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Types of Business Source Documents

The document outlines various types of business documents used in transactions, including purchase orders, delivery notes, invoices, credit notes, and statements of account. Each document serves a specific purpose, such as confirming orders, providing proof of purchase, or summarizing monthly transactions. Additionally, it mentions other source documents like cash receipts and bank statements.

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lebohangmoloi152
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36 views2 pages

Types of Business Source Documents

The document outlines various types of business documents used in transactions, including purchase orders, delivery notes, invoices, credit notes, and statements of account. Each document serves a specific purpose, such as confirming orders, providing proof of purchase, or summarizing monthly transactions. Additionally, it mentions other source documents like cash receipts and bank statements.

Uploaded by

lebohangmoloi152
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Source/business documents

The documents that are used when products are bought and sold
The different types of business documents are:
• Purchase order
• Delivery note
• Invoice (source document)
• Credit note (source document)
• Statement of account
Purchase order
This is prepared by the buyer and is sent to the seller, details on it include: reference number
of purchase order, name and address of buyers, name and address of seller, description of
goods.
Delivery note
This is a note sent along with the delivery, this is done to confirm that the goods have been
delivered and that they are the correct things that have been ordered.
Invoice
This is the most important document; it is prepared by the seller and sent to the buyer. It is
used as proof of purchase. It records: the invoice number, name and address, details of
discount, dates. Invoices can be typed, handwritten or printed.
Credit note
If a customer wishes to return an item or requires a reduction in the price, a credit note is
made. These records the amount of allowance made to the buyer.
Statement of Account
At the end of each month, the seller will issue a statement of account document , this is used
to give a summary of all the transactions that have been made that month. The details on this
document are: The name and address of the seller and buyer, the date and the details of the
transactions. Most statements of accounts have three columns just like a bank statement.
Other source Documents
Cash receipts
Banking documents
Paying in slip counterfoils
Cheque counterfoils
Bank statements
Purchase order Delivery note

Invoice Credit note

Statement of account

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