihar in Section 4.
• “Coercive Practices” means harming or threatening to harm, directly or indirect ly , pers ons or
their property to influence their participation in the execution of contract.
• Will reject a proposal for award, if it determines that the bidder recommended f or award , has
been determined by BSHEC, Bihar to having been and engaged in corrupt, fraudulent of unf air
trade practices.
• Will declare a Firm/company ineligible, either indefinitely or f or a s t ated p eriod of t ime, f or
awarding the contract, if it any time determines that the Firm/company has engaged in corrupts,
f raudulent and unfair trade practice in competing for, or in executing the contract.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

8.20 Plagiarism
The selected agency will at no time resort to plagiarism. BSHEC will not be a party to any dispute aris ing
on account of plagiarism resorted to by the agency.

8.21 Confidentiality
Inf ormation relating to the examination, clarif ication and comparison of the proposals shall not be
disclosed to any bidders or any other persons not officially conc erned wit h s uch p rocess unt il t he
selection process is over. The undue use by any bidder of confidential information related to the p rocess
may result in rejection of its proposal. Except with the prior written consent of the other p arty , no p arty ,
shall, at any time communicate to any person or entity any confidential information acquired in the course
of the Contract.

No party shall, without the other party‟s prior written consent, disclose cont ract , s pecif icat ions , plan,
pattern, samples or other documents to any person other than an entity employed by the af f ect ed p arty
f or the performance of the contract.

8.22 Deliverables
The selected bidder‟s firm/company should have to submit deliverables in hard / s oft copy (including
editable soft copy); as desired by the BSHEC.

8.23 Termination
Under this Contract, BSHEC may by written notice terminate the contract agreement entered with the
f irm/company in the following ways:
a) Termination by Default for failing to perform obligations under the Contract or if the quality is not up to
the specification or in the event of non-adherence to time schedule.
b) Termination f or Convenience in whole or in part thereof , at any time. However, terminat ion f o r
Convenience will be invoked with a notice period of one month.
c) Termination f or Insolvency if the firm/company becomes bankrupt or otherwise insolvent.

In all the three cases termination shall be executed by giving written notice to the firm/company.
Upon termination of the contract, payment shall be made to the firm/company for:
i. Services satisfactorily performed and reimbursable expenditures p rior t o t he ef f ect iv e d ate o f
termination
ii. Any expenditure actually and reasonably incurred prior to the effective date of termination

No consequential damages shall be payable to the firm/company in the event of such termination.

8.24 Force Majeure

Notwithstanding anything contained in the RFP, the f irm/company shall not be liable f or liquidated
damages or termination for default, if and to the extent that, it‟s delay in performance or other failures t o
perf orm its obligations under the agreement is the result of an event of Force Majeure.

For purposes of this clause “Force Majeure” means an event beyond the control of the consulting
f irm/company and not involving the consulting firm/company‟s fault or neg ligence and which was not
f oreseeable. Such events may include wars or revolutions, fires, floods, epidemics, quarantine restrictions
and f reight embargos. The decision of the BSHEC, Bihar regarding Force Majeure shall be f inal and
binding on the firm/company.

If a Force Majeure situation arises, the firm/company shall p romp t ly not if y t o t he B SHEC, B IHAR in
writing, of such conditions and the cause thereof. Unless otherwise directed by t he B SHE C, B IHA R in

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

writing, the f irm/company shall continue to perf orm its obligations under the agreement as f ar as
reasonably practical and shall seek all reasonable alternative means for performance not prevent ed by
the Force Majeure event.

8.25 Resolution of Disputes

If any dispute arises between parties, then there would be two ways for resolution of the dispute under the
Contract.
8.25.1 Amicable Settlement
Perf ormance of the Contract is governed by the terms the conditions of the Contract, howev er at t imes
dispute may arise about any interpretation of any term or condition of Contract inc luding t he s cope of
work, the clauses of payments etc. In such a situation, either party of the contrac t may s end a writ t en
notice of dispute to the other party. The party receiving the notice of dispute will consider the not ice and
respond to it in writing within 30 days after receipt. If that party fails to res pond wit hin 30 d ays, or t he
dispute cannot be amicably settled within 60 days following the response of that party, then Clause s hall
become applicable.
8.25.2 Resolution of Disputes
State and the selected bidder shall make every effort to resolve amicably by direct informal negot iat ion
any disagreement or dispute arising between them under or in connection with the Contract.

If , af ter fifteen (15) days from the commencement of such informal negotiations, State and t he select ed
Bidder have been unable to amicably resolve dispute, either party may require that the dispute be
ref erred f or resolution to the formal mechanisms, which may include, but are not restricted to, conciliation
mediated by the Development Commissioner, GoB.

All negotiations, statements and/or documentation pursuant to these disputed matters s hall b e wit hout
prejudice and confidential (unless mutually agreed otherwise). The time and resources costs of complying
with its obligations under this Governance Schedule shall be borne by respective parties.

All Arbitration proceedings shall be held at Patna, Bihar State, and the language of the arbitration
proceedings and that of all documents and communications between the parties shall be in English.

8.26 Legal Jurisdiction

All legal disputes between the parties shall be subject to the jurisdiction of the Patna, Bihar/courts situated
in Bihar only.

8.27 Notice
Any notice, request or consent required or permitted to be given or made pursuant to this c ontrac t s hall
be in writing. Any such notice request or consent shall be deemed to have b een g iv en o r mad e
when delivered in person to an authorized representative of the party t o who m t he c ommunicat ion is
addressed, or when sent to such party at the address mentioned in the project specif ic Contract
Agreement.

8.28 Limitation of Liability

The aggregate liability of the Selected Agency under this agreement, or otherwise in connection wit h t he
services to be performed hereunder, shall be limited to the value of the contract. The preceding limitation
shall also apply to liability arising as a result of the Selected Agenc y‟s f raud o r wilf ul misconduct in
perf ormance of the services hereunder.

8.29 Validity of Contract

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

The validity of the contract is for “the Term” of the contract and shall be extended for further period of Two
years at the same terms and conditions.

8.30 Others
• The Bidder will need to coordinate and approach various institutions and agencies working under
BSHEC, Govt. of Bihar during course of providing the solution.
• The successful bidder is responsible to maintain documentation on the progress of the work and
will have to update the same on regular basis. Bidder will have to submit the p rogress rep ort s
regularly, as per the guideline issued by BSHEC, Bihar.
• BSHEC shall provide office space to the operational onsite resources of select ed agenc y in
its own premise during project period.
• Time is the essence of the Project and hence the bidder shall at all t imes maint ain s uf f icient
manpower, resources, and facilities, to provide the Services in a wo rk man like manner o n a
timely basis. If required and to meet SLAs, the bidder shall pool additional res ources to ens ure
that work is completed within defined time frame with no additional cost to BSHEC.
• The bidder shall ensure that security measures, policies and procedures implemented are
adequateto protect and maintain the confidentiality of the Confidential Information. B idder also
agrees and acknowledges that it shall adhere to reasonable security practices over all s ens it ive
personal information of the said project as prescribed by various rules.

9. Deployment of Personnel
9.1 The estimate of Personnel costs and man day rates are specified in Financial proposal Form 2.
Additional resources as may be required to carry out of the servic es would be ap proved on a
case to case basis as deemed appropriate by the Authority in consultation with t he Co nsultant.
The rates would be equivalent to the rates set out for Manpower in the agreement. A deviation in
the rate would need to be discussed & agreed between the Authority and Consultant.
9.2 The Authority expects the Key Personnel to be available either physically or through e-mail/c all
during entire duration of the Agreement. The Authority will consider substitution of the Key
Personnel only in extraordinary/unavoidable circumstances and with penal deduction as
mentioned under the Clause 11.1.2 of this RFP. Such substitution shall ordinarily b e subject t o
equally or better qualif ied and experienced personnel being provided to the sat isfac tion o f
the Authority and the consultant shall not be allowed to propose more t han 3 K ey P ersonnel
substitutions in a year, beyond which, the Consultant shall be liable to be penalised. The
Authority reserves the right to select the number of Key Personnel f o r d ep loy ment as and
when required and payment will be made as per the quoted man-month rates.
9.3 If additional work is required beyond the scope of the Services specif ied in the Terms of
Ref erence, the estimated periods of engagement of Personnel, set forth in t he A nnexes of t he
Agreement may be increased by agreement in writing between the Authority and the
Consultant. Additional resources as may be required to carry out of the services would be
approved on a case to case basis as deemed appropriate by the Authority in consultation with the
Consultant.
9.4 For the manpower deployed, the consultant shall keep with them, their present and p ermanent
address with contact details, educational and technical qualification details, specimen signature,
and two passport size photographs and furnish these details/information t o Aut hority, as and
when required.
9.5 Approval of Personnel
The Key Personnel listed in the proposal submitted against the RFP are hereby approved by t he
Authority. Other Key Personnel shall be engaged only on prior approval of the Authority.
9.5.1 Substitution of Key Personnel

The Authority expects the Key Personnel to be available during entire duration either physically
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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

or by email/phone of the Agreement. The Authority will consider substitution of the Key Personnel
only in unavoidable circumstances and with penal deduction @ 5% of total Monthly Professional
or Retainership Fee against each substitution of key personnel with maximum of 10% f o r mo re
than 3 substitutions. Such substitution shall ordinarily be subject to equally or better qualified and
experienced personnel being provided to the satisfaction of the Authority and the consultant shall
not be allowed to propose more than 3 Key Personnel substitutions in a year and shall be
considered as event of default by Consultant. The Authority reserves the right of s ubstit ution of
key personnel as and when required.

9.5.2 Working hours, overtime, leave, etc.

The manpower deployed will be entitled to the Gazetted holidays of this state Govt. and 20 d ays
of leave on annual basis. Any other leave will be treated as un-paid and in case of absence f rom
the duty, the payable remuneration will be appropriated accordingly.
Medical or any other allowances to the sub-consultants/manpower deployed will not be borne by
Authority. It will be the responsibility of the consultant.

Providing Services/Support

a. The key personnel shall be used for providing work/services as s pecif ied by Aut hority in t he
tender or the contract agreement. In case any personnel of the consultant is f ound engaged in
doing any work other than the above or f ound not capable/usef ul the consultant shall
withdraw him/her f rom service and arrange f or replacement immediately within 30 day‟s time
at their own cost.
b. The consultant shall be responsible for any physical damage to equipments, p ropert y and
third party liabilities caused by acts on part of its deployed manpower at Authority
premises. All equipment shall be used only for the purpose of carrying out legitimate bus ines s
of Employer organization and shall not be put into any other use.
c. The manpower deployed by the consultant shall maintain of f ice decorum. They shall be
courteous, polite and cooperative and able to resolve the users‟ problems. The consult ant s hall
verif y the character antecedents before deploying any person at Authority.

10. Payment Schedule

10.1 Payment Terms
The selected Agency shall submit the Invoices for the deployed manpower as per t he ag reed rat es on
quarterly basis, along with the attendance record of the manpower and the quarterly progress report t o
BSHEC.

BSHEC shall verify and process the same and will remit the payment through Cheque/RTGS/NEFT within
21 days of submission of the Invoice along with the necessary supporting documents.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

11. Penalty Clauses

11.1.1 Penalty during various phases of the project:

Project Deliverables Timeline Value of Penalty

Component (Max Limit)

Af ter T+21 days, a penalty of 0.25% of

Quarterly Gross Revenue (QGR) of non-
Deployment of Successf ul deployed resource value per week and part
Resources Deployment of T+ 21 days thereof up to the maximum value of 1% of the
Resources QGR Value.
Delay beyond Three (03) weeks would lead to
termination of contract.

Af ter T+28 days, a penalty of 0.25% of QGR

Plan f or T+ 90 days value per week and part thereof up to the
Digitization of Successf ul
Higher submission of the maximum value of 1% of the QGR Value.
Education plan document Delay beyond Five (05) weeks would lead to
termination of contract.

Af ter T+42 days, a penalty of 0.25% of QGR

Plan f or value per week and part thereof up to the
modernization of Successf ul T+ 75 days
maximum value of 1% of the QGR Value.
Nalanda Open submission of the
University plan document Delay beyond Five (05) weeks would lead to
termination of contract.

Af ter T+60 days, a penalty of 0.25% of QGR

Plan f or Bihar
Successf ul value per week and part thereof up to the
State T+60 days
Institutional submission of the maximum value of 1% of the QGR Value.
Ranking plan document Delay beyond Five (05) weeks would lead to
Framework
termination of contract.

Af ter 15th of succeeding month of quarter, a

Within 15 days
Progress Quarterly penalty of 0.50% of QGR value per week
of each and part thereof up to the maximum value of
Reports ProgressReports
succeeding
2.0%of the QGR Value. Delay beyond 04
quarter
Weeks would lead to termination of contract.
Project Derived As per agreed Af ter 3 days of agreed timeline, a penalty of
Deliverables Deliverables f rom timelines as 0.5% of QGR value per 3 days and part
the Strategy & def ined f rom there of up to the maximum value o f 2. 5%
Plan time to time. of the QGR Value.
Documents

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

“T” stands for the date of execution of contract agreement.

11.1.2 Other Penalties:
• Replacement of resources shall generally not be allowed beyond 3 key p ersonnel per y ear.. The
replacement of resource by the bidder shall be allowed only in the case, where the currently
deployedresource(s) leaves the organization by submitting his/her resignation. In such cases b idder
needs to take prior approval from the BSHEC before providing replacement.
• The replaced resource will be accepted by the BSHEC only if he/she meets the minimum
qualif ication and experience criterion as mentioned in this RFP and is f ound suitable to their
satisf action. The outgoing resource should complete the knowledge transf er with the replaced
resource as per the satisfaction of the BSHEC.
• In case of f ailure to meet the requirement of the client (which includes ef f iciency, cooperation,
discipline and performance) BSHEC may ask bidder to replace the resource.
• Bidder is not allowed replace more than three key resources whose profile has been submitted at the
time of bidding process along the bid documents, within the First one year of the cont ract fro m t he
date of signing of the contract. Further in un-avoidable circumstances where b idder is not able t o
retain the resource quoted in the bid, then the BSHEC reserves the right to impos e the p enalt y as
mentioned below:
a) Within First 6 Months: ‐ INR 1,00,000 (Rupees One Lakh) per resource per month during t he
period of non-availability.
b) From 6 months to 1 Year: ‐ INR 50,000 (Rupees Fif ty Thousand) per resource per month
during the period of non-availability.
c) A penalty of INR 1,00,000 (One Lakh) per resource will be levied if a resource that has no t
resigned and is removed/shifted from the project by the bidder.

12. Exit Management

12.1 Purpose
a) This clause sets out the provisions which will apply upon completion of the cont ract period or up on
termination of the agreement for any reasons. The Parties shall ensure that their respect ive ass ociated
entities, in case of BSHEC, any third party appointed by the BSHEC, Bihar and in case of t he S elect ed
Agency, carry out their respective obligations set out in this Exit Management Clause. Exit
Management criteria will be a part of Master Service Agreement with detailed inf ormat ion ab out ex it
criteria and exit management plan.
b) The exit management period starts, in case of expiry of contract, or on t he date when t he c ont ract
comes to an end or in case of termination of contract, or on the date when the notice of termination is sent
to the Selected Agency. The exit management period ends on the date agreed upon by BSHEC.
c) The Selected Agency shall pay all transfer costs and stamp duty if any applicable on transfer of project
assets except in case the Project is being terminated due to default of BSHEC, where B S HEC s hall b e
responsible for transfer costs and stamp duty, if any. For clarification o f d oubt, t ransfer c os ts in t his
Clause relate to taxes and duties applicable due to transfer of the project assets, if any. At the beginning
of the exit management period, the Selected Agency shall ensure that:
1. All Project Assets including the hardware, software, documentation and any other infrastruct ure s hall
have been renewed and cured of all def ects and def iciencies as necessary so that the project is
compliant with the Specif ications and Standards set f orth in the RFP, Agreement and any other
amendments made during the contract period;
2. The Selected Agency delivers relevant records and reports pertaining to the scope and deliverables of

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

the project including but not limited to reports, concepts notes, strategy documents and plan d ocument s
including all manuals pertaining thereto and complete as on the Divestment Date;
3. On request by BSHEC or any third party appointed by BSHEC, the selected agency shall ef f ect s uch
assignments or service provision agreement between selected agency and any third party, in favor
of BSHEC, Bihar or any third party appointed by BSHEC, Bihar if it is required b y B SHE C or any t hird
party appointed by BSHEC and is reasonably necessary for the continuation of s ervices b y B SHEC o r
any third party appointed by it;
4. The selected agency shall comply with all other requirements as may be prescribed under A pplic able
Laws to complete the divestment and assignment of all the rights, title and interest of the assignment
under this RFP free from all encumbrances absolutely and free of any c harge or t ax t o B SHE C or it s
nominee.

12.2 Cooperation and Provision of Information

a) During the Exit Management Period:
I. The selected agency will allow BSHEC or any third party appointed by BSHEC, access to inf ormat ion
reasonably required to define the then current mode of operation associated wit h t he pro vision of t he
services to enable BSHEC or any third party appointed by BSHEC to assess the existing services b eing
delivered;
II. Promptly on reasonable request by BSHEC or any third party appointed by B SHEC, t he select ed
agency shall provide access to and copies of all information held or controlled by them which t hey hav e
prepared or maintained in accordance with the “Contract”, the Project P lan, S LA and S cope of Work ,
relating to any material aspect of the services. BSHEC or any third party appointed s hall be ent itled t o
copy (including editable soft copies) all such information. Such information shall include details pertaining
to the services rendered and other performance data. The selected agency shall permit BS HEC o r any
third party appointed to have reasonable access to its employees/ f ac ility as reas onably required b y
BSHEC or any third party appointed to understand the methods of delivery of the services employed b y
the selected agency and to assist appropriate knowledge transfer.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

13. Annexure: Forms and Template for Bid Response

13.1 Technical Proposal Forms
1. Form – 1: Covering letter
2. Form – 2: Declaration of Acceptance of Terms and Conditions in RFP
3. Form – 3: General Inf ormation about the bidder
4. Form – 4: Bidder‟s Relevant Experience
5. Form – 5: Particulars of key professionals
6. Form – 6: CV‟s of key professionals
7. Form – 7: Approach, Work plan and Methodology
8. Form –8: Power of Attorney for authorised signatory
9. Form – 9: Undertaking on Being Not Black-Listed
10. Form – 10: Undertaking on non-involvement in major litigations
11. Form – 11: Bank Guarantee for EMD
12. Form – 12: Bidder‟s Self-evaluation Form

13.2 Financial Proposal Forms

1. Form – 1: Covering letter
2. Form – 2: Financial Bid

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Technical Proposal Forms

Form – 1: Covering Letter

(On Bidder‟s Letter head)
(Date and
Ref erence) To,

Bihar India.

Sub: Request for Proposal (RFP) for “Selection of an Agency for Setting up a Project
Management Unit (PMU) for Bihar State Higher Education Council, Govt. of Bihar”.

Sir,

We hereby propose to provide solution provider services f or “Setting up a Project Management Unit
(PMU) f or Bihar State Higher Education Council, Govt. of Bihar” as outlined in your bidding document. We
have understood the instructions and the terms and conditions mentioned in t he B id D o c uments
f urnished by you and have thoroughly examined the detailed scope of work laid down by you and are
f ully aware of nature and scope of work required. We hereby confirm our acceptance and compliance to
the provisions and terms & conditions contained in the Bid Documents.
We conf irm that the prices quoted by us in the "Financial Bid" are f irm and shall not be subject t o any
variation for the entire period of the contract.
We f urther confirm that any deviation to the clauses found anywhere in o ur B id Propos al, implicit or
explicit, shall stand unconditionally withdrawn, without any implication whatsoever BSHEC, failing whic h
the Earnest Money deposit may be forfeited.
We certif y that all the inf ormation provided in our bid, including the inf ormation regarding the team
members, is true. We understand that any wilful misstatement in the bid may lead to dis qualif icat ion or
cancellation of award if made or termination of contract. We also understand that in s uch a case we may
be debarred for future assignments with GoB, for a period of maximum three years from the date of s uch
disqualification.
Yours f aithfully,

(Signature of the Bidder)

Printed Name
Designation
Seal
Date:
Business Address:

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 2: Declaration of Acceptance of Terms and Conditions in RFP

(On Bidder’s Letter head)
(Date and
Ref erence) To,

Bihar India.

Subject: Request for Proposal (RFP)“Selection of an Agency for Setting up a Project

Management Unit (PMU) for Bihar State Higher Education Council, Govt. of Bihar”.

Ref . No.:

Dear Sir,

I have caref ully gone through the Terms & Conditions contained in the RFP document [No.
………………………………….] regarding “Selection of an Agency for Setting up a Pro ject Management
Unit (PMU) f or Bihar State Higher Education Council, Govt. of Bihar”.

Yours faithfully,

(Signature of the Bidder)

Printed Name
Designation
Seal
Date:
Business Address:

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 3: General Information about bidders

Name of the Company / Firm

Date of Incorporation (Registration Number
& Registering DIT) VAT No., GS T No ., PA N
No.
Legal Status of the Company in India &
Nature of Business in India:
Public Ltd Company / Private /
Partnership f irm/ Limited Liability Partnership
Address of the Registered Office in India

Date of Commencement of Business

Address of the office in Bihar (if any)

Details of the Contact Person:

Name:
E-mail id:
Phone
number Fax
number
Website:

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 4: Bidder’s Relevant Experience

Please provide information as per the criteria set so as to facilitate fair evaluation:

Assignment Name: Country:

Location within Country: Professional Staff provided by your
Firm/Entity (profiles):
Name of Client: Number of Staff:
Address & Contact Details of Client: No. of Staff Months/Duration of Assignment:
Start Date: Completion Date: Approx. Value of Services in Rupees:
(MM/YYYY) (MM/YYYY)
Name of Associated Firm(s), if any No. of Staff Months provided by the
Associated Firm(s):
Name of senior staff (Project Director / Coordinator, Team Leader) involved and functi ons
performed:
Narrative description of Project:
Description of Actual Services provided by your staff:
Note: Kindly attach work order / Client Letter / Work Completion Certificate / Agreement o r eq uivalent
document

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 5: Particulars of key and non-key professionals

Sl. Name Educational Length of Present Number of Number of

No. Qualification Professiona Employment Eligible Assignment
l Experience (Name of the Assignment s Relevant
Employer & s to the
Employed Project
Since)
1
2

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 6: CVs of key and non-key professionals

Proposed Position & Skill Set

1. Name of Firm

2. Name of Staff

3. Date of Birth

4. Education

5. Membership of
Professional
Associations /
Societies
6. Summary of Key Training
and certifications
7. Countries of Work
Experience [List
countries where staff
has worked in the last
ten years]

8. Languages Speaking Reading Writing

9. Employment Record Name of Organisation Position Held Duration

10. Projects Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

1. Name of assignment or project:

Year:
Location:
Client:
Main project features:
Positions held:
Activities performed:

Certification

41
 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my
qualifications, and my experience, and I am available to undertake the assignment in case of an award. I
understand that any misstatement or misrepresentation described herein may lead to my
disqualification or dismissal by the Client.

Name of the Candidate Signature Date

Mobile Number: Email address:

Note: The CVs of non-key professionals shall not carry any marks

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 7: Approach, Work plan and Methodology

The descriptive part of submission under this will be detailed precisely under the following t opic s in t he
presentation (PPT) format.
A. Understanding of SoW [not more than 3 slides]
The Applicant will submit his understanding of the TOR specified in the RFP in a brief manner underlying
the crucial and important aspects of it. The Applicant may supplement various requirements of the TOR if
they consider this would bring more clarity and improvements over the existing requirements and assist in
achieving the Objectives laid down in the TOR. Also, the applicant will cite other assignments and
campaigns with similar objectives and highlight the key takeaways and learning relevant to this
assignment.

B. Proposed Approach [not more than 10 slides]

The bidder shall submit their approach and methodology aligned wit h t he g iven t imeline, in order t o
achieve the objectives of the project.

C. Methodology and Work Plan [not more than 7 slides]

The Applicant will submit his methodology for carrying out this assignment to achieve the Objectives laid
down in the TOR. The Applicant will submit a brief write up on their proposed team and o rganizat ion of
personnel explaining how various areas of expertise needed f or this assignment have been f ully
covered by their proposal. The Applicant should specify the sequence and locations of important activities,
and quality assurance plan for carrying out the Consultancy Services.

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form –8: Power of Attorney for authorised signatory

(On Rs. 100/- court stamp paper)

Know all men by these presents, we, .................................................................................... (Name

of Firm and address of the of f ice) do hereby constitute, nominate, appoint and
[Link]
Mr./Ms.………………………………………………….. Son/daughter/wife of
………………………………. and presently residing at
……………………………………………………………..Who is presently employed wit h/ ret ained b y us
and holding the position of ........................................as our true and lawful attorney (hereinaf t er ref erred
to as the “Authorized Representative”) to do in our name and on our behalf , all s uch ac ts, deeds and
things as are necessary or required in connection with or incidental to submission of our Proposal for and
selection to work as Request f or Proposal (RFP) f or “Selection of agency f or setting up a Project
Management Unit (PMU) for Bihar State Higher Education Council, Govt. of B ihar”, inc luding but not
limited to signing and submission of all applications, p roposals and ot her d ocuments and writ ings ,
participating in pre-bid and other conferences and providing information/ responses to the BSHEC, Bihar,
representing us in all matters bef ore BSHEC, Bihar, signing and execution of all contracts and
undertakings consequent to acceptance of our proposal and generally dealing with the DIT in all matters
in connection with or relating to or arising out of our Proposal for the s aid Pro jec t and/ or upon award
thereof to us till the entering into of the Agreement with the BSHEC, Bihar.

AND, we do hereby agree to ratify and confirm all acts, deeds and things lawfully done o r c aused t o be
done by our said Authorized Representative pursuant to and in exercise of the powers conferred by t his
Power of Attorney and that all acts, deeds and things done by our said A ut horized Represent ative in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.

IN WITNESS WHEREOF WE, THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS P OWE R OF
ATTORNEY ON THIS............ DAY OF ...................................... , 2022

For.............................
(Signature, name, designation and address)
Witnesses
:1
2
Notarized Accepted

..........................
(Signature, name, designation and address of the Attorney)

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 9: Undertaking on Being Not Black-Listed

(On Rs. 100 court stamp paper)

This is to certify that << COMPANY NAME >> is not blacklisted by the Government of Bihar or any of its
agencies for any reasons whatsoever and not blacklisted by Central /any other State/UT Government or
its agencies in India as on the date of application made to this RFP for indulging in corrupt or f raudulent
practices or f or indulging in unfair trade practices and not backed out from executing the work after award
of the work as on the DD/MM/2023.

Company Secretary / Authorized Signatory

Name of Signatory:

Bidder Name:

Date

Place

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 10: Undertaking on non-involvement in major litigations

(On Bidder’s Letter head)

This is to certify that << COMPANY NAME >> is not involved in any major litigation t hat may have an
impact of affecting or compromising the delivery of services as required under this RFP.

Company Secretary / Authorized Signatory

Name of Signatory:

Bidder Name:

Date:

Place:

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 11: Bidder’s Self-evaluation Form

Name of the Bidder:

Sl. No. Criteria Documentary Complied Page No.(s)

Evidence (Yes/No)
A. Organizational Strength & Project Experience
1 Annual turnover of the bidder in Audited Balance
the last three (3) f inancial y ears, Sheet / Certif icate
i.e. 2020-21, 2019-20 and 2018- f rom Chartered
19, should be minimum of Rs. Account
200 crores
2 Experience of working in Work Order / Client
consultancy assignments with the Letter / Work
Government/ Public Sector Completion
Consulting services in India as on Certif icate /
the date of issuance of RFP for at Agreement or
least f ive years. equivalent
document
3 Experience of assisting State Work Order / Client
Experience of assisting State Letter / Work
Government departments (or Completion
related agencies such as Certif icate /
RUSA/SHEC/Directorate/Board of Agreement or
Technical Education) or Central equivalent
Govt. Ministries (Cor related document
agencies such as UGC/AICTE
etc.)as PMU/PMC/Quality
Management Unit/Advisor/
Knowledge Partnerhaving at
least one project with consulting
f ees of INR 5 Crores
per annum in Higher Education
Sector in the last five years.

4 Experience of working in Bihar as Work Order/ Client

a consultant as PMU/PMC/ Letter / Work
Quality Management Unit/ Completion
Advisor/Knowledge Partner in the Certif icate
last f ive years in at least 2
projects
5 Experience of assisting State Work Order / Client
Government departments (or Letter / Work
related agencies such as Completion
RUSA/SHEC/Directorate/Board of Certif icate /
Technical Education) or Central Agreement or
Govt. Ministries (or related equivalent
agencies such as UGC/AICTE document
etc) in the relevant areas of the
project (GER, BSIRF, Digitization
) in the last five years from the
date of issuance of RFP

B. Understanding about the Project & Presentation

1 Understanding scope & Presentation & the
objectives of the project submitted proposal

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Sl. No. Criteria Documentary Complied Page No.(s)

Evidence (Yes/No)
2 Approach &Timeline Presentation & the
submitted proposal
3 Methodology & Team Plan Presentation & the
submitted proposal
C. Team Experience
1 Program Lead Submitted CV
2 Project Lead – (3 resource) Submitted CV
3 Digital Content Expert –(2 Submitted CV
resources)
4 Ed-Tech Expert –(2 resources) Submitted CV
5 Technology Expert –(1 resource) Submitted CV
6 Procurement Expert –(1 resource) Submitted CV
7 Consultant – Quality & BPR – (3 Submitted CV
resources) Not to be marked
8 Consultant – Monitoring & Submitted CV
Evaluation– (3 resources) Not to be marked

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Financial Proposal

Form – 1: Covering Letter

(On Bidder’s Letter head)
(Date and
Ref erence) To,

Bihar India.

Sub: Request for Proposal (RFP) for “Selection of agency for setting up a Proj ect Management
Unit (PMU) for Bihar State Higher Education Council, Govt. of Bihar”.

I/We, (Applicant‟s name) herewith enclose the Financial Proposal for selec tion of my/our f irm f or t he
“Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher
Education Council, Govt. of Bihar”.

I/We agree that this of fer shall remain valid f or a period of 180 days (One Hundred and Eighty Day s)
days from the Proposal Due Date or such further period as may be mutually agreed upon.

Yours faithfully,

(Signature of the Bidder)

Printed Name

Designation

Seal

Date:

Business Address:

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 RFP for Selection of agency for setting up a Project Management Unit (PMU) for Bihar State Higher Education Council

Form – 2: Financial Bid

Sl. Positio Proposed No. of No. of Monthly Total for

No. n Manpower Resource Months Rate (INR) Project
Names s Excluding Period
Taxes (INR)
A B C D E=
BxCxD
1
2
3
5
6
7
8
Total Manpower Cost (excluding Taxes)
Tax Amount (Tax Rate @xx%)
Total Manpower Cost (including Taxes)
Amount in words

All travel and incidentals for purpose of executing scope of work outside of Patna would be reimbursed as
per the govt. rates.
Yours faithfully,

(Signature of the Bidder)

Printed Name

Designation

Seal

Date:

Business Address:

Note:
1. The deployment of resources will be as per requirement under the assignment.
2. The agency may deploy additional resources to complete the tasks under the assignment wit hin t he
given time frame. However, no additional payment would be made f or t he d eployment of addit ional
resources.

50