HAND

OVER NOTES

A FLOOD OF FAVOR IS COMING YOUR WAY…

DO YOUR BEST GOD WILL DO THE REST!!!!!

AT SEA DUTIES:

*PERFORM DUTIES 0800-1200HRS AND 2000-2400HRS

*RETAIN 1300-1500HRS (LSA & FFE OR PAPERWORKS.)
*FOLLOW MASTER NIGHT ORDERS(SEE MASTER ORDER BOOK AT THE BRIDGE)
*FILL UP THE CHRONOMETER RATE JOURNAL EVERYDAY.( IN THE BOOKSHELF AT THE BRIDGE )
(ASK FOR ASSISTANCE OF 2ND MATE ON HOW TO GET THE ERROR OF CHRONOMETER)
*PLOT THE POSITION AND WRITE IN THE GPS POSITION BOOK PROVIDED,EVERY HOUR.
*AFTER YOUR WATCH CALCULATE THE DISTANCE RUN AND WRITE IT INTO THE PAPER PROVIDED.
(ASK 2ND MATE HE KNOWS THAT)

NOTE:
-VESSEL IS FULLY ECDIS BUT STILL WE USED BA [Link] EASIER CALCULATING THE DISTANCE
RUN FOR NOON [Link] ALSO REFERENCE FOR SAFE NAVIGATION.
-CAPTAIN IS THE ONE MAKING THE NOON REPORT EVERYDAY WHEN AT [Link] HE COMES
IN THE BRIDGE 1100HRS.
-ABOUT CHRONOMETER ERROR ,I WRITE 1SEC ERROR.(ONLY FOR THE RECORD). BECAUSE CAPT DOESN’T LIKE
TO MAKE CORRECTION TO THE MASTER CLOCK.

ARRIVAL / DEPARTURE DUTIES:

*ON THE BRIDGE ASSIST MASTER,NORMALLY IM INCHARGE OF ENGINE [Link] YOUR RADIO
WITH YOU ALL THE TIME.
*WRITE ALL THE MOVEMENTS IN THE BELL BOOK.(SEE BELL BOOK FOR REFERENCE)
*MAKE SURE THE PILOT SIGN THE PILOT CARD BEFORE HE DISEMBARK.
(AND FILE IT TO FOLDER PROVIDED SEE PRE-ARRIVAL & DEPARTURE,PILOT CARD)
*IF ARRIVAL / DEPARTURE ON YOUR WATCH,PREPARE PILOT CARDS,PRE-SAILING CHECKLIST OR,
PRE-ARRIVAL [Link] FILES “3RD OFFICER PILOT CARDS,PRE-ARR-DEP FORMS”
(AND FILE IT TO FOLDER PROVIDED SEE PRE-ARRIVAL & DEPARTURE,PILOT CARD)

NOTE:
-ON MY EXPERIENCE, MASTER SOMETIMES FORGOT TO ADVICE THE TIME OF STANDBY ENGINE(SBE),
START OF SEA PASSAGE(SOSP) AND END OF SEA PASSAGE(EOSP).AND OTHER SOME IMPORTANT
[Link] HESITATE TO ASK HIM IN A POLITE WAY.
-WHEN MASTER ADVICE START OF SEA PASSAGE,DON’T FORGET TO CLEAR THE DISTANCE LOG.
(THIS IS THE NORMAL [Link] FOR THE ASSISTANCE OF 2ND MATE ABOUT THE [Link])
- UPON ARRIVAL OR DEPARTURE DONT FORGET TO SWITCH OFF / ON THE FOLLOWING [Link],
ECDIS, RADAR. COURSE RECORDER, ECHO SOUNDER, VHF, AND CHANGE THE STATUS IN THE AIS.
AND ALSO STOP OR START SA STEERING MOTOR.(BUT BEFORE THAT ASK PERMISSION TO CAPT.)
-ASIDE FROM THE BELL BOOK,CAPT PROVIDE A BLUE BOOK,TRANSFER ALL THE IMPORTANT INFO.
FROM BELL BOOK TO THIS BLUE BOOK.
([Link], EOSP,POB,SOSP, ALL FAST AND [Link] BLUE BOOK FOR YOUR REFERENCE.)
-AFTER ARRIVAL SECURE ALSO THE CHART, PUT IT ON THE [Link] TABLE MUST BE CLEAR.
-AFTER ARRIVAL WHEN EVERYTHING IS FAST AND [Link] AUTHORITIES COME I USUALLY STAY
TO CAPT. OFFICE TO ASSIST [Link] THE WAY HE WILL TELL YOU RIGHT AWAY IF HE DON’T NEED YOUR
[Link] THING DURING DEPARTURE, BUT IT DEPENDS ON THE PORT IF THEY ASK OUTWARDS
DOCUMENTS.

DOCUMENTS FOR ARRIVAL / DEPARTURE:

*SEE FILES “3RD OFFICER FILES FOR PRE-ARRIVALS”

*NORMALLY [Link] YOU THE LIST OF DOC’S TO BE PREPARE ON [Link] IT CAREFULLY
BECAUSE ON THAT MESSAGE IT SHOWS THE RESTRICTION OR LIMITATION OF CIGARETTES,SPIRITS,WINE,AND
OTHER IMPORTANT [Link] BE DECLARE BY SHIP’S [Link] ALSO THE OUTWARDS DOC’S IF THEY REQUIRED.
*SOME PORT REQUIRED NARCOTICS LISTAND MEDICINE LIST,BEFORE YOU PRINT ASK FIRST 2ND OFFICER BECAUSE
MAYBE HE UPDATE AND THERE ARE SOME CHANGES.
*SOME PORT ALSO ASKING A COPY OF SHIPS CERTIFICATES FOR PRE ARRIVAL DOCUMENTS AND INWARD
DOCUMENTS. SEE FILES “3RD OFFICER--FILES FOR PRE-ARRIVALS—SHIPS CERTIFICATES.”

SOME TIPS:
-NORMALLY TWO(2) DAYS BEFORE ARRIVAL / DEPARTURE, I PRINT DECK,ENGINE,PROVISION STORE [Link]
GIVE IT TO BOSUN, COOK ,ELECT AND 2ND [Link] [Link] STORE DEC. IS 14 [Link] 12-14 IS FOR
[Link] ALL ELECTRICAL STORE.
-PREPARE ALSO THE CREW EFFECTS IN ADVANCE, AND POST IT IN THE CREW [Link] UPDATE.-BONDED STORE
LOCATION “C” DECK BESIDES OFFICER [Link] IS [Link] HIM FOR THE KEY IF WANT TO UPDATE.
-BUNKER FIGURES I UPDATE UPON [Link] ASK ONLY CAPT.
-CH [Link] HAVE A LOT OF PERSONAL MEDICINE FOR HIS [Link] HIM FOR UPDATE
I PROVIDE ONE FORMAT FOR [Link] FILES “3RD OFFFICER FILES FOR PRE-ARRIVALS [Link] LIST “
-FOR ARRIVAL/DEPARTURE DOC’S LEAVE THE DATE BLANK, WRITE IT BY PEN UPON ARRIVAL OR DEPARTURE.
-I PROVIDE ONE (1) FOLDER TO FILE THE LIST OF DOC’S REQUIRED IN DIFFERENT [Link] DRAWER IN THE
BRIDGE. (SEE LABEL 3RD )

AT PORT DUTIES:

*DUTIES 0600-1200HRS AND 1800-2400HRS

*MONITOR CARGO OPERATION
*MONITOR MOORING LINES,GANGWAY,LIST AND ALL RESTRICTED [Link] THE HELP OF AB,AND
GANGWAY WATCH.
*FOLLOW LOADING/DISCHARGING SEQUENCE
*FOLLOW BALLAST/DE BALLATSTING SEQUENCE
*CO-ORDINATE TO THE FOREMAN IF IN DOUBT CALL [Link]
*AFTER YOUR WATCH PUT ALL THE MOVEMENT IN THE BRIDGE LOG BOOK.(ASK GANG WAY WATCH FOR DETAILS)

NOTE:
-DURING PORT STAY IN SOME PLACES,SPECIALLY AFRICA, I SECURED ALL FIRE HOSE ,NOZZLE,COVER OF FIRE
HYDRANT ON DECK ONLY, I PUT IN INSIDE THE FORECASTLE AND CARPENTER.(AFTER DEPARTURE I RETURN IT
ALL,MAKE SURE THE NEW FIRE HOSE IN FORWARD OF CARGO HOLD NO. 1 AND AFT PART OF CARGO HOLD NO.5
TO BE IN PLACE).
-FIRE HOSE ,NOZZLE,COVER OF FIRE HYDRANT IN ACCOMMODATION AREA,SOMETIMES I SECURED,BUT MOST OF
THE TIME I DON’T [Link] DEPENDS ONLY TO THE PORT.(ITS UP TO YOU)
-ALL CARGO HOLDS CONTROL ARE LOCATED IN [Link] AND THE MAIN MOTOR IS INSIDE THE FORECASTLE.
(ASK AB FOR DETAILS)
-FORWARD PART HATCH COVER OF CARGO HOLD NO.2, IS HAVE A [Link] TAKES TIME TO CLOSE ASK AB
FOR DETAILS.

CREW CHANGE:

*SEE FILES “3RD OFFICER CREW CHANGE DOC’S”

*SEE FILES “3RD OFFICER FILE FOR PRE-ARRIVALS”

NOTE:
-ON THIS TWO (2) FILES YOU CAN SEE ALL THE FORMS OR DOCUMENTS NEED TO BE UPDATE.
-PREPARE FAMILIARIZATION FORM.
-UPDATE STATION BILL AND ENCLOSED SPACED ENTRY EMERGENCY RESPONSE (MUSTER LIST)
(SEE FILES WRITTEN ABOVE ABOUT CREW CHANGE, ALL YOU NEED IS IN THAT FILES.)
-UPDATE THE CREW LIST,IN DIFFERENT LOCATION,CREWMESS,OFFICER MESS,BRIDGE,BRIDGE LOGBOOK,
ENGINE CONTROL ROOM,SHIP’S OFFICE,FIRE PLAN,LIFE BOAT,GANGWAY LOG BOOK,AND LIFERAFT.
-ALL SOLAS TRAINING BOOK LOCATED IN OFFICER CREWMESS,RATINGS SMOKING ROOM,ENGINE CONTROL
ROOM,[Link] CREW LIST [Link] FOR YOUR REFERENCE.
-UPDATE EMERGENCY TOWING BOOKLET LOCATION IN FORE CASTLE AND [Link] FOR YOUR REFERENCE.
-WRITE THE NAME AND OTHER INFO OF NEW CREW IN SHIP’S ARTICLE (PANAMA CREW LOG BOOK) AND LET
THEM SIGN.(ASK CAPT FOR ASSISTANCE ABOUT IT.)
-XEROX COPY DOC’S OF THE FILIPINO CREW,IS ON THE [Link] 2ND OFICER.

SOME TIPS:
-IN EVERY CREW CHANGE UPON THE ARRIVAL OF NEW CREW I COLLECT THEIR DOC’[Link] I UPDATE THE CREW
CERTIFICATES RECORDS.(SEE FILES WRITTEN ABOVE).BEFORE I GIVE TO CAPT THEIR DOC’S.
-USUALLY YOU WILL BE THE ONE WHO WILL ARRANGE THE DOC’S OF CREW IN [Link].
-ENDORSEMENT CERT,MEDICAL,YELLOW FEVER,CONTRACT,PASSPORT,SEAMANS BOOK,PANAMA [Link] BE
REMOVE TO THE CREW FOLDER AND FILE IT TO THE DIFFERENT FOLDER CAPT [Link] CAN SEE IN CAPT
OFFICE ASK CAPT FOR ASSISTANCE.
(MOST OF CABINET INSIDE CAPT OFFICE HAS LABEL IT EASY TO FIND THE [Link] DOC’[Link]
CONTRACTS AND [Link] IT FOR REFERENCE.)

SPECIAL ATTENTION:
-REMEMBER IN EVERY SIGN OFF OF THE CREW MAKE SURE THAT YOU RETURN ALL OF THE DOC’S THAT YOU
HAD BEEN REMOVED IN THEIR PERSONAL [Link] MAKE SURE CAPT SIGN THEIR SEAMANS BOOK AND
PANAMA [Link] DON’T FORGET THE OFF SIGNER TO SIGN IN SHIP’S ARTICLE(PANAMA CREW LOGBOOK)

DRILL:

*EMERGENCY DRILL FORM SEE FILES “ISM SYSTEM 2016-17 EMERGENCY DRILL MAJOR
*ONBOARD TRAINING FORM SEE FILES ”ISM SYSTEM 2016-17 SOLAS 2MONTH TRAINING RECORD
*ISM FOLDER NO.11 AND 13. (SEE AT THE BRIDGE)
*NEAR MISS TRAINING REPORT SEE FILES "3RD OFFICER NEAR MISS TRAINING REPORT"
NOTE:
-NORMALLY WE CONDUCT DRILL EVERY SATURDAY, BUT SOMETIMES DUE TO BUSY SCHEDULE , WE CONDUCT
[Link] PROVIDES EMERGENCY DRILL [Link] AT THE BRIDGE POSTED.
(REMIND CAPT OR [Link])
-ASIDE FOR EMERGENCY DRILL ,WE CONDUCT ALSO ONBOARD [Link] IT’S THE SAME DAY WITH
EMERGENCY [Link] ONBOARD TRAINING IS GOOD FOR TWO(2) [Link] ONLY ONE (1) SET OF
SUBJECT TO DISCUSS IN THE CREW MESS AFTER EMERGENCY [Link] IF RUNNING OUT OF TIME I
MAKE 2 SET OF SUBJECT IN EVERY TRAINING WE CONDUCT.(IN ONBOARD TRAINING REPORT,ONE(1) FORM IS
CONSIST OF A SET OF [Link] FOR YOUR REFERENCE.
-ONBOARD TRAINING IS HAVE A TWO (2) MONTHS SCHEDULE TABLE [Link] IN EVERY ONBOARD TRAINING
DON’T FORGET TO TICK IN THE DATES ON THIS [Link] TABLE TO BE SEND IN COMPANY EVERY TWO (2)
MONTHS.
-FILE THE ORIGINAL FORM OF ALL THE ISM REPORT INTO THE ISM [Link] COPY WILL BE SEND TO OFFICE.
-FOR COMPANY’S COPIES I KEPT IT ON THE DRAWER IN THE BRIDGE SEE LABEL (3RD).AND IN THE END OF THE
MONTH I PREPARE IT TO BE SEND TO THE COMPANY. (CO-ORDINATE TO [Link])
-ALSO UPON COMPLETING ALL EMERGENCY DRILLS AND ONBOARD TRAINING GIVE TO CH. OFFICER ALL THE
DATES AND TIME YOU CARRIED OUT THE [Link] IT IN A PIECE OF PAPER
-PREPARE ALSO ONE (1) NEAR MISS REPORT TRAINING IN EVERY [Link] CAN SEE THE VARIOUS TOPIC
INTHE FILES WRITTEN ABOVE ABOUT NEAR [Link] WHAT EVER TOPIC YOU LIKE.

MONTHLY REPORTS: (TO BE SEND TO THE COMPANY) SEE FILES 3RD OFFER MONTHLY ISM OFFICE FILE
M

*LSA AND FFE REPORTS SEE FILES “3RD OFFICER MONTHLY REPORTS LSA & FFE” (SHIP’S ISM FOLDER NO.8)
*EMERGENCY DRILL REPORT FORM (SHIP’S ISM FOLDER NO.11)
*ONBOARD TRAINING REPORT FORM (SHIP’S ISM FOLDER NO.13)
*CREW LIST (IF CREW CHANGE) (SHIP’S ISM FOLDER NO.13)
*WORK ORANISATION ONBOARD (IF CREW CHANGE OR CHANGE OF DUTY) (SHIP’S ISM FOLDER NO.13)
*FAMILIARIZATION (IF CREW CHANGE) (SHIP’S ISM FOLDER NO.13)
*MEDICAL FORM (IF CREW VISIT TO DOCTOR) (SHIP’S ISM FOLDER NO.14-B)
*NEART MISS REPORT (SHIP’S ISM FOLDER NO.7)

NOTE:
-ALL MONTHLY REPORTS FORM SEND TO THE COMPANY, MAKE SURE THAT YOU FILE IT ALSO IN SHIP’S
ISM FOLDER ON THE BRIDGE.
-SEE ALL ISM FOLDER IN THE BRIDGE FOR YOUR REFERENCE AND FOR MORE INFORMATION.

TWO(2) MONTHS REPORT:

*SOLAS TRAINING RECORD.

SEE FILES “ISM SYSTEM 2016-17 SOLAS 2MONTH TRAINING RECORDS SOLAS 2MONTHS SCHEDULE TABLE CHART”
THREE (3) MONTHS REQUISITION:

*PREVIOUS REQUEST SEE FILES "3RD OFFICER 3MONTHS LSA & FFE REQUISITION ‘’

NOTE:
-IN EVERY THREE (3) MONTHS PREPARE YOUR REQUEST ABOUT LSA AND FFE EQUIPMENT.
(IMPA BOOK IS ON THE BRIDGE).

FOUR (4) MONTHS REPORTS:

*CREW CERTIFICATE S RECORDS .

SEE FILES "3RD OFFICER CREW CHANGE DOC’S CREW CERTIFICATES RECORDS"

NOTE: I MAKE A FILE FOR DOCUMENTS TO BE SEND TO COMPANY AS REFERENCE SEE 3RD OFFICER MONTHLY
ISM OFFICE FILE

LSA AND FFE INVENTORY:

*SEE FILES "3RD OFFICER LSA AND FFE INVENTORY"

NOTE:
-IN THE INVENTORY LIST POSTED IN FIRE STATION, LOCATION UPPER DECK AND BRIDGE,LIFEBOAT PORT AND
[Link] ALL UPDATED,CAPT AND [Link] ALREADY [Link] YOU HAVE TO DO IS TO SIGN UNDER 3RD
OFFICER NAME.
-SPARE TWO (2) FIRE HOSE, ONE(1) HOSE BOX AND THREE(3) LIFEBUOY LIGHTS IS INSIDE BOSUN STORE.
LOCATION UPPER DECK NO.3 LOCKER .ASK BOSUN FOR THE KEY.
-IMO PLACARDS /SYMBOLS STICKER LOCATION INSIDE SHIP’S OFFICE.
-TWO (2) EEBD IS TOGETHER INSIDE THE SHIP’S [Link](1) IS FOR [Link] EEBD STICKER .
-LOCATION OF LSA ND [Link] [Link] YOU CAN CHECK LIFE SAVING APPARATUS AND FIRE CONTROL
PLAN POSTED IN EVERY DECK INSIDE ACCOMMODATION FOR THE LOCATION OF ALL LSA AND FFE EQUIPMENT.

B.A AIR COMPRESSOR:

- LOCATION UPPER DECK AIR CONDITION UNIT ROOM.
- ASK ELECTRICIAN OR 2ND OFFICER FOR ASSISTANCE IF YOU WILL REFILL CYLINDER [Link] KNOWS
THE PROCEDURE HOW TO REFILL.

EEBD
-THE TEST EQUIPMENT FOR EEBD IS ON THE [Link] 2ND OFFICER.

WEEKLY AND MONTHLY INSPECTION:

-ALL WEEKLY AND MONTHLY INSPECTION CARD ARE IN PLACE.

-AFTER INSPECTION CARRIED OUT, DON’T FORGET TO WRITE IN THE [Link] FOR YOUR REFERENCE.
-INSPECTION CARD IN THE PAINT ROOM FIRE EXTINGUISHER,I PUT INSIDE THE PAINT [Link] PART OF THE
DOOR.
-IN THE INVENTORY LIST OF LIFE BOAT EQUIPMENT, I WRITE THE DATE OF WATER [Link] FOR YOUR
REFERENCE.(CHANGE EVERY THREE(3) MONTHS)
-FILL UP THE MAINTENANCE AND INSPECTION RECORD BOOK FOR FIRE PROTECTION SYSTEM AND APPLIANCES
AND FOR LSA SYSTEM AND [Link] SOLAS CHECKLIST FOR [Link] IN THE BRIDGE FOR REFERENCE.
-LET 2ND ENG’R AND ELECTRICIAN TO SIGN THE FIRE AND LSA INSPECTION RECORD [Link] BRIDGE
[Link] 3RD LABEL.
SHIP’S STATUTORY CERT AND TRADING CERT.:

*SEE FILES "3RDOFFICER SHIP’S STATUTORY CERT.& TRADING CERT. "(ISM FOLDERNO. 7)
NOTE:
*REMIND [Link] THE [Link] NEAR TO EXPIRE.I HIGHLIGHTS WITH RED COLOR THE DIFFERENT CERT.
WHICH IS ABOUT TO EXPIRE.
*IF THERE IS NEWLY RENEW [Link] THE FORM AND FILE IT ON THE ISM FOLDER AND GIVE ONE (1) COPY
TO [Link] PUT IN THE SHIPS STATUTORY CERT FOLDER LOCATED IN HIS OFFICE.
*ON THE DRAWER IN THE BRIDGE ALL OLD SHIP’S [Link] THERE DON’T [Link] PER [Link].

OTHERS:
*EMAIL MESSAGES FORM SEE FILES "3RD OFFICER [Link]"CAPT ASKING FOR THIS FORM.
*IN EVERY PROVISION REQUEST IM INCHARGE OF TYPING IN THE [Link] ONLY WRITE IN PAPER
AND GIVE TO [Link] [Link] IT TO ME TO [Link] [Link] SHORT ADDITIONAL [Link] CAN
MAKE YOUR OWN FORMAT WHATEVER YOU [Link] FILES FOR REF. "3RD OFFICER PROVISION REQUEST".

NOTE:

-EXPIRED EPIRB 3 PCS. LOCATION "LOCKER no.1" C DECK BESIDES OFFICER [Link] IT FOR
DISPOSAL WHEN HAVE A CHANCE.

ALLOTMENTS,EXTRA ALOTMENTS AND CASH ADVANCE.

*EVERY MONTH YOU PREPARE ALLOTMENTS AND EXTRA ALOTMENTS FOR THE [Link] “3RD OFFICER
KWARTA PADALA” FOR [Link] THE CREW WHO WILL SEND EXTRA ALLOTMENTS TYPE IT IN FORM
[Link] CASH ADDVANCE AST THE CAPT. IF HE WILL GIVE CASH ADVANCE..ALL THE FORMS I USE FOR
ALLOTMENT,EXTRA ALOTMENTS AND CASH ADVANCE ARE INSDE KWARTA PADALA FOLDER.

LAST ANNUAL SERVICE OF LSA AND FFA, FEBRUARY 2018 IN PIRAEUS,GREECE.

END

SAFE VOYAGE ALWAYS, GODBLESS!!