MODULE: 81-23-C PROJECT MANAGEMENT
MODULE PURPOSE: To equip trainees with knowledge, skills and appropriate
attitudes to Manage a Project
MODULE DURATION: 80 Hour. CREDITS: 8.0
MODULE LEARNING OUTCOMES: On completion of this module the trainee will
be able to:
1. Describe the Project Planning and Management Process
2. Analyse Project organisation structure
3. Develop a Project Proposal
4. Plan a Project
5. Manage a Project
UNIT C23.1: DESCRIBING THE PROJECT PLANNING AND MANAGEMENT
PROCESS
Explain concepts of Project Management in terms of;
o Management
o Programme
o Planning
o Project Goals
o Project objectives
o Logical framework
o Project Deliverables
o Time bound
o Unique product or service
o Defined budget
o Unique Activities
o Complex activities
o Connected activities
o Goal
o According to specification
o Sequence of activities
23.1.2 Relate Project Management to General Management
Relate Project Management to General Management in terms of;
o Similarities
o Differences
23.1.3 Explain the role and significance of projects in development
Explain the role and significance of projects in development in terms of;
o Economic
o Social
23.1.4 Identify the project stakeholders
Identify the project stakeholders in terms of;
o Project Donors
o Project Team
o Project beneficiaries
o Implementing agency
23.1.5 Analyse the role of Project Managers
Analyse the role of Project Managers in terms of;
o Functions of a project manager
o Characteristics of a project manager
o Role of a project manager
o Limitations of a project manager
UNIT B12.2: ANALYSING PROJECT ORGANISATION STRUCTURE
23.2.1 Analyse functional structure
Analyse functional structure in terms of;
o Definition
o Advantages
o Disadvantages
23.2.2 Analyse Project based structure
Analyse Project based structure in terms of;
o Definition
o Advantages
o Disadvantages
23.2.3 Analyse Matrix Structure
Analyse Matrix Structure preparedness in terms of;
o Definition
o Advantages
o Disadvantages
UNIT C23.3: DEVELOPING A PROJECT PROPOSAL
23.3.1 Analyse the importance of a project proposal in terms of;
o Fundraising
o Communication tool with stake holders
o Blue print to project implementation
23.3.2 Identify the characteristics of a good project proposal
Identify the characteristics of a good project proposal in terms of;
o Proposed activities clearly defined
o Objectives in detail
o Collaboration demonstrated
o Budget in consistent
o Guidelines and regulation in harmony
23.3.3 Outline the format of a project proposal
Outline the format of a project proposal in terms of;
o Introduction
o Summary of needs and request for action
o Statement of work detailing the scope and major deliverables
o Deliverable specifications/ requirements, features and tasks
o Responsibilities-vendor and customer
o Project schedule
o Cost and payment schedule
o Type of contract
o Experience and staffing
o Evaluation criteria
UNIT C23.4: PLANNING A PROJECT
23.4.1 Analyse the Project Cycle
Analyse the Project Cycle in terms of;
o Definition of the project life cycle
o Identification
o Planning
o Implementation and monitoring
23.4.2 Analyse Project Parameters
Analyse Project Parameters in terms of;
o Project scope
o Project Cost
o Project time
o Project quality
o Project resources
23.4.3 Carry out project planning and scheduling activities
Carry out project planning and scheduling activities in terms of;
o Scheduling
o Work break down structure
o Gantt Chart
o Milestone trend chart
o Network diagrams
o Project Evaluation and Review Technique (PERT) chart
UNIT C23.5: MANAGING A PROJECT
23.5.1 Analyse the project scope
Analyse the project scope in terms of;
o Project scope process
o Project Integration
23.5.2 Apply concepts of Project Cost, Time and Quality Management
Apply concepts of Project Cost, Time and Quality Management
o Project Scope Processes
o Project Time control
o Project quality processes
23.5.3 Apply concepts of Project Risk Management
Apply concepts of Project Risk Management in terms of;
o Risk Management planning
o Project risk identification
o Project risk analysis
o Risk response plan
o Risk monitoring and control
23.5.4 Apply concepts of Project Communication Management in terms of;
o Communication planning
o Information distribution
o Performance reporting
o Administrative closure
23.5.5 Apply concepts of Project Procurement and Human Resource
Management
Apply concepts of Project Procurement and Human Resource Management in
terms of;
o Project procurement process
o Project Human Resource Process
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REFERENCE MATERIALS
1. Technical Education Vocational and Entrepreneurship and Training TEVT
Policy Paper, Government of the Republic of Zambia, 1996.
2. Technical Education Vocational and Training TEVT, Statement of Policy and
Intent, Government of the Republic of Zambia, 1969.
3. Synthesis of Main Findings from two Case Studies carried out in Ghana and
Zambia on Private Technical and Vocational Education and Training (TEVT),
International Institute for of Educational Planning, 7-9 rue Eugene-Delacroix,
75116, Paris, UNESCO, March 2003.
4. Questions and Answers on the Dual System of Vocational Training in
Germany, Federal Ministry of Education, Science, Research and Technology, D-
53170 Bonn, November, 1996.
5. Encyclopaedia of Forms and Precedents, Firth Edition, Re-issue, Butterworth,
Vol. 14, London, 1994.