DPL40053

EXPORT, IMPORT DOCUMENTATION AND PROCEDURES

CHAPTER 3: EXPORT AND IMPORT
DOCUMENTATION
At the end of the chapter,
student should be able to: Classify the categories of export and
01 import documents.

Explain the functions of documentation in

02 export and import process.

Explain the use of Bill of Lading and Letter

03 of Credit in export and import activities.

Elaborate the uses of customs form in

04 export and import industry.

Describe how EDI and EFT can facilitate

05 export and import process.
 ELECTRONIC DATA INTERCHANGE (EDI)
Electronic Data Interchange is the computer-
to-computer transfer of commercial or
administrative transactions using predefined
standard to structure data related to the
transaction.

In EDI transactions, information moves directly from a

computer application in one organization to a
computer application in another.

EDI standards define the location and order of

information in a document format. With this
automated capability, data can be shared rapidly
instead of over the hours, days or weeks required
when using paper documents or other methods.
 HISTORY OF ELECTRONIC DATA
INTERCHANGE (EDI)
The general idea behind 2 Much of the early work on EDI
EDI was originated by a was driven by the industry
group of railroad sectors for:
companies in the mid- •Transportation
1960’s, in the United • Pharmaceuticals
States. • Groceries
• Automobiles
• Banking
1
ROLES ELECTRONIC DATA INTERCHANGE (EDI)
IN EXPORT AND IMPORT PROCESS
Shipping instruction Bill of Lading
•Build a fast track to submit transport •Save time and cost with fully automated
documents to the system. production and delivery of Bill of Lading
•Speed up the process to produce the bill of directly to their own system.
lading and other necessary documentation for •Shipper can check the Bill of Lading in advance
customs declaration. before final printing.
•Save time by not having to replicate data
into the system. Container status and ETA changes
•Shipper can track and tracing the cargo.
•If the schedules change, the agent will receive a
new transport plan as part of the ETA change
Booking request and confirmation
notifications.
•Submit bookings directly from the system
•Save significant costs on detention and demurrage.
and receive close to instant confirmation.
•No more phone, e-mail or fax communication. Invoice and remittance advice
Reduce errors due to elimination of re-keying •The agent can send the payment confirmation
data. electronically to the shipping company as soon as
the shipper /agent make payment to get the
documentation for cargo release faster.
•Have automatic interface to the rate audit and
accounts payable systems.
 PROCESS OF ELECTRONIC DATA
INTERCHANGE (EDI)

Simple Portfolio
Presentation
 BENEFITS OF ELECTRONIC DATA
INTERCHANGE (EDI)
EDI technology saves time and money through automation of a
processCOMMERCIAL
previously manually executed with paper documents.
INVOICE
It speed up the customs clearance by reducing the transit time
of the cargo.

EDI solutions improve efficiency and productivity because more

business documents are shared and processed in less time with greater
accuracy.

It reduce the ‘turnaround time’ of the ships at the ports

Automatically synchronizes the sharing of data across applications

EDI integration improves traceability and reporting because electronic

documents can be integrated with a range of IT systems to support
data collection, visibility and analysis.
ELECTRONIC FUND TRANSFER (EFT)
Electronic Funds Transfer (EFT) is a system
of transferring money from one bank
account directly to another without any
paper money changing hands.

Moving funds between different accounts

in the same or different banks, using
wire transfer, automatic teller machines
or computers.

The system can exchange or transfer of

money from one account to another
either within a single financial institution
or across multiple institutions.
 ROLES ELECTRONIC FUND TRANSFER (EFT) IN
EXPORT AND IMPORT PROCESS
Direct Deposit
• The funds are automatically deposited
into an account without any paperwork. Debit cards
• Allows users to pay for transactions and
have those funds deducted from the
Phone Payments account linked to the card.
• Allows users to pay bills or transfer
money over the phone.
Online banking
• Available via personal computer, tablet or
Automated Teller Machines (ATMs) smartphone.
• Allows cash withdrawals and deposits, • Using online banking, users can access
fund transfers and checking of account accounts to make payments, transfer funds
balances at multiple locations, such as and check balances.
branch locations, retail stores, shopping
malls and airports.
BENEFITS OF ELECTRONIC FUND TRANSFER
(EFT)
It helps individuals and organizations to save on costs such as
printingCOMMERCIAL
checks as well as the time to deliver or collect checks
and deposit them in the banks for processing.
INVOICE

The money moves to the recipient’s account much faster since there is
no manual moving of checks from one bank to the other.

Has less administrative procedures, hence reduced labor and staff

costs

An electronic funds transfer is much safer and secure. For instance, it

eliminates the need to carry huge amounts of money.

Available almost anywhere in the world. Many people use electronic

funds transfers to send money internationally.
 Thank You
SEE YOU IN NEXT CLASS