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ERPNext Accounts Module Overview

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348 views13 pages

ERPNext Accounts Module Overview

Uploaded by

imtiyaz shah
Copyright
© All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd

Accounts Module

1. Create multiple companies, where the child company’s chart of accounts will be created based
on the parent company

Multiple Company

Chart of Accounts as per Parent Company

2. Create a Payment Entry based on Payment Terms


Select Payment terms

Make Payment
3. Create an internal customer and Supplier, and create an internal Sales Invoice and company
invoice between the two companies
4. Update Frozen Date on Accounting transactions based on transactions (Accounting periodic)

5. Create an invoice and payment using the foreign currency account for receivable and receipt of
payment

6. Create an invoice with multiple items, but different tax rates are applied using “Item Tax
Template” and “Sales Taxes and Purchase Template”.
Selling

Create a Drop Shipping Purchase Order from Sales Order

Create Sales Order with two or three sales person, and values split among them
Apply credit limit on Customers and restrict Sales Order creation

Create a Service Order. Create a Maintenance Schedule and Maintenance Visit against it.
Buying

Create a Purchase Order showing budget validation exceed that permitted limit
Create a Material Transfer from Delivery Note to Purchase Receipt, using in-transit warehouse

Create a Purchase Receipt based put-away rule

Manufacturing:

Create a multi-level BOM with using this use-case


BOM for motherboard as a sub-assembly

BOM for final Laptop / Mobile / or any other item you are comfortable with

Create a Production Planning Cycle based on new order received, and create Material Request form it.
Run a Manufacturing cycle, with Capacity planning feature

HR:

Set Employee hierarchy and show the organization chart at 4 levels


Bulk allocate leaves to Employees using the Leave Period

Make an Employee advance entry, and allocate it against an expense claim

Approve Expense Claim for an Employee who is reporting to you

Process Employee onboarding from Job Application > Job Offer

Payroll:

Add salary component in the Salary Slip, which is not available in the Salary Structure

Reduce taxable income for the employee using Employee Tax Exemption record

Create a payroll entry for two employees, having tax auto-calculated

Customization (Optional)

Add three custom fields of these types in the existing doctype

Link field of Employee

Date field

Select
Create a New Print Format on Sales Orders using a Print Format builder. It should have a Letterhead
showing on it.

Apply a User Permission on Customer, to restrict a User to have restricted access based on Territory

User A = Territory X

User B = Territory Y

Apply user permission on Employees based on the Company

Common questions

Powered by AI

Internal transactions between an internal customer and supplier are managed through creating internal sales invoices and company invoices. This setup facilitates streamlined financial interactions within the umbrella of a multi-company structure to maintain organized and accurate records of inter-company dealings .

To add a custom salary component not available in the salary structure, one must define the new component within the payroll module settings, ensuring its calculations align with the payroll processing rules. This enhanced flexibility supports comprehensive employee compensation setups .

The accounts module supports foreign currency transactions by allowing users to create invoices and payments using foreign currency accounts. This involves using a separate account for receivable and receipt of payment in the foreign currency, ensuring proper conversion rates are applied for accurate financial reporting .

Creating and managing a production planning cycle involves assessing new orders and developing a material request based on this demand. This process includes running a manufacturing cycle, implementing material requests, and planning capacity to meet production needs efficiently .

Organizations can effectively manage leave allocations and organizational charts by setting up an employee hierarchy that displays at various levels. Leveraging this structure, they can bulk allocate leaves according to the leave period, aligning it with the roles and reporting structures in the organizational chart .

A company can enforce credit limits on customers by setting specific thresholds within the sales module. This mechanism restricts the creation of sales orders exceeding the set credit limit, thereby controlling customer purchasing behavior and minimizing financial risk .

Setting a frozen date on accounting transactions locks transactions up to a certain date, preventing further modifications. This ensures integrity and consistency of the financial records, aiding in reliable periodic accounting and audit processes .

A company should use the in-transit warehouse when physical movement of goods is involved between receipt and final purchase. This setup aids in tracking inventory that is en route but not yet within the main storage facility, ensuring accurate stock status and logistics management .

A parent company can ensure alignment by creating the child company’s chart of accounts based on its own structure. This process involves using the multiple company feature, which allows the child company’s accounts to be auto-generated following the parent company’s chart of accounts .

Handling accounting transactions with multiple tax rates involves applying different tax rates to invoice items using the "Item Tax Template" and "Sales Taxes and Purchase Template". This ensures that each item on an invoice is taxed appropriately according to its specific rate .

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