Slide 1: In the dynamic landscape of our organization, meetings serve as the cornerstone of

collaboration, where ideas are born, strategies are refined, and decisions are made. These
gatherings are not merely routine occurrences but vital forums where diverse perspectives
converge, fostering innovation and driving progress.
Moreover, intertwined with our meetings are resolutions—the actionable outcomes that emerge
from our discussions and deliberations. Resolutions encapsulate our collective commitment to
addressing challenges, issues, or opportunities.
Slide 2: Meetings Led by SK:
Frequency: Monthly meetings are held to ensure regular communication and decision-making
among stakeholders. This frequency allows for timely updates, discussion of ongoing projects,
and addressing emerging issues promptly.
Presided by the SK Chairman: Section 9 of Republic Act (RA) No. 10742, otherwise known as
the “Sangguniang Kabataan Reform Act of 2015,” states that the SK chairperson, or in her/his
absence, the highest-ranking elected SK member, shall act as the presiding officer. In their
absence, the remaining SK members, there being a quorum, shall choose from among themselves
the presiding officer.
Katipunan ng Kabataan General Assembly:
Frequency: The KK General Assembly convenes once every six months. This less frequent
schedule allows for comprehensive reviews of activities, assessments of progress, and
strategic planning for the future. The longer interval between assemblies accommodates the
time needed for implementing decisions and initiatives.
KK Members:
Slide 4: Purpose of Meeting: Before organizing a meeting, it's essential to clearly define its
purpose. Determine why the meeting is necessary and what specific objectives need to be
achieved.
Agenda: An agenda is a roadmap for the meeting, outlining the topics to be discussed and the
order in which they will be addressed.
Venue: Section 9 (d) of RA 10742 states that all SK meetings shall be held in a venue within the
barangay. However, in case of health emergencies and/or calamities, the meetings of the SK
may be conducted through online platforms.
Slide 5: Why copy furnish? The SK operates within the framework of the local government unit
(LGU), specifically at the barangay level. As such, it's essential to involving the Sangguniang to
ensure alignment and coordination of efforts between the SK and the barangay leadership.
By including the Municipal/Municipal Youth Development Council in the notice of meeting, the
SK ensures that its actions align with broader municipal-level youth development plans.
How do we inform the attendees?
Slide 7: Presiding Officer: The presiding officer is responsible for facilitating discussions,
maintaining order, and ensuring that the meeting adheres to the agenda.
SK Secretary: The SK Secretary plays a vital role in recording minutes of the meeting,
documenting discussions, decisions, and action items.
SK Treasurer: They provide updates on the financial status of the SK, including revenue,
expenditures, and financial transactions.
Section 9 (b) of RA 10742 states that a majority of the SK members including the SK
chairperson shall constitute a quorum.
A quorum ensures that there is sufficient representation of the members present to make
decisions on behalf of the entire group. Without a quorum, the meeting wouldn't have the
authority to make decisions or take official actions.
Slide 9: An agenda serves as a roadmap for the meeting, guiding participants through the
topics to be discussed, setting expectations, and maximizing the efficiency and effectiveness of
the meeting process. It helps ensure that meetings are focused, productive, and conducive to
achieving the desired outcomes.
Slide 11: Call to Order: Typically led by the presiding officer (SK Chairman/Chairwoman). The
purpose of the call to order is to officially start the meeting.
Approval of the Agenda: The agenda is presented for approval by the members to ensure that
everyone agrees on the topics and order of business for the meeting.
A motion should be presented for any modifications or additions to the agenda. Example: Kgd
Estomata will move to amend the order of business by adding/deleting an item. Her motion
should be duly seconded in order to effect any modification.
After then, a motion will be presented to approve the agenda.
Approval of the Minutes of the Previous Meeting: For the second and succeeding meetings,
the minutes of the previous meeting are reviewed and approved by the members.
In order to approve the Minutes of the previous meeting, a motion shall be presented. For
Example: Kgd. Platon will move to adopt the minutes of the 1st Sangguniang Kabataan with no
correction/minor corrections. The motion should be duly seconded.
Calendar of Business: This section outlines the specific items or topics to be discussed during
the meeting, organized into categories such as unfinished business, business for the day, and
unassigned business.
Unfinished Business: This category includes items from previous meetings that were not fully
addressed or resolved and need further discussion or action.
Business for the Day: This section comprises the main agenda items scheduled for discussion
and decision-making during the current meeting.
Unassigned Business: Unassigned business refers to any new or additional items that arise
during the meeting which were not originally included in the agenda.
Slide 12: Committee Reports: This section provides an opportunity for the Committee to
present updates, progress, and any relevant information related to the committee.
Privilege or Chairperson’s Hour: Privilege or Chairperson’s Hour provides an opportunity for
the SK Chairman/Chairwoman or other designated members to address the meeting on matters
of importance or interest. This may include, highlighting achievements, or addressing specific
concerns within the barangay.
Example: Acknowledgment of Outstanding Achievements by Youth Leaders
Slide 18: After a meeting, the production of documentary outputs is essential for maintaining
records, tracking progress, and ensuring accountability. Two key documentary outputs commonly
generated after meetings are the minutes of the meeting and resolutions.
Slide 20: The SK Secretary plays a huge role in the writing of the minutes. He/she should be
attentive in capturing the discussions, decisions, and actions taken during the meeting. They must
ensure that the minutes accurately reflect the key points discussed, any resolutions passed, and
any assignments or follow-up actions agreed upon by the SK council.
Slide 24: Committee reports and other detailed materials kept separately from meeting minutes
are often maintained for the purpose of providing more comprehensive documentation and
reference on specific topics, decisions, or actions taken within an organization.
Slide 27: Resolutions are used to formalize decisions and actions. Resolutions may be used to
address specific issues or concerns affecting the youth constituency within the barangay. This
could include resolutions to allocate funds for youth programs, endorse community projects, or
advocate for youth-related policies.
Slide 28: While both minutes and resolutions document meeting proceedings and decisions,
minutes provide a detailed record of discussions, decisions, and actions taken during the meeting,
while resolutions formalize specific decisions or agreements reached by the participants. Minutes
capture the history of the meeting, while resolutions enact the outcomes and decisions made
during that meeting.
Slide 30: In the title of a resolution, you typically find a concise and descriptive phrase that
summarizes the subject or purpose of the resolution. The title should provide readers with a clear
understanding of what the resolution is about.
Slide 31: Commonly, the first whereas clause introduces the issue, concern, or problem that the
resolution aims to address. This helps readers understand the context of the resolution and why it
is being proposed.
Slide 32: The second "whereas" clause serves to build upon the context established in the first
"whereas" clause, providing additional information, justification, and support for the resolution's
proposed actions or decisions.
Slide 37: The "resolved" statements in a resolution outline the specific actions, decisions, or
directives that the resolution proposes to take or endorse.