Council Meeting Agenda and Protocol
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patriciastipekAppendix C:
Grand Knight Script for Council Meeting
1. Call to Order
Brothers, we are about to open this council meeting. All persons who
are not Knights or honored guests shall please retire from the chamber.
The doors shall now be closed, and the guards assume their positions.
2. Opening Prayer*
Brothers and guests, let us invoke the Divine blessing as our
Chaplain leads us in the Lord’s Prayer.
3. Pledge of Allegiance (USA)
Brothers and guests, please join me in reciting the Pledge of Allegiance.
4. Approve Minutes of Prior Meeting
The minutes of the previous meeting were transmitted to all members.
Are any corrections or additions required?
I seek a motion to approve the minutes.
The minutes are approved.
5. Chaplain’s Message
Worthy Chaplain, please enlighten us with your message.
6. Grand Knight’s Report
7. Financial Report
Worthy Treasurer, please report the council’s financial status.
8. Membership Report
Worthy Membership Director, please give us your report and present
applications for new members and transfers.
(Call for a motion, discussion, and vote on admissions and transfers.)
The applications are approved.
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9. Other Reports
(The following reports are made as needed.)
• Worthy (__________) Program Director, please report on upcoming
events.
• Worthy (__________) Program Director, please report on upcoming
events.
• Worthy (__________) Committee Chairman, please give us your report.
• Worthy (__________) Committee Chairman, please give us your report.
• Worthy Fourth Degree Representative, please give us your report.
• (__________), please give us your report.
(The following reports are made if the Insurance Agent and/or District
Deputy are present.)
• Worthy Insurance Agent, please give us your report.
• Worthy District Deputy, please give us your report.**
10. Unfinished Business (motions carried over from previous meetings)
The following motion was tabled at a prior meeting. I now reopen it for
discussion and vote:
The ‘ayes’ have it. The motion is carried.
The ‘nays’ have it. The motion is lost.
11. New Business (new motions)
Worthy Financial Secretary, please present any bills not previously
approved for payment.
I seek a motion to pay the bills.
The motion is carried. The bills are approved to be paid.
I will now entertain new motions. (Allow expected motions to be made and
discussed, then voted upon)
The motion is carried.
The motion is lost.
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12. Good of the Order
We will now recognize the outstanding accomplishments of our members:
• Family of the Month Award
• Knight of the Month Award
• Other Awards
13. Lecturer’s Reflection (optional)
Let us now listen to the Worthy Lecturer’s Reflection. (If not done during
social time)
14. Grand Knight's Summary
15. Closing Prayer*
Before proceeding to the closing prayer, let me ask: Does any brother
know of a member of this council, or brother of the Order, who is sick or in
distress?
Worthy Chaplain, please lead us in the Prayer for Canonization
of Blessed Michael McGivney (or Litany of Blessed Michael McGivney) as
we pray for the distressed and close this meeting.
16. Adjournment
I declare this meeting adjourned
Gavel Protocol:
All Sit
Officers Stand
All Stand
All Kneel
* When praying at meetings and other formal events, councils may invoke three
raps of the gavel to stand or four raps of the gavel to kneel. When determining
to stand rather than kneel, officers should take into account the age and
physical health of the membership.
** As a sign of respect, it is customary for the Grand Knight to gavel the council
to rise when the District Deputy stands to give his report. After members have
extended this courtesy, the Grand Knight may gavel the assembly to sit if the
speaker has not already asked everyone to be seated.
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Common questions
Powered by AIPrayers are strategically placed at the opening, during the Chaplain's message, and before adjournment, fostering a solemn and reflective atmosphere throughout the meeting. They underscore the meeting's spiritual focus, aligning the council's activities with its religious values and setting a tone of reverence and collective purpose .
The conclusion of a council meeting involves a closing prayer led by the Chaplain, specifically mentioning those in distress, followed by formal adjournment with gavel protocol. This approach emphasizes a respectful and orderly closure, ensuring all attendees leave with a sense of completion and continuity into future meetings .
The process involves asking if any brother knows of a member who is sick or in distress, followed by the Chaplain leading a prayer for the Canonization of Blessed Michael McGivney or a similar prayer. This reflects the cultural values of community support, brotherhood, and compassion within the council .
The document states that new motions are entertained after unfinished business is resolved. The Financial Secretary presents any unapproved bills, followed by discussions and votes on these bills and other new motions. This portrays a structured and democratic approach to introducing and managing new business items .
The document dictates that various officers and representatives, such as the Treasurer, Membership Director, Program Directors, and potentially the Insurance Agent and District Deputy, must present their reports. This structured approach ensures comprehensive communication regarding finance, membership, programs, and other relevant areas .
The Chaplain leads the invocation of the Divine blessing through prayer and provides a Chaplain's message. This role is important as it spiritually grounds the meeting and emphasizes the council's commitment to its religious and moral foundations .
The document suggests that the minutes from the previous meeting should be transmitted to all members prior to the current meeting. Any corrections or additions should be addressed before seeking a motion to approve the minutes. This practice is significant as it ensures transparency, accountability, and continuity in the council's proceedings .
The gavel serves both a symbolic and functional role in maintaining order and decorum. It is used to signal members to sit, stand, or kneel during prayers and to show respect when the District Deputy stands to give a report. The gavel's protocol reflects the structured and respectful nature of the meetings .
The 'Good of the Order' section is used to recognize outstanding accomplishments of members, such as awarding the Family of the Month or Knight of the Month. This section is significant as it acknowledges personal achievements, encourages member contributions, and enhances morale and community spirit .
The document highlights that all non-members and non-honored guests should retire from the chamber, the doors should be closed, and guards should assume their positions to ensure security and order during the council meeting .