[Link]

com/download

C O M P U T E R
College Computer Fundamentals
(Windows10+Office 2016)
(Micro Course Edition 2nd Edition)

Chapter 5, Document Editing

software Word 2016

College of Big Data

and Computing
He Fan
2023
 Catalog 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.1.1 Introduction to Word 2016

Microsoft Word 2016, referred to as Word 2016, is mainly used for text processing work, which can
create and produce documents with professional standards, and can easily and efficiently organize and write
documents. Its main functions include: Powerful text input and editing function, various types of multimedia
mixed layout function, accurate text proofreading function, and document printing function, etc.
On the basis of having the functions of the old version, Word 2016 also adds new functions such as
ICONS, search boxes, vertical and page-turning, and mobile pages.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.2 Launch of Word 2016

Launch via the Start menu: Click the

Start button in the bottom left corner of
your desktop and select the 【 All
Programs 】/【 Wrod 】 command from the
open Start menu

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.2 Launch of Word 2016

Launch via taskbar icon: Right-click

on the [All Programs] / [Word] command
in the Start menu and select the "Fix to
Taskbar" command from the pop-up
shortcut menu. At this point, click the
Word icon in the taskbar to launch the
program.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.2 Launch of Word 2016

Double-click document to start: If there is a

document generated by a component saved in the
computer, double-click the document to start the
corresponding component and open the document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.3 The window composition of Word

2016

After starting Word 2016, the

recently used document information
will be displayed in the open
interface and the user will be
prompted to create a new document.
After selecting the document type
to be created, the user will enter the
operation interface of Word 2016.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.3 The window composition of Word

2016

Title bar:
Quick Access toolbar: Some commonly used tool buttons are displayed in
the quick access toolbar. The default buttons are "Save" button, "Undo Typing"
button, and "Repeat typing" button. Users can also customize the buttons, just
click the "Customize Quick Access toolbar" button on the right of the toolbar, and
select the corresponding option in the open drop-down list.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.3 The window composition of Word

2016

"File" menu: The contents of this menu are similar to the "File" menu in other versions of
Office, which is mainly used to execute basic commands such as new, open, save and share
documents related to this component. The "Options" command at the bottom of the menu can
open the "Word Options" dialog box. In which Word components can be conventional, display,
proofreading, custom functional area and other Settings.
Function tabs: Word 2016 contains 9 function tabs by default. Click any TAB to open the
corresponding functional area, click other tabs to switch to the corresponding TAB, and each
TAB contains the corresponding function set.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.3 The composition of Windows in Word

2016

Smart search box: Word 2016 software added a

new function, through the search box users can easily
find the relevant operation instructions, for example,
when you need to insert a directory in the document,
you can directly enter the directory in the search box,
then some information about the directory will be
displayed, the mouse pointer to the "directory"
option, In the open sub-list, you can quickly choose
the form of the directory you want to insert.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.3 Word 2016's window composition

Document editing area: The document editing area refers to

the area where the text is input and edited, and various operations
on the text are displayed in the area. When a blank document is
created, a flashing cursor, called the text insertion point, will be
displayed in the upper left corner of the document editing area. The
position of the cursor is the starting input position of the text.
Status bar: The status bar is located at the bottom of the
operation interface, which is mainly used to display the working
status of the current document. Including the current page number,
the number of words, input status, etc., the right side in turn
displays the view switch button and the display proportion
adjustment slider.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.4 View mode of Word 2016

Page View: Page view is the default view mode, in which the document is displayed in
accordance with the actual print effect.
Reading Layout View: Click the "Reading View" button to switch to the reading view mode. In
this view, the content of the document is displayed in a way suitable for reading according to the
size of the screen. Click the "Page View" button in the view switch button group or directly press
the "Esc" key to return to the page view.
Web Layout View: Click the "Web Layout View" button to switch to Web Layout view, in which
the display of text and graphics is the same as the display in the Web browser.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.4 View mode of Word 2016

Outline View: Click the "Outline" button to switch to the outline view, in which the frame structure of
the document is displayed according to the title level of the document. Click the "Close Outline View"
button to close the outline view and return to the page view.
Draft View: Click the "Draft" button to switch to the draft view, which simplifies the layout of the
page and mainly displays the text and its format, which is suitable for entering and editing the document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document operations in Word 2016

Part 2 of 3: Creating New Document Creating a new document

(1) Create a blank document

Create a new document by "New" command: Select [File] / [New] command, the blank document and
document style with template are displayed on the right side of the interface, here directly select the "Blank
document" option to create a new document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
1. Creating a new document

Create New by Quick Access Toolbar: Click the "Customize Quick Access Toolbar" button,
select the "New" option from the drop-down list that opens, and click the "New" button in the
Quick Access toolbar.
New by shortcut: Press the "Ctrl+N" key combination directly.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
1. Creating a new document

(2) Create a new document from

the template
[Example] Create a document
according to the "beautiful resume"
template provided by Word. The details
are as follows.
⚫ Select [File] / [New] command, and
select the "Beautiful Resume" option
on the right side of the interface.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
1. Creating a new document

⚫ Click the Create button in the prompt

dialog box that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
1. Creating a new document

⚫ Word will automatically download the

selected template from the network, and
a new Word document will be created
based on the selected template later, and
the template contains the content and
style that has been set.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
2. Save the document

(1) Save the newly created document

Save it via the "Save" command: select the File/Save command.
Save via Quick Access Toolbar: Click the "Save" button in the Quick Access toolbar.
Save by shortcut: Press the "Ctrl+S" key combination.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
2. Save the document

(2) Save the document

If you need to backup the saved
document, you can choose the save
operation. The method is: select the
[File] / [Save as] command, and follow
the method of saving the document
in the "Save as" window that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
2. Save the document

(3) Automatically save the document

Select [File] / [Options] command, open the
"Word Options" dialog box, select the "Save" option in
the left list box, click the check box of "Save automatic
recovery information time interval", and set the time
interval of automatic saving in the numerical box on
the right, such as "10 minutes", and confirm the
operation after completion.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
3. Open the document

Open through the "Open" command: select the [File] / [Open] command.
Open through the Quick Access Toolbar: Click the "Open" button in the Quick Access
toolbar.
Open by shortcut: Press the "Ctrl+O" key combination.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.5 Document manipulation for Word

2016
4. Close the document

Close document is to close the

document currently being edited
without exiting Word 2016. The
method is: select [File] / [Close]
command.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.1.6 Exit for Word 2016

There are several main ways to quit Word 2016.

⚫ Click the "Close" button to the right of the title bar.
⚫ Confirm that the Word 2016 action screen is the current active window, then press the
"Alt+F4" key combination.
⚫ Click the right mouse button on the title bar of Word 2016 and select the "Close" command
from the shortcut menu that pops up.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Contents 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.2.1 Entering text

[Example] Enter text such as "study plan" in Word 2016.

⚫ Move the mouse pointer to the middle position above the document, and when the mouse pointer
changes into a shape, double-click the mouse to position the text insertion point here.
⚫ Switch the input method to Chinese input method and input the text of the document title "Learning plan".

⚫ Move the mouse cursor to the position below the title of

the document to the left where the text needs to be
entered. At this time, the mouse pointer becomes a
shape. Double-click the mouse to locate the text
insertion point here.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.1 Enter text

⚫ Enter the main text, press the

"Enter" key to break the line, and
use the same method to enter
other text to complete the input
of the text such as the learning
plan.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.2 Select the text

Select any text: Click at the

beginning of the text you want to
select, hold down the left mouse
button and drag to the end of the text
to release the mouse. The selected
text is displayed in black text with a
gray background.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.2 Select text

Select a line of text: In addition to

dragging to select a line as you would any
text, you can also move the mouse pointer to
the blank space to the left of the line and
click the left mouse button when the mouse
cursor changes to a shape to select an entire
line of text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.2 Select text

Select a piece of text: In addition to

selecting a piece of text by dragging as you
would any text, you can also select a piece of
text by moving the mouse cursor to the blank
position to the left of the paragraph and
double-clicking the mouse when the mouse
cursor changes to a shape, or by clicking the
mouse at any point in the text 3 times in
succession.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.2 Select text

Select the entire document: Move

the mouse cursor to an empty space on
the left of the document, and when the
mouse cursor changes to a shape, click
the mouse 3 times in a row; Or position
the mouse cursor to the beginning of
the text, hold down the "Shift" key, and
then click the end of the text; Or press
the "Ctrl+A" key combination directly to
select the whole document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.3 Inserting and Deleting text

When the mouse cursor is positioned in a Word document, the mouse cursor will flash continuously, indicating
that the current document is in the inserted state. Text can be entered directly at the insertion point, and the content
behind the text will automatically move backward with the mouse cursor.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.3 Inserting and Deleting text

If you have redundant or duplicate text entered into a document, you can use a delete operation to
remove the unwanted text from the [Link] are two main ways to do this:
⚫ Select the text to be deleted, press "BackSpace" key to delete the selected text, if the text insertion point is
located, press "BackSpace" key to delete the characters in front of the text insertion point.
⚫ Select the text to be deleted, and press "Delete" to Delete the selected text. If the text insertion point is
located, press "Delete" to delete the characters after the text insertion point.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.4 Copying and Moving text

Part 2 of 3: Copy the text

To copy text means to create a copy of the original text at the destination location, and after
copying the text, the text will be present at both the origin and destination locations.
⚫ After selecting the desired text, click the "Copy" button in the [Start] / [Clipboard] group to copy
the text, and click the "Paste" button in the [Start] / [Clipboard] group to paste the text after
locating the target position.
⚫ After selecting the desired text, right click on it, select "Copy" command in the pop-up shortcut
menu, locate to the target position, right click, click "Retain source format" button in the pop-up
shortcut menu of "Paste Options" command to paste the text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.4 Copying and moving text

1. Copy the text

⚫ Once you have selected the text you want, press the
"Ctrl+C" key combination to copy the text, and
press the "Ctrl+V" key combination to paste the text
when you have located the desired location.
⚫ After selecting the desired text, hold down the
"Ctrl" key and drag it to the desired location.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.4 Copying and moving text

2. Moving text

Click the right mouse button after selecting the text

you want to move, select the "Cut" command in the pop-
up shortcut menu, locate the text insertion point, click the
right mouse button, and click the "Retain source Format"
button in the "Paste Options" command in the pop-up
shortcut menu to move the text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.4 Copying and moving text

2. Moving text

Click the "Cut" button in the [Start] / [Clipboard] group to locate the text insertion point, and
click the "Paste" button in the [Start] / [Clipboard] group to find that the text in the original position is
displayed at the paste.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.4 Copying and moving text

2. Moving text

⚫ Select the text you want to move, press the "Ctrl+X" key combination to position the text insertion point to the
desired location, and press the "Ctrl+V" key combination to paste the text.
⚫ Select the text you want to move, move the mouse cursor over the selected text, hold down the left mouse button
and drag to the position you need to move to before releasing the mouse.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.5 Finding and Replacing text

[Example] Replace "Zhao Ping" in

the "Recruitment Notice" document with
"Recruitment".
⚫ Locate the text insertion point in the
document and click the "Replace"
button in the [Start] / [Edit] group, or
press the "Ctrl+H" key combination.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.5 Find and Replace text

⚫ Open the "Find and Replace" dialog box,

and enter "Ping Zhao" and "Recruitment"
in the "Find Content" and "Replace as"
text boxes, respectively.
⚫ Click the "Find Next place" button, as
shown in the figure, and you can see the
first "Zhao Ping" text found in the
document is displayed in the selected
state.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.5 Find and Replace text

⚫ Continue clicking the "Find Next"

button until a dialog box appears
indicating that the search for the
document has been completed, click
the "OK" button, return to the "Find
and Replace" dialog box, and click the
"Replace All" button, as shown in the
figure.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.5 Find and Replace text

⚫ Open the prompt dialog box and

prompt the number of times the
replacement has been completed.
Directly click the "OK" button to
complete the replacement, and finally
click the "Close" button as shown in
the figure to complete the search and
replacement of the text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.5 Find and Replace text

⚫ At this time, you can see in the document that "Zhao Ping" has been replaced with "recruitment" text, as
shown in the figure.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.6 Undo and restore operations

[Example] Modify "study plan" to "plan" in the "Study Plan" document, and then undo the
operation.
⚫ Change the document title "Study Plan" to "Plan".
⚫ Click the "Undo Typing" button in the Quick Access toolbar, as shown, to restore the document
to how it looked before you changed "Learning Plan" to "Plan."

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.6 Undo and Resume operations

⚫ Click the "Restore" button, or press the "Ctrl+Y" key combination, as shown in the figure, to
restore the document as it was before the "Undo" operation.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.7 Enter symbols and mathematical formulas

1. Enter symbols

In Word documents, there are some symbols that

cannot be typed normally, such as "◎" "①" "★",
etc., which can be inserted through the caret
function. The operation method is to click the
"Symbol" button in the "Insert"/" Symbol "group,
select a symbol in the pop-up drop-down list box,
or select the" other symbols "option to open the"
Symbol "dialog box. Select the style type of a
symbol in the "subset" drop-down list box, and
then select a symbol in the list box below, click
the "Insert" button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.2.7 Enter symbols and mathematical formulas

2. Enter the math formula

Personalized formulas can be entered by hand in Word 2016 according to requirements. The method is
to click the Formula button in the Insert/Symbol group, insert the formula editor box in the document,
and expand the Formula Tool/Formula TAB to enter mathematical formulas through the various
buttons.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Catalog 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.3.1 Formatting the characters

1. Set through the floating toolbar

When you select a piece of text, a floating

toolbar will automatically appear in the upper
right corner of the selected text. The floating
toolbar is initially semi-transparent and will be
clearly displayed when the mouse pointer is
pointed over the toolbar. It contains commonly
used setting options. Click the corresponding
button or select the corresponding option to set
the character format of the text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

1. Set through the floating toolbar

Font: refers to the appearance of the text, such as boldface, bold and other fonts, different fonts, their
appearance is also different.
Font size: refers to the size of the text, the default is 5 points. There are two measurement units: "font
size" and "pound". The larger the font size, the smaller the text. The largest font size is "Chu", and the smallest
font size is "8". When "pound" is used as the unit of measurement, the larger the value of the pound, the larger
the text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

2. Set through the ribbon

In the "Start"/" Font "group of Word

2016 default functional area, you can
directly set the character format of the text,
including font, font size, color, font, etc.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

2. Set through the ribbon

Once you have selected the text that you want to format the characters, click the appropriate
button or select the appropriate option in the Font group to do so. The following setting options are
also included in the Font group.
"Text Effect and Layout" button: Click the button to select the desired text effect, such as
shadow, glow, image and other effects, from the drop-down list that opens.
"Subscript" and "Superscript" button: Click the button to set the selected character to the
subscript effect; Click the button to set the selected character to the superscript effect.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

2. Set through the ribbon

"Change Case" button: When editing an English document, you may need to convert its case,
click the button in the "Font" group, and the conversion options such as capitalizing the first letter of
a sentence, capitalizing the first letter of each word, and switching the case are provided in the
dropdown list that opens.
"Circled Character" button: Click the button to set a circle or border around the character to
achieve the effect of emphasis.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

3. Set through the Font dialog box

Open the Font dialog box by clicking the

Expand button in the lower right corner of the
Start/Font group or by pressing Ctrl+D. In the
"Font" TAB, you can set the font format, such as
font, font shape, font size, font color, underline,
etc., and you can also instantly preview the
effect after setting the font.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

3. Set through the Font dialog box

Click the Advanced TAB in the Font

dialog box to set character spacing,
scaling, character placement, and more.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.1 Set the character format

3. Set through the Font dialog box

Common Settings in the "Advanced" TAB include the following.

Zoom: The default character zoom is 100%, which indicates normal size. When the ratio is greater than
100%, the characters tend to be wide and flat, and when the ratio is less than 100%, the characters tend to be thin
and tall.
Position: Refers to the vertical position of the character in the text line, including "up" and "down" two kinds.
Spacing: The spacing of characters in Word includes "widening" or "tightening", and the specific value of
widening or tightening can be set. When the last line of text has only 1 or 2 characters, it can be adjusted to the
previous line through the tightening method.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.2 Set the paragraph format

1. Set paragraph alignment

⚫ Select the paragraph you want to set and click the appropriate
alignment button in the Start/Paragraph group to set the
alignment of the document paragraphs.
⚫ Select the paragraph you want to set and click the corresponding
alignment button in the floating toolbar to set the paragraph
alignment.
⚫ Select the paragraph you want to set and click the "Expand"
button at the lower right of the "Paragraph" group to open the
"Paragraph" dialog box. Set the paragraph alignment in the
"Alignment" drop-down list in the dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.2 Set the paragraph format

2. Set paragraph indentation

Use ruler Settings: You can visually adjust

paragraph indentation by clicking the Ruler
button above the scroll bar and then dragging
the various indent sliders in the horizontal ruler.
Where denotes first line indent, denotes
hanging indent, and denotes left indent.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.2 Set paragraph formatting

2. Set paragraph indentation

Make use of dialog box Settings: Select the

paragraph you want to set, click the Expand button at
the lower right of the Paragraph group to open the
Paragraph dialog box, and set it in the Indent bar in
the dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.2 Set paragraph formatting

3. Set line spacing and paragraph spacing

⚫ Select the paragraph and click the "Line and Paragraph Spacing" button in the [Start] / [Paragraph] group. In
the drop-down list that opens, you can select the line spacing multiple option such as "1.5".

⚫ Select the paragraph, open the "Paragraph" dialog box, enter

values in the "Before Paragraph" and "After paragraph"
numerical boxes in the "Spacing" bar, and select the
corresponding options in the "Line spacing" drop-down list
box to set the paragraph spacing and line spacing, as shown
in the figure.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.3 Setting border and shading

1. Set borders and shading for the characters

Click the "Character Border" button in the "Start"/"

Font "group to set the character border for the selected
text, and click the" Character Shading "button in the"
Font "group to set the character shading for the selected
text.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.3 Set borders and shading

2. Set borders and shading for paragraphs

[Example] Add a light green shading to the

title line of the document, and a border and a
"white, background 1, dark 15%" shading to the
entire paragraph of text below "1. Concept of
College Student Business loan".
⚫ Select the title line, click the drop-down button
to the right of the "Shading" button in the
"Paragraph" group, and select the "light green"
option from the drop-down list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.3 Set borders and shading

2. Set borders and shading for paragraphs

⚫ Select the entire paragraph below the title "1.

Concept of Business Loans for College Students",
then click the drop-down button to the right of
the "Lower frame line" button in the "Paragraph"
group, and select the "Border and Shadow"
option from the dropdown list that opens, as
shown in the figure.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.3 Set borders and shading

2. Set borders and shading for paragraphs

⚫ Click the Border TAB in the

Border and Shading dialog
box that opens, select the Box
option in the Settings bar, and
select the Box option in the
Style list box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.3 Set borders and shading

2. Set borders and shading for paragraphs

⚫ Click the Shading TAB, select the

"White, Background 1, Dark 15%"
option from the Fill drop-down list
box, and click the "OK" [Link]
the border and shading styles in
the document, and then use the
same method to set the border
and shading styles for other
paragraphs.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set bullets and numbers

1. Add bullets

Select the paragraph that you

want to add a bullet, click the drop-
down button to the right of the Bullet
button in the Start/Paragraph group,
and select a bullet style from the drop-
down list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set the bullets and number

2. Custom bullets

Example: Customize the "diamond" bullet points

in the "College Student Startup Loan" document.
⚫ Select the paragraph to which you want to add
custom bullet points, click the drop-down button to
the right of the bullet point button in the
Start/Paragraph group, select the "Define New Bullet
Point" option from the dropdown list that opens,
and open the "Define New Bullet Point" dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set bullets and numbers

2. Custom bullets

⚫ Click the "Picture" button in the

"Bullet Character" bar to open the
"Insert Picture" interface, which
provides 3 different ways to select
pictures, here click the "Browse"
button in the "From File" bar,
select the picture style to insert in
the open "Insert Picture" dialog
box, and then click the "Insert"
button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set bullets and numbers

2. Custom bullets

⚫ Return to the "Define New bullet" dialog box and select the alignment of the bullet from the "Alignment"
drop-down list. At this time, you can preview the setting effect in the preview window below. Finally, click
the "OK" button to see the effect after definition.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set bullets and numbers

3. Add a number

Select the text you want to add a number to, and click
the drop-down button to the right of the "Number" button in
the [Start] / [Paragraph] group to select the number you
want to add from the open "Number Library" drop-down list.
In addition, you can customize the number format by
selecting the "Define New Number Format" option in the
"Number Library" drop-down list, which is similar to the
method of customizing the bullet symbol.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.4 Set the bullet and number

4. Set up a multi-level list

Select the paragraph you want to set, click the Multilevel List button in the Start/Paragraph group,
and select a numbered style from the drop-down list that opens. After setting the multi-level list for the
paragraph, the default title level of each paragraph is the same, and the level effect can not be seen. You
can press the "Tab" key after the next level title number in turn to downgrade the current content.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.5 Apply the format brush

Select the styled text and click the Format Brush button in the Start/Clipboard group. Move the
mouse pointer to the text editing area. When the mouse pointer is shaped, press the left mouse button
and drag to apply the style to the selected text.
Or click the "Format Brush" button, move the mouse pointer to a line of text, when the mouse is
shaped, you can apply the text style to the line of text. Click the "Format Brush" button, and it will be
automatically closed after using the format brush once.
Double-click the "Format Brush" button to repeat the format copy operation many times. Click
the "Format Brush" button again or press the "Esc" key to close the format brush function.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.6 Apply styles and templates

Part 2 of 3: Selecting Styles 1. Styles

New Styles: Apply the desired formatting to text or paragraphs in your document. Click the drop-down
button to the right of the Style drop-down list box in the Start/Style group, and select the Create Style option
from the drop-down list that opens. Open the Create New Style Based on Formatting dialog box, enter the
name of the style in the Name text box, and click the OK button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.6 Apply styles and templates

1. Styles

Apply style: Position the text insertion point in the paragraph to be styled or select the character
or phrase to be styled. Click the drop-down button to the right of the "Style" drop-down list box in the
[Start] / [Style] group, and select the option corresponding to the style to be applied from the drop-
down list that opens.
Modify style: Click the drop-down button on the right side of the "Style" list box in the [Start] /
[Style] group, click the right mouse button on the style options that need to be modified in the open
drop-down list, and select the "Modify" command in the pop-up shortcut menu. At this time, the
"Modify Style" dialog box will open, in which you can reset the name and format of the style.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.6 Apply styles and templates

2. Templates

New Template: Open the Word

document you want to use as a template,
then open the "Save As" dialog box, after
setting the file name, select the "Word
Template (*.dotx)" option in the "Save Type"
drop-down list, and finally click the "Save"
button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.6 Apply styles and templates

2. Templates

To apply a template: Select the "File"/" New "command, click the" Personal "TAB in the" New "list
on the right, which shows the available template information, and click the name of the template to be
applied to quickly create a new document in Word that is exactly the same as the template style.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.7 Apply the theme

1. In-app themes

To apply a theme to a document, click the "Theme" button in the "Design"/" Document
Format "group. In the drop-down list that appears, you will see more than three dozen built-in
theme styles such as" Office ", "Gallery", "Environment", "Review", and select the option
corresponding to a theme. To apply the theme style to the text and graphics in the document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.7 App themes

2. Customize the theme

Colors: Click the "Color" button in the "Design"/" Document Format "group, all the built-in
theme color styles are displayed in the pop-up drop-down list box, select the" Custom Color
"option, open the" New Theme Color "dialog box, click the drop-down button to the right of the
item you want to set in the" Theme Color "bar, and select a color in the pop-up list box. Then
enter the new name in the "Name" text box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.7 Apply a theme

2. Customize the theme

Fonts: Click the Font button in the Design/Document Format group, all the built-in theme
font styles are displayed in the pop-up drop-down list box, select the Custom Font option, open
the New Theme Font dialog box, set various font formats in it, and then enter a new name in the
Name text box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.7 Apply a theme

2. Customize the theme

Effects: Click the Effects button in the Design/Document Format group to select one of the
theme effect styles in the drop-down list box that pops up.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.8 Create a directory

Click the "Directory" drop-down button in the

[Citation] / [Directory] group, select the "Custom
Directory" option from the dropdown list that opens,
and open the Directory dialog box, where you can set
the parameters such as the display level of the directory,
the style of the TAB prefix, whether to display the page
number and the alignment of the page number, and
click the "OK" button when you are done setting. You
can view the inserted directory by returning to the
document editing area.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.9 Setting special formats

Header sinking: Header sinking sets

the first character in a paragraph to
highlight. This method is commonly used in
newspapers and magazines. Select the
paragraph you want to set the first
character to sink, click the drop down
button in the Insert/Text group, and select
the desired style from the list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.9 Setting special formatting

Circled character: Circled character is a special form of

Chinese character, used to express emphasis, such as
registered trademark symbol ®, number symbol ①, etc., can
be made with circled character. Select the single text that
you want to set the circled character, click the "circled
Character" button in the "Font" group, and set the style,
circle number and other parameters of the character in the
open "circled character" dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.9 Setting special formats

Double line integration: Double line integration means to display two lines of text in the space of one line
of text. After selecting the text, click the "Chinese Format" button in the [Start] / [Paragraph] group, select the
"double line integration" option in the open drop-down list, and click the "OK" button after making the
corresponding Settings in the open "Double line integration" dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.3.9 Setting the special format

Add Pinyin to Chinese: If you need to

add Pinyin to Chinese when making a
document, you can first select the text that
needs to be added to Pinyin, and click the
"Pinyin Guide" button in the [Start] / [Font]
group to open the "Pinyin Guide" dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Contents 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016
5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.4.1 Create the table

1. Insert the form

Quickly insert the table: Click the "Table" button in "Insert"/" Table ", and move the mouse pointer to a
cell in the "Insert Table" bar in the open drop-down list. At this time, the cell shown with yellow border is the
cell to be inserted. Click the mouse to complete the insertion operation.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.1 Create the table

Part 2 of 3: Inserting Table Insert the form

Insert the table through the dialog box: Click the "Table" drop-down button in the "Insert"/" Table
"group, select the" Insert Table "option from the open drop-down list, then the" Insert Table "dialog box
will open, after setting the table size and cell width in it, click the" OK "button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.1 Create the table

2. Draw the table

Use your mouse to draw a table with two vertical rows.

⚫ Click the "Table" button in the "Insert"/" Table "group and select the" Draw Table "option from the drop-
down list that opens.
⚫ At this point, the mouse cursor will change to shape, and drag the mouse in the document editing area
to draw the outer border of the table.
⚫ Drag the mouse inside the outer border to draw the row and column lines.
⚫ After the table is drawn, press the "Esc" key to exit the drawing state.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.2 Edit the table

Part 2 of 3: Selecting a Cell 1. Select the form

Select a single cell: Move your mouse cursor to the right of the left border of the selected cell,
and when it changes to shape, click to select the cell.
Select consecutive cells: Drag the mouse in the table to select all consecutive cells at the start
of the drag position and at the release position of the mouse. In addition, select the starting cell
and then move the mouse cursor to the right of the left border of the target cell. When it is shaped,
hold down the "Shift" key while clicking the mouse to select these two cells and all consecutive cells
in between.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.2 Edit the form

1. Select the form

Select multiple cells that are not contiguous: Select the starting cell first, then hold down the "Ctrl"
key and select the other cells in turn.
Select row: Press the drag mouse method to select one row or multiple consecutive rows of cells. In
addition, move the mouse cursor to the left of the selected row, when it changes into a shape, click the
mouse to select the row. The "Shift" and "Ctrl" keys can be used to achieve the selection operation of
continuous and discontinuous multiple rows, in a similar way to the operation of cells.
Select columns: Press the drag mouse method to select cells in one column or multiple consecutive
columns. In addition, move the mouse cursor over the selected column, and when it changes into shape,
click the mouse to select the column. The "Shift" key and "Ctrl" key can be used to achieve the selection
operation of continuous and discontinuous multiple columns, also in a similar way to the cell operation.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.2 Edit the form

1. Select the form

Select the entire table: Hold down the Ctrl

key to select a single cell, row, or column to select
the entire table. In addition, move the mouse
cursor to the table area, and an icon will appear in
the upper left corner of the table. Click the icon to
select the whole table.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.2 Edit the form

2. Layout forms

Select cells, rows, or columns in the

Table and set them in the Table Tool Layout
TAB using the Rows and Columns group and
Merge group parameters.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.3 Setting up the table

1. Set your data alignment

⚫ Select the cell that you want to align, and click

the appropriate button in the Table Tool
Layout/Alignment group.

⚫ If you want to change the direction of the text in a cell, click the Text Direction button in that group, and
click the Cell Margin button to open the Table Options dialog box and adjust the top, bottom, left, and
right margins of the cell data.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.3 Setting up the table

2. Set the border and shading

Set cell border: Select the cell that needs to set the border, click the "Border Style" drop-down
button in the "Table Tool Design"/" Border "group, and select the corresponding border style from the
drop-down list that opens.
Set Cell Shading: Select the cell to set shading, click the "Shading" drop-down button in the
[Table Tool Design] / [Table Style] group, and select the desired shading color from the dropdown list
that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.3 Set the table

3. Apply Table styles

Using the form styles provided by Word

2016, setting up and beautifying the form can be
done simply and quickly. To apply the table style,
select the table, click the drop-down button at the
bottom right of the 【 Table Tool Design 】/
【 Table Style 】 group, and select the required
table style in the open list to apply it to the
selected table.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.4.3 Setting up the table

4. Set the row height and column width

Drag mouse Settings: Move your mouse cursor over a row or column line, and when it changes to
a shape or shape, drag the mouse to adjust the row height or column width.
Precise Setting: Select the row or column that needs to adjust the row height or column width,
and set the precise value of row height or column width in the "Height" value box or "Width" value box
of the "Table Tool Layout"/" Cell Size "group.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Directory 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.5.1 Text box operation

Open the document you want to edit,

and click the "Text Box" drop-down button in
the [Insert] / [Text] group. Different text box
styles are provided in the open drop-down
list. Select one of the styles to insert the text
box into the document, and then directly
input the text content you need in the text
box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.2 Image manipulation

1. Insert pictures

The method of inserting a picture in

Word is as follows: locate the text insertion
point to the position where the picture needs
to be inserted, click the "Picture" button in the
[Insert] / [Illustration] group, and open the
"Insert Picture" dialog box. After selecting the
picture to be inserted, click the "Insert" button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.2 Picture manipulation

2. Resize, position, and Angle the picture

Resize: Move the mouse cursor to one of the eight control points that appear on the border of
the picture, and when it changes to a two-way arrow shape, hold down the left mouse button and drag
the mouse to resize the picture.
Adjust the position: After selecting the picture, position the mouse cursor on the picture, hold
down the left mouse button and drag to another position in the document, release the mouse to
adjust the position of the picture.
Adjust the Angle: to adjust the Angle is to rotate the picture. After selecting the picture, position
the mouse cursor to the control point that appears above the picture. When it becomes a shape, hold
down the left mouse button and drag the mouse to rotate the picture.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.2 Picture Manipulation

3. Crop and arrange the pictures

To crop the picture: Select the picture, click the "Crop" button in the [Picture Tool Format] / [Size]
group, position the mouse cursor to the crop border line appearing on the picture, hold down the left
mouse button and drag the mouse, after releasing the mouse, press "Enter" key or click elsewhere in
the document to complete the crop.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.2 Picture Manipulation

3. Crop and arrange the pictures

Arrange the picture: Arrange the picture means to set the way the text around the picture goes
around. Select the picture, click the "Surround Text" button in the "Picture Tool Format"/" Arrange
"group, and select the option corresponding to the desired surround style from the drop-down list that
opens. By default, the "embedded" effect is applied to the inserted image.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.2 Picture Manipulation

4. Beautify the picture

Word 2016 provides powerful functions to beautify pictures. After selecting pictures, various
beautification operations can be carried out in the [Picture Tool Format] / [Adjustment] group and
[Picture Tool Format] / [Picture Style] group.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.3 Shape manipulation

1. Insert the shape

Click the "Shape" drop-down button in the "Insert"/" Illustration "group, and select the option
corresponding to a shape from the drop-down list that opens. At this time, you can perform any of the following
operations to complete the insertion of the shape.
Click the mouse: Click the mouse to insert the shape with the default size.
Drag: Drag the mouse in the document editing area to the appropriate size and release the mouse to insert
shapes of any size.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.3 Shape Manipulation

2. Adjust the shape

Change the shape: After selecting the shape, click the "Edit Shape" button in the "Drawing Tool
Format"/" Insert Shape "group, select the" Change Shape "option in the open drop-down list, and select
the option corresponding to the shape you want to change in the open list box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.3 Shape Manipulation

2. Adjust the shape

Edit shape vertex: After selecting the shape, click the "Edit Shape" button in the "Drawing Tool Format"/" Insert
Shape "group, and select the" Edit Vertex "option in the open drop-down list. At this time, multiple black vertices will
be displayed in the shape border. After selecting a vertex, drag the vertex itself to adjust the vertex position; Drag the
white control points on both sides of the vertex to adjust the shape of the line segment connected by the vertex, and
press "Esc" to exit editing.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.3 Shape Manipulation

3. Beautify the shape

Style drop-down list box: This drop-down list box allows you to quickly apply Word 2016 themes and
preset style effects to shapes.
"Shape Fill" button: After clicking this button, you can set the fill color of the shape in the open
drop-down list, including a variety of effects such as gradient fill, texture fill and picture fill to choose from.
"Shape Outline" button: After clicking this button, you can set the color, thickness and border style of
the shape's border in the open drop-down list.
"Shape Effect" button: After clicking this button, various effects of the shape can be set in the open
drop-down list, such as shadow effect, glow effect, etc.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.3 Shape manipulation

4. Add text to the shape

You can add text to all shapes except line and

formula shapes. Select the shape, right-click on it,
and select the "Add Text" command from the
shortcut menu that pops up. At this point, the text
insertion point will appear in the shape, and you can
enter the required content.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.4 Art Word manipulation

1. Insert art words

Inserting art words is similar to inserting text boxes. That is, click the "Art Word" button in the [Insert]
/ [Text] group, and 15 art word styles are provided in the open drop-down list box. After selecting one style,
an art word text box with default text style is automatically added at the text insertion point in the
document, and the required text content is input in it.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.5.4 Art word manipulation

2. Edit and beautify art words

Select Art Word, click the "Text Effect"

button in the "Drawing Tool Format"/" Art Word
Style "group, select the" Transform "option in
the dropdown list that opens, and then select
the option corresponding to a shape in the
sublist that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Catalog 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.6.1 Set the paper size, page orientation, and

margins

The default Word page size is A4 (21cm × 29.7cm), the page orientation is vertical, and the
margin is normal. You can modify it by clicking the corresponding button in the "Layout"/" Page
Settings "group, as described below.
Click the "Paper Size" button, select a page option in the drop-down list box that opens, or
select the "Other Paper size" option, and enter the value of the document width and height in the
"Page Settings" dialog box that opens.
You can set the page to landscape by clicking the "Page Orientation" button and selecting
the "Landscape" option in the dropdown list that opens.
Click the "Margin" button to select one of the margin options in the open drop-down list box,
or select the "Custom margin" option to set the values of the upper, lower, left and right margins in
the open "Page Settings" dialog box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.2 Set the header, footer, and page number

Part 2 of 3: Create the header

Click the Header button in the Insert/Header

and footer group, select one of the preset header
style options from the drop-down list that opens,
and then type what you want in the document with
the selected header style.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.2 Set the header, footer, and page number

2. Edit the header

If you need to set the content and format of the header by yourself, you can click the "Header" button
in the [Insert] / [Header and footer] group, and select the "Edit Header" option in the open drop-down list.
At this time, the header editing state will be entered, and the header content can be edited by using the
"Header and footer Tool Design" TAB of the functional area.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.2 Set the header, footer, and page number

3. Create and edit footers

To create a footer, click the Footer

button in the Insert/Header and footer
group, select one of the preset footer style
options from the drop-down list that opens,
and then enter the desired content in the
document according to the selected footer
style, similar to how you create a header.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.2 Set the header, footer, and page number

4. Insert page numbers

[Example] Insert the "Ordinary number 2" style page number in

the "Company Employee Handbook" document, the specific operation
is as follows.
⚫ Open the "Company Employee manual" document, click the "Page
Number" button in the [Insert] / [Header and footer] group, select
the "Set Page Number Format" option in the open drop-down list,
and open the "Page Number Format" dialog box.
⚫ Click in the "Page Number" column to select the "Starting Page
Number" radio option, enter the number "1" in the "Starting Page
Number" numerical box, and keep the other Settings as default,
click the "OK" button.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.2 Set the header, footer, and page number

4. Insert page numbers

⚫ Activate the "Design" TAB by double-

clicking the left mouse button in the
footers editor area, and select the "Home
Page is Different" check box in the
"Design"/" Options "group.
⚫ Click the "Page Number" button in the
"Design"/" Header and Footer "group, and
select the" Bottom of Page "/" Common
Number 2 "option from the drop-down list
that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.3 Set the watermark, color, and border

Part 2 of 3: Adding watermarks 1. Set the page watermark

When making office documents, in order to indicate

the ownership and provenance of the company documents,
you can add a watermark background to the documents,
such as adding a "Confidential 1" watermark, etc.
To add a watermark, click the "Watermark" button in
the "Design"/" Page Background "group, and select a
watermark effect from the dropdown list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.3 Set the watermark, color, and border

2. Set the page color

Click the "Page Color" button in the "Design"/" Page Background "group and select a page
background color from the drop-down list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.3 Set the watermark, color, and border

3. Set page borders

Click the "Page Border" button in the

"Design"/" Page Background "group to open the"
Border and Shadow "dialog box, select the type of
border in the" Settings "bar, select the style of the
border in the" Style "drop-down list box, and set the
color of the border in the" Color "drop-down list.
Finally, click the" OK "button to apply the Settings.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.4 Set up columns, pagination, and sections

1. Set up sub-columns

Click the "Columns" button in the "Layout"/" Page Settings "group, select the number of columns in
the dropdown list that opens, or select the" More Columns "option in the dropdown list that opens, and
open the" Columns "dialog box. You can select the preset number of columns in the" Preset "bar, or enter
the set number of columns in the" Number of Columns "numerical box. In the "Width and Spacing" column,
you can set the width and spacing between the columns.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.4 Set up columns, pagination, and sections

2. Set up pagination and sectioning

Example: The following will insert

page breaks and section breaks into your
document.
⚫ Open the "Employment Agreement"
document, position the text insertion
point to the text "Employment
Agreement", click the "Separator"
button in the "Layout"/" Page Settings
"group, and select the" Page Break
"option in the" Page Break "column in
the open drop-down list.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.4 Set up columns and pagination

⚫ The inserted page break will be displayed at

the text insertion point, and the content
after the "Employment Agreement" will
begin on the next page.
⚫ After locating the text insertion point to the
text "The specific terms are as follows:", click
the "Separator" button in the "Layout"/"
Page Settings "group, and select the" Next
Page "option in the" Section "bar in the
dropdown list that opens.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.5 Print Preview & Print

1. Print preview

Print preview means to see the effect of

printing in advance in the computer, which can avoid
the situation of wasting paper by printing out
documents that do not meet the needs without
preview. The method of previewing the document is:
select the [File] / [Print] command, and the print
effect of the document can be displayed in the
interface on the right.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.6.5 Print Preview and print

2. Print the document

First, connect the printer to the computer correctly,

then open the document to be printed, select [File] /
[Print] command, set the number of copies in the number
of copies value box on the right, and set the parameters
such as the printing direction, the size of the printed
paper, single-sided or double-sided printing, printing
order and the number of printed pages in the "Settings"
column.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Catalog 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.7.1 The concept of mail merge

1. Main document

The main document is just a Word document, but it needs special markup. The text in the main
document should be the same in all the output documents, such as the beginning of the letter, the body
of the letter, and the sign-off. The rest of the text in the main document should be merge fields, such as
the recipient's name and address, which are used to insert a different part of the text in each output
document.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.1 The concept of mail merge

2. Data Sources

A data source is simply a list of data that will be inserted into the output document,
such as data fields for name, title, company name, mailing address, and email address.
Word Mail merge supports the following data sources:
• Microsoft Office address list
• Microsoft Word data files
• Microsoft Excel spreadsheets
• Microsoft Outlook contact list
• Microsoft Access database
• HTML files
• Text files

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.1 The concept of mail merge

3. Final document

The final document is formed by merging the main document and the data source together by the
mail merge function. The final document contains all the output results, and it is a Word document that
can be stored or exported independently. Usually, as many records as there are in the data source, the
Word document can be generated and output. The text content in the final document consists of two
parts: one part comes from the main document, and this part of the content is the same in each output
document; And the part that comes from the data source, which changes depending on the recipient.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.2 Mail merge process

The following is to make an activity invitation for a university, requiring that the name information in
"[Link]" be automatically filled in before the "classmate" text in the "Invitation" and the college information be
automatically filled in after the "representative" text in the "Invitation".

Set up the main document

and data source

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.2 The mail merge process

Setting up the data source

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.2 The mail merge process

Inserting the merge field

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.7.2 The mail merge process

Inserting other fields Generate the final document

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

 Catalog 5.1 Getting started with Word 2016
CONTENTS
5.2 Text editing for Word 2016

5.3 Word 2016 document typesetting

5.4 Table application of Word 2016

5.5 Mixed layout of graphics and text in Word 2016

5.6 Page Formatting in Word 2016

5.7 Mail Merge function

5.8 Word 2016 application Comprehensive case

College Computer Fundamentals (Windows 10+Office 2016)

第5章 文档编辑软件Word 2016

5.8 Comprehensive case of Word 2016

application
Case: Making the "' We are young 'theme activity publicity plan" document

Set up image effects for the Set the softened edge effect for
images the picture

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.8 Comprehensive case of Word 2016

application

Set the font format Continue to set the font format

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.8 Word 2016 Application Synthesis Case

Set the gradient color

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

5.8 Word 2016 Application Synthesis case

Add the number Insert page number

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

Practice after
class
第5章 文档编辑软件Word 2016

Practice after class

M a n i p u l a t i o n q u e s t i o n s

1. Start Word 2016 and do the following for your document.

(1) Create a new blank document, save it in the name of "Product Flyer", and then insert the "Background
Picture" image.
(2) Insert "Fill: white; Border: red, theme color 2; Clear shadow: red, theme color 2 "effect of the art word"
Moisturizing whitening mask ", then convert the art word text effect to "up and down", and adjust the
position and size of the art word.
(3) Insert the horizontal text box and input the text, set the bullet of the text in it, the font size is 4, and then
set the shape fill to "no fill color", the shape outline to "no outline", and set the art word style of the text to
"Fill: purple, theme color 4; Soft prism "and finally adjust the position of the text box.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

Practice after class

M a n i p u l a t i o n q u e s t i o n s

2. Open the "Product Manual" document and do the following with the document:
(1) Insert text under the title line, and then replace the text for "water dispenser" with "explosible-proof water
dispenser" at the corresponding position in the document, and then modify the company name and phone
number in the body content.
(2) Set the font format of the title text to "bold, 2", the paragraph alignment to "center", the text size of the
body content to "4", the paragraph indent method to "first line indent", and then set the last 3 lines of
paragraph alignment to "right align".
(3) Set the number of "1. 2. 3." and "1) 2) 3)" for the corresponding text content. When setting the number
after the "Installation instructions" text, set the number of "1.
(4) Select the "detailed address and phone number of the company" text and set the "black" shading for the
characters.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）

第5章 文档编辑软件Word 2016

Practice after class

A c t i o n Q u e s t i o n s

3. Create a new blank document and save it as "Resume." Do the following:

(1) Input the title text, and set the format as "Song Jian in Han Yi, No.3, center", and indent as "0.5 lines before
the paragraph, 1 line after the paragraph".
(2) Insert a table with 7 columns and 14 rows.
(3) Combine the cells in columns 6 and 7 of row 1, and the cells in column 7 of rows 2 through 5.
Erase the box line between the cells in column 2 and column 3 of row 8.
(5) Split the cells in rows 9 and 10 into 2 columns and 1 row, respectively.
Type the appropriate text into the table and resize the table so that it looks nice.

大学计算机基础（Windows 10+Office 2016）（微课版 第2版）