Understanding Bills of Exchange
Understanding Bills of Exchange
“An instrument in writing containing an unconditional order signed by the maker directing certain person
to pay a certain sum of money only to or to the order of a certain person or to the bearer of the instrument”.
Parties to Bill of Exchange: The parties involved in transaction that uses bill of exchange as a mode
ofsettlement are:
(a) Drawer: He is a person who draws the bill. Typically, he is the seller or a creditor.
(b) Drawee: He is the person on whom the bill is drawn. Normally, he is the buyer or debtor. He has to
paythe amount of the bill to the drawer on the due date.
(c) Payee: He is the person to whom the amount of bill is payable. He may be the drawer himself or the
creditor of the drawer.
Term of bill: The term of bill of exchange may be of any duration. Usually, the term does not exceed 90
days from the date of the bill.
Date of maturity of the bill: - The date which comes after adding three days to the expiry date of a bill,
is called the date of maturity. Every bill of exchange gets matured on the third day after the day on which it
is expressed to be payable, except when it is expressed to be payable:
i. on demand,
ii. at sight, or
3 date ka grase period nahi miga ya 3 chizo ma
iii. on presentment
(b) When the bill is made payable at a stated number (b) That date on which the term of the bill shallexpire
of months(s) after date. (plus 3 days of grace period) will be the due date.
(c) When the bill is made payable at a stated number (c) That date which comes after adding stated number of
of days after date. days to the date of bill, shall be the due date.
plus 3 days of grace
Note: The date of Bill is excluded. period) will be the
due date.
(d) When the due date is a public holiday. (d) The preceding business day will be the due date.
(e) When the due date is an emergency/due (e) The next following normal day will be thedate.
unforeseen holiday.
i. Grace period of 3 days are allowed for calculating due date of bill (except in case of ‘at sight, on
demand, on presentation of bill’.
ii. When date of bill drawn and date of acceptance of bill are different, then bill can be classified into 2 parts:
a. After sight bill -due date is calculated from date of bill accepted.
b. After date bill dur date is calculates from the date of bill drawn
3d. Bill sent for collection Bill sent for collection account Dr To No entry
bills receivable account
4a. bill kept till maturity and Cash/bank a/c Dr B/P A/c Dr
honoured To bills receivable account To cash/bank account
In the book of Bills payable A/c Dr Bills payable A/c Dr Bills payable A/c Dr Bills payable A/c Dr
drawee (Y) Noting charges Dr Noting charges Dr Noting charges DrTo Noting charges Dr
To X account To X account X account To X account
Practice question 1. On 1st April 2024, COC Ltd sold goods costing ₹35,000 for ₹50,000 to Alok. COC received
₹10,000 immediately in cash and for the balance amount, received his acceptance payable after 3 months.
On 4th May 2024, COC discounted bill with his bank at discount of 12%P.A.
On the due date of the bill, Alok was not able to pay the bill and hence the bill was dishonored.
Noting charges paid ₹500.
After negotiation, On 10th July, Alok agreed to pay 40% of the dues immediately and to accept a new bill for the
balance amount for 1 month with interest at 12% P.A..
On the due date of renewed bill, Alok became insolvent and only 80% of the amount could be received as first and
final dividend. Make journal entries in the book of both the parties.
(i) Katrak’s Acceptance to Basu for ₹ 2,500 discharged by a cash payment of ₹ 1,000 and new bill for the
balance plus ₹ 50 for interest.
(ii) G. Gupta’s Acceptance for ₹ 4,000 which was endorsed by Katrak to M. Mehta was dishonoured. Mehta paid
₹20 noting charges. Bill withdrawn against cheque.
(iii) D. Dalal retires a bill for ₹ 2,000 drawn on him by Katrak for ₹ 10 discount.
(iv) Katrak’s acceptance to Patel for ₹ 5,000 discharged by giving Mody’s Acceptance to Katrak for a similar
amount.
Practice Question 3. Pass journal entries in the books of Hema for the following transactions:
(i) Hema’s acceptance to Nanda for ₹5,000 renewed for 3 months with interest at 10% p.a.
(ii) Nalini’s acceptance to Hema was for ₹10,000 was retired one month before due date at a discount of 12% p.a.
(iii) Discounted Natasha’s acceptance to Hema for ₹4,000 with the bank for ₹3,920
(iv) Neela requests Hema to renew her acceptance for ₹3,500 for 3 months. Hema accepted on the condition that
interest of ₹100 was paid in cash which Neela did.
(v) Received an acceptance from Geeta for ₹1,200 and it was endorsed to Seeta in full settlement of her claim of Rs
1300.
Answer:
Particulars L. Debit (₹) Credit (₹)
F
(i) Bills Payable A/c To, Dr. 5,000
Nanda’s A/c 5,000
(Being cancellation of Nanda’s bill for renewal)
Interest A/c Dr. 125
To, Nanda’s A/c 125
(Being interest due to Nanda)
Nanda’s A/c Dr. 5,125
To, Bills Payable A/c 5,125
(Being acceptance given for new bill)
(ii) Bank A/c Dr. 9,900
Discount A/c Dr. 100
To, Bills Receivable A/c 10,000
(Being Nalini’s acceptance retired at discount)
(iii) Bank A/c Dr. 3,920
Discount A/c Dr. 80
To, Bills Receivable A/c 4,000
(Being Natasha’s acceptance discounted)
1. Section 13(1) of the negotiable instrument act 1881 Definition of negotiable instrument
2. Section 5 of the negotiable instrument act 1881 Definition of bill of exchange
3. Drawer (Maker of bill) Creditor, lender or seller
(ii) a bill is drawn on 14 July 2023 for two months. The bill is ‘after date bill’. The due date of bill will be 14th
September.
Note: if type of bill is not given is question, we always assume it after date bill and 3 days of grace period is
also included.
(iii) Noting charges are paid by the holder of bill on the due date but it is borne by the drawee of the bill.
(iv) in case of on demand bill/ at sight bill/ on presentation bill, no grace period is allowed.
(v) in case of Documentary bill, the bill of exchange is supported by the relevant documents that confirm
thegenuineness of sale or transaction that took place between the seller and buyer.
(vi) An Inland bill is payable only in one country and not in any other foreign country.
1. The person other than the original creditor to whom the amount of the bill is made payable to is known
as the of the bill.
(a) Bills receivable account (b) Bill payable account (c) Discount (d) None of the
above
5. At the time of dishonour of an endorsed bill which one of these accounts would be credited by the
drawee
(a) Bill payable account (b) Drawer (c) Bank (d) Bill dishonored account
6. Kuntal draws a bill on Shyam for ₹3,000. Kuntal endorsed it to Ram. Ram endorsed it to Rahim. The
payee of the bill will be:
(a) Kuntal (b) Ram (c) Shyam (d) Rahim
7. On 1-8-23, X draws a bill on Y for 30 days after sight. The date of acceptance is 8-8-23. The due date of
the bill will be…
9. A draws a bill on 1/04/23 for 60,000 for 3 months. B accepted it 8/04/23. The bill was discounted on
8/05/23 @ 12% p.a. The amount of discount will be in case bill is after sight.
10. On 15.8.23 X draws a bill on Y for 3 months for ₹20,000. 18th Nov was a sudden holiday, due date of
the bill will be:
th th th
(a) 17th Nov (b) 18 Nov (c) 19 Nov (d) 15 Nov
11. On 16.6.23, X draws a bill on Y for ₹25,000 for 30 days. 19th July is a public holiday, due date of the bill
will be:
(a) 19th July (b) 18th July (c) 17th July (d) 16th July
12. A bill of ₹12,000 was discounted by A with the banker for ₹11,880. At maturity, the bill returned
dishonoured, noting charges ₹20. How much amount will the bank deduct from A's bank balance at
the time of such dishonour?
13. On 1.4.2023, X draws a bill on Y for ₹50,000 for 3 months. X got the bill discounted 4.4.2023 at
12% p.a rate. The amount of discount on bill will be:
14. Mr. A draws a bill on Mr. Y for ₹30,000 on 1.1.23 for 3 months. On 4.2.23. X got the bill discounted at
12% p.a.
15. X draws a bill on Y for ₹20,000 for 3 months on 1.1.23. The bill is discounted with banker at a charge of
₹100. At maturity the bill return dishonoured. Noting charges paid ₹300. In the books
of X, for dishonour, the bank account will be credited by:
16. On 1.1.23 X draws a bill on Y for ₹10,000 for the period of 3 months. At maturity Y request X to renew the
bill for 2 month at 12% p.a. Amount of interest will be:
17. On 1.6.23 X draw a bill on Y for ₹25,000. At maturity Y request X to accept ₹5,000 in cash and
noting charges incurred ₹100 and for the balance X draw a bill on Y for 2 months at 12% p.a. Interest amount will
be:
18. Ram draws on Aslam a bill for ₹60,000 on 1.4.23 for 2 months. Aslam accepts the bill and sends it to Ram
who gets it discounted for ₹58,800. Ram immediately remits ₹19,600 to Aslam. On
due date, Ram, being unable to remit the amount due, accepts a bill for ₹84,000 for 2 months which is
discounted by Aslam for ₹82,200. Aslam sends ₹14,800 to Ram out of the same. How much discount
will be borne by Ram at the time of ₹14,800 remittances?
19. Mr Bobby sold goods worth ₹25,000 to Mr Bonny. Bonny immediately accepted a bill on 1.11.2023, payable
after 3 months. Bobby discounted this bill @ 18% p.a. on 1.12.2023. On the due date Bonny failed to discharge
the bill. Noting charges paid by the bank ₹1,000. Later on Bonny became insolvent and 50 paise is
recovered from Bonny’ s estate. How much amount of bad debt will be recorded in the books
of Bobby:
20. S draws 2 bills of exchange on 1.1.23 for ₹3,000 and ₹5,000 respectively. The bill of exchange for
₹3,000 is for 2 months, while the bill of exchange for ₹5,000 is for 3 months. These bills are accepted
by K. On 4.3.23. K requests S to renew the first bill with interest at 18% p.a. for a period of 2 months.
S agrees to this proposal. On 20.3.23 K retires the acceptance for ₹5,000 the interest rebate i.e.,
discount being ₹50.
Before the due date of the renewed bill K becomes insolvent and only 60 paise in a rupee can be
recovered from his estate. How much bad debt will be recorded in the books of S:
22. Kuntal draws a bill on Shyam for ₹3,000. Kuntal endorsed it to Ram. Ram endorsed it to Rahim.
The payee of the bill will be:
23. Mr. Rex accepted a bill drawn by Mr. Rabin. Mr. Rabin endorsed the bill to Mr Shekar. On the due date, the bill
is dishonoured as Mr Rex became insolvent. To record the dishonour of the bill in the
books of Mr. Rabin, which of the following accounts should be credited?
24. For mutual accommodation of A and B, B accepted a bill drawn on him by A for 2 months Rs 6,000.
The said bill is discounted at 12% pa. and remitted l/3rd of the proceeds to B. The amount remitted by A to B will
be:
25. A draws a bill on B for Rs 4,500 for mutual accommodation in the ratio 2:1. A got it discounted at 4,230
and remitted l/3rd of the proceeds to B. At the time of maturity, how much amount A should remit to B such
that B can pay off the bill?
(a) 3000 (b) 2880 (c) 2920 (d) 3010
26. Suman drew a bill on Sonu for Rs 4,500 for mutual accommodation in the ratio 2:1. Sonu accepted the bill
and returned to Suman. Suman discounted the bill for Rs 4,230 and remitted l/3rd proceeds
to Sonu. Before the due date, not having funds to meet the bill, Sonu drew a
bill on Suman for Rs 6,300 on the same terms as to mutual accommodation. The second bill was
discounted for Rs 6,120.
The first bill was honoured on the due date and a net amount of Rs 1,080 was remitted to Suman by Sonu.
The proportionate discount charge on both the bills is to be borne by Suman is:
(a) Bearer cheque (b) Promissory note (c) Bill of exchange (d) Crossed cheque
28. On 1.1.23, Vikas draws a bill of exchange for Rs 10,000 due for payment after 3 months on Ekta. Ekta
accepts to this bill of exchange. On 4.3.23, Ekta retires the bill of exchange at a
discount of 12% p.a. Which of the discount is correct for premature payment
in the books of Ekta?
31. in case of ……….type of bill, the bill of exchange is supported by the relevant documents that confirm
thegenuineness of sale or transaction that took place between the seller and buyer.
32. ……………………..bill is a time-bound bill which means the payment has to be made within the
given time period and time.
33. ……….. is payable only in one country and not in any other foreign country.
34. ……… bill does not have any proof of a document, so the interest is comparatively higher than the other bills.
Answer:
1.b 2.a 3.b 4.c 5.b 6.d 7.a 8.d 9.b 10.c
11.b 12.c 13.a 14.b 15.d 16.a 17.d 18.a 19.d 20.b
21.a 22.d 23.a 24.b 25.a 26.c 27.d 28.b 29.c 30.a