SOLE FOR SOCIETY

(BATA/CSR/RFP/14042024)
REQUEST FOR PROPOSAL
NGO Partners may apply for Individual/Dual/MultipleLocations

INTRODUCTION:

Bata India Limited, a leading footwear manufacturer, recognizes the importance of corporate social
responsibility and is committed to making a positive impact in communities. With this goal in mind,
Bata is launching “Sole for Society” or SFS, a shoe donation initiative to distribute footwear to needy
individuals across three areas in India.

GOAL: To ensure access to footwear to the marginalized section of the society.

OBJECTIVE:

 Distribution of more than 15000 pair of footwearto individuals in need across India in a
phased manner in the upcoming FY 24-25, thereby improving their quality of life and
promoting dignity.
 Reduce waste by repurposing out of fashion footwear through donation rather than
destruction.
 Foster partnerships with local NGOs to ensure effective distribution to target communities.

BENEFICIARY COVERAGE: 15000- 20000+ beneficiaries (across India)

STATEMENT OF WORK:

 Collection:NGO will collect footwear from its Retail Distribution Centres, Stores and
Warehouses.
Current Location: Batanagar (Kolkata,West Bengal Approx.- 5000 beneficiaries), Bhiwandi
(Maharashtra Approx. 2500 beneficiaries), Hosur (Tamil Nadu approx. 3000 beneficiaries),
and Jamalpur (Haryana approx. 15000 beneficiaries)
 Sorting: A team in collaboration with Bata Representatives will inspect and sort the collected
shoes. Wearable shoes will undergo basic checks to meet R2D (ready to donate)
standards.R2D would mean dusting the shoes and its boxes, checking, labelling and
numbering them
 Distribution: Partnering NGOs will facilitate the distribution of shoes to needy individuals
and communities.
 Reporting:Partnering NGOs will submit a detailed report on the number of beneficiaries
receiving the footwear. This may include any ID Proof issued by Govt of India.

PARTNERSHIP OPPORTUNITIES:

 Bata seeks collaboration with NGOs experienced in community outreach and

distribution.
 NGOs will play a crucial role in identifying beneficiaries, organizing distribution events,
and ensuring accountability.
 Bata also seeks employee volunteering opportunities during distribution events to
ensure greater participation and collaboration with NGOs
Bata will provide the footwear, and necessary resources to achieve R2D standards.

MONITORING AND EVALUATION:

NGO should have a clear, identifiable and auditable database of beneficiaries receiving the footwear

Regular monitoring of project activities and progress.

Evaluation of distribution process, feedback from beneficiaries, and impact assessment.

Continuous improvement based on lessons learned and stakeholder input.

NOTE: At any point of time if it is found that the donated footwear has been sold/resold (within
three months (inclusive of the date of dispatch) from Bata Premises) by payment/exchange of any
value by the implementation partner for purposes beyond donation/social welfare, Bata will retain
rights to take appropriate legal action.

BUDGET AND RESOURCES:

Budget allocation for R2D status, transportation, and distribution logistics to be discussed with NGO

In-kind support from Bata in the form of footwear.

SUSTAINABILITY PLAN:

 Exploration of long-term partnerships with NGOs for ongoing shoe donation initiatives.
 Integration of sustainability practices in Bata's supply chain to minimize waste generation.

SOCIAL IMPACT:

 Improved footwear access for individuals in need, enhancing health, safety, and well-being.
 Strengthened community bonds and goodwill through collaborative efforts.
 Contribution to environmental sustainability by repurposing footwear.

CONCLUSION:Bata's Shoe Donation Initiative presents a valuable opportunity to make a meaningful

difference in the lives of individuals and communities in need. By partnering with experienced NGOs,
we aim to maximize the reach and impact of this initiative while promoting sustainability and social
responsibility.

CONTACT INFORMATION:For further inquiries or partnership opportunities, please contact:

Email:[Link]@[Link],

We look forward to collaborating with you to create positive change in communities across India.
Together, we can step towards a brighter future for all.
 Please fill in the detailed proposal according to the format given belowA.

Organization Profile
1. General Information (Please provide supporting documents wherever applicable)
a. Organization
Name
(as per registration
certificate)
b. Registered
Address
(as per registration
certificate)
c. Correspondence
Address
d. Website

e. Contact person Designation

Alternate Mobile
f. Mobile Number +91
Number
Alternate Email
g. Email Address
address

2. Legal and Registration Details: (Please provide supporting documents for this section)
a. Date of Registration &
Validity
b. Registration Type
c. PAN
d. Trust Deed/By-Laws
e. MoA/ AoA
f. CSR 1 certificate (Please
provide supporting
Document))
g. Bank Details on NGO Letter Name of
Head (Where the funds Account
would be transferred) (if Account
selected, you will be required Number
to submit a copy of cancelled
Bank and
cheque - dedicated account is
Branch with
required for project above 1
Address
Cr.)
IFSC

h. Tax Exemption
12A(A)
Certificate (Please provide
 supporting Document)
80G

is. Acknowledgement of
Income Tax return along with
IT Return filed (Please provide
documents for the last three
Financial Years)

3. Organizational Background: Please provide a brief chronicle of organization profile, its

history, vision, and mission. Include organization’s growth path, work profile and key areas of
impact. (Word Limit: 150 words)

4. Details about members of Governing Body/Board (Incorporate rows if required)

Highest
No. of years with
Name Age Designation educational
the organization
qualification
5. Core Management Team: Provide details about the members of the Core Management Team
(restrict up to 5 members)
No. of years Highest No. of years in
Name Age Designation with the educational the
organization qualification
current
position

6. Policy/ Manuals: Please indicate if the organization has following manuals/policies in place
(Please provide supporting documents for this section)

Policy/Manual Yes/No/NA Remarks

1 Procurement Policy

2 Human Resource and Payroll

3 Finance & Accounts

4 Sexual Harassment

5 Child Protection (if working with children)

6 Whistle Blower

7 Data Protection

8 Anti-Bribery/ Anti-Corruption

9 Any Other
7. Financial Information: Please provide financial information for the last 3 financial years. (Audited
documents to be submitted to support this section.)

(all figures in ₹ Lakhs) FY2020-21 FY2021-22 FY2022-23

a. Total Project Cost Value

received
(Grant Value Received)

b. Total Expenditure- on the

Project

C. Turnover of the Organization

c. Key Donors

8. List and describe 2-5 projects implemented by the organization in the relevant
project. (preferably in the thematic area of proposed project)

Project Title Description Geography Budget Supported By Reference

 B. Project Proposal
BATA CSR Initiative
(Please mention all costs in INR)
Project Name: Sole for Society

Duration: 2 Months Total Beneficiary Coverage:

Per Annual
Number of Monthly
Sr. No Particulars Unit Total cost Remarks
Units total Cost
Cost
A Human Resource
A.1
A.2
A.3
A.4
A.5
Total - A

B Travel & Logistics

B.1

Total -
B
C Program Activity Costs
C.1
C.2
C.3
C.4
C.5

C.5

Total - C

E Data Documentation, Management & Digitalization

E.1

E.2

Total E

F Management Costs (Not to exceed 4.9% of the Total Cost)

F.1

F.2
 Total F

Total COSTS (A+B+C+E+F)