Reliance Consumer

Products
 Operating Model of Supply Chain

VALUE FORMAT
FACTORY HUBS (VF) DC

4 VF (Kolkata, Gurgaon,
Ahmedabad, Bangalore)

Metro/JMK FC

CFA’s DISTRIBUTORS

17 No’s
Index
A. Pre-Receiving

B. Receiving
Inbound Process

C. Putaway

D. POD

E. DMS

{3}
Index
A. Pre-Receiving

B. Receiving
Inbound Process

C. Putaway

D. POD

E. DMS

{4}
Pre-receiving Process

Advance
Appointment Vehicle Reporting Inbound Trip Panchanama Shipment Note
Scheduling Note (VRN) Creation Check (ASN) Creation /
Verification

Confidential {5}
Appointment Scheduling

{6}
2.1.4 Appointment Scheduling – Rules
 One Appointment per Truck

 PO Validity needs to be checked

 One PO can have multiple appointments

 Vendor needs to specify number of vehicles/shipment per PO

 No material will be accepted after PO expiry date

 Big & regular vendors will be given a fixed appointment

and/or a dedicated receiving door

 In case of urgent articles, priority appointment may be given

Confidential {7}
2.1.5 Appointment Scheduling – YMPN Screen

Enter T-Code
‘YMPN’ and press
enter

{8}
2.1.5 Appointment Scheduling – YMPN Screen
To prepare data for Appointment Sheet, download the list of POs from SAP using T-Code ‘YMPN’

Enter Following:

1. Company Code (9008)

2. Site Code (R280)
3. PO Order Date
4. Delivery Date as per
Appointment Sheet

Confidential {9}
2.1.5 Appointment Scheduling – Purchase Order Details (List)

Export the report

(Ctrl + Shift+ F9)

Confidential {10}
Appointment Scheduling – Sample e mail Format From
Vendor

Confidential {11}
Appointment Scheduling – Excel Sheet
Vendor Appointment Schedule for 27.06.2018
12000 Vendor 54 Vehicle 54 Normal Quantity 3752 Low FT Quantity 4232
Time Particulars Dock Door 1 Dock Door 2 Dock Door 3 Dock Door 4 Dock Door 5

8.00 Vendor Name RRL Ahmedabad Britannia Industires HUL TATA Chemicals Limited Vichi Agro Products Pvt. Ltd.

4033838010/40338 9003653411/90036 9003652811/90036

PO NO. 4033815927 9003652907 4033813249 4033759157 9003639896
38505 54852 43351

No. of Boxes. 251 352 751 7 205 7

8.30 Vendor Name P& G Glaxo Smithkline Consumer Healthcar Chirag Enterprise New Mahesh Enterprises Mahadev Agencies

9003641366/90036
PO NO. 4033815680 9003639736 4033815612 9003651865 4033815651 9003640779
48881/9003647433

No. of Boxes. 64 37 15 63 42 17 83

9.00 Vendor Name Pepsico India ( food ) Mondelez General Mill Dabur India Venkataramana Food D

4033813266/40338 9003643348/90036 9003651823/90036

PO NO. 4033835778 9003651457 9003648408
30450 45531 44913

No. of Boxes. 70 60 200 36 67 232

Confidential {12}
Appointment Scheduling – Sample e mail Format for
Confirmation

Confidential {13}
VRN CREATION

VRN CREATION

{14}
VRN - Process Flow

Confidential {15}
VRN Creation

Enter T-code
‘/N/RGCS/TMS’

{16}
VRN Creation (Continued…)

Explore in SAP
Menu to reach
‘Create VRN’

{17}
VRN Creation (Continued…)
Insert following details

a. Site Code (FCPL)

b. Purpose
c. Vehicle Number
d. Transporter Name
e. Driver Name a
b
f. Check In /Out d
c
g. Status of the Veh. e

h. Seal Condition
i. Km Reading
f g h i j k
j. LR. Number
k. LR. Date

{18}
VRN Creation (Continued…)

1. Note VRN number

2. Click on Tick
on invoice for future
button
reference

{19}
Inbound Trip Creation

{20}
Trip Creation

Enter T-code
‘ZTRIP’ to create
Inbound Trip

{21}
Trip Creation (Continued…)

1. Click on
‘Transaction’ Tab

2. Click on
‘Trip Inbound Create’

{22}
Trip Creation (Continued…)

1. Click on ‘Create’
Tab

{23}
Trip Creation (Continued…)

Insert QUICK SCM

site code

{24}
Trip Creation (Continued…)

Enter the VRN

Number for which
you wish to create
trip

{25}
Trip Creation (Continued…)

Observe and Ensure

All the Vehicle and

Transporter related
details are fetched
and are correct

{26}
Trip Creation (Continued…)

Enter PO
Number

{27}
Trip Creation (Continued…)

4. Enter 6. Enter LR Date

Location Code

1. Enter Invoice 2. Enter Invoice 3. Enter Invoice

Number Date 5. Enter LR No.
Amount

{28}
Trip Creation (Continued…)

Ensure Panchanama is
satisfactory and update
fields accordingly (Y / N)

{29}
Trip Creation (Continued…)

Enter Vendor and RRL

(buyer) GSTN numbers

{30}
TCS – screenshot and details

{31}
Trip Creation (Continued…)

For Invoice Verification

Enter following details

1. Invoice / ASN Number

2. Invoice Date

3. Invoice Amount 1
2
3

{32}
Trip Creation (Continued…)

Click on Save
button

{33}
Trip Creation (Continued…)

Note the scroll

Number on Invoice

{34}
Trip Creation (Continued…)

The Inbound trip is

created

This is your trip

number.
Note the scroll Click on the
Number on Invoice tick button

{35}
Scroll & Trip no on Invoice

{36}
ASN Creation / Inbound Delivery Creation

{37}
What is ASN – List of articles in delivery

{38}
3 Options to deal with ASN

A B C

Reliance SRM Portal MS Excel format Manual

(Vendor uploads ASN (Vendor sends excel (FC to create ASN

details on SRM portal) sheet, FC to upload manually in SAP)
manually in SAP)

{39}
Auto ASN / Inbound Delivery

{40}
2.3.6 ASN – Process Steps (Excel based / SRM based ASN)
No. Activity How Device / Tcode Who When
- Identify the auto ASN made System VL06I / ZASNGRN Inbound DEO After Inbound Trip
1 - Check error log (if any) creation

If error found, Resolve the error Manual Inbound DEO In case error appears in
2 Inbound QA Auto ASN

Upload Excel based ASN sent by System ZASNUP Inbound DEO When vendor sends ASN
3 vendor through Excel, on arrival of
vehicle
View ASN & Verify the SKU lines, Qty System VL32N Inbound DEO Once ASN is identified in
4 & Case size with physical Invoice system

Print ASN System Auto - System to print ASN on

5 saving
Generate ASN Report System ZWMREP --> ASN Report
6

Confidential {41}
System Screen to view available ASN in system

Enter Tcode ‘VL06I’

and press enter

{42}
System Screen to view available ASN in system

Enter VL06I T-code

in command bar &
Press enter

Click on list of
Inbound deliveries
to view available
ASNs for the Trip

Confidential {43}
System Screen to view available ASN in system

Provide following data

1. Receiving Point
2. Purchasing Document
3. Inbound

Confidential {44}
To upload ASN excel file
To upload the file
received form
vendor:

Enter ‘ZASNUP’ and

press enter

{45}
ZASNUP

To upload the file

received form
vendor:

Select the pat and

click on ‘Download
Main File’

{46}
To view ASN – System steps

To view ASN,
Enter Tcode ‘VL32N’
and press enter

{47}
 To view ASN,
Enter Delivery Number
(ASN Number) and
press enter

{48}
ASN Change / Correction – System Steps

User can make appropriate corrections

using this screen.
Note: ASNs sent by vendor are not
supposed to be amended

{49}
To generate ASN
Report

Enter ‘ZWMREP’
and press enter

{50}
2.3.7 ASN report Generation for Verification – System Screens

ASN Report
 Once ASN data is uploaded through EDI / SRM Portal
/ ZASNUP, system generates an Upload Tracking
Number.

 System generates an Advance Shipment Note (ASN)

in backend every half an hour for the data is
uploaded.

 This can be tracked in ZWMREP > Transactions >

Inbound / Outbound delivery > ASN Report

Confidential {51}
2.3.7 ASN report Generation for Verification – System Screens
…continued

Insert FC site code

in (9008 - RRL)

R280

&

Date Range

Press F8 or click on
execute button

Confidential {52}
2.3.8 ASN Report

All relevant uploaded fields are available in this report along with ASN number, if created and,
error log if not created can be viewed

Confidential {53}
Manual ASN / Inbound Delivery Creation

{54}
ASN / Inbound Delivery Creation

Enter ‘ZASNEN’
to create ASN

{55}
ASN / Inbound Delivery Creation (Continued…)

Enter the Trip

Number

{56}
ASN / Inbound Delivery Creation (Continued…)

Go to Invoice
No. field and
press ‘F4’ on
key board

{57}
ASN / Inbound Delivery Creation (Continued…)

On Pressing ‘F4’, system will show all

the invoices attached with the trip

Select the invoice for

which you want to
create ASN
‘Double click’ on the
invoice

{58}
ASN / Inbound Delivery Creation (Continued…)

System will fetch

the Invoice
number
Press ‘Enter’

{59}
ASN / Inbound Delivery Creation (Continued…)

Observe all the trip details

are fetched from database

Insert Number of
packages you
received
Press ‘Enter’

{60}
ASN / Inbound Delivery Creation (Continued…)

Click on the check

box to see all items
from the PO

{61}
ASN / Inbound Delivery Creation (Continued…)

Observe on clicking ‘Default

All Items From PO’ system
will show all the lines
available in the PO on
screen

{62}
ASN / Inbound Delivery Creation (Continued…)

Identify the article

that you wish to
create ASN for

Insert Number of
packages you
physically received
of the same article
and press ‘Enter’

Press ‘Ctrl S’ to save the

record

{63}
ASN / Inbound Delivery Creation (Continued…)

System will generate ASN /

Inbound Delivery and show on
screen

Note the ASN /

Inbound Delivery
Number on Invoice

{64}
Receiving & Put-Away

{65}
Creation of TOs – Trip level (All ASNs in Trip)

{66}
Receiving & Put-Away

1. Enter T-Code
“ZTRIPS_INWARD” to
Create TOs at Trip
level

{67}
Receiving & Put-Away

2. Press on
Execute button
1. Enter Trip Number
to create and print
TOs

{68}
Creation of TOs – Manual (Individual ASNs)

{69}
Receiving & Put-Away

Enter T-Code ‘VL06I’

to build pallet for
Receiving & put-away

{70}
Receiving & Put-Away (Continued…)

Select option ‘For

Putaway’ to build
pallet for Receiving &
put-away

{71}
Receiving & Put-Away (Continued…)
3. Click on
‘Execute’ button
or press ‘F8’ key

1. Enter
Warehouse
Number

2. Enter ASN /
IBD Number

{72}
Receiving & Put-Away (Continued…)
2. Click on ‘TO in
Background’ to
generate TOs

1. Select the ASN / IBD

and click on the check
box

{73}
Receiving & Put-Away (Continued…)

System have generated Transfer

Order (TO) in background

Putaway label gets printed from

Zebra printer on clicking the “OK”
button

Click here to watch video

Click on “OK” Tick Put-away Sticker generation

button

{74}
Reprint label in case of technical error
• LT31 can be used to reprint the Putaway label in case of any technical error

{75}
Receiving & Put-Away (Continued…)

Enter ‘VL33N’ to see

TO details

{76}
Receiving & Put-Away (Continued…)

Enter ASN / Inbound

Delivery number

{77}
Receiving & Put-Away (Continued…)

Click on ‘Document
Flow’ button

{78}
Receiving & Put-Away (Continued…)

Note the Transfer

Order Number (TO)

{79}
Receiving & Put-Away (Continued…)

2. Click on ‘Display
document’

1. Select the Transfer

Order Number (TO)

{80}
Receiving & Put-Away (Continued…)

This is the destination

bin where the article
will get Put-Away

{81}
Receiving & Put-Away (Continued…)

Enter T-Code ‘LM71’

Need screen shot of

HHT for Inbound
delivery screen

{82}
Receiving & Put-Away (Continued…)

Insert following details:

1. ASN Number / IBD Number

2. Inbound Trip Number

3. Date
1
4. Invoice Number
2
Press ‘Enter’ 3
4

{83}
Receiving & Put-Away (Continued…)

Scan EAN with the

help of HHT device

{84}
Receiving & Put-Away (Continued…)

Click on ‘Yes’ or
Press F5

{85}
Receiving & Put-Away (Continued…)

Place cursor on EAN and Press ‘F4’

{86}
Receiving & Put-Away (Continued…)

Click on ‘More’

{87}
Receiving & Put-Away (Continued…)

1. Enter Quantity to
be received 4. Press Check Button
(Good Quantity) or press ‘F7’

In case of any discrepancy, system

2. Manufacturing Date will show message on screen

“Actual MRP does not match with

PO MRP”

3. Enter MRP

Repeat these steps for all the

lines of the ASN

{88}
Receiving & Put-Away (Continued…)

1. Click on
‘Confirmation’
button or press ‘F1’
for each article

Once all the lines are received,

2. Click on ‘Back’
button or press ‘F3’

{89}
Note

NOTE
AT This Stage We have completed Receiving of the goods at
Receiving Dock… But GRN is not yet posted
(Do Not Post GRN at this stage)
Handover material to Put-Away associate for physical put-away
Associate to complete physical put-away and use following Steps in
system for TO Confirmation

{90}
Receiving & Put-Away (Continued…)

For TO Confirmation

Enter T-Code ‘LM03’

Need screen shot of

HHT for TO
confirmation

{91}
Receiving & Put-Away (Continued…)

For TO Confirmation

Scan Transfer Order

Code

{92}
Receiving & Put-Away (Continued…)

TO Confirmation

3. Click on ‘Save’ button

or press ‘F1’ to confirm
Transfer Order (TO)

P01 01 – 023 – 2- 1

P01
P01 01 – 023 – 2- 1
1. Scan the
Destination Bin
Barcode

2. Press ‘Enter’

{93}
Receiving & Put-Away (Continued…)

For TO Status

Enter T-Code ‘LT21’ to

Check TO status

{94}
Receiving & Put-Away (Continued…)

Scan TO code

Enter Warehouse Number

{95}
Receiving & Put-Away (Continued…)

This Green square

indicates the TO is
confirmed

{96}
Receiving & Put-Away (Continued…)

GRN Posting

Click on ‘Post’ button

or press ‘F1’ to post
the GRN

Note: Post GRN only after

confirmation received from
associate and status of TO
{97}
Receiving & Put-Away (Continued…)

System will show

confirmation of successful
posting of GRN with GRN
number on scree

Note the GRN number on Invoice for

future reference

{98}
Exceptions Handling

{99}
Exception Handling

Exception Types Table of Movement Reason Codes

MRP Mismatch Movement Reason

Sr. No Exception
Code

LE2 / Case Size Mismatch 1 MRP Mismatch 1

2 LE2 / Case Size Mismatch 2

Damages 3 Damaged 3
4 Shelf Life & Expiry Date (SLED) 4

Shelf Life & Expiry Date 5 Barcode / EAN Not Scannable 5

6 Promo Article Issue 10

Barcode / EAN Not Scannable

Promo Article Issues

{100}
Exception – MRP Mismatch

In case of MRP Mismatch system

will show below message
2. Press Check Button
or press ‘F7’

1. Enter MRP

Observe the
99.00 1 System updates
Mvt. Reas. as ‘1’
3. Enter MRP

{101}
Exception – LE2 / Case Size Mismatch

3. Press Check Button

or press ‘F7’

In case of LE2 / Case

Quantity is not
matching enter ‘2’ in
Mvt. Reas. Field
manually

1. Check default LE2 /

2 Case Quantity in
system

{102}
Exception – Damage

3. Press Check Button

or press ‘F7’

1. Enter Damaged Qty In case user forgets to type Mvt

received in ‘Rej. Qty’ Reas Code, System will show
field below message

Observe ‘Acp. Qty’

Changes to difference 20

between ‘Rec. Qty’ and 40

‘Rej. Qty’
3

2. Enter Mvt. Reas. As

‘3’

{103}
Exception – Damage

If Incoterms mentioned as “EXW-Ex Works” indicates that If Incoterms mentioned as “CIF-Cost and Freight ” indicates
the truck carrying the material has been arranged by that the truck carrying the material has been arranged by
Reliance, hence take full GRN and move the damage stock respective vendor, hence take GRN only for the good qty. For
from 1000 SLOC to 2992. If damage value is less than 5K damage qty issue MRN.
then debit the transporter and if damage value is more
than 5K then go for Insurance claim.
{104}
Exception – Shelf Life & Expiry Date (SLED)

3. Press Check Button

or press ‘F7’

1. Enter entire In case user forgets to type Mvt

quantity in Rej. Qty Reas Code, System will show
field below message

Observe ‘Acp. Qty’

Changes to difference 60

between ‘Rec. Qty’ and 0

‘Rej. Qty’ 07.05.2019 07.11.2019

2. Enter Mvt. Reas. As

‘4’

{105}
Exception – Barcode / EAN Not Scannable

2. Press Check Button

or press ‘F7’

1. Enter Mvt. Reas. As

‘5’

{106}
Exception – Promo Article Mismatch

3. Press Check Button

or press ‘F7’

1. Enter entire
quantity in Rej. Qty
field

Observe ‘Acp. Qty’

Changes to difference 60

between ‘Rec. Qty’ and 0

‘Rej. Qty’ 07.05.2020 07.11.2020

10

2. Enter Mvt. Reas. As

‘10’

{107}
Material Rejection Note …

{108}
Enter T-Code
‘ZDOCPRINT’

{109}
 1. Enter Document
Number

2. Enter Year

3. Click on Execute
button

{110}
Material Rejection Note (Specimen)

{111}
Reports …

{112}
ASN / Inbound Delivery Report

Enter T-Code
‘ZASNGRN’

{113}
ASN / Inbound Delivery Report

1. Enter FC
Code

3. Click on 2. Enter Date

Execute button range to fetch
or press F8 ASN Report

{114}
ASN / Inbound Delivery Report

Explain – All needs to

be explained in this
report

{115}
Receiving Exception Report

Enter T-Code
‘ZRCVEX’

{116}
Receiving Exception Report

Click on Execute
Button 1. Enter Site
Code 2. Enter PO
Number

{117}
Receiving Exception Report

Observe: Article Observe:

Code Returned to Vendor
(124)

Observe:
Reason code 3
(Damaged)

{118}
{119}