122 Proposal Reports 4 EEX You will hear two students discussing a proposal they are writing to their university Students’ Union. Read the questions, then listen to the cassette and answer the questions below. a) What is the purpose of the proposal? b) What are the sub-headings of the report? ©) Which location do they suggest? 4) Who do they recommend should he employed as staff? ©) What do they suggest about prices? ) What further suggestion(s) do they make concerning sales? 2) Why do they fee! the Students’ Union should give their pro- posal serious consideration? A proposal report is a formal, informative piece of writing which outlines plans andlor ‘suggestions for a future course of action, and is submitted for approval by a bank To: manager, superiors at work, a business customer, relevant authorities, etc. From: @ good proposal report should consist of: Subject: 4) an introduction in which you state the purpose and content of your report; Date: z 'b) a main body in which each aspect should be presented under separate Invoduetion subheadings; and ¢) 8 conclusion in which you summarise all pints mentioned above and, i Paragraph 1 necessary, express your own opinion, state the purpose and content of your proposal Useful Language report © To begin a proposal report: Moin Body ‘The purposelaimlintention ofthis reports to outline/present/ciscuss the future plans/the intended course of action. This report is submitted in support of our request for approval of .../ for permission to. {fora loan to allow us to ‘This report contains the {relevant information/detalls ot/concerning which you requested/asked for This report contains details offoutlines our plans/intentions concerning Conclusion Final Paragraph general assessment/con- Clusion/opinion Paragraphs 2-3-4 (5)* present each aspect under separate subhead- ings ‘@ To end a proposal report: To conclude/To sum up/in conclusion, our intention is to ‘The advantage(s) of the approach proposed would be that | feel certair/beliove that the course of action proposed above * The exact number and div will achieve ...meet with success/answer the needs of the company. sion of paragraphs will : Seer tonre depend on the specitic | hopettrust that the plan/scheme outiinedtpresented in this report meets with your euneaee peter approvaliwill receive your serious consideration riersUnil 84 Proposal Reports 2 Read the model below and fill the spaces in each paragraph with the appropriate verb from the boxes on the right, making sure that you use the correct tense/form. Then, read the model again and iden specific proposals which the writer makes. You represent the ‘Players’ drama company and have submitted a request to the council asking to rent an old disused theatre. Write a proposal report in support cf your request, outlining what you intend to do. You could include the following points: ® lack of and need for a theatre in the town © plans to renovate the interior and/or exterior of the building * the theatre's proposed programme for the season * projected profits and suggested terms of payment To: Mr Edwin Hobbes, Chairman, Lansborough Town Council From: Sarah Hinds, Director, Players Drama Company Subject: Request to rent the Foley Theatre Date: 6th March, 1997 Purpose As 1) oi) a formal proposal 3) the possible use of the Foley Theatre building by the Players Draria Company. This proposal 4) "the company’s concern - outline - rent - plans and intentions, and our reasons for wanting 5) the building request - submit ‘Need for theatre Since’ the Foley Theatre 6)... five years ago, Lansborough 7) a suitable venue for drama productions. We 8) to make the theatre available to theatr- qe ‘cal groups in the area, of which there are a great number and variety, in addition to staging performances e - intend - 9 by our company, lack - produce Renovatior ildin ifour request is 10) 1 We dO NOt 11) a runennennee tO ater the exterior in any way other : than to repair and paint it. The interior, on the other hand, would 12) fom extensive benefit - comply” grant - renovation. We also plan to install additional seating and create a further exit in order to 13) introduce - propose .. with recently 14) safety regulations Proposed Programme Should the Players re-open the Foley Theatre, the programme would 15) productions by a range of companies. As well as the Players' usual choice of ight classics or comedy, performances Xpress - include - stage of many different types would be 16) nnnmnonomn By those groups which 17) keen interest in our venture. Profits and Payment We 18) the theatre to make a profit within the first year. Since the Arts Council 19) agree - cover - expect - : to give our group a sizeable grant, subject to our 20) suitable premises, find sufficient funds are available 21) running costs and pay a monthly rent. Conclusion : in conclusion, we 22) that our proposed plans for 23) the Foley Theatre would : bring a number of benefits to Lansborought Not a ed the bulding be restored and 24) Peleve - delight "but te regularity and variety of performances woud 25) the theatre-going pub- ‘prove - rent ite and make a valuable contribution ta the cultural life of the town. 1814 Unil Bd Proposal Reports 3 Read the task instructions below, then expand the notes given under each sub-heading into a full paragraph. You have decided to expand your company and need a loan from your bank Write a proposal in support of your request for the loan. Outline details of why you need the loan and what you intend to do with it. To: The Manager FROM: — Mrs D McLachlan SUBJECT: Loan for the expansion of “Veggies and Stuff” DATE: June 10th, 1997 PURPOSE + in support of request for loan to allow for expansion of "Veggies and Stuff” vegetarian catering company REASONS FOR EXPANSION * currently home-based business catering for small private functions * “have had to turn down recent requests to cater for larger functions (inadequate working space/equipment, insufficient stafp + no other exclusively vegetarian catering companies in the area, therefore gap in market NEW PREMISES * current premises not adequate for catering for large functions * £50,000 will be spent on down payment for purchase of old bakery and new kitchen equipment VEHICLES * company presently has only one car, resulting in several Journeys having to be made to deal with one function + £40,000 will cover cost of two refridgerated vans for trans- portation of food STAFF * need to increase kitchen staff from 2 to 5 and delivery staff from 1 to2 + £15,000 will cover wages of new staff until company starts making a profit CONCLUSION + hope plans outlined are clear and meet with approval * accountant agrees that company should have made a profit (even) by January "98 and be able to start repaying loan by July "98 at latest 3 WRITE 4 Look at the following writing tasks and identify the type of report each asks for. Suggest a subject title and subheadings for each, then list the points you will mention in each sec- tion. Finally choose ONE of the wri- ting tasks below and write your report in about 300 words. a) You are the secretary of a Resident's Write a report to the local authori- ties outlining the present situation and suggesting the benefits of a pedestrianised area. b) You have recently bought an old property in the centre of your town (or city, Write a report in support of your request for permission to change the use of the building, out- lining your plans for the property and indicating how your project may be of benefit to the community. ©) As the secretary of a charity organi- sation you have been asked to write a report on facilities for the disabled in your town. Write your report for the local authorities, outlining the present situation and any proposals you have for improvements. You may like to include some of the fol- lowing: RAMPS, CONVERTED BUSES, ADAPTED PUBLIC TOILETS, TELE- PHONE KIOSKS, etc. @) On behalf of your college you have conducted a survey on the study Aa of sadents. Wit a epart f the college authorities, mentioning such factors as where students study, what times they choose to study, whether they study alone, their use of computers, and any other factors you consider relevant.