TENDER FORMS

Tender [Link]-GHY-02-2023 1

NORTHEAST FRONTIER RAILWAY

(OPEN LINE)
(TWO PACKET SYSTEM)
STANDARD TENDER DOCUMENT

[Tender [Link]-GHY-02-2023]

Name of work:- At Guwahati replacement of old Pan Bazar ROB

with new ROB with span (1x60.00m (Bow String
Girder) + 2x30.00m (Composite Girder)) and
construction of Approaches with Reinforced soil
walls. (Re-Tender).

OFFICE OF THE
PRINCIPAL CHIEF ENGINEER/MALIGAON
DRM/W/MALIGAON

__________________________

__________________________

AUGUST,2023

Signature Not
Verified For Principal Chief Engineer/DRM/W/Maligaon
Digitally signed by
ANKUR CHOUDHURY Signature of tenderer(s) Northeast Frontier Railway,Maligaon
Date: 2023.08.10
11:08:11 IST
Reason: IREPS-CRIS
Location: New Delhi
 TENDER FORMS
Tender [Link]-GHY-02-2023 2

Name of work:- At Guwahati replacement of old Pan Bazar ROB with new ROB with
span (1x60.00m (Bow String Girder) + 2x30.00m (Composite Girder))
and construction of Approaches with Reinforced soil walls.
(ReTender).

1. Approximate cost of work : Rs. 45,21,72,264.22/-

2. Earnest Money : Rs. 24,10,900.00/-

3. Completion Period : 18 (Eighteen) Months

NOT TRANSFERABLE

Issued by: PRINCIPAL CHIEF ENGINEER/DRM/WORKS/MALIGAON

NORTHEAST FRONTIER RAILWAY
MALIGAON-781011
_________________________________________

Issued to: _________________________________________

_________________________________________
_________________________________________
_________________________________________

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 3

NORTHEAST FRONTIER RAILWAY

Notice for “E” –Tendering of works contract vide DRM (Works)/Maligaon

Tender no: GSU-GHY-02-2023

Works tenders through “E” Tendering system for and on behalf of the President of India are invited for
the works as detailed below :-

SN Brief Description of Item Tender value Bid Security (Rs) Cost of Completion
tender period of
(Rs) document work
(Rs)

01 At Guwahati replacement of old Pan 45,21,72,264.22/- 24,10,900.00/- NIL 18

Bazar ROB with new ROB with span Months
(1x60.00m (Bow String Girder) +
2x30.00m (Composite Girder)) and
construction of Approaches with
Reinforced soil walls. (Re-Tender).
Note:-
1. The complete information with tender documents of above e-tender will be available
upto13.00hrs of……………. in website [Link] The tenderer requires to
submit their e-tender on this website only.

2. Tenders other than in the form of e-tendering shall not be accepted against above e-
tenders. For this purpose, Contractors are required to get themselves registered with
IREPS website along with Class–III Digital signature certificate.

3. Rates Entered into Rate page and duly signed digitally shall only be considered. Rates in
any other financial entity on any other form/letter if attached by tenderers shall not be
considered.

4. Documents being attached should be singed digitally by tenderer.

5. The manual/offline mode of payment through Demand Draft, Bankers cheque, Cash
Deposit receipt shall not be available against works tenders. The bidders will have to
make all payments either through Net Banking, debit/credit etc available on IREPS
Portal. Fixed deposit Receipt (FDR) will not be accepted as EMD for tenders invited on
IREPS ( e-tender portal ).

6. Tender would close at the specified time and date. In case the specified date is declared
a holiday bundh, the tender would close at the same time on the next working day.

7. In case of any difficulty, help desk available on the website of IREPS may be
approached.

8. Eligibility criteria of the work- Any Bridge/ROB work having Well/Pile Foundation as
Sub-Structure and Super-Structure as Fabrication, Assembly and Launching of
Composite/Steel Girder having minimum one span of 18.3 m.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 4
SECTION-II
TENDER FORMS (Second Sheet)
Instructions to tenderers and conditions of tender
1. The following documents form part of tender /contract:-
(a) Tender forms – First Sheet and Second Sheet
(b) Special Conditions of Contract (enclosed)
(c) Bill(s) quantities (enclosed)
(d) Standard General Conditions of Contract-2022 and Standard Specifications (Works and Materials) as
amended/corrected up-to-date, copies of which can be seen in the office of [Link]/C/MLG or obtained
from the office of the Principal Chief Engineer/DRM/W/MALIGAON, Northeast Frontier Railway on
payment of prescribed charges.
(e) Standard Schedule of Rates (SSOR) of Northeast Frontier Railway-2010 as amended/ corrected up-to-date,
copies of which can be seen in the office of [Link]/C/MLG, Principal Chief Engineer/DRM/W/MLG,
Northeast Frontier Railway or obtained from the office of the Principal Chief Engineer/DRM/W/MLG,
Northeast Frontier Railway on payment of prescribed charges.
(f) All general and detailed drawings pertaining to this work issued by the Engineer or his representatives (from
time to time) with all changes and modifications.
(g) Other enclosures, of these ‘Forms for Technical and Commercial offer’ and ‘Form for Financial Bid’.
1.1 Order of Precedence of Documents: In a contract agreement, in case of any difference, contradiction,
discrepancy, with regard to Conditions of tender/contract, Specifications, Drawings, Bill of quantities etc.,
forming part of the tender/contract, the following shall be the order of precedence:
i. Letter of Award
ii. Bill(s) of Quantities
iii. Special Conditions of Contract
iv. Technical Specifications as given in tender documents
v. Drawings
vi. Indian Railways Standard General Conditions of Contract 2022 updated with correction slips issued up
to date of inviting tender or as otherwise specified in the tender documents.
vii. CPWD Specifications 2021 Vol I & II updated with correction slips issued up to date of inviting tender or
as otherwise specified in the tender documents, if applicable in the contract.
viii. Indian Railways Unified Standard Specification (IRUSS-2019) updated with correction slips issued up to
date of inviting tender or as otherwise specified in the tender documents, if applicable in the contract.
ix. Indian Railways Unified Standard Specifications (Works and Material) 2010 updated with correction
slips issued up to date of inviting tender or as otherwise specified in the tender documents, if applicable
in the contract.
x. IR Specifications/Guidelines updated with correction slips issued up to date of inviting tender or as
otherwise specified in the tender documents.
xi. Relevant B.I.S. Codes updated with correction slips issued up to date of inviting tender or as otherwise
specified in the tender documents.
1.2 Standard Schedule of Rates (SSOR) shall mean the schedule of Rates adopted by the Railway, which
includes-
i “Unified Standard Schedule of Rates of the Railway (USSOR)” i.e. the Standard Schedule of Rates of the
Railway issued under the authority of the Chief Engineer from time to time, updated with correction slips
issued up to date of inviting tender or as otherwise specified in the tender documents;
ii “Delhi Schedule Of Rates (DSR)” i.e. the Standard Schedule of Rates published by Director General/
Central Public Works Department, Government of India, New Delhi, as adopted and modified by the
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 5
Railway under the authority of the Chief Engineer from time to time, updated with correction slips
issued up to date of inviting tender or as otherwise specified in the tender documents.
iii “Bill of Quantities” shall mean Schedule of Item(s) included in the tender document along with
respective quantities.
2. Drawings for the work: - The general drawings for the work can be seen in the office of the Principal
Chief Engineer/DRM/W_______, Northeast Frontier Railway at any time during the office hours. Generally
the drawings are only for the guidance of tenderer(s).
Detailed working drawings. (if required) based generally on the drawing mentioned above, will be prepared
by the contractor and got approved from engineer. Structural drawing, where ever required, will be given by
Railways from time to time.
3. The Tenderer(s) shall quote his / their rates as a percentage above or below the Standard Schedule of Rates
(SSOR) of North East Frontier Railway as applicable to ____________ Division except where he/they are
required to quote item rates and must tender for all the items shown in the Bill(s) of Quantities attached.
The quantities shown in the attached schedule are given as a guide and are approximate only and are
subject to variation according to the needs of the Railway. The Railway does not guarantee work under each
item of Bill(s) of Quantities. In case of discrepancy between rate quoted in figures and words, the rate
quoted in words shall be taken into account. Rates quoted only in figure shall not be considered and the
tender shall be liable to be rejected.
3.1 Tenders containing erasures and / or alterations of tender documents are liable to be rejected. Any
correction made by tenderer(s) in his / their entries must be attested by him / them.
3.2 Tender Form : Tender Forms shall embody the contents of the contract documents either directly or by
reference and shall be as per specimen form, Annexure-I. e-Tender Forms shall be issued free to all
Tenderers.
4. Bid Security:
(a) The tenderer(s) is required to deposit a stipulated amount mentioned in NIT as Bid Security for the
performance of the tender who will keep the offer open for a period three times the tender notice
period from the date fixed for opening of tender, it being clearly understood that the tenderer(s) after
submitting his tender will not withdraw from his offer or modify the rates, items and conditions thereof,
failing which the aforesaid amount shall be liable to be forfeited to the Railway.(Railway Board’s L/No.
2018/Trans. Cell /S&T/ NIT Period. Dt.26.07.2018)
(i) Date of inviting tender shall be the date of publishing tender notice on IREPS website if tender is published
on website on the date of publication in newspaper in case tender is not published on website.
(ii) The minimum tender period shall be reckoned from the date the tender is published on the e-tendering
website.
(iii) Sufficient notice should be given for the submission of tenders, which in the case of large works should
not be less than 21 days. The above prescribed tender notice period may be reduced from 21 days in the
exceptional circumstances in consultation with the Principal Financial Adviser. However, for tenders
valued upto and including Rs. 2 crore invited through e-tendering, the tender notice period can be
reduced upto 14 days in consultation with associate finance. For works in remote locations or of
specialized nature or amount higher than Rs. 50 crore, adequate tender notice period (not less than 21
days) should be given for preparation to the potential bidders in order to ensure competitive and well-
informed bidding.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 6
(Railway Board’s L/No.2018/Trans. Cell /S&T/ NIT Period. Dt.26.07.2018)

(iv) The tenderer shall be required to submit the Bid Security with the tender for the due
performance with the stipulation to keep the offer open till such date as specified in the
tender, under the conditions of tender. Bid Security shall be as under:
Value of the Work Bid Security

For works estimated to 2% of the estimated cost of the work

cost up to ₹ 1 crore

For works estimated to ₹ 2 lakh plus ½% (half percent) of the excess of

cost more than ₹ 1 crore the estimated cost of work beyond ₹ 1 crore
subject to a maximum of ₹ 1 crore
Note:
(i) The Bid Security shall be rounded off to the nearest ₹100. This Bid Security shall be
applicable for all modes of tendering.
(ii) Any firm recognized by Department of Industrial Policy and Promotion (DIPP) as
‘Startups’ shall be exempted from payment of Bid Security detailed above.
(iii) Labour Cooperative Societies shall submit only 50% of above Bid Security detailed
above.
(b) It shall be understood that the tender documents have been issued to the tenderer and the
tenderer is permitted to tender in consideration of stipulation on his part, that after submitting
his tender he will not resile from his offer or modify the terms and conditions thereof in a
manner not acceptable to the Engineer. Should the tenderer fail to observe or comply with the
said stipulation, the aforesaid amount shall be liable to be forfeited to the Railway.
(c) Manual form of Bid Security deposit in the form of cash, FDR, DD, Banker’s Cheques,
Government securities (Stock Certificates, Bearer Bonds, Promissory Notes etc.) etc. will not be
accepted for tenders invited on IREPS(e-tender portal). In case of e-tendering, payment of Bid
Security should be accepted in favour of FA & CAO, N. F. Railway through net banking or
payment gateway only.(Railway Board’s L/No.2015/CE-I/CT/5/1 dated 31.08.2016) .
(d)A tender not accompanied with requisite Bid Security, in the requisite manner as aforesaid, will
be summarily rejected.
(e) If his tender is accepted, this Bid Security mentioned in sub para (a) above will be retained as
part security for the due and faithful fulfillment of the contract in terms of Clause 16 of the
Standard General Conditions of Contract. The Bid Security of other Tenderers shall, save as
herein before provided, be returned to them, but the Railway shall not be responsible for any
loss or depreciation that may happen thereto while in their possession, nor be liable to pay
interest thereon.

(f) The Bid Security shall be deposited either in cash through e-payment gateway or submitted as
Bank Guarantee bond from a scheduled commercial bank of India or as mentioned in tender
documents. The Bank Guarantee bond shall be as per Annexure-XXII and shall be valid for a
period of 90days beyond the bid validity period.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 7
(g) In case, submission of Bid Security in the form of Bank Guarantee, following shall be
ensured:

i. A scanned copy of the Bank Guarantee shall be uploaded on e-Procurement Portal (IREPS) while
applying to the tender.
ii. The original Bank Guarantee should be delivered in person to the official nominated as
indicated in the tender document within 5 working days of deadline of submission of bids.
iii. Non submission of scanned copy of Bank Guarantee with the bid on e-tendering portal (IREPS)
and/or non submission of original Bank Guarantee within the specified period shall lead to
summary rejection of bid.

iv. The Tender Security shall remain valid for a period of 90 days beyond the validity period for
the Tender.
v. The details of the BG, physically submitted should match with the details available in the
scanned copy and the data entered during bid submission time, failing which the bid will be
rejected
vi. The Bank Guarantee shall be placed in an envelope, which shall be sealed. The envelope shall
clearly bear the identification “Bid for the ***** Project” and shall clearly indicate the name
and address of the Bidder. In addition, the Bid Due Date should be indicated on the right hand
top corner of the envelope.

vii. The envelope shall be addressed to the officer and address as mentioned in the tender
document.
viii. If the envelope is not sealed and marked as instructed above, the Authority
assumes no responsibility for the misplacement or premature opening of the contents
of the Bid submitted and consequent losses, if any, suffered by the Bidder.
4.1 Bid Security:-
(a) Subject to exemptions provided under para 4(iv)) of this document, the tender must be
accompanied by a Bid Security as mentioned in tender documents, failing which the tender shall be
summarily rejected.
(b) The Tenderer(s) shall keep the offer open for a minimum period of 60 days (in case of two packet
system of tendering 90days) from the date of closing of the Tender. It is understood that the tender
documents have been issued to the Tenderer(s) and the Tenderer(s), is / are permitted to tender in
consideration of the stipulation on his / their part that after submitting his / their tender subject to the period
being extended further, if required by mutual agreement from time to time, he will not resile from his offer or
modify the terms and conditions thereof in a manner not acceptable to North East Frontier Railway. Should
the tenderer fail to observe or comply with the foregoing stipulation, the amount deposited or Bank
guarantee bond submitted as Bid Security for the due performance of the above stipulation, shall be forfeited
to the Railway.
(c) If his tender is accepted,
(i) the Bid Security mentioned in sub para(a) above deposited in cash through e-payment gateway will
be retained as part security for the due and faithful fulfillment of the contract in terms of Clause 16
of the Standard General Conditions of Contract;

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 8

(ii) the Bid Security mentioned in sub para(a) above submitted as Bank guarantee bond, will be
encashed as part security for the due and faithful fulfillment of the contract in terms of Clause 16
of the Standard General Conditions of Contract.
The Bid Security of other Tenderers shall, save as herein before provided, be returned to them, but
the Railway shall not be responsible for any loss or depreciation to the Bid Security that may
happen thereto while in their possession, nor be liable to pay interest thereon.
(d) In case Contractor submits the Term Deposit Receipt/Bank Guarantee Bond towards either the Full
Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return the
Bid Security so retained as per sub para(c) above, to the Contractor.

4.2. Instruction to Tenderer:

(a) (i) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection
of the site and locality of the works, that all conditions liable to be encountered during the execution of the
works are taken into account and that the rates he enters in the tender forms are adequate and all inclusive to
accord with the provisions in Clause-37 of the Standard General Conditions of Contract for the completion of
works to the entire satisfaction of the Engineer.

(a)(ii) Tenderers will examine the various provisions of The Central Goods and Services Tax Act, 2017(CGST)/
Integrated Goods and Services Tax Act, 2017(IGST)/ Union Territory Goods and Services Tax Act, 2017(UTGST)/
respective state’s State Goods and Services Tax Act (SGST) also, as notified by Central/State Govt.& as
amended from time to time and applicable taxes before bidding. Tenderers will ensure that full benefit of
Input Tax Credit (ITC) likely to be availed by them is duly considered while quoting rates.

(a)(iii) The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act shall submit
GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to railway immediately after the
award of contract, without which no payment shall be released to the Contractor. The Contractor shall be
responsible for deposition of applicable GST to the concerned authority.

(a)(iv) In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/ SGST Act, the
railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and
deposit the same to the concerned authority. 7 GCC April 2022

(b) When work is tendered for by a firm or company, the tender shall be signed by the individual legally
authorized to enter into commitments on their behalf.

(c) The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the
composition of the firm made subsequent to the execution of the contract. It may, however, recognize such
power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the
Contractor.

4.3 The tenderers shall submit a copy of certificate stating that all their statements/documents submitted
along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as
Annexure-V. In addition to Annexure-V, in case of other than Company/Proprietary firm, Annexure -V(A) shall
also be submitted by each member of a Partnership Firm/ Joint Venture (JV) / Hindu Undivided Family (HUH /
Limited Liability Partnership (LLP) etc, as the case may be. Non submission of above certificate by the bidder
shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to
identify, state and submit the supporting documents duly self-attested/digitally signed by which they/he is
qualifying the Qualifying Criteria mentioned in the Tender Document.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 9
5.0 Rights of the Railway to deal with tender:
5.1The authority for the acceptance of the tender will rest with the Railway. It shall not be obligatory on the
said authority to accept the lowest tender or any other tender and no tenderers(s) shall demand neither
any explanation for the cause of rejection of his /their tender nor the Railway to assign reasons for
declining to consider or reject any particular tender or tenders.
5.2 The Railway reserves the right to verify all statements, information and documents submitted by the
tenderer in his tender offer, and the tenderer shall, when so required by the Railway make available all
such information, evidence and documents as may be necessary for such verification. Any such
verification or lack of such verification, by the Railway shall not relieve the tenderer of its obligation or
liabilities hereunder nor will it affect any rights of the Railway hereunder. (Railway Board’s L/No.
2017/Trans/01/Policy dated 08.02.2018)
5.3 In case any wrong information submitted by tenderer, the contract shall be terminated, Bid Security,
Performance Guarantee(PG) and Security Deposit(SD) of contract forfeited and agency barred for doing
business of entire Indian Railways for 2(TWO) years. (Railway Board’s L/No. 2017/Trans/01/Policy dated
08.02.2018)
5.4 If any partner(s) of a partnership firm expires after the submission of its tender or after the
acceptance of
its tender, the Railway shall deem such tender as cancelled/contract as terminated under clause 61 of the
Standard General Conditions of Contract, unless the firm retains its character as per partnership
agreement. If a sole proprietor expires after the submission of tender or after the acceptance of tender,
the Railway shall deem such tender as cancelled / contract as terminated under clause 61 of the
Standard General Conditions of Contract.
6.0 System of tendering:-
6.1 Single Packet tender: In case of Single packet tender, all the documents i.e. Technical & Commercial offer
and Financial Bid shall be uploaded/ submitted in accordance with clause 9 of this Section. The number
of tenderer/s whose documents are to be got verified, will be decided by the Tender Committee.
6.2 Double Packet tender : In case of Two Packet Tenders, financial bids of those tenderer(s) who have been
found eligible in Technical Bids will be opened and relevant documents of eligible tenderers will be got
verified . The number of tenderers whose documents are to be got verified, will be decided by the
Tender Committee.
7. If the tenderer(s) expires/expire after the submission of his / their tender or after the acceptance of
his/their tender, the Railway shall deem such tender cancelled unless the firm retains its character.
8. Tenderer should submit the tender with due diligence after going through the tender documents.
9. All e-tenders have to be submitted on-line under digital signature only. However, the documents to be
attached as per Section-VII are required to have signature of authorized signatory with Company/Firm
Seal on it before scanning.
10. Non-compliance with any of the conditions set forth therein above is liable to result in the tender being
rejected.

CONTRACT DOCUMENTS
11. Execution of Contract Documents:- The successful tenderer(s) shall be required to execute an
agreement with the President of India acting through the ________________,
Northeast Frontier Railway for carrying out the work according to General conditions of Contract, Special
conditions of Contract annexed to the tender and Indian Railways Unified Standard Specifications (Work
and Materials)Vol-I & II – 2010, USSOR-2010 of NFR as amended/corrected up-to-date.
The Tenderer whose tender is accepted shall be required to appear in person at the office of General
Manager/General Manager (Construction), Chief Administrative Officer (Construction), Divisional
Railway Manager or concerned Engineer, as the case may be, or if tenderer is a firm or corporation, a
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 10
duly authorized representative shall appear (there would be no need for appear in person if agreement
is signed digitally) and execute the contract agreement within seven days of notice from Railways that
the Contract Agreement is ready. Failure to do so shall constitute a breach of the agreement affected by
the acceptance of the tender. The Contract Agreement shall be entered into by Railway only after
submission of valid Performance Guarantee by the Contractor. In such cases the Railway may determine
that such tenderer has abandoned the contract and there upon his tender and acceptance thereof shall
be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Bid Security and
other dues payable to the Contractor under this contract. The failed Contractor shall be debarred from
participating in the re-tender for that work.
12. Form of Contract Document: Every contract shall be complete in respect of the document it shall so
constitute. Not less than 2 copies of the contract document shall be signed by the competent authority
and the contractor and one copy to be given to the contractor (there would be no need of signing two
copies if agreement is signed digitally). (a) For Zone contracts, awarded on the basis of the percentage
above or below the applicable chapter(s) of Standard Schedule of Rates (SSOR) for the whole or part of
financial year, the contract agreement required to be executed by the tenderer whose tender is
accepted shall be as per specimen form, Annexure-II of GCC 2022. During the currency of the Zone
Contract, work orders as per specimen form Annexure-III of GCC 2022, for works not exceeding Rs.
5,00,000/- each, shall be issued by the Divisional Railway Manager/Executive Engineer under the
agreement for Zone Contract.
(b) For contracts for specific works, the contract document required to be executed by the tenderer whose
tender is accepted shall be an agreement as per specimen form Annexure- XIX.
13. Partnership deeds, Power of Attorney etc: - (i) The tenderer shall clearly specify whether the tender is
submitted on his own (Proprietary Firm) or on behalf of a Partnership Firm / Company / Joint Venture
(JV) / Registered Society / Registered Trust / Hindu Undivided Family (HUF) / Limited Liability Partnership
(LLP) etc. The tenderer(s) shall enclose the attested copies of the constitution of their concern, and copy
of PAN Card along with their tender. Tender Documents in such cases are to be signed by such persons
as may be legally competent to sign them on behalf of the firm, company, association, trust or society,
as the case may be.
(ii) Following documents shall be submitted by the tenderer:
(a) Sole Proprietorship Firm: (i)All documents in terms of explanatory notes in clause 22 of STD/June/22.
(b) HUF
(i) A copy of notarized affidavit on Stamp Paper declaring that he who is submitting the tender on behalf
of HUF is in the position of ‘Karta’ of Hindu Undivided Family (HUF) and he has the authority, power and
consent given by other members to act on behalf of HUF.
(ii) All other documents in terms of explanatory notes in clause 22 of STD/June/22.

(c) Partnership Firm:

(i) The tenderer shall submit documents as mentioned in clause 23.10 of the Tender Form (Second Sheet) of
STD/June/22.
.
(d) Joint Venture (JV): All documents as mentioned in clause 24 of STD/June/22 of the Tender Form
(Second Sheet).
(e) Company registered under Companies Act-2013: The tenderer shall submit (i) the copies of MOA
(Memorandum of Association) / AOA (Articles of Association) of the company; and (ii) A copy of
Authorization/Power of Attorney issued by the Company (backed by the resolution of Board of
Directors) in favour of the individual to sign the tender on behalf of the company and create liability

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 11
against the company. (iii) A copy of Certificate of Incorporation. (iv) All other documents in terms of
explanatory notes in clause 22 of STD/June/22.
(f) LLP (Limited Liability Partnership) Firm: If the tender is submitted on behalf of a LLP registered under LLP
Act-2008, the tenderer shall submit alongwith the tender- (i) a copy of LLP Agreement, (ii) a copy of
Certificate of Incorporation; and (iii) a copy of Power of Attorney/Authorisation issued by the LLP in
favour of the individual to sign the tender on behalf of the LLP and create liability against the LLP. (iv)
An undertaking by all partners of the LLP that they are not blacklisted or debarred by Railways or any
other Ministry / Department of the Govt. of India from participation in tenders / contracts as on the
date of submission of bids, either in their individual capacity or in any firm/LLP or JV in which they were
/ are partners/members. Concealment / wrong information in regard to above shall make the contract
liable for determination under Clause 62 of the Standard General Conditions of Contract.(v) All other
documents in terms of explanatory notes in clause 22 of STD/June/22.
(g) Registered Society & Registered Trust: The tenderer shall submit (i) a copy of the Certificate of
Registration, (ii) A copy of Memorandum of Association of Society/Trust Deed (iii) A copy of Power of
Attorney in favour of the individual to sign the tender documents and create liability against the
Society/Trust. (iv) A copy of Rules & Regulations of the Society. (v) All other documents in terms of
explanatory notes in clause 22 of STD/June/22.
(iii) If it is NOT mentioned in the submitted tender that tender is being submitted on behalf of a Sole
Proprietorship firm / Partnership firm / Joint Venture / Registered Company etc., then the tender shall be
treated as having been submitted by the individual who has signed the tender.
(iv) After opening of the tender, any document pertaining to the constitution of Sole Proprietorship Firm /
Partnership Firm / Registered Company/ Registered Trust / Registered Society / HUF/LLP etc. shall be
neither asked nor considered, if submitted. Further, no suo moto cognizance of any document available
in public domain (i.e., on internet etc.) or in Railway’s record/office files etc. will be taken for
consideration of the tender, if no such mention is available in tender offer submitted.
(v) A tender from JV / Partnership firm etc. shall be considered only where permissible as per the tender
conditions.
(vi) The Railway will not be bound by any change of Power of Attorney or in the composition of the firm
made subsequent to the submission of tender. Railway may, however, recognize such power of
attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the
Contractor.
(vii) For participating in tendering process :- Power of Attorney, duly stamped and authenticated by a Notary
Public from all partners of the firm in favour of one or more partners(s) or any other persons(s) as listed
in Section-VII.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 12

(viii) On award of work to successful tenderer :- One or more partners of the firm or any other persons(s)
shall be designated as the authorized person(s) on behalf of the firm, who will be authorized by all the
partners to act on behalf of the firm through a “Power of Attorney”, specifically authorizing him/them to
sign the agreement, receive payment, witness measurements, sign measurement books, make
correspondences, compromise, settle, relinquish any claim(s) preferred by the firm, sign “No Claim
Certificate”, refer all or any dispute to arbitration and to take similar such action in respect of the said
tender/contract. Such “Power of Attorney” should be notarized/registered and submitted as listed in
Para 1.2.2(b) of Section-VII.
(ix) The tenderer whether sole proprietor / a company or a partnership firm / joint venture (JV) / registered
society / registered trust / HUF / LLP etc if they want to act through agent or individual partner(s),
should submit along with the tender, a copy of power of attorney duly stamped and authenticated by a
Notary Public or by Magistrate in favour of the specific person whether he/they be partner(s) of the firm
or any other person, specifically authorizing him/them to sign the tender, submit the tender and further
to deal with the Tender/ Contract up to the stage of signing the agreement except in case where such
specific person is authorized for above purposes through a provision made in the partnership deed /
Memorandum of Understanding / Article of Association /Board resolution, failing which tender shall be
summarily rejected.
A separate power of attorney duly stamped and authenticated by a Notary Public or by Magistrate in
favour of the specific person whether he/they be partner(s) of the firm or any other person, shall be
submitted after award of work, specifically authorizing him/them to deal with all other contractual
activities subsequent to signing of agreement, if required.
Note: A Power of Attorney executed and issued overseas, the document will also have to be legalized by the
Indian Embassy and notarized in the jurisdiction where the Power of Attorney is being issued. However,
the Power of Attorney provided by Bidders from countries that have signed the Hague Legislation
Convention 1961 are not required to be legalized by the Indian Embassy if it carries a conforming
Appostille certificate.
14. Employment/Partnership, etc., of Retired Railway Employees:-
(a) Should a tenderer
i) be a retired Engineer of the gazetted rank or any other gazetted officer working before his retirement,
whether in the executive or administrative capacity or whether holding a pensionable post or not, in the
Engineering or any other department of any of the railways owned and administered by the President of
India for the time being, OR
ii) being partnership firm / joint venture (JV) / registered society / registered trust etc have as one of its
partners/members a retired Engineer of the gazetted rank or any other gazetted officer working before
his retirement, OR
iii) being an incorporated company have any such retired Engineer of the gazetted rank or any other
gazetted officer working before his retirement as one of its directors
AND
in case where such Engineer or officer had not retired from government service at least 1 year prior to
the date of submission of the tender
THEN
the tenderer will give full information as to the date of retirement of such Engineer or gazetted officer
from the said service and as to whether permission for taking such contract, or if the Contractor be a
partnership firm or an incorporated company, to become a partner or director as the case may be, has
been obtained by the tenderer or the Engineer or officer, as the case may be from the President of India
or any officer, duly authorized by him in this behalf, shall be clearly stated in writing at the time of
submitting the tender.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 13
(b) In case, upon successful award of contract, should a tenderer depute for execution of the works under or to deal
matters related with this contract, any retired Engineer of gazette rank or retired gazetted officer working
before his retirement in the Engineering or any other department of any of the railways owned and
administered by the President of India for the time being, and now in his employment, then the tenderer
will ensure that retired Engineer or retired gazetted officer had retired from government service at least 1
year prior to the date of his employment with tenderer and in case he had retired from service within a
year then he possesses the requisite permission from the President of India or any officer, duly
authorized by him in this behalf, to get associated with the tenderer.
(c) Should a tenderer or Contractor being an individual, have member(s) of his family or in the case of
partnership firm/ company/ joint venture (JV) / registered society/registered trust etc. one or more of
his partner(s)/shareholder(s) or member(s) of the family of partner(s)/shareholder(s) having share of
more than 1% in the tendering entity employed in gazetted capacity in the Engineering or any other
department of the railway, then the tenderer at the time of submission of tender, will inform the
authority inviting tenders the details of such persons.
Note for 14(c):-If information as required as per 14.a), b), c) above has not been furnished, contract is
liable to be dealt in accordance with provision of clause 62 of Standard General Condition of contract.
[Link] & Discrepancies: - Should a tenderer find discrepancies in or omissions from
the drawings or tender documents or should he be in doubt as to their meaning or should need a
clarification about any item, he should at once notify the authority
inviting tenders either through a registered letter or through e-mail. The tender inviting authority will post
necessary amendments/clarifications, if required, on the website up to 15 days prior to Date of Opening
of the Tender(Original/Revised). Such amendments/clarifications shall be deemed to be the part of
tender documents. It shall be understood that every endeavor has been made to avoid any error which
can materially affect the basis of the tender and the successful tenderer shall take upon himself and
provide for the risk of any error which may subsequently be discovered and shall make no subsequent
claim on account thereof.
16. Corrigendum: No Corrigendum is permitted during “offer submission period” and cases requiring
Corrigendum during offer submission period shall be retendered. Intending bidder should check for any
Corrigendum before bid submission.
17. Care in Submission of Tenders:-
(a) (i) Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual inspection
of the site and locality of the works, that all conditions liable to be encountered during the execution of
the works are taken into account and that the rates he enters in the tender forms are adequate and all
inclusive to accord with the provisions in Clause-37 of GCC-2018 for the completion of works to the entire
satisfaction of the Engineer.
(ii) Tenderer(s) will examine the various provisions of the Central Goods & Services Tax Act–
2017(CGST)/Integrated Goods & Services Tax Act–2017 (IGST)/Union Territory Goods & Services Tax Act–
2017 (UTGST)/respective state’s State Goods & Services Tax Act– 2017(SGST) also, as notified by
Central/State Govt. and as amended from to time and applicable taxes before bidding. Tenderer(s) will
ensure that full benefit of Input Tax Credit (ITC) likely to be availed by them is duly considered while
quoting rates.
(iii) The successful tenderer who is liable to be registered under CGST/IGST/UTGST/SGST Act Sale submit
GSTIN along with other details required under CGST/IGST/UTGST/SGST Act to Railway immediately after
the award contract, without which no payment shall be released to the contractor. The Contractor shall
be responsible for deposition of applicable GST to the concerned authority.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 14
(iv) In case the successful Tenderer is not liable to be registered CGST / IGST / UTGST / SGST Act, the
Railway shall deduct the applicable GST from his/their bills under reverse charge mechanism (RCM) and
deposit the same to the concerned authority.
(Authority: Railway Board’s L/No. 2017/CE-I/CT/4/GST dt. 23.06.2017)
18. Right of Railway to deal with Tenders: - The Railway reserves the right of not to invite tenders for any of
Railway work or works or to invite open or limited tenders and when tenders are called to accept a tender in
whole or in part or reject any tender or all tenders without assigning reasons for any such action. In case if
tender is accepted in part by Railway administration, Letter of Acceptance shall be issued as counter offer to
the Tenderer, which shall be subject to acceptance by the Tenderer.

19.0 Negotiation with Tenderer(s)-

Should the Railway decide to negotiate with a view to bring down the rates, the tenderer called for
negotiations should furnish the following form of declaration before commencement of negotiations:
I/we, _______________________ do declare that in the event of failure of the contemplated negotiations
relating to Tender No. ______________dated ___________ opened on ___________ my original tender
shall remain open for acceptance on its original terms and conditions up to the date specified in the
tender or the date extended by mutual agreement from time to time.
20. For all provisions of the contract including PVC, date of negotiation will be considered as date of
opening.

[Link] documents are not transferable.

22. MINIMUM ELIGIBILITY CRITERIA:-
22.1 Technical Eligibility Criteria:
(a) The tenderer must have successfully completed or substantially completed any of the following during
last 07 (seven) years, ending last day of month previous to the one in which tender is invited:

Three similar works each costing not less than the amount equal to 30% of advertised value of the
tender, or
Two similar works each costing not less than the amount equal to 40% of advertised value of the
tender, or
One similar work each costing not less than the amount equal to 60% of advertised value of the
tender.
(b) (i) In case of tenders for composite works (e.g. works involving more than one distinct component, such
as Civil Engineering works, S&T works, Electrical works, OHE works etc. and in the case of major
bridges – substructure, superstructure etc.), tenderer must have successfully completed or
substantially completed any of the following during last 07 (seven) years, ending last day of month
previous to the one in which tender is invited:
Three similar works each costing not less than the amount equal to 30% of advertised value of each
component of tender, or
Two similar works each costing not less than the amount equal to 40% of advertised value of each
component of tender, or
One similar work each costing not less than the amount equal to 60% of advertised value of each
component of tender.
Note: Separate completed works of minimum required values shall also be considered for fulfillment
of technical eligibility criteria for different components.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 15
(b) (ii) In such cases, what constitutes a component in a composite work shall be clearly pre-defined with
estimated tender cost of it, as part of the tender documents without any ambiguity.
Note for Item 22.1:
Work experience certificate from private individual shall not be considered. However, in addition to work
experience certificates issued by any Govt. Organisation, work experience certificate issued by Public
listed company having average annual turnover of Rs 500 crore and above in last 3 financial years
excluding the current financial year, listed on National Stock Exchange or Bombay Stock Exchange,
incorporated/registered atleast 5 years prior to the date of closing of tender, shall also be considered
provided the work experience certificate has been issued by a person authorized by the Public listed
company to issue such certificates.
In case tenderer submits work experience certificate issued by public listed company, the tenderer shall
also submit along with work experience certificate, the relevant copy of work order, bill of quantities, bill
wise details of payment received duly certified byChartered Accountant, TDS certificates for all payments
received and copy of final/last bill paid by company in support of above work experience certificate.
(b)(iii) To evaluate the technical eligibility of tenderer, only components of work as stipulated in tender
documents for evaluation of technical eligibility, shall be considered. The scope of work covered in other
remaining components shall be either executed by tenderer himself if he has work experience as
mentioned in clause 7 of the Standard General Conditions of Contractor through subcontractor fulfilling
the requirements as per clause 7 of the Standard General Conditions of Contract or jointly i.e., partly
himself and remaining through subcontractor, with prior approval of Chief Engineer in writing.
However, if required in tender documents by way of Special Conditions, a formal agreement duly
notarised, legally enforceable in the court of law, shall be executed by the main contractor with the
subcontractor for the component(s) of work proposed to be executed by the subcontractor(s), and shall
be submitted along with the offer for considering subletting of that scope of work towards fulfilment of
technical eligibility. Such subcontractor must fulfill technical eligibility criteria as follows:
The subcontractor shall have successfully completed at least one work similar to work proposed for
subcontract, costing not less than 35% value of work to be subletted, in last 5 years, ending last day of
month previous to the one in which tender is invited through a works contract.
Note: for subletting of work costing up to Rs 50 lakh, no previous work experience of subcontractor shall be
asked for by the Railway.
In case after award of contract or during execution of work it becomes necessary for contractor
to change subcontractor, the same shall be done with subcontractor(s) fulfilling the requirements as per
clause 7 of the Standard General Conditions of Contract, with prior approval of Chief Engineer in writing.
[Link] Eligibility Criteria: The tenderer must have minimum average annual contractual turnover of
V/N or ‘V’ whichever is less; where
V= Advertised value of the tender in crores of Rupees
N= Number of years prescribed for completion of work for which bids have been invited.
The average annual contractual turnover shall be calculated as an average of “total contractual payments”
in the previous three financial years, as per the audited balance sheet. However, in case balance sheet of
the previous year is yet to be prepared/ audited, the audited balance sheet of the fourth previous year
shall be considered for calculating average annual contractual turnover.
The tenderers shall submit requisite information as per Annexure-XIVA, of STD/June/22 along with copies
of Audited Balance Sheets duly certified by the Chartered Accountant/ Certificate from Chartered
Accountant duly supported by Audited Balance Sheet.

22.3. Bid Capacity: The tender/technical bid will be evaluated based on bid capacity formula detailed as
Annexure-“VI”.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 16
22.4 No Technical and Financial credentials are required for tenders having advertised value up to Rs 50
lakh.
22.5. Credentials if submitted in foreign currency shall be converted into Indian currency i.e., Indian Rupee as
under:
The conversion rate of US Dollars into Rupees shall be the daily representative exchange rates
published by the Reserve Bank of India or entity authorized by RBI to do so for the relevant date or
immediately previous date for which rates have been published. Where, relevant date shall be as on the
last day of month previous to the one in which tender is invited. In case of any other currency, the same
shall first be converted to US Dollars as on the last day of month previous to the one in which tender is
invited, and the amount so derived in US Dollars shall be converted into Rupees at the aforesaid rate.
The conversion rate of such currencies shall be the daily representative exchange rates published by
the International Monetary Fund for the relevant date or immediately previous date for which rates have
been published.
[Explanation for clause 22 including clause 22.1 to 22.5 - Eligibility Criteria:
1. Substantially Completed Work means an ongoing work in which payment equal to or more than 90% of
the present contract value (excluding the payment made for adjustment of Price variation (PVC), if any) has
been made to the contractor in that ongoing contract and no proceedings of termination of contract on
Contractor’s default has been initiated. The credential certificate in this regard should have been issued not
prior to 60 days of date of invitation of present tender.
2. In case a work is started prior to 07 (seven) years, ending last day of month previous to the one in which
tender is invited, but completed in last 07 (seven) years, ending last day of month previous to the one in
which tender is invited, the completed work shall be considered for fulfillment of credentials.
3. If a work is physically completed and completion certificate to this extent is issued by the concerned
organization but final bill is pending, such work shall be considered for fulfillment of credentials
4. In case of completed work, the value of final bill (gross amount) including the PVC amount (if paid) shall be
considered as the completion cost of work. In case final bill is pending, only the total gross amount already
paid including the PVC amount (if paid) shall be considered as the completion cost of work.
In case of substantially completed work, the total gross amount already paid including the PVC amount (if
paid), as mentioned in the certificate, shall be considered as the cost of substantially completed work.
5. If a bidder has successfully completed a work as subcontractor and the work experience certificate has
been issued for such work to the subcontractor by a Govt. Organization or public listed company as defined
in Note for Item 22.1 Para 22 of Standard Tender Document, the same shall be considered for the purpose
of fulfillment of credentials.
6. In case a work is considered similar in nature for fulfillment of technical credentials, the overall cost
including the PVC amount (if paid) of that completed work or substantially completed work, shall be
considered and no separate evaluation for each component of that work shall be made to decide eligibility.
7. In case of newly formed partnership firm, the credentials of individual partners from previous propriety
firm(s) or dissolved previous partnership firm(s) or split previous partnership firm(s), shall be considered
only to the extent of their share in previous entity on the date of dissolution / split and their share in newly
formed partnership firm. For example, a partner A had 30% share in previous entity and his share in present
partnership firm is 20%. In the present tender under consideration, the credentials of partner A will be
considered to the extent of 0.3*0.2*value of the work done in the previous entity. For this purpose, the
tenderer shall submit along with his bid all the relevant documents which include copy of previous
partnership deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of
partnership firm(s) etc.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 17

8. In case of existing partnership firm, if any one or more partners quit the partnership firm, the credentials of
remaining partnership firm shall be re-worked out i.e., the quitting partner(s) shall take away his credentials
to the extent of his share on the date of quitting the partnership firm(e.g. in a partnership firm of partners A,
B & C having share 30%, 30% & 40% respectively and credentials of Rs 10 crore; in case partner C quits
the firm, the credentials of this partnership firm shall remain as Rs 6 crore). For this purpose, the tenderer
shall submit along with his bid all the relevant documents which include copy of previous partnership
deed(s), dissolution deed(s) and proof of surrender of PAN No.(s) in case of dissolution of partnership
firm(s) etc.
9. In case of existing partnership firm if any new partner(s) joins the firm without any modification in the name
and PAN/TAN no. of the firm, the credentials of partnership firm shall get enhanced to the extent of
credentials of newly added partner(s) on the same principles as mentioned in item 6 above. For this
purpose, the tenderer shall submit along with his bid all the relevant documents which include copy of
previous partnership deeds, dissolution/splitting deeds and proof of surrender of PAN No.(s) in case of
dissolution of partnership firm etc.
10. Any partner in a partnership firm cannot use or claim his credentials in any other firm without leaving the
partnership firm i.e., In a partnership firm of A&B partners, A or B partner cannot use credentials of
partnership firm of A&B partners in any other partnership firm or propriety firm without leaving partnership
firm of A&B partners.
11. In case a partner in a partnership firm is replaced due to succession as per succession law, the proportion
of credentials of the previous partner will be passed on to the successor.
12. If the percentage share among partners of a partnership firm is changed, but the partners remain the same,
the credentials of the firm before such modification in the share will continue to be considered for the firm as
it is without any change in their value. Further, in case a partner of partnership firm retires without taking
away any credentials from the firm, the credentials of partnership firm shall remain the same as it is without
any change in their value.
13. In a partnership firm “AB” of A&B partners, in case A also works as propriety firm “P” or partner in some
other partnership firm “AX”, credentials of A in propriety firm “P” or in other partnership firm “AX” earned
after the date of becoming a partner of the firm AB shall not be added in partnership firm AB.
14. In case a tenderer is LLP, the credentials of tenderer shall be worked out on above lines similar to a
partnership firm.
15. In case company A is merged with company B, then company B would get the credentials of company A
also.]

22.6 Submission of Notarised Affidavit:

The tenderers shall submit a Certificate along with tender documents as per Annexure-III.
22.6. NOTE: --
(a) Para 22.2 is self-explanatory. Certificate issued by Chartered Accountants based on the audited balance
sheets will also be accepted. ( as per Annexure-IX )
(b) For para 22.1, the criteria for completed works shall be as under:-

(i) Entire work has to be completed in all respects as per contract agreement. Part completed work shall
not be considered. Date of completion of the contract should fall in the period as specified in 22.1
above.
(ii) Completion certificate should be as per proforma given in Annexure-III, as applicable or in the format
containing all information required as per the Annexure-III.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 18

(iii) Completion certificate from following organizations shall only be considered: -

The work(s) should have been directly awarded to the tenderer by Govt. Organization/ Semi Govt.
Organization/ Public Sector Undertaking / Autonomous bodies/ Municipal Bodies.
Note: - The credentials of a wholly owned subsidiary of a parent company will also be considered in
respect of works mentioned above if tender is submitted by the parent company.
(iv) Details of works physically completed is to be submitted in the proforma asper ‘Annexure-III’ as per
para (iii) above.

(v) The value of completed work shall be reckoned from the total payment received by the tenderer from
the organization completion certificates submitted in terms of note (ii) above.
(vi) The amount given at Sr. No. 9 in proforma vide ‘Annexure-III’ for the completion certificate will be the
value of completed work, if nomenclature of work as given in completion certificate matches with
similar nature work mentioned in 22.1.
(vii) The amount mentioned at Sr. No. 10 in ‘Annexure-III’ for the completion certificate shall be the value of
completed work if the nomenclature of completed work includes additional components of work
which are not matching with similar nature of works mentioned in 22.1.

(viii) Certificate from private individuals for whom such works are executed shall not be considered for
eligibility of tenderer for 22.1 and 22.2.
Note: - Any false certificate submitted by tenderer shall lead to further action as mentioned in
certificate at ‘Annexure-V & V(A)’.
23.0 Instruction for submitting the tenders as Partnership Firms in works tender:
23.1 The Partnership Firms participating in the tender should be legally valid under the provisions of the
Indian Partnership Act.
23.2 The partnership firm should have been in existence or should have been formed prior to submission of
tender. Partnership firm should have either been registered with the Registrar or the partnership deed
should have been notarized prior to date of tender opening as per the Indian Partnership Act prior to
submission of tender.

23.3 Separate identity / name should be given to the partnership firm. The partnership firm should have
PAN / TAN number in its own name and PAN / TAN number in the name of any of the constituent
partners shall not be considered. The valid constituents of the firm shall be called partners.

23.4 Once the tender has been submitted, the constitution of the firm shall not normally be allowed to be
modified / altered / terminated during the validity of the tender as well as the currency of the contract except
when modification becomes inevitable due to succession laws etc., in which case prior permission should be
taken from Railway and in any case the minimum eligibility criteria should not get vitiated. The re-constitution
of firm in such cases should be followed by a notary certified Supplementary Deed. The approval for change of
constitution of the firm, in any case, shall be at the sole discretion of the Railways and the tenderer shall have
no claims what-so-ever. Any change in the constitution of Partnership firm after submission of tender shall be
with the consent of all partners and with the signatures of all partners as that in the Partnership Deed. Failure
to observe this requirement shall render the offer invalid and full Bid Security shall be forfeited.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 19
If any Partner/s withdraws from the firm after submission of the tender and before the award of the
contract, the offer shall be rejected and Bid Security of the tenderer will be forfeited. If any new partner joins
the firm after submission of tender but prior to award of contract, his / her credentials shall not qualify for
consideration towards eligibility criteria either individually or in proportion to his share in the previous firm. In
case the tenderer fails to inform Railway beforehand about any such changes / modification in the
constitution which is inevitable due to succession laws etc. and the contract is awarded to such firm, then it
will be considered a breach of the contract conditions liable for determination of the contract under Clause 62
of the Standard General Conditions of Contract.
23.5 A partner of the firm shall not be permitted to participate either in his individual capacity or as a
partner of any other firm in the same tender.
23.6 The tender form shall be submitted only in the name of partnership firm. The Bid Security shall be
submitted by partnership firm. The Bid Security submitted in the name of any individual partner or in
the name of authorized partner (s) shall not be considered.
23.7 On issue of Letter of Acceptance (LOA) to the partnership firm, all the guarantees like Performance
Guarantee, Guarantee for various Advances to the Contractor shall be submitted only in the name of
the partnership firm and no splitting of guarantees among the partners shall be acceptable.
23.8 On issue of Letter of Acceptance (LOA), contract agreement with partnership firm shall be executed in
the name of the firm only and not in the name of any individual partner.
23.9 In case the Letter of Acceptance (LOA) is issued to a partnership firm, the following undertakings shall
be furnished by all the partners through a notarized affidavit, before signing of contract agreement.
(a) Joint and several liabilities:
The partners of the firm to which the Letter of Acceptance (LOA) is issued, shall be jointly and severally
liable to the Railway for execution of the contract in accordance with General and Special Conditions of
the Contract. The partners shall also be liable jointly and severally for the loss, damages caused to the
Railway during the course of execution of the contract or due to non-execution of the contract or part
thereof.
(b) Duration of the partnership deed and partnership firm agreement:
The partnership deed/partnership firm agreement shall normally not be modified/altered/ terminated
during the currency of contract and the maintenance period after the work is completed as contemplated
in the conditions of the contract. Any change carried out by partners in the constitution of the firm
without permission of Railway, shall constitute a breach of the contract, liable for determination of the
contract under Clause 62 of the Standard General Conditions of Contract.
(c) Governing laws: The partnership firm agreement shall in all respect be governed by and interpreted in
accordance with the Indian laws.
(d) No partner of the firm shall have the right to assign or transfer the interest right or liability in the contract
without the written consent of the other partner/s and that of the Railway.
23.10 The tenderer shall clearly specify that the tender is submitted on behalf of a partnership firm. The
following documents shall be submitted by the partnership firm, with the tender:
(a) A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the
Registrar.
(b) A notarized or registered copy of Power of Attorney in favour of the individual to tender for the work, sign
the agreement etc. and create liability against the firm.
(c) An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by
Railways or any other Ministry / Department of the Govt. of India / any State Govt. from participation in
tenders / contracts as on the date of submission of bids, either in their individual capacity or in any
firm/LLP in which they were / are partners/members. Concealment / wrong information in regard to
above shall make the bid ineligible or the contract shall be determination under Clause 62 of the General
Conditions of Contract.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 20

(d) All other documents in terms of explanatory notes in clause 22 of STD/June/22

23.11 Evaluation of eligibility of a partnership firm:
Technical and financial eligibility of the firm shall be adjudged based on satisfactory fulfillment of the
eligibility criteria laid down in clause 22 of STD/June/22:

(Signature)
(Designation)
Signature of Tenderer(s) _________Railway Date _____________
Date _____________

24.0 JOINT VENTURE (JV) IN WORKS TENDERS (Clause 17 of GCC/2022)

Instructions for submitting the tender as JV firm in works tender :

24.1 JV firms will be permitted participation in tnder costing rupees more than Rs. 10 Cr.

Participation of Joint Venture (JV) in Works Tender: This para shall be applicable for works tenders wherein
tender documents provide for the same.

24.2 Separate identity/name shall be given to the Joint Venture.

24.3 Number of members in a JV shall not be more than three, if the work involves only one department
(say Civil or S&T or Electrical or Mechanical) and shall not be more than five, if the work involves more than
one Department. One of the members of the JV shall be its Lead Member who shall have a majority (at least
51%) share of interest in the JV. The other members shall have a share of not less than 20% each in case of JV
with upto three members

and not less than 10% each in case of JV with more than three members. In case of JV with foreign member(s),
the Lead Member has to be an Indian firm/company with a minimum share of 51%.

24.4 A member of JV shall not be permitted to participate either in individual capacity or as a member of
another JV in the same tender.

24.5 The tender form shall be purchased and submitted only in the name of the JV and not in the name of
any constituent member. The tender form can however be submitted by JV or any of its constituent member
or any person authorized by JV through Power of Attorney to submit tender.
24.6 Bid Security shall be submitted by JV or authorized person of JV either as :
(i) Cash through e-payment gateway or as mentioned in tender document, or
(ii) Bank Guarantee bond either in the name of JV, or in the name of all members of JV as per MOU
irrespective of their share in the JV if the JV has not been constituted legally till the date of submission
of tender.
24.7 A copy of Memorandum of Understanding (MoU) duly executed by the JV members on a stamp paper,
shall be submitted by the JV alongwith the tender. The complete details of the members of the JV, their share
and responsibility in the JV etc. particularly with reference to financial, technical and other obligations shall be
furnished in the MoU.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 21

24.8 Once the tender is submitted, the MoU shall not normally be modified / altered / terminated during
the validity of the tender. In case the tenderer fails to observe/comply with this stipulation, the full Bid
Security shall be liable to be forfeited.

24.9 Approval for change of constitution of JV shall be at the sole discretion of the Railway. The
constitution of the JV shall not normally be allowed to be modified after submission of the bid by the JV,
except when modification becomes inevitable due to succession laws etc., provided further that there is no
change in qualification of minimum eligibility criteria by JV after change of composition. However, the Lead
Member shall continue to be the Lead Member of the JV. Failure to observe this requirement would render
the offer invalid.

24.10 Similarly, after the contract is awarded, the constitution of JV shall not be normally allowed to be
altered during the currency of contract except when modification become inevitable due to succession laws
etc. and minimum eligibility criteria should not get vitiated. Failure to observe this stipulation shall be deemed
to be breach of contract with all consequential penal action as per contract conditions.

24.11 On award of contract to a JV, a single Performance Guarantee shall be submitted by the JV as per
tender conditions. All the Guarantees like Performance Guarantee, Bank Guarantee for Mobilization Advance,
Machinery Advance etc. shall be accepted only in the name of the JV and no splitting of guarantees amongst
the members of the JV shall be permitted.
24.12 On issue of LOA (Letter of Acceptance), the JV entity to whom the work has been awarded, with the
same shareholding pattern as was declared in the MOU/JV Agreement submitted alongwith the tender, shall
be got registered before the Registrar of the Companies under 'The Companies Act -2013' (in case JV entity is
to be registered as Company) or before the Registrar/Sub-Registrar under the 'The Indian Partnership Act,
1932' (in case JV entity is to be registered as Partnership Firm) or under 'The LLP Act 2008' (in case JV entity is
to be registered as LLP). A separate PAN shall be obtained for this entity. The documents pertaining to this
entity including its PAN shall be furnished to the Railways before signing the contract agreement for the work.
In case the tenderer fails to observe/comply with this stipulation within 60 days of issue of LOA, contract is
liable to be terminated. In case contract is terminated railway shall be entitled to forfeit the full amount of the
Bid Security and other dues payable to the Contractor under this contract. The entity so registered, in the
registered documents, shall have, inter-alia, following Clauses:
24.12.1 Joint and Several Liability - Members of the entity to which the contract is awarded, shall be jointly
and severally liable to the Railway for execution of the project in accordance with General and Special
Conditions of Contract. The members of the entity shall also be liable jointly and severally for the loss,
damages caused to the Railways during the course of execution of the contract or due to non-execution of the
contract or part thereof.
24.12.2 Duration of the Registered Entity - It shall be valid during the entire currency of the contract including
the period of extension, if any and the maintenance period after the work is completed.
24.12.3 Governing Laws - The Registered Entity shall in all respect be governed by and interpreted in
accordance with Indian Laws.

24.13 Authorized Member - Joint Venture members in the JV MoU shall authorize Lead member on
behalf of the Joint Venture to deal with the Contract , sign the agreement or enter into contract in respect of
the said tender, to receive payment, to witness joint measurement of work done, to sign measurement books
and similar such action in respect of the said tender/contract. All notices/correspondences with respect to the
contract would be sent only to this authorized member of the JV.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 22
24.14 No member of the Joint Venture shall have the right to assign or transfer the interest right or liability
in the contract without the written consent of the other members and that of the Railway in respect of the
said tender/contract.

24.15 Documents to be enclosed by the JV along with the tender:

24.15.1 In case one or more of the members of the JV is/are partnership firm(s), following documents shall be
submitted:
(i) A notarized copy of the Partnership Deed or a copy of the Partnership deed registered with the
Registrar.
(ii) A copy of consent of all the partners or individual authorized by partnership firm, to enter into
the Joint Venture Agreement on a stamp paper,
(iii) A notarized or registered copy of Power of Attorney in favour of the individual to sign the
MOU/JV Agreement on behalf of the partnership firm and create liability against the firm.
(iv) An undertaking by all partners of the partnership firm that they are not blacklisted or debarred by
Railways or any other Ministry / Department of the Govt. of India from participation in tenders /
contracts as on the date of submission of bids, either in their individual capacity or in any firm/LLP
in which they were / are partners/members. Any Concealment / wrong information in regard to
above shall make the bid ineligible or the contract shall be determined under Clause 62 of the
Standard General Conditions of Contract.

24.15.2 In case one or more members is/are Proprietary Firm or HUF, the following documents shall be
enclosed:
(i) A copy of notarized affidavit on Stamp Paper declaring that his Concern is a proprietary Concern
and he is sole proprietor of the Concern OR he who is signing the affidavit on behalf of HUF is in
the position of ‘Karta’ of Hindu Undivided Family (HUF) and he has the authority, power and
consent given by other members to act on behalf of HUF.
24.15.3 In case one or more members of the JV is/are companies, the following documents shall be submitted:
(i) A copy of resolutions of the Directors of the Company, permitting the company to enter into a JV
agreement,
(ii) The copies of MOA (Memorandum of Association) / AOA (Articles of Association) of the company
(iii) A copy of Certificate of Incorporation
(iv) A copy of Authorization/copy of Power of Attorney issued by the Company (backed by the
resolution of Board of Directors) in favour of the individual, to sign the tender, sign MOU/JV
Agreement on behalf of the company and create liability against the company
24.15.4 In case one or more members of the JV is/are LLP firm/s, the following documents shall be submitted:
(i) A copy of LLP Agreement
(ii) A copy of Certificate of Incorporation of LLP
(iii) A copy of resolution passed by partners of LLP firm, permitting the Firm to enter into a JV
agreement
(iv) A copy of Authorization /copy of Power of Attorney issued by the LLP firm (backed by
resolution passed by the Partners) in favour of the individual, to sign the tender and/or sign
the MOU/ JV agreement on behalf of the LLP and create liability against the LLP.
(v) An undertaking by all partners of the LLP that they are not blacklisted or debarred by
Railways or any other Ministry / Department of the Govt. of India from participation in
tenders / contracts as on the date of submission of bids, either in their individual capacity or
in any firm/LLP or JV in which they were / are partners/members. Any Concealment / wrong
information in regard to above shall make the contract liable for determination under
Clause 62 of the Standard General Conditions of Contract.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 23

24.15.5 In case one or more members of the JV is/are Society/s or Trust/s, the following documents shall be
submitted:
(i) A copy of Certificate of Registration
(ii) A copy of Memorandum of Association of Society/Trust Deed
(iii) A copy of Rules & Regulations of the Society
(iv) A copy of Power of Attorney, in favour of the individual to sign the tender documents and
create liability against the Society/Trust.
24.15.6 All other documents in terms of explanatory notes in clause 22 of STD/June/22.

24.16 Credentials & Qualifying Criteria: Technical, financial eligibility and Bid capacity of the JV shall be
adjudged based on satisfactory fulfillment of the following criteria:
24.16.1 Technical Eligibility Criteria (‘a’ or ‘b’ mentioned hereunder):
(a) For Works without composite components
The technical eligibility for the work as per Para 22.1, shall be satisfied by either the ‘JV in its own name &
style’ or ‘Lead member of the JV’.
Each other (non-lead) member(s) of JV, who is/ are not satisfying the technical eligibility for the work as
per para 22.1, shall have technical capacity of minimum 10% of the cost of work i.e., each non-lead
member of JV member must have satisfactorily completed or substantially completed during the last 07
(seven) years, ending last day of month previous to the one in which tender is invited, one similar single
work for a minimum of 10% of advertised value of the tender.
(b) For works with composite components
The technical eligibility for major component of work as per Para 22.1, shall be satisfied by either the ‘JV in
its own name & style’ or ‘Lead member of the JV’ and technical eligibility for other component(s) of work as
per para 22.1 of GCC/22, shall be satisfied by either the ‘JV in its own name & style’ or ‘any member of the
JV’.
Each other (non-lead) member(s) of JV, who is/ are not satisfying the technical eligibility for any
component of the work as per para 22.1 above, shall have technical capacity of minimum 10% of the cost
of any component of work mentioned in technical eligibility criteria. i.e., each other (non-lead) member of
must have satisfactorily completed or substantially completed during the last 07 (seven) years, ending last
day of month previous to the one in which tender is invited, one similar single work for a minimum of 10%
of cost of any component of work mentioned in technical eligibility criteria.
Note for Para 24.16.1:
a) The Major component of the work for this purpose shall be the component of work having highest value. In
cases where value of two or more component of work is same, any one work can be classified as Major
component of work.
b) Value of a completed work done by a Member in an earlier JV shall be reckoned only to the extent of the
concerned member's share in that JV for the purpose of satisfying his/her compliance to the above-mentioned
technical eligibility criteria in the tender under consideration.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 24

24.16.2 Financial Eligibility Criteria

The JV shall satisfy the requirement of “Financial Eligibility” mentioned at para 22.2 above. The “financial
capacity” of the lead member of JV shall not be less than 51% of the financial eligibility criteria mentioned at
para 22.2 above.
The arithmetic sum of individual “financial capacity” of all the members shall be taken as JV’s “financial
capacity” to satisfy this requirement.
Note: Contractual payment received by a Member in an earlier JV shall be reckoned only to the extent of the
concerned member’s share in that JV for the purpose of satisfying compliance of the above-mentioned
financial eligibility criteria in the tender under consideration.
24.17.2Financial Eligibility Criteria:
The JV shall satisfy the requirement of “Financial Eligibility” mentioned at para 22.2 above. The
“financial capacity” of the lead partner of JV shall not be less than 51% of the financial eligibility
criteria mentioned at para 22.2 above.
The arithmetic sum of individual “financial capacity” of all the members shall be taken as JV’s
“financial capacity” to satisfy this requirement.
Note: Contractual payment received by a Member in an earlier JV shall be reckoned only to the extent of the
concerned member’s share in that JV for the purpose of satisfying compliance of the above-
mentioned financial eligibility criteria in the tender under consideration.
24.16.3 Bid Capacity:
The JV shall satisfy the requirement of “Bid Capacity” requirement mentioned at para 22.3. The
arithmetic sum of individual “Bid capacity” of all the members shall be taken as JV’s “Bid capacity” to
satisfy this requirement.
25.0 Mandatory updation of Labour data on Railway’s Shramikkalyan portal by Contractor to payment of
wages:
In order to ensure prompt and proper uploading of details related to LOAs, engages workmen, wage &
other payment details, Railways/Pus etc. shall introduced a special condition in their tender documents
of the tenders to be called henceforth. The special condition is as under.

(A) Contractor is to abide by the provisions of various labour laws in terms of above Clause 54 55, 55-A
and 55-B of Indian Railways Standard General Condition of Contract. In order to ensure the same, an
application has developed and hosted on website [Link].
Contractor shall register his firm/company etc. and upload requisite details of labour and their payment
in this portal. These details shall be available in public domain. The Registration / updation of portal shall
be done as under:
a) Contractor shall apply for onetime registration of his company/firm etc. in the Shramik Kalyan
portal with requisite details subsequent to issue of Letter of Acceptance Engineer4 shall approve
the contractor’s registration on the portal within 7 (seven) days of receipt of such request.
b) Contractor once approved by any Engineer, can create password with ID (PAN No.) for subsequent
use of portal for all LoAs issued in his favour.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 25

c) The contractor once registered on the portal, shall provide details of his Letter of Acceptance
(LoA) / Contract Agreements on shramik Kalyan portal 15 days of issue of any LoA for approval of
concerned engineer. Engineer shall update (if required) and approve the details of LoA filled by
contractor within 7 days of receipt of such request.
d) After approval of LoA by Engineer, contractor shall fill the salient details of contract labours
engaged in the contract and ensure updating of each wage payment to them on Shramik Kalyan
portal on monthly basis.
e) It shall be mandatory upon the contractor to ensure correct and prompts uploading of all salient
details of engaged contractual labour & payments made thereof after each wage period.
(b) While processing payment of any “On Account bill” or “final Bill” or release of “Advance” or
Performance Guarantee / Security Deposit’, Contractor shall submit a certificate to the Engineer or
Engineer’s representatives that “I have uploaded the contract details of contract labours engaged in
connection with this contract and payments made to them during the wage period in Railway’s
Shramik Kalyan portal at ‘[Link] till
_________Month________year”.

(Authority: Railway Board’s letter No. 2018/CE-I/CT/4 Dated 01.10.18 )

26.0 Provision over & above the clauses of GCC-2022:
26.1 Vitiation: Vitiation at Para 4(4) 10 of Section III against clause 42(2) of GCC shall be as follows:
The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided. In
case of vitiation of the tender (both for increase as well as decrease of value of contract agreement),
sanction of the competent authority should be obtained.
As a result of variations, a contract shall be considered “Vitiated” only when the following percentage
variation in contract value between tenderers is noticed to have been exceeded.

SN Value of Contract Percentage Difference between present

Contractor and new L-1 as a result of
variation. (Percentage shall be calculated with
base as the revised contract quantities
multiplied by the rates of the present
contractor).
1 Small value contracts (Tender Value less 10
than Rs. 50 Lakh)
2 Other than Small value contracts (Tender 5
Value equal to or more than Rs. 50 Lakh).
The above shall be regulated as under:
The case shall be decided by the tender accepting authority (Competent for the revised quantity) and
shall not be created as a case of single tender
(Authority: Railway Board’s L/No. 2017/Trans/01/Policy. Dt. 08.02.2018).

26.2 Dispute Adjudication Board (DAB): This clause is applicable in the tender having advertised
value more than Rs 50 Crore.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 26

26.2.1 Any dispute/s if not settled with the Engineer, shall be referred to DAB.

The DAB shall consist of a panel of three Retired Railway Officers, retired not below senior
administrative grade (SAG). The DAB shall be formed within 90 days of signing of Contract
Agreement. For this purpose, a panel of DAB members shall be maintained in the General Manager’s
office. The complete panel, which shall not be less than five members, shall be sent by Chief Engineer
to the Contractor to nominate one member of the DAB from the panel as Contractor’s nominee within
two weeks of receipt of the panel. On receipt of Contractor’s nominee, the Chief Engineer shall
nominate one member from the same panel as Railway nominee for the DAB. Both above nominees
shall jointly select presiding member of the DAB from the same panel.

26.2.2 The appointment of DAB shall be effectuated by way of a tri-partite agreement among the
Railway, Contractor and the respective DAB members. The terms of the remuneration of each member
shall be as fixed by Ministry of Railways from time to time. Each party shall be responsible for paying
one-half of this remuneration.

26.2.3 If one or more of the members appointed refuses to act as DAB member, or is unable or
unwilling to perform his functions as DAB member for any reason whatsoever or dies or in the
opinion of the Chief Engineer fails to act without undue delay, the parties shall terminate the mandate
of such DAB member and thereupon new DAB member shall be appointed in the same manner, as the
outgoing DAB member had been appointed.

26.2.4 The appointment of any member may be terminated by mutual agreement of both Parties, but
not by the Railway or the Contractor acting alone. Unless otherwise agreed by both the Parties, the
appointment of the DAB (including each member) shall expire upon expiry of this Contract
Agreement.

26.2.5 Before start of DAB proceedings, each DAB member shall give the following certificate to the
Railway and the Contractor:

“I have no any past or present relationship in relation to the subject matter in dispute,
whether financial, business, professional or other kind. Further, I have no any past or present
relationship with or interest in any of the parties whether financial, business, professional or other
kind, which is likely to give rise to justifiable doubts as to my independence or impartiality.”

26.2.6 DAB proceedings shall be conducted as decided by the DAB. The DAB shall give its decision
within 90 days of a Dispute referred to it by any of the Parties, duly recording the reasons before
arriving at the decision. The DAB shall decide the issue within terms and conditions of the contract.
This time limit shall be extendable subject to the Parties mutual agreement.

26.2.7 The DAB decision shall not be binding on both the Parties. In case any party is not satisfied by
the decision of DAB, then the aggrieved party may approach Arbitral Tribunal for arbitration
proceedings.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 27

26.2.8 No dispute shall be referred to Arbitral Tribunal unless the same has been referred to DAB for
adjudication. However, in case DAB is not formed due to any reason, the disputes can be directly
referred to Arbitral Tribunal to adjudicate the dispute.

26.2.9 In the specific cases of any misconduct by any of the members of the DAB, the parties shall
have the right to specifically bring it to the notice of the DAB such conduct, through a statement filed
with necessary documents in proof of such misconduct and the DAB, after taking NOTICE of such
conduct initiate the replacement of the member concerned, in the same manner the member to be
replaced was appointed.

26.2.10 Once the decision is given by DAB, DAB cannot review the decision at its own or on the
request of one party, unless both parties agree for review of decision by DAB.

26.2.11 In case DAB decision is not challenged by either party within 180 days of receipt of decision
of DAB, the decision shall be considered as final and parties would be barred for referring the same to
Arbitral Tribunal for adjudication.

26.2.12 The obligation of the Railway and the Contactor shall not be altered by reasons of issue being
or under reference to DAB.

26.2.13 The DAB shall conduct the proceedings at any convenient venue which shall be decided by
DAB in consultations with parties.

26.2.14 It is a term of this contract that the Parties shall not approach any Court of Law for settlement
of such disputes or differences unless an attempt has first been made by the parties to settle such
disputes or differences through DAB and Arbitral Tribunal.
27.0 LETTER OF CREDIT AS MODE OF PAYMENT.
(i) For all the tenders having advertised cost of Rs 10 lakh or above, the contractor shall have the option
to take payment from Railways through a letter of credit (LC) arrangement.
(ii) This option of taking payment through LC arrangement has to be exercised in IREPS (Indian Railway
Electronic Procurement System - the e-application on which tenders are called by Railways) by the
tenderer at the time of bidding itself, and the tenderer shall affirm having read over and agreed to the
terms and conditions of the LC option.
(iii) The option so exercised, shall be an integral part of the bidder's offer.
(iv) The above option of taking payment through LC arrangement, once exercised by tenderer at the time
of bidding, shall be final and no change shall be permitted, thereafter, during execution of contract.
(v) In case tenderer opts for payment through LC, following shall be the procedure to deal release of
payment through LC:
(a) The LC shall be a sight LC
(b) The contractor shall select his Advising/Negotiating bank for LC The incidental cost towards issue of
LC and its operation thereof shall be borne by the contractor.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 28

(c) SBI, New Delhi, Main Branch will be the nodal branch for issue of LCs based on online requests
received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches
where the respective Railway Accounts Office has its Account (local SB1 branch) will be the
issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for
this tender till completion of contract. The incidental cost @0.15% per annum of LC value, towards
issue of LC and operation thereof shall be borne by the contractor and shall be recovered from his
bills.
(d) The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC
shall be extended time to time as per the progress of the contract, on the request of the contractor.
The value of LC to be opened initially as well as extended
(e) thereafter shall be finalized by the engineer in consultation with the contractor on the basis of
expected progress of work.
(e) The LC terms and conditions shall inter-alia indemnify and save harmless the Railway from and against
all losses, claims and demands of every nature and description brought or recovered against the
Railways by reason of any act or omission of the contractor, his ,agents or employees, in relation to
the Letter of Credit (LC). All sums payable/borne by Railways on this account shall be considered as
reasonable compensation and paid by contractor.
(f) The LC terms and conditions shall inter-alia provide that Railways will issue a Document of
Authorization (format enclosed as Annexure 2) after passing the bill for completed work, to enable
contractor to claim the authorized amount from their bank.
(g) The acceptable, agreed upon document for payments to be released under the LC shall be the
Document of Authorization.
(h) The Document of Authorization shall be issued by Railway Accounts Office against each bill passed by
Railways.
(i) On issuance of Document of Authorization, a copy of Document of Authorization shall be posted on
IREPS for download by the contractor. A digitally signed copy of Document of Authorization shall also
be sent by Railway Accounts Office to Railway's bank (Local SBI Branch).
(j) The contractor shall take print out of the Document of Authorization available on IREPS and present
his claim to his bank (advising Bank) for necessary payments as per LC terms and conditions. The claim
shall comprise of copy of Document of A authorization, bill of exchange and Bill.
(k) The payment against LC shall be subject to verification from Railway's Bank (Local SBI Branch).
(l) The contractor’s bank (advising bank) shall submit the documents to the Railway's Bank (Local SBI
Branch).
(m) The railway's bank (issuing bank) shall, after verifying the claim so received w.r.t. the digitally signed
Document of Authorization received from Railway Accounts Office, release the payment to
contractor's bank (advising bank) for crediting the same to contractor's account.
(n) Any number of bills can be dealt within one L.C., provided the sum total of payments to contractor is
within the amount for which LC has been opened.

(o) The LC shall be closed after the release of final payment including PVC amount, if any, to the
contractor.
(p) The release of performance guarantee or security deposit shall be dealt directly by railway with the
contractor i.e., not through LC.
Note: For opening of LC, Executive Department shall make a request to concerned Accounts Department on a
format as per Annexure-XIX of Sec: VII
(Authority: Railway Board’s L/No. 2018/CE-I/CT/9 Dt: 04.06.2018)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 29
SECTION -III
IMPORTANT CLAUSES OF GENERAL CONDITIONS OF CONTRACT’2022
Some important clauses of GCC are reproduced below in this section for general guidance of the
tenderer. However, GCC 2022 with up to date corrections shall continue to govern the contract. (In
case of any difference in description of clause reproduced herewith & GCC 2022, description of GCC
2022 shall prevail.)

1(1) Security Deposit (Clause No. 16 (1) of GCC): - Security Deposit: The Security Deposit shall be 5% of the
contract value. The Bid Security submitted by the Contractor with his tender will be retained/encashed by the
Railways as part of security for the due and faithful fulfillment of the contract by the Contractor. Provided
further that, if Contractor submits the Cash or Term Deposit Receipt issued from a Scheduled commercial bank
of India or irrevocable Bank Guarantee Bond from a Scheduled commercial bank of India, either towards the
Full Security Depositor the Part Security Deposit equal to or more than Bid Security, the Railway shall return
the Bid Security, to the Contractor.

Balance of Security Deposit may be deposited by the Contractor in cash or Term Deposit Receipt issued from
Scheduled commercial bank of India or irrevocable Bank Guarantee bond issued from Scheduled commercial
bank of India, or may be recovered at the rate of 6% of the bill amount till the full Security Deposit is
recovered. Provided also that in case of defaulting Contractor, the Railway may retain any amount due for
payment to the Contractor on the pending "on account bills" so that the amounts so retained (including
amount guaranteed through Performance Guarantee) may not exceed 10% of the total value of the contract.
The Irrevocable Bank Guarantee submitted towards Security deposit shall be initially valid up to the stipulated
date of Maintenance period plus 60 days and shall be extended from time to time, depending upon extension
of contract granted in terms of Clause 17A and 17B of the Standard General Conditions of Contract.
Note: Security Deposit deposited in cash by the Contractor or recovered from the running bills of a
Contractor or submitted by contractor as Term Deposit Receipt(s) can be refunded/returned to the
contractor, in lieu of irrevocable Bank Guarantee bond issued from scheduled commercial bank of India, to
be submitted by him, for an amount equal to or more than the already available Security Deposit, provided
however that, in a contract of value less than Rs. 50 Crore, such refund/ return of the already available
Security Deposit is permitted up to two times and in a contract of value equal to or more than Rs. 50 Crore,
such refund / return of the already available Security Deposit is permitted up to three times.
1.(2) (i) Refund of Security Deposit: Security Deposit mentioned in sub clause (1) above shall be returned
to the Contractor along with or after, the following:
(a) Final Payment of the Contract as per clause 51.(1) and
(b) Execution of Final Supplementary Agreement or Certification by Engineer that Railway has No Claim on
Contractor and
(c) Issue of Maintenance Certificate on expiry of the maintenance period as per clause 50.(1), in case
applicable.

1.(2) (ii) Forfeiture of Security Deposit: Whenever the contract is rescinded as a whole under clause 62 (1) of
GCC, the Security Deposit already with railways under the contract shall be forfeited. However, in case
the contract is rescinded in part or parts under clause 62 (1) of GCC, the Security Deposit shall not be
forfeited.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 30

1.(3) No interest shall be payable upon the Bid Security and Security Deposit or amounts payable to the
Contractor under the Contract, but Government Securities deposited in terms of Sub-Clause 1.(4)(b) of
this clause will be payable with interest accrued thereon.

1.(4) Performance Guarantee

The procedure for obtaining Performance Guarantee is outlined below:
(a) The successful bidder shall have to submit a Performance Guarantee (PG) within 21 (Twenty one) days
from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 21
(Twenty-one) days and upto 60 days from the date of issue of LOA may be given by the Authority who is
competent to sign the contract agreement. However, a penal interest of 12% per annum shall be charged for
the delay beyond 21(Twenty one) days, i.e. from 22ndday after the date of issue of LOA. Further, if the 60thday
happens to be a declared holiday in the concerned office of the Railway, submission of PG can be accepted on
the next working day.
In all other cases, if the Contractor fails to submit the requisite PG even after 60 days from the date of
issue of LOA, the contract is liable to be terminated. In case contract is terminated railway shall be entitled to
forfeit Bid Security and other dues payable to the contractor against that particular contract, subject to
maximum of PG amount. In case a tenderer has not submitted Bid Security on the strength of their
registration as a Startup recognized by Department of Industrial Policy and Promotion (DIPP) under Ministry of
Commerce and Industry, DIPP shall be informed to this effect.
The failed Contractor shall be debarred from participating in re-tender for that work.
(b) The successful bidder shall submit the Performance Guarantee (PG) in any of the following forms,
amounting to 5% of the original contract value:-
(i) A deposit of Cash;
(ii) Irrevocable Bank Guarantee;
(iii) Government Securities including State Loan Bonds at 5% below the market value;
(iv) Pay Orders and Demand Drafts tendered by any Scheduled Commercial Bank of India;
(v) Guarantee Bonds executed or Deposits Receipts tendered by any Scheduled Commercial Bank of India;
(vi) Deposit in the Post Office Saving Bank;
(vii) Deposit in the National Savings Certificates;
(viii) Twelve years National Defence Certificates;
(ix) Ten years Defence Deposits;
(x) National Defence Bonds and
(xi) Unit Trust Certificates at 5% below market value or at the face value whichever is less. Also, FDR in
favour of FA&CAO (free from any encumbrance) may be accepted.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 31
(c) The Performance Guarantee shall be submitted by the successful bidder after the Letter of Acceptance
(LOA) has been issued, but before signing of the contract agreement. This P.G. shall be initially valid upto the
stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets
extended, the Contractor shall get the validity of P.G. extended to cover such extended time for completion of
work plus 60 days.
(d) The value of PG to be submitted by the Contractor is based on original contract value and shall not
change due to subsequent variation(s) in the original contract value.
(e) The Performance Guarantee (PG) shall be released after physical completion of the work based on
'Completion Certificate' issued by the competent authority stating that the Contractor has completed the
work in all respects satisfactorily.
(f) Whenever the contract is rescinded, the Performance Guarantee already submitted for the contract
shall be encashed.
(g) The Engineer shall not make a claim under the Performance Guarantee except for amounts to which
the President of India is entitled under the contract (not withstanding and/or without prejudice to any other
provisions in the contract agreement) in the event of:
(i) Failure by the Contractor to extend the validity of the Performance Guarantee as described herein
above, in which event the Engineer may claim the full amount of the Performance Guarantee.
(ii) Failure by the Contractor to pay President of India any amount due, either as agreed by the
Contractor or determined under any of the Clauses/Conditions of the Agreement, within 30 days of the
service of notice to this effect by Engineer.
(iii) The Contract being determined or rescinded under clause 62 of GCC.
Note:- Model Form of Bank Guarantee Bond for PG - As per Annexure-XVIII.

2. FORCE MAJEURE CLAUSE (CLAUSE No. 17 of GCC/July’2022)

If at any time, during the continuance of this contract, the performance in whole or in part by either party of
any obligation under this contract shall be prevented or delayed by reason of any war, hostility, acts of
public enemy, civil commotion, sabotage, serious loss or damage by fire, explosions,
epidemics/pandemics, strikes, lockouts or acts of God (hereinafter, referred to events) provided, notice
of the happening of any such events is given by either party to the other within 30 days from the date of
occurrence thereof, neither party shall by reason of such event, be entitled to terminate this contract
nor shall either party have any claim for damages against the other in respect of such non-performance
or delay in performance, and works under the contract shall be resumed as soon as practicable after
such event has come to an end or ceased to exist, and the decision of the Engineer as to whether the
works have been so resumed or not shall be final and conclusive, PROVIDED FURTHER that if the
performance in whole or in part of any obligation under this contract is prevented or delayed by reason
of any such event for a period exceeding 120 days, either party may at its option terminate the contract
by giving notice to the other party.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 32
2 (1) Extension of time in contracts (Clause No. 17–A of GCC): Subject to any requirement in the
contract as to completion of any portions or portions of the works before completion of the whole, the
contractor shall fully and finally complete the whole of the works comprised in the contract (with such
modifications as may be directed under conditions of this contract) by the date entered in the contract or
extended date in terms of the following clauses:-

(i) Extension Due to Modification : If any modifications have been ordered which in the opinion of the
Engineer have materially increased the magnitude of the work, then such extension of the contracted
date of completion may be granted as shall appear to the Engineer to be reasonable in the
circumstances, provided moreover that the Contractor shall be responsible for requesting such
extension of the date as may be considered necessary as soon as the cause thereof shall arise and in any
case not less than one month before the expiry of the date fixed for completion of the works.

(ii) Extension For Delay Not Due to Railway Or Contractor : If in the opinion of the Engineer the progress of
work has any time been delayed by any act or neglect of Railway's employees or by other contractor
employed by the Railway under sub-clause (4) of clause 20 of these conditions or in executing the work
not forming part of the contract but on which contractor's performance necessarily depends or by
reason of proceeding taken or threatened by or dispute with adjoining or to neighboring owners or
public authority arising otherwise through the Contractor's own default etc. or by the delay authorized
by the Engineer pending arbitration or in consequences of the contractor not having received in due
time necessary instructions from the Railway for which he shall have specially applied in writing to the
Engineer or his authorized representative then upon happening of any such event causing delay, the
Contractor shall immediately give notice thereof in writing to the Engineer within 15 days of such
happening but shall nevertheless make constantly his best endeavours to bring down or make good the
delay and shall do all that may be reasonably required of him to the satisfaction of the Engineer to
proceed with the works. The contractor may also indicate the period for which the work is likely to be
delayed and shall be bound to ask for necessary extension of time. The Engineer on receipt of such
request from the contractor shall consider the same and shall grant such extension of time as in his
opinion is reasonable having regard to the nature and period of delay and the type and quantum of
work affected thereby. No other compensation shall be payable for works so carried forward to the
extended period of time, the same rates, terms and conditions of contract being applicable as if such
extended period of time was originally provided in the original contract itself.

(iii) Extension For Delay Due To Railways: In the event of any failure or delay by the Railway to hand over
the Contractor possession of the lands necessary for the execution of the works or to give the necessary
notice to commence the works or to provide the necessary drawings or instructions or any other delay
caused by the Railway due to any other cause whatsoever, then such failure or delay shall in no way
affect or vitiate the contract or alter the character thereof or entitle the contractor to damages or
compensation therefore but in any such case, the Railway may grant such extension or extensions of the
completion date as may be considered reasonable.

The Contractor shall indicate the period for which the work is likely to be delayed and shall seek
extension of time as may be considered necessary under clause 2(1)(i) or/and 2(1)((ii) or/ and 2(1)(iii)
above, as soon as the cause thereof shall arise and, in any case, not less than one month before the
expiry of the date fixed for completion of the works. The Engineer shall consider the same and shall
grant and communicate such extension of time as in his opinion is reasonable having regard to the
nature and period of delay and the type and quantum of work affected thereby. No other
compensation shall be payable for works so carried forward to the extended period of time; the same

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 33
rates, terms and conditions of contract being applicable, as if such extended period of time was
originally provided in the original contract itself.
The non-submission of request for extension or submission of request within less than 15 days before the
expiry of the date fixed for completion of the works shall make him ineligible for extension under these
sub clauses, subject to final decision of Engineer.

2.(2) Extension of Time with Liquidated Damages (LD) for delay due to Contractor(Clause No. 17–B
of GCC):
The time for the execution of the work or part of the works specified in the contract documents shall be
deemed to be the essence of the contract and the works must be completed not later than the date(s)
as specified in the contract. If the Contractor fails to complete the works within the time as specified in
the contract for the reasons other than the reasons specified in Clause 2 and 2(1), the Railway may, if
satisfied that the works can be completed by the Contractor within reasonable short time thereafter,
allow the Contractor for further extension of time (Proforma at Annexure-VII of GCC) as the Engineer
may decide. On such extension the Railway will be entitled without prejudice to any other right and
remedy available on that behalf, to recover from the Contractor as agreed damages and not by way of
penalty for each week or part of the week, a sum calculated at the rate of Liquidated damages as
decided by Engineer, between 0.05% to 0.30% of Contract value of the works for each week or part of
the week.
For the purpose of this Clause, the contract value of the works shall be taken as value of work as per
contract agreement including any supplementary work order/contract agreement issued. Provided also,
that the total amount of liquidated damages under this condition shall not exceed 5% of the contract
value or of the total value of the item or groups of items of work for which a separate distinct
completion period is specified in the contract.
Provided further, that if the Railway is not satisfied that the works can be completed by the Contractor
and in the event of failure on the part of the contractor to complete the work within further extension of time
allowed as aforesaid, the Railway shall be entitled without prejudice to any other right or remedy available in
that behalf, to appropriate the contractor’s Security Deposit and rescind the contract under Clause 62 of GCC,
whether or not actual damage is caused by such default.
NOTE:
In a contract, where extension(s) of time have been allowed once under clause 2(2), further request(s) for
extension of time under clause 2(1) can also be considered under exceptional circumstances. Such
extension(s) of time under clause 2(1) shall be without any Liquidated damages, but the Liquidated damages
already recovered during extension(s) of time granted previously under clause 2(2) shall not be waived.
However, Price variation during such extension(s) shall be dealt as applicable for extension(s) of time under
clause 2(2),

2(3) Bonus for Early Completion of Work: In open tenders having advertised value more than Rs.50 crore and
original period of completion 12 months or more, when there is no reduction in original scope of work by
more than 10%, and no extension granted on either railway or Contractor’s account, Contractor shall be
entitled for a bonus of 1% for each 30 days early completion of work. The period of less than 30 days shall be
ignored while working out bonus. The maximum bonus shall be limited to 5% of original contract value. The
completion date shall be reckoned as the date of issuance of completion certificate by Engineer.

3. Provision of Efficient and Competent Staff at Work Sites by the Contractor (Clause 26 of GCC)
3.1 The Contractor shall place and keep on the works at all times efficient and competent staff to give the
necessary directions to his workmen and to see that they execute their work in sound & proper manner

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 34
and shall employ only such supervisors, workmen &labourers in or about the execution of any of these
works as are careful and skilled in the various trades. 3.2 The contractor shall at once remove from the
works any agents, permitted sub-contractor, supervisor, workman or labourer who shall be objected to
by the Engineer and if and whenever required by the Engineer, he shall submit a correct return showing
the names of all staff and workmen employed by him.
3.3 In the event of the Engineer being of the opinion that the Contractor is not employing on the works a
sufficient number of staff and workmen as is necessary for proper completion of the works within the
time prescribed, the Contractor shall forthwith on receiving intimation to this effect deploy the
additional number of staff and labour as specified by the Engineer within seven days of being so
required and failure on the part of the Contractor to comply with such instructions will entitle the
Railway to rescind the contract under Clause 62 of these conditions.

3A. Deployment of Qualified Engineers at Work Sites by the Contractor:

3A.1 The Contractor shall also employ qualified Graduate Engineer(s) or equivalent, or qualified Diploma
Engineer(s), as prescribed in the tender documents.
3A.2 In case the Contractor fails to employ the Engineer, as aforesaid in Para 3A.1, he shall be liable to pay
liquidated damages at the rates, as prescribed in the tender documents.
3A.3Number of qualified Engineers required to be deployed by the Contractor for various activities contained
in this works contract shall be as under:-
(a) (i) One Qualified Graduate Engineer when cost of work to be executed is Rs. 2 crores and above
but less than Rs. 10 crores.
(ii) Subsequently one qualified Graduate Engineer for every 10 crores of cost of work.
(b) One Qualified Diploma Holder Engineer when cost of work to be executed is more than Rs. 25 lakh,
but less than Rs. 2 crores.
3A.4 Further in case the contractor fails to employ the Qualified Engineer, as aforesaid in Para 3A.1 above, he,
in terms of provisions of Clause 3A.2 to the Conditions of Contract, shall be liable to pay an amount of
Rs. 40,000/- per Graduate Engineer, and Rs. 25,000/- per Diploma Engineer for each month or part
thereof for the default period for the provisions, as contained in Para 3A.3 above respectively.

3A.5Provision for deployment of Qualified Engineers (Graduate Engineer or Deploma Engineer) shall be for
the values as prescribed above. However, for the works contract tenders, if it is considered appropriate
by the tender inviting authority, not to have the services of qualified engineer, the same shall be so
mentioned in the tender documents by the concerned Executive with the approval of Officer not below
the level of SAG Officer, for reasons to be recorded in writing.

VARIATIONS IN EXTENT OF CONTRACT

4. Modification to Contract to be in Writing: In the event of any of the provisions of the contract required
to be modified after the contract documents have been signed, the modifications shall be made in
writing and signed by the Railway and the Contractor and no work shall proceed under such
modifications until this has been done. Any verbal or written arrangement abandoning, modifying,
extending, reducing or supplementing the contract or any of the terms thereof shall be deemed
conditional and shall not be binding on the Railway unless and until the same is incorporated in a
formal instrument and signed by the Railway and the Contractor, and till then the Railway shall have
the right to repudiate such arrangements.

4.(1) Powers of Modification to Contract: The Engineer on behalf of the Railway shall be entitled by order in
writing to enlarge or extend, diminish or reduce the works or make any alterations in their design,
character position, site, quantities, dimensions or in the method of their execution or in the
combination and use of materials for the execution thereof or to order any additional work to be done

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 35
or any works not to be done and the Contractor will not be entitled, to any compensation for any
increase/reduction in the quantities of work but will be paid only for the actual amount of work done
and for approved materials supplied against a specific order.

4.(2) (i) Unless otherwise specified in the special conditions of the contract, the accepted variation in quantity
of each individual item of the contract would be upto 25% of the quantity originally contracted, except in case
of foundation work (in which no variation limit shall apply). However, the rates for the increased quantities
shall be as per sub- para (iii) below.

(ii) The Contractor shall be bound to carry out the work at the agreed rates and shall not be entitled to any
claim or any compensation whatsoever upto the limit of 25% variation in quantity of individual item of works.

(iii) In case an increase in quantity of an individual item by more than 25% of the agreement quantity is
considered unavoidable, then same shall be executed at following rates

a. Quantities operated in excess of 125% but upto 140% of the agreement quantity of the concerned item,
shall be paid at 98% of the rate awarded for that item in that particular tender;
b. Quantities operated in excess of 140% but upto 150% of the agreement quantity of the concerned item
shall be paid at 96% of the rate awarded for that item in that particular tender;
c. Variation in quantities of individual items beyond 150% will be avoided and would be permitted only in
exceptional unavoidable circumstances and shall be paid at 96% of the rate awarded for that item in that
particular tender.
d. Variation to quantities of Minor Value Item:
The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for
other items). A minor value item for this purpose is defined as an item whose original agreement
value is less than 1 % of the total original contract value.

d.(i) Quantities operated upto and including 100% of the agreement quantity of the concerned
minor value item, shall be paid at the rate awarded for that item in that particular tender;

d.(ii) Quantities operated in excess of 100% but upto 200% of the agreement quantity of the
concerned minor value item, shall be paid at 98% of the rate awarded for that item in that
particular tender;

d.(iii) Variation in quantities of individual minor value item beyond 200% will be avoided and
would be permitted only in exceptional unavoidable circumstances and shall be paid at 96% of
the rate awarded for that item in that particular tender.

(iv) In case of earthwork items, the variation limit of 25% shall apply to the gross quantity of earthwork items
and variation in the quantities of individual classifications of soil shall not be subject to this limit.

(v) As far as Standard Schedule of Rates (SSOR) items are concerned, the variation limit of 25% would apply to
the value of SSOR schedule(s) as a whole and not on individual SSOR items. However, in case of Non Standard
Schedule of Rates (SSOR) items, the limit of 25% would apply on the individual items irrespective of the
manner of quoting the rate (single percentage rate or individual item rate).

4.(3) Valuation of Variations: The enlargements, extensions, diminution, reduction, alterations or additions
referred to in Sub-Clause (2) of this Clause shall in no degree affect the validity of the contract; but
shall be performed by the Contractor as provided therein and be subject to the same conditions,
stipulations and obligations as if they had been originally and expressively included and provided for in
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 36
the Specifications and Drawings and the amounts to be paid therefor shall be calculated in accordance
with the accepted Bill(s) of Quantities. Any extra items/quantities of work falling outside the purview
of the provisions of Sub-Clause (2) above shall be paid for at the rates determined under Clause-39 of
GCC.

5. Price Variation Clause [Clause 46A of (GCC)]

Price Variation Clause (PVC):
(i) Applicability:Price Variation Clause (PVC) shall be applicable only in tender having advertised value
above Rs. 2 Crores. Provided further that, in a contract where PVC is applicable, following shall be
outside the purview of price adjustments (i.e. shall be excluded from the gross value of the work for
the purpose of price variation) :
a) Materials supplied by Railway to the Contractors, either free or at fixed rate;
b) Any extra item(s) included in subsequent variation falling outside the purview of the Bill(s) of
Quantities of tender, under clause 39. (1)(b) of these Standard General Conditions, unless applicability
of PVC and ‘Base Month’ has been specially agreed, while fixing the rates of such extra item(s).
(ii) Base Month:The Base Month for ‘Price Variation Clause’ shall be taken as the one month prior to
closing of tender, unless otherwise stated elsewhere. The quarter for applicability of PVC shall
commence from the month following the Base month. The Price Variation shall be based on the
average Price Index of the quarter under consideration.
(iii) Validity:
Rates accepted by Railway Administration shall hold good till completion of work and no additional
individual claim shall be admissible except:
(a) Payment/recovery for increase/decrease in GST on works contract or imposition/removal of any
tax/cess on Works Contract as per Clause 37,
(b) Payment/recovery for overall market situation as per Price Variation Clause given hereunder.
(iv) Components of various items in a contract on which variation in prices be admissible, shall be steel,
cement, ferrous material, non-ferrous material, insulators, zinc and other materials, labour, plant &
machinery, fuel, explosives, detonators etc. Adjustment for variation in prices of these items shall be
determined in the manner prescribed.
(v) No price variation shall be admissible for fixed components.
(vi) The percentages of various components in various type of works shall be as specified for all item (s)/
Bill(s) of Quantities in tender document and the same shall be fixed as per table & classifications given
below:

(I). For Civil Engineering Works

3E, 4E, 5E, 6E, 8E & 9E
1C, 3C, 4C, 5C, 6C, 8C
1B, 3B, 4B, 5B, 6B 8B

3D, 4D, 5D, 6D, 8D &

Classification
1A, 2 & 3A

S
& 9B

& 9C

9D
4A

5A

6A

8A

9A
7

N
Components

1 Fixed * 15 15 15 15 15 15 15 15 15 15 15

2 Labour Lc 20 25 30 20 50 20 20 0 0 10 25

3 Steel Sc 0 0 0 0 0 0 0 85 0 50 0

4 Cement Cc 0 0 15 0 0 0 0 0 85 0 0

5 Plant PMc 30 15 5 20 15 20 30 0 0 10 30
Machinery &

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 37
Spares

6 Fuel &
Fc 25 15 5 15 15 20 15 0 0 10 20
Lubricants

7 Other materials Mc 10 15 30 30 5 25 20 0 0 5 10

8 Detonators &
Ec 0 15 0 0 0 0 0 0 0 0 0
Explosive

Total 100 100 100 100 100 100 100 100 100 100 100

* It shall not be considered for any price variation.

The classification mentioned in the table above represents following type of item(s) in the work(s) –

1 Earthwork in Formation
1A All Item(s) excluding 1B or/and 1C
1B Item(s) for supply of Steel
1C Item(s) for supply of Cement
2 Ballast Supply Works
3 Tunnelling Works (Without Explosives)
3A All Item(s) excluding 3B or/and 3C or/and 3D or/and 3E
3B Item(s) for supply of Steel
3C Item(s) for supply of Cement or/and Grout
3D Item(s) for Fabrication & Erection of Structures including supply of Steel
3E Item(s) for Fabrication & Erection of Structures excluding supply of Steel.
4 Tunnelling Works (With explosives)
4A All Item(s) excluding 4B or/and 4C or/and 4D or/and 4E
4B Item(s) for supply of Steel
4C Item(s) for supply of Cement or/and Grout
4D Item(s) for Fabrication & Erection of Structures including supply of Steel
4E Item(s) for Fabrication & Erection of Structures excluding supply of Steel.
5 Building Works
5A All Item(s) excluding 5B or/and 5C or/and 5D or/and 5E
5B Item(s) for supply of Steel
5C Item(s) for supply of Cement
5D Item(s) for Fabrication & Erection of Structures including supply of Steel
5E Item(s) for Fabrication & Erection of Structures excluding supply of Steel.
6 Bridges & Protection work
6A All Item(s) excluding 6B or/and 6C or/and 6D or/and 6E
6B Item(s) for supply of Steel
6C Item(s) for supply of Cement
6D Item(s) for Fabrication, Assembly, Erection& Launching of Girders including supply of Steel

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 38
6E Item(s) for Fabrication, Assembly, Erection &Launching of Girders excluding supply of Steel

7 Permanent Way linking

8 Platform, Passenger Amenities
8A All Item(s) excluding 8B or/and 8C or/and 8D or/and 8E
8B Item(s) for supply of Steel item/fittings
8C Item(s) for supply of Cement Item
8D Item(s) for Fabrication & Erection of Structures including supply of Steel
8E Item(s) for Fabrication & Erection of Structures excluding supply of Steel
9 Any Other Works not covered in Classification 1 to 8
9A All Item(s) excluding 9B or/and 9C or/and 9D or/and 9E
9B Item(s) for supply of Steel
9C Item(s) for supply of Cement or/and Grout
9D Item(s) for Fabrication & Erection of Structures including supply of Steel
9E Item(s) for Fabrication & Erection of Structures excluding supply of Steel

vii Formulae: The Amount of variation in prices in various components (labour, material etc.) shall be worked
out by the following formulae:

(i) L = (W or WSF or WF or WSFL or WFL) x (LQ – LB) x LC

LB x 100

(ii) M = (W or WSF or WF or WSFL or WFL) x (MQ – MB) x MC

MB x100

(iii) F = (W or WSF or WF or WSFL or WFL) x (FQ – FB) x FC

FB x 100

(iv) E = (W) x (EQ – EB) x EC

EB x100

(v) PM = (W or WSF or WF or WSFL or WFL) x(PMQ-PMB) x PMC

PMB x 100

(vi) S = (W or WS or WSF) x (SQ-SB) x SC

SB x 100

(vii) C = (W or WC ) x (CQ – CB) x CC

CB x 100

(viii) For Railway Electrification Works:

(ix) T = [0.4136x(CQ– CB) / CB] x 85
(x) R = [0.94x(RT - RO) / RO + 0.06x(ZT - ZO) / ZO] x 85
(xi) N = [(PT - PO) / PO] x 85

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 39
(xii) I = [(IT – IO) / IO] x 85
(xiii) G= [(MQ - MB) / MB] x 85
(xiv) Er = [(LQ - LB) / LB] x 85

Where,
L Amount of price variation in Labour
M Amount of price variation in Materials
F Amount of price variation in Fuel
E Amount of price variation in Explosives
PM Amount of price variation in Plant, Machinery and Spares
S Amount of price variation in Steel Supply Item
C Amount of price variation in Cement Supply Item
T Percentage variation payable on the gross value of bill of Concreting (Bill(s) of Quantities
for concrete items)
R Percentage variation payable on the gross value of bill of Ferrous Items (Bill(s) of Quantities
for ferrous items)
N Percentage variation payable on the gross value of bill of Non-Ferrous Items (Bill(s) of
Quantities for non-ferrous items)
I Percentage variation payable on the gross value of bill of Insulator (Bill(s) of Quantities for
Insulator items)
G Percentage variation payable on the gross value of bill of General Works (Bill(s) of Quantities
for General items)
Er Percentage variation payable on the gross value of erection (Bill(s) of Quantities for Erection
Item)
LC % of Labour Component in the item(s)
MC % of Material Component in the item(s)
FC % of Fuel Component in the item(s)
EC % of Explosive Component in the item(s)
PMC % of Plant, Machinery and Spares Component in the item(s)
SC % of Steel Supply item Component in the item(s)
CC % of Cement Supply item Component in the item(s)
W Gross value of work done by Contractor as per on-account bill(s) excluding the Gross value
of work under WS or/and WC or/and WSF or/and WF or/and WSFL or/and WFL and cost of
materials supplied by Railway either free or at fixed rate,
WS Gross value of work done by Contractor for item(s) of supply of steel.
WC Gross value of work done by Contractor for item(s) of supply of cement and /or supply of
grout material.
WSF Gross value of work done by Contractor for item(s) of Fabrication & Erection of Structures
including supply of Steel.
WF Gross value of work done by Contractor for Fabrication & Erection of Structures excluding
supply of Steel.
WSFL Gross value of work done by Contractor for item(s) of Fabrication, Assembly, Erection /
Launching of Girders including supply of Steel.
WFL Gross value of work done by Contractor for item(s) of Fabrication, Assembly, Erection /
Launching of Girders excluding supply of Steel.
LB Consumer Price Index for Industrial Workers - All India: Published in R.B.I. Bulletin for the
base period

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 40
LQ Consumer Price Index for Industrial Workers - All India: Published in R.B.I. Bulletin for the
average price index of the 3 months of the quarter under consideration
MB Wholesale Price Index: All commodities – as published in the R.B.I. Bulletin for the base
period

MQ Wholesale Price Index: All commodities – as published in the R.B.I. Bulletin for the average
price index of the 3 months of the quarter under consideration
FB The average of official prices of Diesel available on the official website of ‘Petroleum
Planning and Analysis cell’ under Ministry of Petroleum and Natural Gas for Delhi, Kolkata,
Mumbai &Chennai, for the base period.
FQ The average of official prices of Diesel available on the official website of ‘Petroleum
Planning and Analysis cell’ under Ministry of Petroleum and Natural Gas for Delhi, Kolkata,
Mumbai &Chennai, for the 3 months of the quarter under consideration
EB Index number of Monthly Whole Sale Price Index for the category ‘Explosive’ of (g).
Manufacture of other chemical products under (J) MANUFACTURE OF CHEMICALS AND
CHEMICAL PRODUCTS, published by Office of Economic Adviser, Govt. of India, Ministry of
Commerce & Industry, Department of Industrial Policy & Promotion (DIPP), for the base
period.
EQ Index number of Monthly Whole Sale Price Index for the category ‘Explosive’ of (g).
Manufacture of other chemical products under (J) MANUFACTURE OF CHEMICALS AND
CHEMICAL PRODUCTS, published by Office of Economic Adviser, Govt. of India, Govt. of
India, Ministry of Commerce & Industry, Department of Industrial Policy & Promotion
(DIPP), for the average price index of 3 months of the quarter under consideration.
PMB Index Number of Wholesale Prices in India by Groups and Sub Groups (Averages) for
‘Manufacture of machinery for mining, quarrying and construction’– published in RBI
(Reserve Bank of India) Bulletin, for the base period.
PMQ Index Number of Wholesale Prices in India by Groups and Sub Groups (Averages) for
‘Manufacture of machinery for mining, quarrying and construction’– published in RBI
(Reserve Bank of India) Bulletin, for the average price index of 3 months of the quarter
under consideration.
SB The average rate provided by the Joint Plant Committee for the relevant category of steel
item as mentioned in Clause 46A.9; for the base period.
SQ The average rate provided by the Joint Plant Committee for the relevant category of steel
item as mentioned in Clause 46A.9; for the 3 months of the quarter under consideration.
CB Index No. of Wholesale Price Index of sub-group Cement, Lime & Plaster as published in RBI
Bulletin for the base period
CQ No. of Wholesale Price Index of sub-group Cement, Lime & Plaster as published in RBI
Bulletin for the average price index of the 3 months of the quarter under consideration
RT IEEMA price index for Steel Blooms (size 150mmx150mm) for the month which is two
months prior to date of inspection of material.
RO IEEMA price index for Steel Blooms (size 150mmx150mm)for the month which is one
month prior to date of opening of tender.
PT IEEMA price index for Copper wire rods for the month which is two months prior to date of
inspection of material.
PO IEEMA price index for Copper wire rods for the month which is one month prior to date of
opening of tender.
ZT IEEMA price index for Zinc for the month which is two months prior to date of inspection of
material
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 41
ZO IEEMA price index for Zinc for the month which is one month prior to date of opening of
tender

IT RBI wholesale price index for the sub-group “Insulators” for the month which is two
months prior to date of inspection of material
IO RBI wholesale price index for the sub-group “Insulators” for the month which is one month
prior to date of opening of tender.

(II) SIGNALING & TELECOMMUNICATION WORKS:

(a) The following expressions and meanings are assigned to the value of the work done for signalling and
telecommunication works:

SIGWK = Value of signalling works for a stage payment of the item signalling works;
INVSIG = Value of inventory for signalling works for a stage payment of the item inventory for
signalling works;
INTGTESTSIG = Value of integrated testing and commission for signalling works of the Railway Project;
COMWK= Value of telecommunication works for a stage payment of the item telecommunication
works;
INVCOM = Value of inventory for telecommunication works for a stage payment of the item inventory
for telecommunication works; and
INTGTESTCOM = Value of integrated testing and commission for telecommunication works of the
Railway Project.
(b) Price adjustment for changes in cost of signalling works and telecommunication works shall be paid in
accordance with the following formula:
(i) VSIGWK = 0.85 SIGWK x [PELEX x (ELEXi – ELEXo)/ ELEXo + POFC x (OFCi – OFCo)/OFCo + PLB x
(LBi – LBo)/LBo + POTH x (OTHi - OTHo)/OTHo + S30C x (P30Ci – P30Co)/ P30Co + S24C x (P24Ci
– P24Co)/ P24Co + S19C x (P19Ci – P19Co)/ P19Co + S12C x (P12Ci – P12Co)/ P120Co + S9C x (P9Ci
– P9Co)/ P9Co + S6C x (P6Ci – P6Co)/ P6Co + S4C x (P4Ci – P4Co)/ P4Co + S2C x (P2Ci – P2Co)/ P2Co
+ S12C2.5 x (P12C2.5i – P12C2.5o)/ P12C2.5o + S2C2.5 x (P2C2.5i – P2C2.5o)/ P2C2.5o + S2C25 x
(P2C25i – P2C25o)/ P2C25o + QC x (PQCi – PQCo)/ PQCo;
(ii) VINVSIG = 0.85 SIGWK x [PELEX x (ELEXi – ELEXo)/ ELEXo + POTH x (OTHi - OTHo)/OTHo];
(iii) VINTGTESTSIG = 0.85 INTGTESTSIG x [PLB x (LBi – LBo)/LBo + POTH x (OTHi- OTHo)/OTHo];
(iv) VCOMWK = 0.85 COMWK x [PELEX x (ELEXi – ELEXo)/ ELEXo + POFC x (OFCi – OFCo)/OFCo +
PLB x (LBi – LBo)/LBo + POTH x (OTHi - OTHo)/OTHo + S30C x (P30Ci – P30Co)/ P30Co + S24C x
(P24Ci – P24Co)/ P24Co + S19C x (P19Ci – P19Co)/ P19Co + S12C x (P12Ci – P12Co)/ P120Co + S9C
x (P9Ci – P9Co)/ P9Co + S6C x (P6Ci – P6Co)/ P6Co + S4C x (P4Ci – P4Co)/ P4Co + S2C x (P2Ci –
P2Co)/ P2Co+ S12C2.5 x (P12C2.5i – P12C2.5o)/ P12C2.5o + S2C2.5 x (P2C2.5i – P2C2.5o)/
P2C2.5o + S2C25 x (P2C25i – P2C25o)/ P2C25o + QC x (PQCi – PQCo)/ PQCo+ PCEQP x (CEQPi –
CEQPo)/CEQPo];
(v) VINVCOM = 0.85 SIGWK x [PELEX x (ELEXi – ELEXo)/ ELEXo + PCEQP x (CEQPi – CEQPo)/CEQPo
+ POTH x (OTHi - OTHo)/OTHo]; and
(vi) VINTGTESTCOM = 0.85 INTGTESTCOM x [PLB x (LBi – LBo)/LBo + POTH x (OTHi - OTHo)/OTHo].

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 42

Where
VSIGWK = Increase or decrease in the cost of signalling works during the period under consideration
due to changes in the rates for relevant components as specified in sub-paragraph (h);
VINVSIG = Increase or decrease in the cost of inventory for signalling during the period under
consideration due to changes in the rates for relevant components as specified in sub-paragraph (h);
VINTGTESTSIG = Increase or decrease in the cost of integrated testing and commissioning of signalling
works of the Railway Project during the period under consideration due to changes in the rates for
relevant components as specified in sub-paragraph (h);
VCOMWK = Increase or decrease in the cost of communication works during the period under
consideration due to changes in the rates for relevant components as specified in sub-paragraph (h);
VINVCOM = Increase or decrease in the cost of inventory for telecommunications works during the
period under consideration due to changes in the rates for relevant components as specified in sub-
paragraph (h);
VINTGTESTCOM = Increase or decrease in the cost of integrated testing and commissioning of
telecommunication works of the Railway Project during the period under consideration due to
changes in the rates for relevant components as specified in sub-paragraph (h);
PCEQP, PELEX, PIC, PLB, POFC, and POTH are the percentages of communication equipment,
electronics, PVC insulated cables, labour, optical fibre cables, and other materials respectively;
CEQPo = The wholesale price index as published by the Ministry of Commerce and Industry,
Government of India (hereinafter called “WPI”) for communication equipment for the month of the
Base Month;
CEQPi = The WPI for communication equipment for the average price index of the 3 months of the
quarter under consideration;
ELEXo = The WPI for electronics for the month of the Base Month;
ELEXi = The WPI for electronics for the average price index of the 3 months of the quarter under
consideration;
P30Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 30C x 1.5 sq
mm signalling cable
P30Co = Price per Km of cable as per purchase order/ Contract agreement.
S30C = Percentage of size 30C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P24Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 24C x 1.5 sq
mm signalling cable
P24Co = Price per Km of cable as per purchase order/ Contract agreement.
S24C = Percentage of size 24C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 43

P19Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 19C x 1.5 sq
mm signalling cable
P19Co = Price per Km of cable as per purchase order/ Contract agreement.
S19C = Percentage of size 19C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P12Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 12C x 1.5 sq
mm signalling cable
P12Co = Price per Km of cable as per purchase order/ Contract agreement.
S12C = Percentage of size 12C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P9Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 9C x 1.5 sq
mm signalling cable
P9Co = Price per Km of cable as per purchase order/ Contract agreement.
S9C = Percentage of size 9C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P6Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 6C x 1.5 sq
mm signalling cable
P6Co = Price per Km of cable as per purchase order/ Contract agreement.
S6C = Percentage of size 6C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P4Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 4C x 1.5 sq
mm signalling cable
P4Co = Price per Km of cable as per purchase order/ Contract agreement.
S4C = Percentage of size 4C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P2Ci = Price payable per Km as adjusted in accordance with price variation Clause for size 2C x 1.5 sq
mm signalling cable
P2Co = Price per Km of cable as per purchase order/ Contract agreement.
S2C = Percentage of size 2C x 1.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P12C2.5i = Price payable per Km as adjusted in accordance with price variation Clause for size 12C x 2.5
sq mm signalling cable
P12C2.5o = Price per Km of cable as per purchase order/ Contract agreement.
S12C2.5 = Percentage of size 12C x 2.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 44
P2C2.5i = Price payable per Km as adjusted in accordance with price variation Clause for size 2C x 2.5
sq mm signalling cable
P2C2.5o = Price per Km of cable as per purchase order/ Contract agreement.
S2C2.5 = Percentage of size 2C x 2.5 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
P2C25i = Price payable per Km as adjusted in accordance with price variation Clause for size 2C x 25 sq
mm signalling cable
P2C25o = Price per Km of cable as per purchase order/ Contract agreement.
S2C25 = Percentage of size 2C x 25 sq mm signalling cable shall govern the price adjustment of the
contract price for signalling and telecommunication works.
PQCi = Price payable per Km as adjusted in accordance with price variation Clause for size 0.9mm dia, 6
Quad cable.
PQCo= Price per Km of cable as per purchase order/ Contract agreement.
QC = Percentage of size 0.9mm dia, 6 Quad cable shall govern the price.
LBo = The consumer price index for industrial workers – All India, published by Labour Bureau,
Ministry of Labour, Government of India, (hereinafter called “CPI”) for the month of the Base Month;
LBi = The CPI for industrial workers – All India for the average price index of the 3 months of the
quarter under consideration;
OFCo = The WPI for fibre cables for the month of the Base Month;
OFCi = The WPI for fibre cables for the average price index of the 3 months of the quarter under
consideration;
OTHo = The WPI for all commodities for the month of the Base Month; and
OTHi = The WPI for all commodities for the average price index of the 3 months of the quarter under
consideration.
(c) The following percentages shall govern the price adjustment of the Contract Price for signalling and
telecommunication works:
Signalling Telecommunication
Works
Integrated testing and

Integrated testing and

Telecomm inventory
Signalling inventory

Telecommunication
Signalling Works

Commissioning

Commissioning
Works

Component

Electronics (PELEX) ***% ***% _ ***% ***% _

Communication Equipment (PCEQP) _ _ _ ***% ***% _

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 45
Optical Fibre Cable (POFC) ***% _ _ ***% _ _

30C x 1.5 sq mm signalling cable(S30C) ***% _ _ ***% _ _

24C x 1.5 sq mm signalling cable (S24C) ***% _ _ ***% _ _

19Cx 1.5 sq mm signalling cable (S19C) ***% _ _ ***% _ _

12C x 1.5 sq mm signalling cable (S12C) ***% _ _ ***% _ _

9C x 1.5 sq mm signalling cable (S9C) ***% _ _ ***% _ _

6C x 1.5 sq mm signalling cable (S6C) ***% _ _ ***% _ _

4C x 1.5 sq mm signalling cable (S4C) ***% _ _ ***% _ _

2C x 1.5 sq mm signalling cable (S2C) ***% _ _ ***% _ _

12C x 2.5 sq mm signalling cable (S12C2.5) ***% _ _ ***% _ _

2C x 2.5 sq mm signalling cable (S2C2.5) ***% _ _ ***% _ _

2C x 25 sq mm signalling cable (S2C25) ***% _ _ ***% _ _

0.9 mm dia, 6Quad cable (QC) ***% _ _ ***% _ _

Labour (PLB) ***% _ ***% ***% ***% ***%

Other materials ***% ***% ***% ***% ***% ***%
Total 100% 100% 100% 100% 100% 100%

(Note- the percentages may be finalized by tendering authority depending on BOQ)

FORMULAE FOR SIGNALING & TELECOM CABLE

The price payable for signalling cables is variable as per Price Variation Formula given below:
For Signalling Copper Cables:
Pi= Po+CuF (Cu-Cuo) + CCFcu(CC-CCo) + FeF (Fe-Feo)
For Telecom Copper Cables For Jelly Filled, 0.9 mm dia, 6 quad cable
Pi= Po+CuF (Cu-Cuo) + AlFcu(Al-Alo) + CCFcu (CC-Cco) + FeF (Fe-Feo)

For Aluminium Power Cables:

Pi= Po+AlF (Al-Alo) + CCFAl(CC-CCo) + FeF (Fe-Feo)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 46
Where,
Pi= Price payable per KM as adjusted in accordance with Price variation clause.
Po= Price per KM of cable as per Purchase order.
CuF= Variation factor for Copper
Cuo= Price of copper Rod in Rs. Per MT
CCFCu= Variation factor for PVC Compound for Copper Signalling& Telecom cable
CCo= Price of PVC Compound in Rs. Per MT
AlF= Variation factor for Aluminium
Alo= Price of EC grade LME Aluminium rods (Properzi rods) in Rs. Per MT.
CCFAl = Variation factor for PVC Compound for Aluminium power cable
FeF= Variation factor for Steel
Feo= Price of Steel for Armour (Flat strip 4 mm. x 0.8mm/ Round 1.4mm dia) in Rs. Per MT
(Prices per MT for Cuo, CCo, Feo, Alo as applicable on the 1st working day of the month, one
month prior to the deadline for submission of bids. The above prices and indices are as
published by IEEMA vide circular reference no. IEEMA (PVC) /CABLE --/--/-- one month prior to
the deadline for submission of bids.)
Cu= Price of Copper Rod in Rs. Per MT.
CC= Price of PVC Compound in Rs. Per MT.
Fe= Price of Steel for Armouring (Flat strip 4mm x 0.8 mm/ Round 1.4mm dia) in Rs. Per MT.
Al = Price of EC grade LME Aluminium rods (Properzi rods) in Rs. Per MT.
(Prices per MT for Cu, CC, Fe, Al as prevailing on 1stworking day of the calendar month covering
the date One month prior to the date of inspection call letter will be applicable for the
calculation of updated price. The above prices and indices are as published by IEEMA vide
circular reference no. IEEMA (PVC) /CABLE --/--/-- one month prior to the date of inspection.)
The value of variation factors for copper, steel and PVC Compound are different for different sizes
of signalling cables. Accordingly, the PVC formula for some of the types of signalling cable is as
given under:-
Underground Railway Signalling Cable unscreened and armoured copper conductor
(i) Size 30 C x 1.5 [Link].
P30Ci=P30Co+0.391(Cu-Cuo) +0.557(CC-CCo) +0.425(Fe-Feo)
For armouring, price of steel flat strip of size 4mmx0.8mm is to be taken into consideration.
(ii) Size 24C x 1.5 [Link]
P24Ci= P24Co+0.313(Cu-Cuo) + 0.481 (CC-CCo) +0.398(Fe-Feo)
For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into consideration.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 47

(iii) Size 19C x 1.5 [Link]

P19Ci= P19Co+0.248(Cu-Cuo) + 0.395(CC-CCo) +0.343(Fe-Feo)
For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into consideration.
(iv) Size 12C x 1.5 [Link]
P12Ci=P12Co+0.157(Cu-Cuo) + 0.277(CC-CCu) +0.289(Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(v) Size 9C x 1.5 [Link]
P9Ci= P9Co+0.117(Cu-Cuo) +0.241(CC-CCu) +0.383(Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(vi) Size 6Cx 1.5 [Link]
P6Ci= P6Co+0.078(Cu-Cuo) +0.199(CC-CCu) +0.329(Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(vii) Size 4Cx1.5 [Link]
P4Ci=P4Co+0.052(Cu-Cuo) +0.152(CC-CCo) +0.277(Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(viii) Size 2C x 4 [Link](multistrand)
P2Ci= P2Co+0.073(Cu-Cuo) +0.156(CC-CCo) +0.3(Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(ix) Size 12C x 2.5 [Link]
P12C2.5i= P12C2.5o+0.282 (Cu-Cuo) +0.371 (CC-CCo) +0.342 (Fe-Feo)
For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into consideration.
(x) Size 2C x 2.5 [Link]
P2C2.5i= P2C2.5o+0.047 (Cu-Cuo) +0.139 (CC-CCo) +0.277 (Fe-Feo)
For armouring, value of steel wire size 1.4mm dia is to be taken into consideration.
(xi) Size 2C x 25 [Link] PVC insulated, armoured, Aluminium power cable
P2C25i= P2C25o+0.146 (Al-Alo) +0.303 (CC-CCo) +0.306 (Fe-Feo)
For armouring, value of steel flat strip of size 4mmx0.8mm is to be taken into consideration.
(xii) For Jelly filled, 0.9mm dia, 6 quad cable
PQCi = PQCo + 0.135 (Al-Alo) + 0.139 (Cu-Cuo) + 0.515 (CC-Cco) + 0.693 (Fe-Feo).
For PVC Compound Grade CW-22, is to be taken into consideration.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 48

(viii) The demands for escalation of cost shall be allowed on the basis of provisional indices as mentioned
above in Clause vii. Any adjustment needed to be done based on the finally published indices shall be made as
and when they become available.

(ix)(i) Relevant categories of steel for the purpose of operating Price Variation formula as mentioned in this
Clause shall be as under:

SL Classification Rates to be used for calculating SQ or SB

1. Reinforcement bars and other Average of per tonne rates of 10mm dia TMT & 25mm dia
rounds TMT; confirming IS1786; Fe 500

2. All types and sizes of angles, Average of per tonne rates of ‘Angle 75x75x6mm, Mild Steel
channels and joists Plate 10mm thickness and Channel 150x75mm; confirming
IS2062, E250 Gr “A”

3. All types and sizes of plates Average of per tonne rates of ‘MS Plates 10mm thickness
and 25mm thickness; confirming IS2062, E250 Gr “A”

4. Any other section of steel not Average of price for the 3 categories covered under SL 1, 2 &
covered in the above categories 3 in this table.

(ix)(ii). Relevant city for referring “JPC (Joint Plant Committee)”rates of steel items (SQ /SB) in different Zonal
Railways shall be as under :

SL City Railway

1. Delhi Northern , North Central, North Eastern, North Western

2. Kolkata Eastern, East Central, East Coast, Northeast Frontier, South Eastern,
Southeast Central

3. Mumbai Central, Western, West Central

4. Chennai Southern, South Central&South Western

(x) Price Variation during Extended Period of Contract

The price adjustment as worked out above, i.e. either increase or decrease shall be applicable upto
the stipulated date of completion of work including the extended period of completion where such
extension has been granted under Clause 17-A of the Standard General Conditions of Contract.
However, where extension of time has been granted due to Contractor’s failure under Clause 17-B of
the Standard General Conditions of Contract, price adjustment shall be done as follows:

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 49
a. In case the indices increase above the indices applicable to the last month of original completion
period or the extended period under Clause 17-A, the price adjustment for the period of extension
granted under Clause 17-B shall be limited to the amount payable as per the Indices applicable to the
last month of the original completion period or the extended period under Clause 17-A of the
Standard General Conditions of Contract; as the case may be.
b. In case the indices fall below the indices applicable to the last month of original/ extended period of
completion under Clause 17-A, as the case may be; then the lower indices shall be adopted for the
price adjustment for the period of extension under Clause 17-B of the Standard General Conditions of
Contract.

6.0 Provision of “The Builing and other Construction Workers (Regulation of Employment and Conditions
of Services) Act,1996” and “The Building and Other Construction Workers Welfare Cess Act,1996”
(Clause-55-C of GCC): The tederers, for carrying out any construction work, shall get themselves
registered with the Registering Officer under Section-7 of the Building and Other Construction Workers
act,1996 and rules made thereto by the concerned state Govt. and submit certificate of Registration,
issued from the Registering Officer of the concerned State Govt. (Labour Dept.). The Cess shall be
deducted from contractor’s bills as per provisions of the Act.

NOTE:-
For calculation of price variation, cut-off date quarter for running bills/ final bills will be as under:-
(a) In case of running bill, the date of measurement recorded in MB, shall be considered. If measurement
date is more than one, then 1st date of measurement recorded in MB will be considered.
(b) In case of final bill, the date of completion or 1st date of measurement recorded in MB, whichever is
earlier, will be considered.
7.0 Determination of Contract owing to Default of Contractor:
If the Contractor should:
(i) Becomes bankrupt or insolvent, or
(ii) Make an arrangement for assignment in favour of his creditors, or agree to carry out the contract under a
Committee of Inspection of his creditors, or
(iii) Being a Company or Corporation, go into liquidation (other than a voluntary liquidation for the
purposes of amalgamation or reconstruction), or
(iv) Have an execution levied on his goods or property on the works, or
(v) Assign the contract or any part thereof otherwise than as provided in Clause 7 of GCC, or
(vi) Abandon the contract, or
(vii) Persistently disregard the instructions of the Engineer, or contravene any provision of the contract, or
(viii) Fail to adhere to the agreed programme of work by a margin of 10% of the stipulated period, or
(ix) Fail to Execute the contract documents in terms of Para 8 of GCC of the Instructions to Tenderers.
(x) Fail to submit the documents pertaining to identity of JV and PAN in terms of Para 17.11 of Tender Form
(Second Sheet) of Annexure I of GCC/22 available in the Instructions to Tenderers.
(xi)Fail to remove materials from the site or to pull down and replace work after receiving from the Engineer
notice to the effect that the said materials or works have been condemned or rejected under Clause 25
and 27 of GCC, or

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 50

(xii) Fail to take steps to employ competent or additional staff and labour as required under Clause 26 of
GCC, or
(xiii) Fail to afford the Engineer or Engineer's representative proper facilities for inspecting the works or any
part thereof as required under Clause 28 of GCC, or
(xiv) Promise, offer or give any bribe, commission, gift or advantage either himself or through his partner,
agent or servant to any officer or employee of the Railway or to any person on his or on their behalf in
relation to the execution of this or any other contract with this Railway.
(xv) Fail to adhere to the provisions of Para 16 of Tender Form (Second Sheet) of GCC/22, Annexure I of the
Instructions to Tenderers, or provision Clause 59(9) of these Conditions.
(xvi)Submits copy of fake documents / certificates in support of credentials, submitted by the tenderer
Then and in any of the said Clause, the Engineer on behalf of the Railway may serve the Contractor with a
notice (Proforma at Annexure-IX, GCC/22) in writing to that effect and if the Contractor does not within seven
days after the delivery to him of such notice proceed to make good his default in so far as the same is capable
of being made good and carry on the work or comply with such directions as aforesaid of the entire
satisfaction of the Engineer, the Railway shall be entitled after giving 48 hours’ notice (Proforma at Annexure-
X or XII, GCC/22 as the case may be) in writing under the hand of the Engineer to rescind the contract as a
whole or in part or parts (as may be specified in such notice) and after expiry of 48 hours’ notice, a final
termination notice (Proforma at Annexure-XI or XIII of GCC/22 as the case may be) should be issued.

Note: Engineer at his discretion may resort to the part termination of contract with notices (Proforma at
Annexure- IX, XII and XIII of GCC/22), only in cases where progress of work is more than or equal to 80% of the
original scope of work.

8.0 Final Supplementary Agreement: [Clause 48(3) of GCC/2022]

After the work is completed or otherwise concluded by the parties with mutual consent and taken over by the
Railway as per terms and conditions of the contract agreement, and there is unequivocal no claim on either
side under the Contractother than as mentioned in item 4 of Annexure -B, the parties shall execute the final
supplementary agreement annexed ( as per Annexure XIV of GCC/2022 as follows ):

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 51

ANNEXURE – ‘B’
(Para 48(3) of GCC/2022)
FINAL SUPPLEMENTARY AGREEMENT
1. Articles of agreement made this day _______ in the year ____________ between the
President of India, acting through the _____________ Railway Administration having his
office at ______ herein after called the Railway of the one part and _________________ of
the second part.

2. Whereas the party hereto of the second part executed an agreement with the party hereto
of the first part being agreement Number _________dated ____for the performance
__________herein after called the ‘Principal Agreement’.

3. And whereas it was agreed by and between the parties hereto that the works would be
completed by the party hereto of the second part on _______date last extended’ and
whereas the party hereto of the second part has executed the work to the entire satisfaction
of the party hereto of the first part.

4. And whereas the party hereto of the first part already made payment to the party hereto of
the second part diverse sums from time to time aggregating to Rs. _____ including the final
bill bearing voucher No.________ dated_________of value ____________________ duly
adjusted as per price variation clause, if applicable (the receipt of which is hereby
acknowledged by the party hereto of the second part in full and final settlement of all his /its
claims under the principal agreement.

And whereas the party hereto of the second part have received further sum of Rs.
_______ through the final bill bearing voucher No.____________ dated _________ duly
adjusted as per price variation clause (PVC), if applicable (the receipt of which is hereby
acknowledged by the party thereto of the second part) from the party hereto of the first part in
full and final settlement of all his/its disputed claims under principal agreement.
Now, it is hereby agreed by and between the parties in the consideration of
sums already paid by the party hereto of the first part to the party hereto of the second part
against all outstanding dues and claims for all works done under the aforesaid principal
agreement including /excluding the security deposit, the party hereto of the second part have
no further dues of claims against the party hereto of the first part under the said Principal
Agreement. It is further agreed by and between the parties that the party hereto of the
second part has accepted the said sums mentioned above in full and final satisfaction of all
its dues and claims under the said Principal Agreement.
(Applicable in case Final Supplementary Agreement is signed after release
of Final Payment) OR
And whereas the party hereto of the first part already made payment to the party hereto of
the second part diverse sums from time to time aggregating to Rs. _____ through various On
Account Bills (the receipt of which is hereby acknowledged by the party hereto of the second
part).

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 52

And whereas the party hereto of the second part have received sum of Rs. _______through
various On Account Bills (the receipt of which is hereby acknowledged by the party thereto of
the second part) from the party hereto of the first part and party hereto of the second part
have accepted final measurements recorded on Page No….. to Page No…. of Measurement
Book No……….and corresponding Final Bill duly adjusted as per pricevariation clause
(PVC), if applicable, for full and final settlement of all his/its disputed claims under principal
agreement.
Now, it is hereby agreed by and between the parties in the consideration of sums already
paid through various On Account Bills and sums to be paid through Final Bill duly adjusted as
per price variation clause (PVC), if applicable, based on accepted final measurements
including the security deposit by the party hereto of the first part to the party hereto of the
second part against all outstanding dues and claims for all works done under the aforesaid
principal agreement, the party hereto of the second part have no further dues of claims
against the party hereto of the first part under the said Principal Agreement.
(Applicable in case Final Supplementary Agreement is signed before release of Final
Payment)
5. It is further agreed and understood by and between the parties that the arbitration clause
contained in the said principal agreement shall cease to have any effect and/or shall be
deemed to be non-existent for all purposes.

Signature of the Contractor/s for and on behalf of the President of India

Witnesses
______________________
ADDRESS:______________

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 53

SECTION-IV
SPECIAL CONDITIONS OF CONTRACT (General)
1 These special conditions and the work schedule shall govern the works to be executed under
this contract in addition to and/or in part supersession of the General Conditions of Contract -
2022 and Standard Specifications as laid down in the Indian Railways Unified Standard
Specifications (Works and Material) -2010 as amended by correction slips on or before the
opening of tender.
2 Where there is any conflict between the Special Conditions of Contract on one hand and Indian
Railways Unified Standard Specifications (Works and Material) -2010 on the other hand, the
former shall prevail.
3 Any special condition stated by the tenderer(s) in the covering letter submitted along with the
tender shall be deemed as part of contract to such extent only as have explicitly been accepted
by the Railway.
4 Use of Railway Land:

4.1 Use of Railway land required by the contractor(s) for labour camp would be permitted to
him/them free of charge by Railway, if available. However, this would be subject to approval
of the Competent Authority of the Railway. Conservancy charges, as applicable, would be
payable. The land will be restored to Railway by the contractor(s) in the same condition as
when taken over or in vacant condition as desired by the engineer, after completion of the work
or at any earlier day, as specified by the Engineer. The failure to do so will make the
contractor(s) liable to pay the cost incurred by the Railway for getting possession of land.
4.2 The tenderer(s) shall also acquaint himself /themselves with the availability of land, working
space for his/their works etc. The Railway will not acquire any land for the purpose of
movement of vehicles of the Contractor/s for executing the work by the contractor/s.

4.3 Water and Electrical charges wherever consumed by the Contractor while executing this
Contract would be paid by the Contractor as per Clause 31 of GCC.
4.4 The land shall be vacated by the contractor within 15 days after completion of work/closure of
the contract, which does not include the maintenance period, or service of notice for vacation
of allotted land by Railway Administration, failing which a penalty at @ 3% of the market
value of occupied land per month or part there off will be levied till its vacation.
4.5 The allotted land should be handed over back in original condition after vacation. The
certificate of vacation of land shall be submitted by contractor duly signed by the concerned
SSE/Works and ADEN. Release of PG /SD is subject to handing over back the allotted land.
4.6 Allotted land should not be used for purpose other than for which it is allotted. Use of allotted
land for other purpose will result in cancellation of allotment and its vacation. Contractor will
also be liable to pay penalty @ 3% of the market value of the land per month or part there off
for duration of misuse of such land till its vacation and handing over back to Railway. Such
amount will be recovered from the amount due to contractor, i.e., final bills/SD/PG or any
pending bills.
4.7 Eviction proceedings shall also be resorted to in addition to penal recoveries as mentioned in
above paras.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 54
5.0 Use of Private Land
The Contractor will have to make his/their own arrangements for use of private land, outside
Railway limits for due fulfillment of contract or for borrow pits, approaches, etc., directly with
the land owners or local authority and to pay such rents/charges if any as are payable as may be
mutually agreed upon between them.
6.0Figures, Dimensions, etc.
Figures, dimensions and drawings shall supersede measurements by scale and drawing to
larger scale shall take precedence over those to a smaller scale. Special dimensions or
directions in the specification shall supersede all else.
7.0Plea of Custom
The plea of custom prevailing will not on any account be permitted as excuse for an infringement
of any of the conditions of the contract or specifications.

[Link] and Royalties:

8.1 All rates quoted in the Tender shall be deemed to be inclusive of all Taxes, Royalties, etc.
payable by the Contractor(s) to the Govt. or Public Body or Local Authority and no additional
amount will be paid or claim entertain on the account by then Railway.
8.2 All Taxes such as Income Tax, Sales Tax and other Taxes as prescribed by Central/State
Govt. from time to time shall be applicable. The Contractor shall be fully responsible for
payment of all such Taxes without any liability of Railway Administration. Deduction towards
such Taxes shall be made from the payments of the Contractor in accordance with Rules in
force from time to time.
8.3 Income Tax:
The Railway will deduct Income Tax @ 2%of the gross amount and surcharge on income Tax of
each bill as prescribed by Govt from time to time and such deduction of Income Tax shall be
recovered while making payment to the Contractor/s. The settlement of Income Tax should be
made by the contractor with the Income Tax authority.
8.4 Contractor will be required to obtain a royalty clearance certificate from the concerned
Revenue Authorities / Collector and produce the same to the Engineer after completion of
supply but before release of the final bill. If in any case the contractor fails to produce the
clearance certificate for the Royalty charges, an amount equal to the amount unpaid royalty
charges, as intimated by the Revenue Authorities / Collector or as calculated on the relevant
rates for payment of royalty charges applicable to the area, may be retailed from the dues of the
Contractor, No claim regarding interest charges for retention of the aforesaid amount shall be
entertained.
8.5 GST i.e. Goods and Services Tax including CGST, SGST & IGST shall be deducted from the
Contractor’s bill as per prevailing norms.
(Authority: Railway Board’s L/No. 2017/CE-I/CT/4/GST dt. 23.06.2017)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 55
9.0 Notice to Public Bodies
The Contractor(s) shall give to the Municipality, Police and other authorities all notices that may
be required under the law or any other statutory orders and obtain all requisite licenses, permits,
etc. for temporary obstructions, enclosures and pay all fees, taxes and charges, which may be
leviable on account of his own operations in executing the contract. He should make good any
damage to adjoining premises whether public or private and supply and maintain any lights, etc.,
required at night.
10.0 Damage by Accident, Floods/Tides Or Natural Calamities:
(i) No assurance can be given regarding the vulnerability of Railway land to flood/tides or other such
natural calamities. Railway undertakes no responsibility or liability in this regard. The contractor
shall take all necessary precautions against damages from accidents, floods or tides or other
natural occurrence. He shall not be entitled to any compensation for his tools, plants, materials,
machines and other equipment lost or damaged by any cause whatsoever.
(ii) The contractor shall be liable to make good the damage to any structure or part of structure, plant
or material of every description belonging to Railway covered under the contract, lost or damaged
by any cause during the course of the contractor’s work. Railway will not be liable to pay to the
contractor any charges for rectification or repairs to any damages which may have occurred from
any cause whatsoever, to any part of new structure during construction.
11.0 Access To Work Site
(i) Contractor shall have acquainted himself with the availability of roads and their conditions for
transportation of materials, machinery etc. to the work site. Railway will not acquire any land for
the purpose of movement of vehicles of the Contractor for executing the work by the contractor.
(ii) The Contractor will be permitted to make use of existing service roads, or service roads
constructed by the Railway for its use free of cost. New service roads required by the
contractor/s either near the work site or elsewhere within or outside railway limits for carriage of
materials or for any other purpose whatsoever, will have to be constructed and maintained by the
contractor at his own cost. For the purpose of constructions of service roads on railway land,
permission will be given free of any charge. Railway reserves the right to retain all such service
roads in Railway land without paying any compensation for the same. However, if so decided by
Railway, contractor will have to remove the service road and make good all damage done to the
site.
(iii) If any land other than railway land is necessary to be acquired or to be entered upon, permission
to enter in the land will have to be arranged by the contractor at his cost. The contractor will not
refer any claim, whatsoever on this account. The Railway, however, reserves the right to make
use of such service roads as may be constructed by the contractor without payment of any
charges.
12.0 EMERGENCY WORKS
12.1 In the event of any accident or failure occurring in, on or about the work or arising out of or in
connection with the construction, completion or maintenance of the works, which in the opinion
of the Engineer requires immediate attention, the Railway may bring its own workmen or other
agency to execute or partly execute the necessary work or carry out repairs if the Engineer
considers that the contractor/s is/are not in a position to do so in time and charge the cost thereof,
to be determined by the Principal Chief Engineer/DRM---, Northeast Frontier Railway/----, to
the contractor. The decision of the Engineer’s representatives in regard to the need,
appropriateness and adequacy of the deployment of the Railway Workmen or other agency with
necessary equipment shall be final and conclusive.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 56
12.2 Recovery for deployment of the Workmen would be at the rate specified in Clause 15.2, herein.
13.0 MAINTENANCE PERIOD
13.1 For Supply, consultancy and hiring items.
The maintenance period is limited to date of completion of work
13.2 All works other than mentioned in clause 13.1 above.
The tenderer(s) shall be required to maintain the work effectively for a period mentioned below
from the date of completion as per Clause 47 of the General Conditions of Contract -2022
and no part refund of Security Deposit shall be permitted during the maintenance period
mentioned above.
13.2.1 Other than earthwork- 6(Six) months.

13.2.2 Earthwork-Minimum 6 months but covering at least one monsoon period (Monsoon period be
1st June to 30th October).
13.2.3 Zonal work- Repair and maintenance work including white/colour washing: three calendar
months from date of completion.
13.3.0 In case a different Maintenance Period is specified in the ‘Additional Special Condition for the
Work’, the same would be applicable to the contract in supersession of the Maintenance Period
specified in this Para.
14. INSTRUCTIONS/DIRECTIVES OF THE ENGINEER'S REPRESENTATIVE
14.1 The contractor shall always execute the work under this contract in strict compliance with the
instructions/directives by the Engineer's representative. Any act of non-compliance with the
instruction/directives issued by the Engineer's representative shall be considered as a default of
the contractor liable to action as per conditions of contract. The decision of the Engineer
whether there has been an act of non-compliance with the instruction/directives of the
Engineer's representative for the purpose of this clause shall be final and conclusive.
14.2 In case of any act of non-compliance, in addition to other remedies available to the Railway &
without prejudice to the Railway’s rights in this regard, Engineer's Representative can suspend
the Contractor's work till he is satisfied that the contractor is in a position/will comply with the
instructions/directives issued by the Engineer's Representative. Decision of the Engineer's
Representative in this regard shall be final and conclusive. Contractor shall not have any claim
whatsoever against the Railway for such short term/long term suspension of the contract work.
14.3 During the above-mentioned period of suspension of work, the contractor shall not in any
manner, attempt to carry out any work at the work site. Any such attempt of the contractor
shall be deemed to be an unauthorized work, liable for action under the Indian Railway Act.
14.4 The instructions/directives by the Engineer's representative shall not, however, absolve the
contractor of his responsibility or reduce his responsibility in any manner whatsoever in
regards to maintaining at all times the safe working conditions at the work site.
15.0 NON-COMPLIANCE WITH THE INSTRUCTIONS/DIRECTIVES OF THE
ENGINEER'S REPRESENTATIVE.
15.1 The contractor shall always comply with the instructions/directives issued by the Engineer's
representative from the time to time. In the event of any non-compliance with such
instructions/directives, apart from and in addition to other remedies available to the Railway as
specified herein above the Engineer's representative may employ at the works Railway's
workmen with necessary equipment as considered appropriate and adequate by him to provide

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 57
the requisite conditions for the safe and unhampered movement of Railway traffic. The
decision of the Engineer's representatives in regard to the need of appropriateness and
adequacy of the deployment of the Railway Workmen with necessary equipment shall be final
and conclusive.
15.2 When the Railway workmen with necessary equipment are deployed in the above manner,
recovery at the following rate shall be made from the contractor's dues under this contract or
any other money of the contractor available with the Railway under this contract. The recovery
for the total Railway Workmen Hours employed at the rate of Rs. 2000/- (Rupees Two
Thousand only) per Workman-days irrespective of the type and grade of the Railway
Employee actually employed. The aggregate period of the Workman-days for the above
recoveries shall be reckoned from the time the Railway Workmen are actually deployed at the
work site till the work is completed to the satisfaction of the Engineer's Representative whose
decision in this regard shall be final and conclusive.
15.3 During the above-mentioned period of suspension of work, the contractor shall not in any
manner attempt to carry out any work at the work site. Any such attempt of the contractor shall
be deemed to be an unauthorized work on the work site. For such acts, the contractor shall then
be liable for further appropriate action under the relevant provisions of the Indian Railway Act.
16.0 WARRANTY
The Contractor(s) shall warrant the materials supplied under this contract to be free of any
defects in material and workmanship under ordinary use and service.
17.0 SHIFTING OF ELECTRICAL/TELEGRAPH WIRES.
In some stretches, high-tension grid towers /electric telegraph/telephones wires or posts etc. are
to be shifted. It is expected that the electric lines/towers will be shifted in good time but in
case, there is any delay on this account suitable extension in date of completion will be
considered and given to the contractor for only the effected portion and no compensation
whatsoever in this respect or due to the delay thus caused will be payable and contractor has to
adopt such methods of execution of earthwork so as not to cause any damage to existing
structure lines etc.
18.0 HANDING OVER OF SITE FOR WORK.
(i) The Railway will hand over the site free of all obstructions to contractor. However, entire land
required for completion of this work may not be handed over in the beginning of work. Land
may be handed over in different stretches, which may not be continuous. Contractor(s) will be
required to carry out the work in available stretches. However, if some stretch of land cannot
be handed over in time, contractor shall not have any claim whatsoever against the Railway for
any delay in the execution of the work, on this account except for extension of the completion
period under the General Conditions of Contract.
(ii) If shifting of electric lines/towers, telegraph/telephones wires or post etc. involved for clearing
the site same will be arranged by Railway in good time to complete the work. In case of any
delay on this account, suitable extension in date of completion will be considered only for the
effected portion and no compensation whatsoever in this respect or due to delay caused will be
payable and contractor has to adopt such method of execution so as not to caused any damaged
to existing structure, lines etc.
19.0 MODE AND TERMS OF PAYMENT:
19.1 All payments will normally be made only for finished works on the basis of mode and terms of
payments agreed upon and provided in the contract.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 58

19.2 MANNER OF PAYMENT: Payment to the contractor will be made through Electronic Fund
Transfer (EFT) for payment of running and final bills. The tenderer(s) will also fill the
Annexure-II indicating the bank account number, name of bank and bank specific code
number (MICR/IFSC) as enclosed. The conditions and Annexure-II will be part of the tender
document.
19.3 PAYMENT TO LABOUR AND STAFF : It is desirable that all payment of the Contractor
towards Labour and other Staff engaged for this Contract would be paid into their Bank
Account.
20. Accident/natural calamities:-
20.1 Vehicle and equipments of the contractor can be drafted by Railway Administration in case of
accidents/natural calamities involving human lives.
20.2 Payment for such vehicle and equipments etc. will be made as per accepted rates if available in
the agreement or decided as per Clause 39 of General Condition of Contract. In case of
disagreement, Principal Chief Engineer/DRM/---- Northeast Frontier Railway/-----’s decision
after hearing both the parties in the matter would be final and binding on the Contractor and the
Railway.
20.3 Contractor may submit list of vehicles and equipment available with him
21.0 Advance to Contractors:

If specifically provided in Tender Documents of tender having advertised value more than Rs 50
Crores, Railway shall make payment, as an Interest bearing advances, as per Contractor’s
request. These advances shall carry a simple interest ________ as indicated in the Tender
documents. The payment and recovery of such advances shall be made as per manners
prescribed in Clause 46.4 of the Standard General Conditions of Contract.
If payment(s) of Advances are applicable in the contract, as mentioned in the Tender
Documents, Railway shall make payment(s) of Interest bearing advances, on the request of
contractor. The payment and recovery of such Advances shall be made as under:
21.1 Mobilization Advance- This shall be limited to 10% of the Contract value and shall be paid in
2 stages :
Stage 1– 5% of Contract Value on signing of the contract agreement.
Stage 2 – 5% on mobilization of site-establishment, setting up offices, bringing in equipment and
actual commencement of work.
The stage 1 of advance shall be payable immediately after signing of contract agreement.
The stage 2 of advance shall be payable at the time of mobilisation, only after submission of an
utilization certificate by the contractor that the Stage 1 advance has been properly utilized in
the contract.
These Advances shall be payable against irrevocable guarantee (Bank Guarantee, FDRs) from a
scheduled commercial bank of India of at least 110% of the value of the sanctioned advance
amount (covering principal plus interest).

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 59

21.2 Advance Against Machinery and Equipment -

This advances shall be limited to a maximum of 10% of the contract value against new machinery &
Equipment, involving substantial outlay, brought to site and essentially required for the work. This
advance shall not excees 75% of the purchase price of such Equipment and shall be payable when
hypothecated to the President of India by a suitable bond or alternatively covered by an irrecoverable
Bank Guarantee for full cost of the Plan t& Equipment from a nationalised Bank in India in a form
acceptable to Railways. The Plant & Equipment shall be insured for the full value and for the entire
period, they are required for the work. This Plant & Equipment shall not be removed from the site of
work without prior written permission of the Engineer. No advance should be given against old Plant
& Machinery.
21.3 Advances for accelerating progress of the work during course of execution of Contract-
This advance is to be decided on the merits of each case and shall be restricted to a maximum of 5% of
contract value. This is to be granted by the General Manager on the recommendations of the Chief
Engineer in-charge, in consultation with the Associate Finance. While recommending this advance for
sanction of General Manager, the Chief Engineer in-charge shall also confirm that progress of the
contract work has been as per milestones/targets laid down and no extension to Date of completion of
the contract has been given on contractor’s account.
21.4 Advances in Exceptional Cases-
General Manager are further empowered to grant advances in exceptional cases upto a maximum of Rs
20 lacs in respect of even contracts of value less than Rs 20 crore, if considered absolutely essential,
depending on the merits of each case and circumstances in each situation, to be recommended by the
Chief Engineer in- charge and in consultation with the Associate Finance.
21.5 The above advances are subject to the following conditions-
i. The advance shall carry an interest at the rate to be decide by the Railway Board and
communicated at the beginning of every financial year, to be applicable for the tenders to be
opened in that financial year.
ii. Advances except those against machinery and equipment, shall be payable against
irrecoverable guarantee(Bank Guarantee, FDRs, KVPs/NSCs) of at least 110% of the value of
the sanctioned advance amount(covering principal plus interest). The Bank Guarantee shall be
from a Nationalised Bank in India or State Bank of India in a form acceptable to the Railways.
iii. The recovery shall commence when the value of contract executed reaches 15% of original
contract value and shall be completed when the value of work executed reaches 58% of the
original contract value. The installments on each “on account bill” will be on pro-rata basis;
iv. That the grant of advance is primarily in Railway’s own interest;
v. That a contractor does not receive advances for same work from different officers;
vi. That arrangement are made with the Accounts Officer for proper accounts being kept with
regard to payment and recovery of these advances; and
vii. That all necessary precautions are taken to secure Government from the possibility of loss and
for preventing the system becoming more general or continuing longer than what may be
absolutely necessary for proper progress of the work.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 60

21.6 Method of Recovery of Interest-

Interest shall be recovered on the advance outstanding for the period commencing from the date of
payment of advance till date of particular on-account bill(through which recovery of principal is
effected) and adjustedfully against on-account bill along with pro-rata principal recovery. In the event
of any short-fall, the same shall be carried forward to the next on account bill and shall attract interest.
The Bank Guarantee for such advance shall clearly cover at least 110% of the value of the sanctioned
advance amount(covering principal plus interest).
(Authority: Railway Board’s L/No. 2022/CE/I/CT/GCC-2022/POLICY Dt. 27.04.2022)
22.0 In case of any difference in the description of any NS item in tender schedule and the special
conditions for that NS item, the description of that NS item in tender schedule shall prevail over
the special conditions.
23.0 Contractor shall provide suitable manpower to Engineer at all times during currency of the
contract for assisting him in giving layout of work, carrying out quality checks, taking
measurements and other associated activities for effective supervision of work.
24.0 Jurisdiction Of Court:
The courts of the place from where the acceptance of tender has been issued shall alone have
jurisdiction to decide any dispute arising out of or in respect of the contract. The successful
tenderers shall have to sign the contract agreement only at the office from where the acceptance
letter has been issued.

25.0 “On-Account” Payments : The contractor shall be entitled to be paid form time to time by way
of “On –Account” Payment only for such works as in the opinion of the Engineer he has
executed in terms of the contract. All payments due on the Engineer's/Engineer's Representative's
certificates of measurements or Engineer's certified "Contractor's authorized Engineer's
measurements" shall be subject to any deductions which may be made under these presents and
shall further be subject to, unless otherwise required by Clause 16 of these Conditions, a
retention of six percent by way of Security Deposits, until the amount of Security Deposit by
way of such retentions shall amount to 5% of the total value of the contract provided always that
the Engineer may by any certificate make any correction or modification in any previous
certificate which shall have been issued by him and that the Engineer may withhold any
certificate, if the works or any part thereof are not being carried out to his satisfaction.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 61

SECTION-V
(SAFTY PRECAUTIONS)

Safety Precautions to be Taken during execution of work

1.0 Safe working of contractors (Extract of para 826 of IRPWM) :–
1.1 A large number of men and machinery are deployed by the contractors for track renewals, gauge
conversions, doublings, bridge rebuilding etc. It is therefore essential that adequate safety measures
are taken for safety of the trains as well as the work force. The following measures should invariably
be adopted.
(i) The contractor shall not start any work without the presence of railway supervisor at site.
(ii) Wherever the road vehicles and/or machinery are required to work in the close vicinity of railway line,
the work shall be so carried out that there is no infringement to the Railway’s schedule of dimensions.
For this purpose, the area where road vehicles and/or machinery are required to ply, shall be
demarcated and acknowledged by the contractor. Special care shall be taken for turning/ reversal of
road vehicles/machinery without infringing the running track. Barricading shall be provided wherever
justified and feasible as per site conditions.
(iii) The look out and whistle caution orders shall be issued to the trains and speed restrictions imposed
where considered necessary. Suitable flagmen/detonators shall be provided where necessary for
protection of trains.
(iv) The supervisor/workmen should be counseled about safety measures. A competency certificate to
the contractor’s supervisor as per Performa annexed shall be issued by AXEN/XEN, which will be valid
only for the work for which it has been issued.
(v) The unloaded ballast/rails/sleepers/other P-Way materials after unloading along track should be kept
clear off moving dimensions and stacked as per the specified heights and distance from the running
track.
(vi) Supplementary site specific instructions, wherever considered necessary shall be issued by the
Engineer in Charge.

1.2 PLYING OF ROAD VEHICLES AND WORKING OF MACHINERIES CLOSE TO RUNNING TRACKS

(i) Normally, the road vehicles shall be run or machinery shall be worked so as not to come closer than
6.0m from centre line of nearest running track.

(ii) The land strip adjacent to running tracks, where road vehicle is to ply or machinery is to work, shall be
demarcated by lime in advance in consultation with the Railway’s Supervisor. The road vehicles shall
ply or machinery shall work so as not to infringe the line of demarcation.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 62

6.0M FROM CENTER

LINE OF TRACK RUNNING TRACK

WOODEN PEGS
ROAD VEHICLE/MACHINERY AT INTERVAL NOT
LIME MARKING
EXCEEDING 75M.

(iii) If a road vehicle or machinery is to work closer to 6.0m due to site conditions or requirement of work,
following precautions shall be observed.

a. In no case the road vehicle shall run or machinery shall work at distance less than 3.5m from centre
line of track.
b. Demarcation of land shall be done by bright colored ribbon/nylon chord suspended on 75cm high
wooden/bamboo posts at distance of 3.5 m from centre line of nearest running track.
c. Presence of an authorized Railway’s representative shall be ensured before plying of vehicle or
working of machinery.
d. Railway’s Supervisor shall issue suitable caution order to Drivers of approaching train about road
vehicles plying or machineries working close to running tracks. The train drivers shall be advised to
whistle freely to warn about the approaching train. Whistle boards shall be provided wherever
considered necessary.
e. Lookout men shall be posted along the track at a distance of 800m from such locations who will carry
red flag and whistles to warn the road vehicle/machinery users about the approaching trains.
f. On curves where visibility is poor, additional lookout men shall be posted.

(iv) If vehicle/machinery is to be worked closer to 3.5m from running track.

Under unavoidable conditions, if road vehicles is to ply or machinery is to work closer to 3.5m due to
site conditions or requirement of work, following precautions shall be observed:

a. Plying of vehicles or working of machinery closer to 3.5m of running track shall be done only under
protection of track. Traffic block shall be imposed wherever considered necessary. The site shall be
protected as per provisions of Para No. 806 & 807 of P-Way Manual as case may be.
b. Presence of a Railway’s Supervisor shall be ensured at worksite.
c. Railway’s Supervisor shall issue suitable caution order to Drivers of approaching train about road
vehicles plying or machineries working close to running tracks. The train drivers shall be advised to
whistle freely to warn about the approaching train.
(v) Precaution to be taken while reversing road vehicle alongside the track.
The location where vehicle will take a turn shall be demarcated duly approved by Railway’s
representative. The road vehicle driver shall always face the Railway track during the course of
turning/reversing his vehicle. Presence of an authorized Railway representative shall be ensured at
such location.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 63

(vi) Road vehicle shall not be allowed to run along the track during night hours generally. In unavoidable
situations, however, vehicles shall be allowed to work during night hours only in the presence of an
authorized Railway’s representative and where adequate lighting arrangements are made and where
adequate precautions as mentioned earlier have been ensured.

(vii) Road vehicles/machinery/plant etc. when stabled near running tracks shall be properly secured
against any possible roll off and always be manned even during off hours.

1.3 EXECUTION OF WORKS CLOSE TO OR ON RUNNING LINES

(i) Any work close to or on running tracks shall be executed under the presence of a Railway’s Supervisor
only.
(ii) Precaution to be taken to ensure safety of trains while execution of work close to the running line or
on running lines.
a. Such works shall be planned and necessary drawings particularly with regard to infringement to
moving dimensions shall be finalized duly approved by competent authority before execution of work.
The work shall be executed only as per approved procedure and drawings.
b. All temporary arrangements required to be made during execution of work shall be made in such a
manner that moving dimension do not infringe.
c. Suitable speed restriction shall be imposed or Traffic block shall be ensured as required.
d. The site shall be protected as per provisions of Para No. 806 & 807 of Indian Railway P-Way Manual as
case may be
e. Necessary equipment for safety of trains during emergency shall be kept ready at site.
(iii) Precaution to be taken to ensure safety of electrical/signal/ telephone cables while excavating near
tracks.
a. Particular care shall be taken to mark the locations of buried electrical/signal/telephone cables on the
plans jointly with S & T/Electric supervisor and also at site so that these are not damaged during
excavation.
b. Copy of the cable plan should be given to the contractor’s authorized representative before handing
over the site to start the work.
c. Due care shall be taken to ensure that any part of the equipment or machinery or temporary
arrangement does not come close to cables while working.
(iv) Precaution to be taken during execution of works requiring traffic blocks.
a. Any work, which infringes the moving dimensions, shall be started only after the traffic block has been
imposed.
b. Before closing the work, the track shall be left with the proper track geometry so that the trains run
safely.
c. After completion of work the released sleeper and fittings should be properly stacked away from the
track to be kept clear of moving dimensions.
d. Block shall be removed only when all the temporary arrangement, machineries, tools, plants etc. have
been kept clear of moving dimensions.
(v) Precaution to be taken during execution of works during night.
The work close to running line, generally, shall be carried out only during day hours. At locations,
however, where night working is unavoidable, proper lighting arrangement should be made. The
engineering indicator boards shall be lighted during night hours as per the provisions of IRPWM. The
staff deputed for night working should have taken adequate rest before deploying them in night shift.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 64
We can specify duration of night shift from 20.00 hrs to 04.00 hrs. All other safety precautions
applicable for day time work should be strictly observed during night working.

(vi) Precautions to be taken to ensure safety of workers while working close to running lines.
a. Necessary lookout men with red flags and whistles shall be provided to warn the workmen about the
approaching train.
b. Railway’s supervisor shall issue suitable caution order to Drivers of approaching train for whistling to
warn the workers about the approaching train. Whistle boards shall be provided wherever considered
necessary.
c. A “First aid kit” shall always be kept ready at site.
(vii) Precaution shall be taken for safety of public or passengers, while executing works at locations,
used by passengers and public,.
The worksite shall be suitably demarcated to keep public and passengers away from work area.
Necessary signage boards such as “Work in progress. Inconvenience is regretted” etc. shall be
provided at appropriate locations to warn the public/ passengers. Adequate lighting arrangement of
worksite wherever required shall be done to ensure safety of public/passengers during night.

(viii) Precaution to be taken before stacking materials alongside the track to ensure that safety of trains
is not affected.
The following precautions shall be taken before stacking the materials along the track for stacking of
ballast, rails, sleepers etc.

a. The sites for material stacking should be selected in advance in such a manner as to ensure that
no part of the material to be stacked is infringing the Standard Moving Dimensions. A plan of
proposed stacking locations be made and signed jointly by an authorized Railway’s representative
and contractor’s representative.
b. The selected locations shall be marked by lime in advance.
c. Presence of an authorized Railway’s representative while unloading and stacking shall be
ensured.
d. The material shall be stacked in such a height so as to not to infringe SOD in case of accidental roll
off.
1.4 PROTECTION OF TRACK DURING EMERGENCY
(i) Action to be taken when a contractor’s supervisor or vehicle operator apprehends any unusual
circumstances likely to infringe the track and endanger safe running of trains.
At any time if a contractor’s supervisor or vehicle operator observes any unusual circumstances likely
to infringe the track and apprehend danger to safe running of track, he shall take immediate steps to
advise a Railway official of such danger and assist him in protection of track.
The track shall be protected as under. One person shall immediately plant a red flag (red lamp during
night) at the spot and proceed with all haste in the direction of approaching train with a red flag in
hand (red lamp during night) and plant a detonator on rail at a distance of 600m from the place of
obstruction of BG track (400m for MG track) after which he shall further proceed for not less than
1200m from the place of obstruction from BG track (800m for MG track) and plant three detonators at
10m apart on rails. After this he shall display the red flag (red lamp during night) at a distance of 45m
from the detonators.
Attempts shall also be made to send an advice to nearest Railway station about the incident
immediately.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 65

Red flag
Red lamp Detonator
45m

DIRECTION
RUNNING TRACK
OF TRAIN

Location of Danger

600m FOR BG,

10m 400M FOR MG

1200m FOR BG,800M FOR MG

Action to be taken if train is seen approaching to site of danger and there is no time to protect the
track as per guidelines mentioned above.
In such a case the detonators shall be planted on rails immediately at distance away from place of
danger as far as possible and attention of driver of approaching train shall be invited by whistling,
waving the red flag vigorously, gesticulating and shouting.

(ii) What action shall be taken if more than one track is obstructed.
a. In case of single line protection as above shall be done in both the directions from place of
danger.
b. In case of double line or multiple lines, if other tracks are also obstructed, the protection as above
shall be done for other track also.
c. The protection shall be done in that direction and on that track first on which train is likely to
arrive first.
d. The Contractor’s Supervisors, Operators and lookout men shall be properly explained about the
direction of trains on running tracks.
(iii) Equipment required for protection of track.
Minimum compliment of protection equipment i.e. 10 detonators, 4 red hand flags, 4 red hand lamps,
4 banner flags and whistles etc. shall always be kept ready at worksites for use in case of emergency.
Railway will arrange to provide detonators, whereas Contractor shall arrange other equipment at his
own cost.

(iv) Arrangement of lookout men and competency required for lookout man to warn labour about
approaching train.
a. Contractor will provide lookout men.
b. The lookout men shall be properly trained in warning to staff at worksite about approaching train.
c. Only those lookout men shall be provided at site who have been issued with a competency certificate
by the Railway’s Supervisor.
d. In case, it is felt necessary to provide lookout men by Railway, the charges for the same as fixed by
Railway Administration shall be recovered from Contractor.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 66
1.5 Training to Supervisors and Operators of Contractor.

The Supervisors and Operators of the contractor proposed to be deployed at work site, which is close
to the running track, shall be imparted mandatory training by the Railway at site free of cost about the
safety measures to be adopted while working in the vicinity of running track. Engineer of the work
shall decide the scale, extent & adequacy of training. In case training is imparted at a recognized
Railway training institute, the charges for the same, as decided by Railway, shall be recovered from
contractor. A competency certificate to this effect to the individual Supervisor/Operator shall be
issued as given below, by a Railway Officer not below the rank of Assistant Officer. No
Supervisor/Operator of the Contractor shall work or allowed to work in the vicinity of running track
that is not in possession of valid competency certificate.

Competency Certificate

Certified that Shri ____________________________________ Supervisor/Operator of M/s.

__________________________________ has been trained and examined in safety measures to be
followed while working in the vicinity of running railway track for the work
_________________________________. His knowledge has been found satisfactory and he is
capable of supervising the work safely.

This certificate is valid only for the work mentioned in this certificate only.

Signature and designation of the officer

1.6 Cost of safety measures:

All the labour, materials, tools, plants etc. except detonators, required for ensuring safe running of
trains shall be provided by Contractor at his own cost. Wherever lookout men are provided by
Railway, charges at the rate of Rs. 2000/-per man day shall be recovered from Contractor.

2.0 Special Conditions for working of Road Cranes:

To ensure safe working of road cranes used in works in connection with provision of
ROB/RUB/Subways, following items shall invariable be ensured before putting the cranes to use :-

i) No machine shall be selected to do any lifting on a specific job until its size and characteristics are
considered against the weights, dimensions and lift radii of the heaviest and largest loads.
ii) The contractor shall ensure that a valid Certificate of Fitness is available before use of Road Cranes.
iii) Contractors should utilize the services of any competent person as defined in Factories Act, 1948 and
approved by Chief Inspector of Factories.
iv) The laminated photocopies of fitness certificate issued by competent persons, the operators’ photo,
manufacturer’s load chart and competency certificate shall always be either kept in the operator cabin
or pasted on the visible surface of the lifting appliances.
v) All lifting appliances including all parts and gears thereof, whether fixed or movable shall be
thoroughly tested and examined by a competent person once at least in every six months or after it
has undergone any alterations or repairs liable to affect its strength or stability.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 67

3.0 Dismantling Works:

(a) The dismantling of structure should be done under proper supervision and as per approved scheme of
dismantling.
(b) At major dismantling sites minimum level of supervision shall be Senior Sectional Engineer (In-charge),
who should be nominated by [Link]/C in writing.
(c) The dismantling Plan should be scrutinised by the Drawing Office and approved by Sr. Divl. Engineer in
case of Open Line Organisation. The dismantling equipments to be used for dismantling, area likely to
be affected by debris, any adjacent likely to be affected and action to be taken thereof.
(d) Proper barricading Plan should be done to stop access of unauthorized personnel near the dismantling
area. Wherever necessary assistance of RPF should be taken to prevent people from coming closed to
dismantling area. Signage warning people not to entire the danger zone should also be displayed.
(e) Proper announcement through Public Address System should be done at intervals to keep the
onlookers away from the major dismantling affected zone.
(f) The adjacent buildings likely to be affected by dismantling should also be evacuated.
(g) In area where law and order is likely to be affected, assistance of local Police shouls be taken to keep
people away from dismantling area.

4.0 Contractor shall indemnify Railways against any loss/damage to public property, travelling public,
railway or his own staff due to his (contractor’s) negligence. In case there is any mishap, a fact finding
inquiry will be conducted by Railway. A show cause notice will be issued to the contractor, in case he
is prima-facie held responsible. Contractor’s reply to show cause notice will be considered by the
Engineer before taking final decision. In case contractor is found responsible for the mishap, recovery
from him will be affected for only tangible direct losses.

5.0 Storage of Inflammable Articles:

No inflammable materials, such as petroleum, oil etc. within the meaning of the Indian Petroleum Act
and Indian Explosives Act shall be stored at site or adjacent land until the approval of the Railway and
necessary licenses under the Acts have been obtained by the Contractor.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 68

SECTION-VI
IMPORTANT CODAL PROVISIONS

These are Important Codal Provisions for General Guidance. However, work will be carried out as
per relevant codes.

1.0 Earthwork :
1.1 Earthwork in embankment/blanketing

(a) For Earthwork in formation for Gauge conversion projects RDSO’s guide line for Earthwork in Railway
projects GE G-1 with latest amendment will be applicable.
(b) For earthwork in formation/ blanketing for New Line and doubling projects guide line & specifications
for design of formation for Heavy Axle Load GE-0014 will be applicable.
1.2 The soil classification shall be done as per IS: 1498. To formulate the thicknesses of formation layers,
various soil groups have been combined together to simplify the classification based on % age fines, in
Table-1 below:
Table – 1 Description of soil quality class
Soil Soil Sub Description w.r.t %age Fines (size Equivalent soil group as per IS
Group Group < 75 micron) classification
A - Soil containing fines < 12% GW, SW, GW-GM, SW-SM
B1 Soil containing fines < 12% GP, SP, GW-GC, GP-GM, GP-GC, SP-
SM, SP-SC, SW-SC
B B2 Soil containing fines from 12% to GM, GC, SM<, SC, GM-GC, SM-SC
50%
C - Soil containing fines > 50% CL, ML, CL-ML, CI, MI
1.3 Earthwork in cuttings:-

For earthwork in cutting RDSO guide line for cutting in Railway formation GE G-2 with latest
amendment will be applicable.

1.4 Quality Control of Compacted Earth / Blanket layer

1.4.1 Compacted Earth: Degree of compaction of each layer of compacted soil should be ascertained by
measurement of dry density / Relative Density of soil at locations selected in specified pattern. The
method of sampling, frequency of tests, method of tests to be conducted and acceptance criteria to
be adopted are as under.

(a) Method of Sampling: - Various methods of selection of sample points for check of in-situ dry density
are in vogue. The sampling adopted has to be such that effectiveness of proper compaction having
been done for the entire area under consideration can be judged. For this, the Engineer will lay down in
detail the method to be adopted in detail depending on site conditions and accordingly records of
checks done are to be properly maintained. However, in absence of such procedure laid down,
following method should be adopted.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 69

(b) Suggested Method of Sampling: For each layer, a minimum of one sample at a predetermined
interval (in compliance with the requirement) along the centre line of the alignment, would be taken
in a staggered pattern so as to attain a minimum frequency of tests as given in sub para 1.4.1 “ b”. For
subsequent layer, the stagger should be such that the point of sampling does not fall vertically on the
earlier sampling points of the layer immediately below. Additional sampling points can be taken, as
considered necessary.

1.5 QUALIFYING AND QUALITY ASSURANCE TESTS (Mandatory)

Qualifying tests as part of pre-selection of good earth for track subgrade, embankment fill is required
to be carried out. Also, quality of compaction is required to be ensured for good quality construction.

(i) Selection of soil: For selection of soil to be used as embankment fill CBR test is required to be
conducted on material. CBR test is conducted on ground soil, embankment fill, prepared sub-grade &
blanket material to ensure the minimum specified CBR value of these materials to be used in
construction. This test is carried out on soil sample in laboratory as per procedure given in IS:2720
(Part 16)-1987 & in field as per IS:2720 (Part 31)– 1969.
(ii) Quality Assurance Test on Compacted Layer : Quality Assurance Tests are required to be conducted
on part completion stages of formation, prior to clearing for further earthwork, track linking work:
Heavy Proctor test is required to be conducted to determine the Maximum Dry Density of soil as per
IS: 2720 (part 8). In-situ density is measured in the field by Sand Replacement Method (IS: 2720 – part
28) or Core Cutter Method (IS: 2720 – part 29) to calculate the degree of compaction. This shall be
determined in laboratory as per BIS procedure with the specified frequency of earthwork quantity, as
envisaged in ‘Guidelines of Earthwork in Railway Projects, GE:G-1, July, 2003.

Brief procedure of these above tests has been given in Annexure-2 of GE-0014.

1.5.1 Frequency of Quality Assurance Tests

(a) CBR test for selection of formation materials and other tests required for ensuring conformation of
the materials (blanket, subgrade) as per specification e.g. size gradation, Cu, Cc, Los Angles Tests,
OMC/MDD etc. shall be conducted at following frequency :
i) Embankment Fill : one set of tests for every 5000 cum.

ii) Prepared subgrade : One set of tests for every 2000 cum.

iii) Blanket material : one set of tests for every 500 cum.

(b) In-situ Degree of Compaction ( or In-situ dry density measurement) test shall be conducted on each
compacted layers in random pattern at following frequency for the different layers:

i) Embankment fill: One density measurement at every 500 Sqm surface area of each
compacted layers.

ii) Blanket and Prepared Subgrade: one density measurement at every 200 sqm surface area of
each compacted layers.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 70
iii) In case of bank widening, sampling should be done at an interval of minimum 200 metres on
widened side(s) of embankment.

1.6 Requirement of Blanket Layer :

1.6.1 The provision of blanket layer shall not be needed when formation/ earth fill embankment have :

(i) Rocky beds except those, which are very susceptible to weathering e.g. rocks consisting of shale
and other soft rocks, which become muddy after coming into contact with water.

(ii) Soil of GW, SW, GW-GM, SW-SM type.

(iii) Soils conforming to specifications given in Para 1.6 below

The provision of separate Blanker layer shall not be necessary when Coarse granular, well graded
(Cu>7, Cc between 1 and 3) soil/quarry dust/crushed stones material of 300 mm thickness is laid
as top layer.

1.6.2 For other conditions, the system of layered construction of embankment consisting of prepared
subgrade shall normally be followed. The Prepared sub-grade should normally consist of good quality
soils with fines less than 12% (A or B1).

1.6.3 Thickness of Prepared subgrade and Blanket Layers:

Embankment Prepared Subgrade Thickness of Blanket

Fill/Soil Group Type of Soil group Thickness (mm) Layer (mm)
A Not Required NIL NIL
B A 500 NIL
( B1/B2) B1 (Fines < 12%) 350 150
C A 500 Nil
B1 (fines < 12%) 500 150
The level of compaction of various layers of formation shall be ensured as defined in
guidelines issued by RDSO.

[Link] In case good quality soils with fines less than 12% (A or B1), are not available for preparation of
subgrade economically, soils having fines between 12% to 50% (B2) can be used over embankment fill
of soil group C. In such cases, the thickness of blanket layer over prepared subgrade of 500 mm
thickness shall be kept as 250mm. The thickness of blanket layer can be reduced to 150mm by use of
Geotextile in consultation with RDSO.

1.6.4 Selection of top layers for design of formation as well as for blanket material as given in above Paras
and further deviation from these provisions can be finally decided on techno-economic considerations
by CAO (Const.) after recording the reasons.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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Tender [Link]-GHY-02-2023 71

1.7 Specification of Blanket Material:

1.7.1 The material for blanket layer over prepared sub-grade should be well graded granular material. The
following specifications shall be ensured at the time of laying.

(i) Cu > 7 and Cc between 1 and 3

(ii) Fines (passing 75 microns): 3% to 10%.

(iii) Minimum required Soaked CBR value 25 of the blanket material compacted at 100% of MDD.

1.7.2 These values can generally be obtained by following the gradation as given in GE: G-0014.

1.8 Method statement & QAP shall be submitted by the successful tenderer as per guide lines issued by
RDSO, relevant IS Codes & Manuals and shall be got approved from Engineer.

2.0 Cement Concrete work

2.1 IRS code of Practice for plain, reinforced & Pre-stressed concrete and IRS Concrete Bridge Code will be
apply for General Bridge construction.

2.2 For Road bridges, the construction shall comply with the standard specifications and Codes of
Practices for Road Bridges issued by Indian Road Congress.

2.3 For building & other construction works provisions of Plain and Reinforced Concrete Code of Practices
IS-456-2000 will be followed.

2.4 MATERIALS

2.4.1 General: Water, cement, and fine aggregate shall conform to IS:383:1970 and as specified in Chapter
26 ‘Mortar’ of Unified Standard Specifications for Works & Materials.

2.4.2 Coarse Aggregate

This shall conform to IS 383:1970 and as specified in Chapter 3 of Indian Railways Unified Standard
Specification (Works & Materials).

2.4.3 Construction Joints

[Link] Construction joints for structures other than bridges will be provided as under (based on para 4.4.5 of
Indian Railway Unified Standard Specifications (Works & Materials):-
(a) Concreting shall be carried out continuously up to the construction joints, the position and details of
which shall be as shown in structural drawing as directed by the Engineer. Number of such joints shall
be kept minimum. The Joints shall be kept at places where the shear force is the minimum. These
shall be straight and shall be at right angles to the direction of main reinforcement.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
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(b) In case of columns the joints shall be horizontal and 10 to 15 cm below the bottom of the beam running
into the column head. The portion of the column between the stepping off level and the top of the slab
shall be concreted with the beam.
(c) When stopping the concrete on a vertical plane in slabs and beams an approved stop-board shall be
placed with necessary slots for reinforcement bars or any other obstruction to pass the bars freely
without bending. The construction joints shall be keyed by providing triangular or trapezoidal filler nailed
on the stop-board. Inclined or feather joints shall not be permitted. Any concrete flowing through the
joints of stop-board shall be removed soon after the initial set. When concrete is stopped on a horizontal
plane, the surface shall be roughened and cleaned after the initial set.
(d) When the work has to be resumed, the joint shall be thoroughly cleaned with wire brush and loose
particles removed.
(e) Fig. 4.2, in Chapter-4 of Indian Railway Unified Standard Specifications (Works & Materials) may be
referred to comply with above details for construction joints.

[Link] Construction Joints shall be avoided as far as possible and in no case the locations of such joints shall
be changed or increased from those shown on the drawings, except with express approval of the
Engineer. The joints shall be provided in a direction perpendicular to the member axis.

Location, preparation of surface and concreting of construction joints shall conform to the additional
specifications given in Appendix-A of IRS – Concrete Bridge Code (Clause 8.5.3) which is reproduced
below -

(a) Construction joints should be positioned to minimize the effect of the discontinuity on the
durability, structural integrity and appearance of the structure.
(b) As far as possible, joints should be positioned in non-aggressive zones, but if aggressive zones
cannot be avoided, joints should be sealed.
(c) Joints should be positioned where they are readily accessible for preparation and concreting, the
preparation of the joints is more likely to be satisfactory where the cross section is relatively small
and where reinforcement is not congested.
(d) As far as possible, joints for fair faced concrete should be located where they conform with the
architectural features of the construction. Unless they are masked in this way, the position of the
joints are always obvious, even when the concreteis given a textured finish.
(e) If substantial changes in the cross section of a member are necessary, the joints should be formed
where they minimize stresses caused by temperature gradients and shrinkage.
Joints should be located away from regions of maximum stress caused by loading, particularly where shear
and bond stress are high. Construction joints between slabs and ribs in composite beam should be avoided. As
a general rule, joints in column are made as near as possible to the beam hunching, joints in beams and slabs
should normally be made at the centre or within the middle third of the span.

(f) The minimum number of joints should be used and their construction should be simple. They
should be either horizontal or vertical, because concreting sloping surfaces are usually
unsatisfactory.
(g) Where concrete is placed in vertical members e.g. walls, columns and the like, the lift of concrete
shall finish level or at right angles to the axis of the member, the joint line matching the features
of the finished work. Concreting shall be carried out continuously upto the construction joint.
(h) Laitance, both on the horizontal and vertical surfaces of the concrete, should be removed before
fresh concrete is cast. The surface should be roughened to promote good adhesion. Various
methods for removal can be used but they should not dislodge the coarse aggregate particles.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 73
Concrete may be brushed with a stiff brush soon after casting while the concrete is still fresh, and
while it has only slightly stiffened.
(i) If the concrete has partially hardened, it may be treated by wire brushing or with a high pressure
water jet, followed by drying with an air jet, immediately before the new concrete is placed.
(j) Fully hardened concrete should be treated with mechanical hand tools or grill blasting, taking care
not to split or crack aggregate particles.
(k) The best time for treating the joint is a matter of judgment because it depends on the rate of
setting and hardening (which is itself dependent on the temperature of the concrete). Before
further concrete is cast, the surface should be thoroughly cleaned to remove debris and
accumulated rubbish, one effective method, being air jet.
3.0 REINFORCED CEMENT CONCRETE
3.1 GENERAL:: Reinforced cement concrete work may be cast-in-situ or pre-cast as may be directed by
the Engineer according to the nature of work. Reinforced cement concrete work shall comprise of the
following which may be paid separately or collectively as per the description of the item of work.
a) Form work (Centering and Shuttering)
b) Reinforcement
c) Concreting : (1) Cast-in-situ (2) Pre-cast.
3.1.1 Selection and Preparation of Test Sample for steel reinforcement:
This shall be done in accordance with provisions of IS:1786. All test pieces shall be selected by the
Engineer either –
a) From cutting of bars or
b) If he so desires, from any bar after it has been cut to the required or specified size and the test piece
taken from any part of it.
In neither case, the test pieces shall be detached from the bar or coil except in the presence of the
Engineer. The test pieces obtained in accordance with above shall be full sections of the bars as rolled
and shall be subjected to physical tests without any further modifications. No reduction in size by
machining or otherwise shall be permissible except in case of bars of size 28mm and above. No test
piece shall be annealed or otherwise subject to heat treatment. Any straightening which a test piece
may require shall be done cold.
3.1.2 Retest:Should any one of the test pieces first selected fail to pass any of the tests specified above,
two further samples shall be selected for testing in respect of each failure. Should the test pieces
from both these additional samples pass, the materials represented by the test samples shall be
deemed to comply with the requirement of the particular test. Should the test piece from either of
these additional samples fail, the material represented by the test samples shall be considered as not
having complied with standard.
(a) Where there is likely to be a delay before placing the next concrete lift, protruding reinforcement
should be protected. Before the next lift is placed, rust, loose mortar or other contamination should be
removed from the bars and where conditions are particularly aggressive and there has been a substantial
delay between lifts, the concrete should be cut back to expose the bars for a length of about 50mm to ensure
that contaminated concrete is removed.
(b) In all cases, when construction joints are made to essential it is to ensure that the joint surface is not
contaminated with release agents, dust or curing membrane, and that the reinforcement is fixed firmly in
position at the correct cover.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 74

(c) When the form work is fixed for the next lift, it should be inspected to ensure that no leakage can occur
from the fresh concrete. It is a good practice to fix a 6mm thick sponge which seals the gap completely.
(d) The practice of first placing a layer of mortar or grout is not recommended. The old surface should be
soaked with water without leaving puddles, immediately before starting concreting, then the new concrete
should be thoroughly compacted against it. When fresh concrete is cast against existing mature concrete or
masonry, the older surfaces should be thoroughly cleaned and soaked to prevent the absorption of water
from the new concrete. Standing water should be removed shortly before the new concrete is placed and the
new concrete should be thoroughly vibrated in the region of the joint.
3.1.3 Guidelines for use of Steel Items in Railway Works Contracts.
Reinforcement steel shall be as per Specification & Guidelines for procurement of steel items for Works
Contracts w.r.t supply and use of quality TMT bars and structural steel as under:

(a) All Reinforcement Steel (TMT Bars) and Structural Steel shall be procured as per specifications
mentioned in BIS’s documents – IS: 1786 and IS: 2062 respectively. Independent tests shall be
conducted, wherever required, to ensure that the materials procured conform to the Specifications.
(b) These steel shall be procured only from those firms, which are established, reliable, indigenous &
primary producers of steel, having Integrated Steel Plants (ISP), using iron ore as the basic raw material
and having in-house iron rolling facilities, followed by production of liquid steel and crude steel, as per
Ministry Of Steel’s guidelines.
(c) However, only certain isolated sections of structural steel, not being rolled by ISPs, can be procured
from the authorised re-rollers of ISPs or authorized licensee of BIS having traceability system and who
use billets produced by ISPs. Traceability shall be ensured by an officer specially authorised by the
concerned SAG officer of the Zonal Railway on case to case basis for this purpose.
Reinforcement steel shall be procured from reputed manufacturers like –
• Steel Authority of India Limited, SAIL
• RashtriyaIspat Nigam Limited, RINL
• Tata Steel Limited, TSL
• M/s JSW Steel Limited
• M/s Jindal Steel & Power Limited, JSPL
• M/s Super Smelters Limited
• M/s Shree NakodaIspatLinited,
• M/s Reliable Sponge Private Limited,
• M/s Shyam Steel Industries Limited, SSIL
• M/s Electrosteel Steels Limited,
• M/s Shri Bajarang Power &Ispat Limited,
• M/s SRMB Srijan Private Limited, SRMB
• M/s Real Ispat& Power Limited
• M/s Shyam Metalics& Energy Limited
• M/s Rashmi Metalics Limited
Any other firm approved by RDSO Lucknow.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 75
3.1.4 Testing of reinforcement steel for physical properties is required in addition to submission of
manufacturers’ certificate by the tenderer/contractor for the discretion of the Engineer.
3.1.5 If a lot of reinforcement steel supplied at site is having size less than 100 MT, then minimum 2 nos of
tests on physical and mechanical properties shall be conducted. In case of lot size is more than 100
MT minimum number of such tests shall be 3.
3.1.6 Testing of this material shall be done by the contractor at approved laboratories as directed by the
Engineer.
3.1.7 Cost of testing has to be borne by the contractor at his own cost. Rates quoted by the contractor are
inclusive of above testing charges.
3.1.8 Cost of steel to be paid to the contractor under relevant Schedule is inclusive of transportation from
source to site of work, loading, unloading, stacking, storing, all taxes, tools, plant, labour, re-handling
from site go down to mixer, royalty, freight, incidental charges, Sheds for storage and Chowkidars
etc.
3.1.9 The contractor should disclose the source from where supplies of cement and steel are received by
him and shall maintain a detailed record of receipt of cement and steel from different sources and
shall keep the challan, invoice, lorry No. etc., and shall enter the receipts, issues and store balance in
a Register as directed by theEngineer and produce the same to the Engineer as and when demanded.
Railway reserves the rights to inspect the contractor’s godown and documents pertaining to this
work. The contractor shall use these materials in the work as per Rly’s specifications/approved
drawings and shall not use the quantities than what is stipulated in the relevant
specifications/approved drawings. The copy of invoice of steel and cement should be submitted to
the Railway for their record.
3.1.10 No wastage on any of the materials supplied and used in the work by the contractor including steel is
payable by the Railway.
3.1.11 For accountal of steel reinforcement, reinforcement register will be maintained by the Railway for
entering the details, such as description of reinforcement, Nos, cut length, total lengths, diameter of
the bar, weight per RM, total weight etc. The above details are to be entered by the concerned Jr.
Engineer (Works)/ Sr. Section Engineer (Works) and the contractor shall sign the register as a token
of acceptance of the details entered by the Jr. Engineer (Works)/ Sr. Section Engineer (Works) of the
Railway
3.1.12 Unit weights per Meter Run of different diameter of reinforcement should be as per Table-I of IS:
1786-1985 for the purpose of arriving payment of steel.

3.2 FORM WORK (CENTERING AND SHUTTERING)

3.2.1. Removal of Form work (Stripping time)

Soffit false work shall not be released until the concrete has achieved a strength of at least twice
the stress to which the concrete may be subjected at the time of removal.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 76

In normal circumstances and where ordinary Portland cement is used, forms may generally
be removed after the expiry of the following periods. (Based on Clause 9.5.1 of IS: 14687-
1999)
Type of Formwork Minimum Period
before striking Form
work
(a) Vertical formwork to columns, walls, beams 16 – 24 hours
(b) Soffit formwork to slabs (Props to be refixed 3 days
immediately after removal of formwork)
(c ) Soffit formwork to - beams (Props to be refixed 7 days
immediately after removal of formwork)
(d) Props to slabs
(1) Spanning up to 4.5m 7 days
(2) Spanning over 4.5 m 14 days
(e) Props to beams and arches:
(1) Spanning up to 6m 14 days
(2) Spanning over 6m 21 days
Note:- For other cement and lower temperature, the stripping time recommended above
may be suitably modified. For this reference would be made to IRUSS Chapter [Link].

3.3 SAMPLING AND ACCEPTANCE CRITERIA OF STRENGTH OF DESIGN CONCRETE MIX (Extract from
IS: 456-2000)
3.3.1 General:
Samples from fresh concrete shall be taken as per IS: 1199 and cubes shall be made, cured and
tested at 28 days in accordance with IS: 516.
3.3.2 Frequency of sampling :
3.3.2.1Sampling Procedure -
A random sampling procedure shall be adopted to ensure that each concrete batch shall have a
reasonable chance of being tested that is, the sampling should be spread over the entire period of
concreting and cover all mixing units.
3.3.2.2Frequency:

The minimum frequency of sampling of concrete of each grade shall be as shown in para 3.5 below.
3.3.3 Test Specimen:
Three test specimens shall be made for each sample for testing at 28 days. Additional samples may be
required for various purposes such as to determine the strength of concrete at 7 days or at the time of
striking the formwork, or to determine the duration of curing, or to check the testing error. Additional
samples may also be required for testing samples cured by accelerated methods as described in IS:
9013. The specimen shall be tested as described in IS: 516.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 77

3.3.4 Test Results of Sample

The test results of the sample shall be the average of the strength of three specimens. The
individual variation should not be more than ± 15percent of the average. If more, the test results of
the sample are invalid.

3.4 ACCEPTANCE CRITERIA

3.4.1 Characteristic Compressive Strength Compliance Requirement
(Clause 16.1 and 16.3 of IS: 456)
Specified Grade Mean of the Group of 4 Non- Individual Test
Overlapping Consecutive Test Results in N/mm2
Results in N/mm2 Min. Min.
(1) (2) (3)
M 15 and above. ›fck + 0.825 x established ›fck - 3 N/mm2
standard deviation
(rounded off to nearest 0.5
N/mm2 )
Or
fck + 3 N/mm2 ,
whichever is greater
NOTES
Attempt should be made to obtain results of 30 samples as early as possible to establish the
value of standard deviation. In the absence of established value of standard deviation, the
values given in Table-8 as per clause No. [Link] of IS 456:2000 may be assumed.

3.4.2 Quantity of Concrete Represented by Strength Test Results

The quantity of concrete represented by a group of 4 consecutive test results shall include the batches
from which the first and last samples were taken together with all intervening batches.
Where the mean rate of sampling is not specified the maximum quantity of concrete that four
consecutive test results represent shall be limited to 60cum.
3.4.3 Structural adequacy of the parts affected shall be investigated and any consequential action as needed
shall be taken to the satisfaction of Engineer.
3.4.4 Concrete of each grade shall be assessed separately.
3.4.5 Concrete is liable to be rejected if it is porous or honey combed; its placing has been interrupted
without providing a proper construction joint, the reinforcement has been displaced beyond the
tolerances specified; or construction tolerances have not been met. However, the hardened concrete
may be accepted after carrying out suitable remedial measures to the satisfaction of the Engineer.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 78

3.5 RECOMMENDED LIST OF TESTS ON MATERIALS AND WORKS

Material Test Field/ Test Frequency of Testing
Lab. Procedure
Cement Concrete
(a) Slump Test Field / Annexure (As per site requirement
Lab 3.5 of
Chapter-3 of
IRUSS.
(b) Cube Test Lab IR Concrete Quantity of Number of sampl4 plus one
Bridge Code concrete in additional sample for each
the work additional 50 cum or part thereof.
(cum)
1–5
6 – 15
16 – 30
31 – 50
51 & above

Test
Material Field/ Test Frequency of Testing for all
Lab Procedure sizes.

Quantity
Steel for High Strength For For Casts/ Heats
Reinforcement Deformed Steel Casts/ of 100 tonnes or
in RCC Bars/TMT Heats More
(a) Nominal Mass Below 100
Lab/Field IS: tonnes
(b)Tensile test 1786:2008 3 Per Cast
Lab/ Field
(c)Bend Test IS:1608
Lab/Field 2 Per Cast
(d) Rebend Test IS:1599
Lab/Field
IS:1786:200
8
4.0 Bridge Works: Super Structure-Concrete
This is additional requirement as mentioned in para 2 & 3.
4.1 CONCRETE FOR SUPERSTRUCTURE
4.1.1 Additional Requirements
Concrete shall meet with any other requirements as specified on the drawing or as directed by the
Engineer. Additional requirements shall also consist of the following overall limits of deleterious
substances in concrete:
a) The total chloride content of all constituents of concrete as a percentage of mass of cement in mix
shall be limited to values given below:

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 79

- Prestressed Concrete : 0.1 per cent

- Other reinforced concrete construction : 0.3 per cent
b) The total sulphuric anhydride (SO3) content of all the constituents of concrete as a percentage of mass
of cement in the mix shall be limited to 4 per cent.
4.1.2 Construction Joints
Construction joint for bridge work will be provided as per para [Link]
4.2 Method statement & QAP shall be submitted by the successful tenderer as per guide
lines issued by RDSO, relevant IS Codes & Manuals and shall be got approved from
Engineer.

5. Bridge Works:Superstructure-Steel

5.1 FABRICATION OF STEEL WORK

5.1.1Codes of Specifications:- The work shall be done in accordance with the following
codes and specifications and any other requirements that may be prescribed in special cases.
(a) Bridge Work
1. IRS Steel Bridge Code
2. IRS Specification No.B-1-2001 for Steel Girder Bridges
3. IRS Specification No P-31 Zinc Chromate red oxide primer.
The fabrication and erection of the steel work shall be in accordance with IRS: B1-2001 supplemented
by relevant provisions of this Specifications.
(b) Iron and steel tanks and staging:- IRS Specification No.B-3-61 Part 4
5.1.2 Quality of Steel:- The structural steel will be used as per IS Code 2062 – 2011 as
required grade & Quality.

5.1.3 HSFG Bolts: - HSFG Bolts may also be used in lieu of rivets with the approval of Chief
Bridge Engineer/NFR. However RDSO guidelines [Link]-111(Revision-2) Nov-13 shall be
strictly followed.
5.1.4 Tolerances
Tolerances in dimensions of components of fabricated structural steel work shall be specified
on the drawings and shall be subject to the approval of the Engineer before fabrication.
A machined bearing surface, where specified by the Engineer, shall be machined within a
deviation of 0.25 mm for surfaces that can be inscribed within a square of side 0.5m .
5.1.5 Guidelines for procurement of Steel Items in Railway Projects/ Contracts.

Procurement of steel items in Indian Railway Projects/Contracts for bridge works will
be as per para 3.1.3.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 80
6.0 Bridge Works - Miscellaneous
6.1 POT BEARINGS AS PER RDSO GUIDE LINES. (As per para 22.4 of IRUSS (W&M)[Link]-2010)
6.1.1 General
Pot type bearings shall consist of a metal piston supported by a disc or reinforced elastomer confined
within a metal cylinder to take care of rotation. Horizontal movement, if required, shall with a system
of sealing rings be provided by sliding surfaces of PTFE pads sliding against stainless steel mating
surfaces. The pot bearings shall consist of cast steel assemblies or fabricated structural steel
assemblies.
Provisions of IRC-83 (Part I) shall be applicable for all metallic elements. Provisions of IRC:83 (Part II)
shall be applicable for all elastomer elements. When any item is not covered by IRC:83 (Parts I and II),
the same shall be as per guidelines given hereunder and BS:5400 (Sections 9.1 and 9.2), except that no
natural rubber shall be permitted. If there is any conflict between BS on the one hand and IRC on the
other, the provisions of IRC will be guiding.
6.1.2 Acceptance test on Bearing

i) All bearings shall be checked for overall dimensions.

ii) All bearings shall be load tested to 1.1 times maximum design capacity including seismic force.
Bearing tested at higher loads cannot be used.

iii) A pair of bearings selected at random will undergo testing in order to determine the coefficient of
friction “”. The coefficient of friction shall be < 0.05 at the design load.

iv) Two bearings selected at random shall be tested for permissible rotation.
6.1.3 Installation of POT –cum-PTFE Bearings
a) General
i) Care shall be taken during installation of the bearings to permit their correct functioning in
accordance with the design scheme.
ii) To prevent contamination, dismantling of the bearings at site shall not be done.
iii) The load shall be transferred on to the bearings only when the bedding material has developed
sufficient strength. The props for the form work shall be removed only after lapse of appropriate
time. In special cases, this can be ensured by suitable devices like jacks etc.
iv) Temporary clamps and shims (introduced to maintain working clearance) shall be removed at an
appropriate time, before the bearing is required to permit movement.
v) Permitted installation tolerance of the bearing from plane of sliding shall be maintained.
vi) Cement based non-shrink grout with air releasing additive and epoxy based grout, whichever is
specified, shall be first tried at the site. For the proprietary grout mixes, appropriate instructions
from the manufacturer shall be followed specially with regard to the following:
a) Preparation → concrete cleaning, roughening, pre-soaking, etc
b) Forms → sturdiness, leak proofing, shape, header funnel vents, etc.
c) Bearing Base → cleaning, etc.
d) Placement → mixing, consistency, time period, finishing etc.
e) Protection →curing, ambienttempérature, etc.
b) In-situ Casting of Superstructure
i) Form work around the bearing shall be carefully sealed to prevent leakage.
ii) Sliding plates shall be fully supported and care taken to prevent tilting, displacement or distortion of
the bearings under the weight of wet concrete.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 81
iii) Bearings shall be protected during concreting operation. Any mortar contaminating the bearing
shall be completely removed before it sets.
c) Seating of bearing
A. Using Template
i) Template with required rigidity and matching holes corresponding to the base of the bearing
shall be used.
ii) All the anchors shall be fitted to the lower face of the template using the anchor screws but
with steel washer replacing the elastomer washers. Separate screws may be used in case of
inconvenience in the length of the original anchor screws.
iii) The template assembly shall be located with regard to level and alignment. It shall be
ensured that the top of the anchors lie in a horizontal plane at the required elevation. The
anchors shall be tied / welded to reinforcements to avoid displacement during concreting.
iv) Concreting of the pedestal / pier cap shall be done to a level leaving a gap of 25-50mm below
the template.
v) The template and steel washers shall be removed prior to placement of the bearing assembly
with temporary clamps. The bearing assembly shall be fitted to the anchors with the help of
anchor screws and elastomer washers. Level at the bearing shall be checked.
vi) The gap below the bearing assembly shall be grouted with cement based grout. Reference
may be made to Para 22.4.6 (a) (vi)
B. Without Template with Gap
i) Pockets commensurate with the sizes of the anchors shall be kept in pedestals during
concreting of the same. The pedestal shall be cast approximately 25mm short of the required
finished level.
ii) Anchors shall be fitted to the bearing bottom with elastomer washers and anchor screws. The
bearing assembly shall be seated in the location on steel chairs / packs. The anchors fitted
below the bearing shall go into pockets in the bed block. Level and alignment of the bearing
shall be checked. It shall be ensured that the bearing sits in a horizontal plane.
iii) The gap below the bearing assembly including anchor pockets shall be grouted with cement
based grout.
C. Without Template without Gap
Elongated pockets commensurate with the sizes of the anchors shall be kept in pedestals during
concreting of the same. The geometry and location of the anchor pockets (with tapered funnel
extension, if required) shall be such that after placement of the bearing the pockets can be
successfully grouted. The pedestal shall be cast 5mm to 15mm short of the required finished level.
The required level shall be achieved by chipping before placement of the bearing. Careful control
shall be exercised to cast at the exact finished level or 1mm to 3mm down from the required
finished level.
D. Seating of bearings shall be as per manufacturer’s instructions.
6.1.4 Inspection and Testing
Where any patents are used, the manufacturer’s certificate with test proofs shall be submitted along
with the design and got approved by the Engineer before their use in work
6.1.5 Tests and Standards of Acceptance
The materials shall be tested in accordance with these specifications and shall meet the prescribed
criteria. The work shall conform to these specifications and shall meet the prescribed standards of
acceptance.
6.2 Method statement & QAP shall be submitted by the successful tenderer as per guide lines issued by
RDSO , relevant IS Codes & manuals and shall be got approved from Engineer.
7.0 SPECIFICATIONS FOR SUPPLYING AND STACKING STONE BALLAST

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 82

7.1 SUBMISSION OF TENDER

7.1.1 Each tenderer at the time of tendering for supply of ballast shall submit the following:-
(a) Test report of impact value, abrasion value, and water absorption value from reputed
laboratory/institution as mentioned below. These shall have to be in accordance with is codes as under:
Aggregate abrasion value test..........IS: 2386 part IV 1963.
Aggregate impact value test ............IS: 2386 Part IV 1963
Water absorption test ......................IS: 2386 Part III 1963.

It may be noted by tenderer/s that they are required to submit the test report of the stone ballast, along
with their offer, issued from the approved laboratory as listed in the tender documents .

The test viz. determination of Abrasion value, Impact value and water absorption should be got done
through approved laboratories or Railway’s own laboratories. (List given below).

(i) Government Engineering College.

(ii) Government Polytechnic College.
(iii) Engineering Workshop/ BNGN, GM/CON/MLG, Assam Engineering College, IIT Guwahati, NIT Silchar,
Jorhat Engineering College.
(iv) Laboratory /Test house owned / approved by Central / State Government/
NABL approved laboratory.

(b) The tenderer/s shall also furnish an undertaking that the ballast supply at all times will Conform to the
specifications for track ballast as specified by Railway as mentioned at Note No. 3 of offer sheet.
7.2 SPECIFICATION FOR STONE BALLAST:-
7.2.1 GENERAL:
[Link] Basic Quality:- Ballast should be hard durable and as far as possible angular along edges/corners, free
from weathered portion of parent rock, organic impurities and in organic residues.
[Link] Particle Shape:- Ballast should be cubical in shape as far as possible, individual pieces should not be
flaky and should have generally flat faces with not more than two rounded/sub-rounded faces.
[Link] Mode of Manufacture:- Ballast shall be machine crushed.

7.2.2 PHYSICAL PROPERTIES:

[Link] Ballast sample should satisfy the following physical properties in accordance with IS: 2386 part-IV-
1963, when tested as per the procedure given in Annexure-1-2 of specifications for track ballast from
RDSO Geo-Technical Engineering Directorate.
BG
- Aggregate abrasion value ................30% maximum.
- Aggregate impact value ...................20% maximum.

[Link] The ‘water absorption’ tested as per IS: 2386 part-III-1963 (when tested as per the procedure given in
Annexure–3 of RDSO Geo-Technical Engineering Directorate) should not be more than 1%

7.3 The track ballast shall be procured confirming to specifications for Track Ballast-IRS-GE-I (June-2016)
issued by RDSO with amendments upto the date of opening of tender.

8.0 Repairs to Buildings.

Reference- Indian Railways Unified Standard Specifications (Works & Materials) /2010, Indian Railway
Works Manual (2000). Relevant - IS Codes.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 83

8.1 Expansion joint:

Expansion joints in buildings/other structures may become source of perennial seepage due to failure
of expansion joints fillers and sealants. Expansion joint for structures exceeding 45m length then it
shall be divided by one or more expansion joints. Expansion joint should be treated with suitable non-
absorbent, non-brittle and water tight sealants so that no leakage occurs through joints. Joint fillers
should confirm to IS:3414- Code of Practice for Design and Installation of Joints in Buildings or IS:1838
(Pt.I or [Link])-Specification for Preformed Fillers for Expansion Joint in Concrete Pavement and
Structures. Sealing compound should confirm to IS:1834. (Para 226-d of IRWM).
Filling of the joints with bitumen filler/felt and provision of copper plate etc shall be as per
Specification. (Para 4.4.6 of IRUSS-2010).
8.2 Curing of RCC/CC works:
Curing should be started after 24 Hrs of RCC/CC work for all exposed faces shall be kept continuously
wet by applying water or covering with wet sacking, hessian or by ponding etc. for a minimum period
of 10 days (As per IS:456/2000 & CON/P-120).
8.3 Brick work:
Dimension (mm) Tolerance for Machine
moulded bricks) mm
Modular Non Modular
Length 190 230 +3
Width 90 110 + 1.5
Thickness 40 44 + 1.5

8.3.1 Bricks used in masonry work would be of the following types-

(a) Common burnt clay bricks conforming to IS: 1077.
(b) Fly Ash Lime Bricks conforming to IS: 12894.
(c) Clay Fly Ash Bricks conforming to IS:13757.
(d) Sampling- Bricks shall be subjected to the test- Dimensional tolerance, water absorption, Efflorescence
& Compressive strength.
(e) Socking of brick- Bricks shall be soaked in water before use for a period for the water to just penetrate
the whole depth of the bricks.
(f) Laying of bricks- Bricks shall be laid in English Bond unless otherwise specified or as per specification.
(g) Bricks shall be laid on a full bed of mortar after cleaning, wire brushing and wetting the surface. Joint
shall be fully filled and packed with mortar of specified proportion.
(h) Brick wall shall be taken up truly in plumb or true to the required batter where specified.
(i) Weep holes- In retaining walls and the like, where water is likely to accumulate, weep holes, 50 to 75
mm square size shall be provided at 2 m vertically and horizontally unless otherwise specified. From
ground level, weep holes should be 30cm above.
(j) Pilasters- These shall be so set out to avoid a broken bond.
(k) Openings.
For fixing of doors/windows, opening area should be kept on walls as per drawing, no cutting of brick
walls should be allowed, as it weakens the masonry.
(l) Curing- Brick work shall be constantly kept moist on all faces for a minimum period of 7 days and
dated to keep a watch on the curing period.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 84
8.4 Flooring:
(i) Before flooring surface should be properly compacted and leveled.
(ii) Brick on edge/flat brick base- Base of flooring may be brick on edge or may be flat brick flooring. Brick
joints should not be more than 1.0cm thick and filled with cement mortar (1:4)
(iii) Concrete over soling – Concrete flooring ranging from 1:3:6 to 1:2:4 shall be laid over brick soling,
depending upon the locations, unless otherwise specified.
(iv) Floor of water closet portion shall have slope of 1:30 or as decided at site.
(v) Flooring shall commence within 48 hours of the laying of base, failing which, base surface shall be
roughened with steel wire brushes without disturbing the concrete. Before laying flooring base shall
be wetted and smeared with a coat of cement slurry @ 2.0 Kg/Sqm.
(vi) Finished layer- Top finished layer shall be either cement plaster (1:4) with neat cement punning or
Tiles/Marble/Kota Stone/Chequered tiles over 20mm thick cement mortar (1:4).
8.5 Repairing of wall/floor plaster- Existing plaster to be removed by cutting in square/rectangular shape
and base surface shall be roughened with steel wire brushes without disturbing base brick wall/floor
concrete. Before plastering flooring base shall be wetted and smeared with a coat of cement slurry @
2.0 Kg/Sqm.
8.6 Roof leakage:
(i) Light repair of A.C/C.G.I/R.C.C roof leakage should be attended by tarfelt IS: 1346/76 with adhesive IS:
1609/76 or by cement concrete (1:2:4) with damp proof course as per specification.
(ii) Heavy leakage on Brick Arch roof should be covered with GCI/PPGI/Bamboo Jute(Natural Fibre)
thermostat composite sheet IS:15476-2004 etc. with tubular frame.
(iii) If entire RCC roof is leaky, than it should be attended with cement concrete (1:2:4) with damp proof
course maintaining proper slope 1:100 or steeper as per specifications.

8.7 Cracks on roof-

(a) Cleaning the surface: Surface shall be thoroughly cleaned to removed all growths, lime terrace,
leveling concrete, plaster, dirt, laitance, any other loose or soft material and all other non-
structural works to exposed the surface of the structural concrete. Any grease, oil, paint, etc. shall
be removed.

(b) If crack is minor- Cracks are to be cut in ‘V’ shape cleaned and filled up flush with cement mortar
slurry 1:4 or blown type petroleum bitumen of IS:85/25 or approved quality conforming to IS:702.
(c) Preparation of slurry coat-Surface coat of Water Proofing Compound and Polymer (3Kg WPC mixed
with 9 Kg Acrylic-styrene copolymer to form a thick paste) should be applied. No water shall be
added.

(d) Crack sealing compound- Acrylic-styrene sealing compound is diluted with water 1:10 and filled.
Repeated coat of sealing compound should be applied when it is dried without dilution. Dry
course sand is sprayed on the last coat when it will still be wet, excess sand to be removed on the
next day.
8.8 Ceiling repair:
(i) Existing bamboo mat ceiling should be repaired and replaced by A.C board /Gypsum board or any
other board protected with anti termite treatment as per specification.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 85
(ii) Exposed reinforcement in ceiling to be attended by micro- concreting with necessary anti-corrosive
treatment with plastering 1:3(6mm thick).
8.9 Doors & Windows:
(i) All timbers used for doors & windows shall be well seasoned, approved species as per IS:12806 & all
quality and parts of doors & windows shall be as per specification and got passed by ADEN.
(ii) Preservation of timber- Preservative treatment, as specified shall be done using Oil type, Organic
solvent type or water soluble type preservatives.
(iii) For doors & windows paneling, material shall be as per IS:303, IS:328, IS:3087, IS:3097, IS:12823,
IS:14616, IS:1658, IS:1659, IS:12406 & IS:14842.
(iv) Aluminium work for doors, windows, ventilator and composite units.
(a) All aluminium Doors & Windows etc. shall be as per IS:1948 and shall be made as per
specifications. In place of wooden doors & windows Aluminium doors & windows may be
considered due to less maintenance required.
(b) Glass panes for aluminium doors & windows shall be free from flaws, specks or bubbles. Weight
shall be 10Kg/Sqm of 4mm glass panes and 13.5 Kg/Sqm of 5mm glass panes as per specifications.
8.10 Pipe lines for water supply:
(i) For office/domestic pipe line, preferably Plastic un-plasticized rigid PVC/UPVC pipe shall be used as
per IS:4984 & IS:4985 for internal & external water supply system, water mains etc.
(ii) Under ground pipe lines from reservoir or from tanks- Centrifugally cast ductile iron presser pipe
IS:8329:1994 may be used where only rubber gasket are used which is more leak proof.
(iii) During execution of work it should be invariably checked that there is no any adjacent septic
tanks/drains/sewerage man holes etc. which may cause contamination with filtered water.
(iv) Before connecting with office/residential water tanks all main line should be cleaned/disinfected and
sterilized with a solution of lime chloride as per specifications.
8.11 Pathway to Quarter/Bunglow:
No plastering should be done for domestic pathway. Repairing of path way should be done by cement
concreting(1:2:4) 100mm thick over flat brick flooring/precast paver block as per specification.
8.12 Renovation of kitchen:
During Special/Zonal repairing work, in kitchen, one Gas slab with granite/marble stone, on walls and
floor provision of Glazed/un-glazed tiles with one sink shall be provided.

8.13 Renovation of toilet and bath:

Toilet/bath room walls and floor should be provided by tiles, wash basin with necessary fittings. In
floor non-glazed (Mat finished) tiles and in walls glazed tiles should be provided.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 86
SECTION-VII
FORMS
Documents to be submitted with the tender
Following documents are required to be submitted/uploaded along with the tender by the tenderer for
consideration.

1. The list of documents to be submitted/uploaded by the tenderer(s) for this tender:-

1.1 Following documents are common for all types of firms i.e. Sole proprietorship,
Partnership, Limited Company or JV.
(a) Tender Form (First Sheet) as per ‘Annexure-I’
(b) Firm details as per ‘Annexure-II’
(c) Attested copy of Completion Certificate of works mentioned in para (d) above from the
Organizations with whom they worked as per proforma given in ‘Annexure-III’ as
applicable.
(d) FORMAT FOR CERTIFICATE TO BE SUBMITTED / UPLOADED BY TENDERER
ALONG WITH THE TENDER DOCUMENTS given in ‘Annexure-V &V(A).
(e) List of works on hand as per proforma given in ‘Annexure-VI(A)’
(f) List of plants & Machinery available on hand (own) and proposed to be inducted (own
and hired to be given separately) for the subject work in ‘Annexure–VII’.
(g) List of Personnel, Organization available on hand and proposed to be engaged for the
subject work in ‘Annexure –VIII’.
(h) Total contract amount during the last three financial years and in the current financial
year with supporting documents required as per Para 22(i).
(i) Self attested copy of Permanent Account Number (PAN) issued by Income Tax
Department.
(j) The tenderer(s)are required to submit the test report of the stone ballast conforming to
railways specifications as given in the condition no.7.2.2 of section-VI along with their
offer, issued from the approved laboratory as listed in condition no 7.1.1(a) of section-
VI in the tender documents. (This item will be applicable only for the tenders of supply
of ballast).
(k) Any other document in support of his/their credentials/scheme.
(l) Contractual Receipt of the year on the Letter Head of Chartered /Cost accountant.
‘Annexure-IX’
(m) For tenders having advertised value more than Rs 20 crore wherein eligibility criteria
includes bid capacity, as per proforma given in ‘Annexure-VI
1.2 In addition to Para 1.1 above certain more documents are to be submitted by
tenderers as per status of their firms. These documents are listed below –
1.2.1 For Sole Proprietorship firm
a) Affidavit as per ‘Annexure –X’.
b) Special power of Attorney as per proforma given in ‘Annexure-XI’ to be submitted
by sole proprietor firm duly notarized.(Not required if tender documents are
submitted by proprietor himself)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 87

1.2.2 For Partnership firm

a) Self/Notary attested copies of Partnership deed.
b) Special Power of Attorney as per proforma given in ‘Annexure-XII’ to be submitted
by Partnership firm. (Not required if one or more partners are authorized in
Parternership deed to sign on behalf of the firm.)
1.2.3 For Limited Company
a) Copy of Memorandum & Articles of Association of Company.
b) Self /Notary attested copy of resolution passed by Board of Directors authorizing its
Director/Employee to deal with tender on behalf of company.
c) Attested copy of Notarized Special Power of Attorney including ratification clause
duly signed by person authorized by the company vide (b) above as per proforma
given in ‘Annexure-XIII’.
1.2.4 For JV firm – Documents listed in 1.2.1 or 1.2.2 or 1.2.3 are to be submitted as per the
status of firm participating in JV firm. In addition following documents are mandatorily to
be submitted.
a) Memorandum of Understanding of JV as per proforma given in ‘Annexure-XIV’ and
performa of details of Annual Turnover of each JV partners given in Annexure -XIVA
b) Letter of consent as per proforma given in ‘Annexure-XV’ to be submitted by a
partnership firm participating as a Member of JV firm (wherever applicable).
c) Notary Certified copy of resolution passed by Board of Directors of the Company,
permitting the company to enter into a JV agreement, authorizing MD or one of the
Directors of Mangers of the Company to sign JV Agreement, such other documents
required to be signed on behalf of the Company and enter into liability against the
company and/or do any other act on behalf of the company to be submitted as per
‘Annexure-XVI’.
d) Special Power of Attorney as per proforma given in ‘Annexure-XVII’ to be
submitted by Limited Companies or Sole Proprietor participating as member of JV
firm (wherever applicable).
2. Model form of bank guarantee bond for PG- ‘Annexure-XVIII’
3. CONTRACT AGREEMENT OF WORKS- ‘Annexure-XIX’

4. Request letter from Executive Branch to Accounts Office Opening of LC- ‘Annexure-XX’
5. DOCUMENT OF AUTHORIZATION (for LC) – ‘Annexure-XXI’

6. Bid Security (Bank Guarantee Bond from) -– ‘Annexure-XXII’

7. Check List:
The tenderer(s) would fill up the check list, as per ‘Annexure-XXIII’to ensure that they are
submitting the complete tender offer.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 88
Section-I
ANNEXURE-I
(GCC Annexure-I)
NORTHEAST FRONTIER RAILWAY
TENDER FORMS (First Sheet)
Tender No. ____________________
Name of Work ___________________________________________________
To
The President of India
Acting through the _____________________________ Railway
I/We ____________________ have read the various conditions to tender attached hereto and agree to
abide by the said conditions. I/We also agree to keep this offer open for acceptance for a period of ________
days from the date fixed for closing of the tender and in default thereof, I/We will be liable for forfeiture of my/our
“Bid Security”. I/We offer to do the work for _______ Railway, at the rates quoted in the attached bill(s) of
quantities and hereby bind myself/ourselves to complete the work in all respects within ____________ months
from the date of issue of letter of acceptance of the tender.
2. I/We also hereby agree to abide by the Indian Railways Standard General Conditions of Contract, with
all correction slips up-to-date and to carry out the work according to the Special Conditions of Contract and
Specifications of materials and works as laid down by Railway in the annexed Special
Conditions/Specifications, Standard Schedule of Rates (SSOR) with all correction slips up-to-date for the
present contract.
3. A Bid Securityof ₹ ___________ has already been deposited online/ submitted as Bank Guarantee
bond. Full value of the Bid Security shall stand forfeited without prejudice to any other right or remedies in
case my/our Tender is accepted and if:
(a) I/We do not submit the Performance Guarantee within the time specified in the Tender document;
(b) I/We do not execute the contract documents within seven days after receipt of notice issued by the
Railway that such documents are ready; and
(c) I/We do not commence the work within fifteen days after receipt of orders to that effect.
4. (a) I/We am/are a Startup firm registered by …………………… Department of Industrial Policy and
Promotion (DIPP) and my registration number is ……………. valid upto …………………. (Copy enclosed) and hence
exempted from submission of Bid Security.
5. We are a Labour Cooperative Society and our Registration No. is ……………….. with …………………..and
hence required to deposit only 50% of Bid Security.
6. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a
binding contract between us subject to modifications, as may be mutually agreed to between us and indicated
in the letter of acceptance of my/our offer for this work.

Signature of Witnesses: ________________________

(1) ___________________ Signature of Tenderer(s)

(2) ___________________ Date ________________

Address of the Tenderer(s)

_____________________________

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 89
“ANNEXURE­II”
(Para 1.1(b) of Section VII)

FIRM DETAILS ::

1. Full name of the firm

2. Registered Head Office Address

3. Branch Office in India ( If any)

4. Constitution of firm (whether Sole

proprietorship firm/Partnership firm/
Limited Company/JV)

5. Bank account details of the firm i.e.

Account No., Name of bank, Address of
Bank and bank specific code number
(MICR & IFSC) to facilitate electronic
payment

6. Detail of PAN of the firm

Date:

Signature of Tenderer/s

with Seal

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 90
“ANNEXURE-III”

(Para 1.1(e) of Section VII)

COMPLETION CERTIFICATE
Name of Organization

Postal address, Phone No., Email ID, Fax No

Letter No. Date :-……….

1. Name of work

2. Contract Agreement (C/A) No. and date

3. (i) Name of Firm with address

(ii) In case of JV……. Name and % share of individual firms.

4. Original value of contract agreement.

5. Final value of contract as completed. (if final bill paid)

6. Date of award of contract

7. Has the work physically been completed in all respect as per contract (Yes / No )
agreement?

8. If yes, then actual date of physical completion.

9. Total payment made in above contract till the date of opening of present
tender.

10. In case of composite work: (See note (v) below)

Payment made for -------------------(relevant distinct component of work)

out of total payment made under Sr. No. 9 above.

I hereby certify that above mentioned work has been physically completed in all
respect as per contract [Link] of the contractor while executing the work had been
satisfactory.

(Signature)
Name and Designation of officer
Mobile No. of officer
Seal of officer
Note:-

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 91
(i) Submission of false certificates by tenderer shall lead to, forfeiture of EMD and other
action including penal action (Annexure-V & V{A}).
(ii) Copy of certificate duly self attested shall be submitted along with tender document
(iii) Payment made as indicated in above certificate (At Sr. No. 9/ Sr. No. 10) will be
considered as value of completed work for the purpose of eligibility under Para 22 (ii)
of Instructions to tenderers and conditions of tender.
(iv) Above format is for guidance only. Any certificate containing information asked for
shall be considered.
(v) Only those works will be treated as composite works which consist of more than one
distinct component of work such as Civil Engg. Works, S&T work, Electrical work,
OHE work etc. and that there is separate schedule for each such distinct components in
the tender documents.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 92
“ANNEXURE-V”

(Reference -Para 6.1 of Part 1 of GCC/22)

FORMAT FOR CERTIFICATE TO BE SUBMITTED / UPLOADED BY TENDERER ALONGWITH THE

TENDER DOCUMENTS

I……………………………… (Name and designation)** appointed as the attorney/authorized

signatory of the tenderer (including its constituents),

M/s_____________________________ (hereinafter called the tenderer) for the purpose of the

Tender documents for the work of ____________________________________________ as per the
tender No.____________ of ________(Railway)**, do hereby solemnly affirm and state on the
behalf of the tenderer including its constituents as under:

1. I/we the tenderer (s) am/are signing this document after carefully reading the contents.
2. I/We the tenderer(s) also accept all the conditions of the tender and have signed all the
pages in confirmation thereof.
3. I/we hereby declare that I/we have downloaded the tender documents from Indian Railway
website [Link] . I/we have verified the content of the document from the website
and there is no addition, no deletion or no alteration to the content of the tender document.
In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work
or final payment of the contract, the master copy available with the railway Administration
shall be final and binding upon me/us.

4. I/we declare and certify that I/we have not made any misleading or false representation in
the forms, statements and attachments in proof of the qualification requirements.

5. I/We also understand that my/our offer will be evaluated based on the
documents/credentials submitted along with the offer and same shall be binding upon
me/us.

6. I/We declare that the information and documents submitted along with the tender by me/us
are correct and I/we are fully responsible for the correctness of the information and
documents, submitted by us.

7. I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other
Ministry / Department of Govt. of India from participation in tender on the date of submission of
bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 93
8. I/we understand that if the contents of the certificate submitted by us are found to be forged/false
at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security
and may also lead to any other action provided in the contract including banning of business for a
period of upto two year. Further, I/we (insert name of the tenderer) **_ and all my/our
constituents understand that my/our offer shall be summarily rejected.

9. I/we also understand that if the contents of the certificate submitted by us are found to be
false/forged at any time after the award of the contract, it will lead to termination of the contract,
along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also
lead to any other action provided in the contract including banning of business for a period of upto
two year.

10. I/We have read the clause regarding restriction on procurement from a bidder of a country which
shares a land border with India and certify that I am/We are not from such a country or,
if from such a country, have been registered with the competent Authority. I/We hereby certify that
I/we fulfill all the requirements in this regard and am/are eligible to be considered (evidence of valid
registration by the competent authority is enclosed)

SEAL AND SIGNATURE

OF THE TENDERER
Place:
Dated:

**The contents in Italics are only for guidance purpose. Details as appropriate are to be filled in suitably by
tenderer.

This certificate is to be given by each member of JV or Partners of Partnership firm/LLP/etc.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 94
“ANNEXURE-V(A)”

Reference -Para 6.1 of ITT

(This certificate is to be given by attorney/authorized signatory/each member of Partnership Firm / Joint

venture (JV) / Hindu Undivided Family (HUF) / Limited Liability Partnership (LLP) etc.)

I/We. .. . ..... .... ........ .. ....(Name), attorney/authorized signatory of the (constituent firm/constituent partner)
and member/partner of the ................(tenderering firm) hereby solemnly affirm and state as under:

1. I/we certify that………………………….. (Constituent firm/constituent partner) is/are not backlisted or

debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the
date of submission of bids, either in individual capacity or as a HUF/ member of the partnership
firm/LLP/JV/Society/Trust.

2. I/We have read the clause regarding restriction on procurement from a bidder of a country which
shares a land border with India and certify that I am/we are not from such a country or, if from such a country,
have been registered with the competent Authority. I/we hereby certify that I/we fulfil all the requirements in
this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is
enclosed),

SEAL AND SIGNATURE

OF THE CONSTITUENT FIRM/CONSTITUENT PARTNER

Place:

Dated:

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 95
ANNEXURE – ‘VI’
Reference -Para 10.3 & 17.15.3 of Tender Form (Second Sheet) of Annexure I of GCC/22
TENDERER’S CREDENTIALS (BID CAPACITY)
__________ RAILWAY
For tenders having advertised value more than Rs 20 crore wherein eligibility criteria includes bid capacity
also, the tenderer will be qualified only if its available bid capacity is equal to or more than the total bid
value of the present tender. The available bid capacity shall be calculated as under:
Available Bid Capacity = [A x N x 2] – 0.33xNxB
Where,
A = Maximum value of construction works executed and payment received in any one of the previous
three financial years or the current financial year (up to date of inviting tender), taking into account the
completed as well as works in progress.
N= Number of years prescribed for completion of work for which bids has been invited.
B = Existing commitments and balance amount of ongoing works with tenderer as per the prescribed
proforma of Railway for statement of all works in progress and also the works which are awarded to
tenderer but yet not started upto the date of inviting the tender.
Note:
(a) The Tenderer(s) shall furnish the details of -
(i) Maximum value of construction works executed and payment received in any one of the
previous three financial years or the current financial year (up to date of inviting tender)
for calculating A, and
(ii) Existing commitments and balance amount of ongoing works with tenderer as per the
prescribed proforma of Railway for statement of all works in progress and also the works
which are awarded to tenderer but yet not started upto the date of inviting of tender for
calculating B. In case of no works in hand, a ‘NIL’ statement should be furnished.
The submitted details for (i) and (ii) above should be duly verified by Chartered Accountant.
(b) In case if a bidder is JV, the tenderer(s) must furnish the details of
(i) Maximum value of construction works executed and payment received in any one of the
previous three financial years or the current financial year (up to date of inviting tender)
by each member of JV for calculating A, and
(ii) Existing commitments and balance amount of ongoing works with each member of JV
either in individual capacity or as a member of other JV as per the prescribed proforma of
Railway for statement of all works in progress and also the works which are awarded to
each member of JV either in individual capacity or as a member of other JV but yet not
started upto the date of inviting of tender for calculating B. In case of no works in hand, a
‘NIL’ statement should be furnished.
The submitted details for (i) and (ii) above should be duly verified by Chartered Accountant.
(c) Value of a completed work/work in progress/work awarded but yet not started for a Member in an
earlier JV shall be reckoned only to the extent of the concerned member's share in that JV for the
purpose of satisfying his/her compliance to the above mentioned bid capacity in the tender under
consideration.
(d) The arithmetic sum of individual “bid capacity” of all the members shall be taken as JV’s “bid
capacity”.
(e) In case, the tenderer/s failed to submit the above statement along with offer, their/his offer shall be
considered as incomplete and will be rejected summarily.
(f) The available bid capacity of tenderer shall be assessed based on the details submitted by the
tenderer. In case, the available bid capacity is lesser than estimated cost of work put to tender, his
offer shall not be considered even if he has been found eligible in other eligibility criteria/tender
requirement.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 96
“ANNEXURE-VI(A)”

(Para 1.1(f) of Section VII)

LIST OF AWARDED WORKS UNDER EXECUTION

Schedule of completion
Organization for whom work is being done

Value of balance work yet to be done

Expected date of completion

Contract Agreement No & Date
Sr. No

Date of award of contract

Date of Commencement
Name of work

Contract Value

1 2 3 4 5 6 7 8 9

Date:--------------------Signature of Tenderer/s with seal

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 97
“ANNEXURE­VII”

(Para 1.1(g) of Section VII)

LIST OF PLANTS & MACHINERY AVAILABLE ON HAND AND PROPOSED TO BE INDUCTED (OWN AND HIRED
TO BE GIVEN SEPARATELY) FOR SUBJECT WORK.

Sr. Particulars of No. of Kind and Capacity Age & Owned Proposed to be
No. Plants/Machinery Unit make Conditions by firm purchased
Date of Likely
placing date of
order receipt
1 2 3 4 5 6 7 8 9
1

Note:

(a) Indicate clearly, whether (i) Owned by firm, or (ii) To be purchased by firm giving date of
placing order and likely date of receipt.
(b) Optimum Plants and Machineries required to be deployed during execution of work.
(i) Earthwork in formation of New Line / Doubling/ Gauge Conversion Project : Poclain,
JCB, Vibratory Roller, Grader, Dumpers, Tractors, Water tank etc.
(ii) Concreting work for bridge work: Concrete pump, Transit mixer as per requirement,
Batching plant of suitable capacity, JCB, Needle vibrator 60/40mm etc.

Signature of Tenderer/s

Dated:--------------------

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 98

“ANNEXURE­VIII”

(Para 1.1(h) of Section VII)

LIST OF PERSONNEL ORGANIZATION AVAILABLE ON HAND AND PROPOSED TO BE

ENGAGED FOR THE SUBJECT WORK.
Sr. Name & Designation Qualification Professional experience Remarks
No.
1. 2 3 4 5
1

Signature of Tenderer/s

Dated:--------------------

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 99

“ANNEXURE- IX”
(Para 1.1 (m) of Section VII)
(ON THE LETTER HEAD OF CHARTERED ACCOUNTAN/COST ACCOUNTANT)

To
Principal Chief Engineer/DRM/----
Northeast Frontier Railway, Maligaon/-----,
Guwahati-781011/------.

Sub:- Contractual receipts of M/s (Name of firm)…………….

…….
It is to certify that contractual receipts of M/s (Name of firm)…………….during current
financial year and preceding three financial years as extracted from audited balance sheets are as
under :-

Sr. Financial year Contractual Receipts

No.
1. Current year ( Say A)

2. A-1

3. A-2

4. A-3

Yours sincerely,

Date : … ( Name &[Link]

authorized Signatory)

Seal of firm

Registration No:-

E-Mail:-

Phone :
FAX:-

(Authority: Railway Board’s L/No. 2017/CE-I/CT/7/GST dt:16.04.2018)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 100

“ANNEXURE-X”

(Para 1.2.1(a) of Section VII)

AFFIDAVIT

(For sole proprietorship firm)

I, …………………………..(Indicate Name) S/o ……………….… Proprietor of M/s……………….……….. (Indicate

Name – Proprietary firm) situated at …………… do hereby solemnly affirm & declare as under:-

1. That I am the “Sole Proprietor” of the firm working in the name & style of M/s………………………. (Indicate
Name – Proprietary firm) at ……………

Deponent

Signature and Seal

VERIFICATION

I, the above named deponent do hereby solemnly affirm & verify that the contents of my above
affidavit are true & correct. Nothing has been concealed and no part of it is false.

Deponent

Signature and Seal

Place :-

Date :-

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in

force in that State at the time when such AFFIDAVIT is being executed. Affidavit shall be affirmed
before the Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 101

“ANNEXURE-XI”

(Para 1.2.1(b) of Section VII)

SPECIAL POWER OF ATTORNEY

(For Sole Proprietor Firm only)

BE IT KNOWN to me that I Sole Proprietor of the firm …………………… having its registered office at
…………..………………………. do hereby, for and on behalf of the said firm appoint Shri………………………… (name &
designation) Special Attorney of the said firm and authorize the said Shri…………….…………… (name) whose
specimen signature are appended below, to do all or any of the following acts deeds and/or things on behalf
of the said firm and to represent the firm in respect for the tender No…………………………. (Name of
work)………………………………………… invited by Northeast Frontier Railway.

1. To appear before office of Northeast Frontier Railway related to the process of tendering for the
above said tender.
2. To procure/download the tender documents for the above said tender.
3. To sign the above said tender documents and submit the offer to Northeast Frontier Railway.
4. To attend meetings and submit clarifications including negotiations, if any, called by Northeast
Frontier Railway.
I have read the content of this Special Power of Attorney & accept the same and I hereby agree to
ratify & confirm & do hereby ratify & confirm all acts, deeds & things lawfully done or caused to be done by
our said Attorney.

I further state that if my offer for the above said tender is accepted then, for day to day execution of
work and contract agreement a separate Power of Attorney will be submitted.

(Signature of Sri……………………) (Name & signature

of sole proprietor)

Dated ………

Place ………

(Seal of Firm)

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in force in that State
at the time when such Power of Attorney is being executed. Power of Attorney shall be duly attested by
Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 102

“ANNEXURE-XII”
(Para 1.2.2(b) of Section VII)
SPECIAL POWER OF ATTORNEY
(For Partnership Firms only)
BE IT KNOWN To all that we (1) …….……………..(2)………..…………...
(3)………………………(4)……………..…………..(5)………….……………. all the partners of the firm…………………… having
its registered office at …………..………………………. do hereby, for and on behalf of the said firm appoint
Shri………………………… (name & designation) Special Attorney of the said firm and authorize the said
Shri…………….…………… (name), whose specimen signature are appended below, to do all or any of the
following acts deeds and/or things on behalf of the said firm and to represent the firm in respect for the
tender No…………………………. (Name of work)………………………………………… invited by Northeast Frontier
Railway.
1. To appear before office of Northeast Frontier Railway related to the process of tendering for the
above said tender.
2. To procure/download the tender documents for the above said tender.
3. To sign the above said tender documents and submit the offer to Northeast Frontier Railway.
4. To attend meetings and submit clarifications including negotiations, if any, called by Northeast
Frontier Railway.
We/ I have read the content of this Special Power of Attorney & accept the same and We/I hereby
agree to ratify & confirm & do hereby ratify & confirm all acts, deeds & things lawfully done or caused to
be done by our said Attorney.
We further state that if our offer for the above said tender is accepted then, for day to day
execution of work and contract agreement a separate Power of Attorney will be submitted.

Executants Partner
(Signature of Sri……………………) (Name & signature)
DATE ……… 1........................

2......................

Place …….. 3.......................

4.......................

5........................

Seal of Firm Seal of Firm

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in force in that
State at the time when such Power of Attorney is being executed. Power of Attorney shall be duly
attested by Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 103

“ANNEXURE-XIII”

(Para 1.2.3(c) of Section VII)

SPECIAL POWER OF ATTORNEY

(For Limited companies only)

BE IT KNOWN To all that (Name of firm) …….……………..………..…………. ………………………………………….……

having its registered office at …………..………………………. do hereby, for and on behalf of the firm appoint
Shri………………………… (name & designation) Special Attorney of the said firm and authorize the said
Shri…………….…………… (name) whose specimen signatures are appended below, to do all or any of the
following acts deeds and/or things on behalf of the said firm and to represent the firm in respect for the
tender No…………………………. (Name of work)………………………………………… invited by Northeast Frontier Railway.

1. To appear before office of Northeast Frontier Railway related to the process of tendering for the
above said tender.
2. To procure/download the tender documents for the above said tender.
3. To sign the above said tender documents and submit the offer to Northeast Frontier Railway.
4. To attend meetings and submit clarifications including negotiations, if any, called by Northeast
Frontier Railway.
We have read the content of this Special Power of Attorney & accept the same and We hereby agree
to ratify & confirm & do hereby ratify & confirm all acts, deeds & things lawfully done or caused to be done by
our said Attorney.

We further state that if our offer for the above said tender is accepted then, for day to day execution
of work and contract agreement a separate Power of Attorney will be submitted.

(Signature of Shri……………………….) Authorized signatory

of the firm

Dated………

Place ……… Seal of Firm

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in force in that State
at the time when such Power of Attorney is being executed. Power of Attorney shall be duly attested
by Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 104

“ANNEXURE-XIV”

( Para 1.2.4(a) of Section VII)

MEMORANDUM OF UNDERSTANDING FOR JV

(The memorandum of understanding shall be submitted in following format on the non judicial stamp of
Rs.100/- duly notarized)

NOW THIS Memorandum of Understanding is executed at …………………. (Name of Place) on this date
………………… (DD/MM/YY) between M/s ……………………..(Name of first constituent and address) as the first
party represented by Shri ………………………………and M/s…………………………… (Name of 2nd constituent and
address )represented by Shri……………………….. as the second party and so on 3 rd, 4th& 5th subsequent
parties. ( the expression and words of first and second and other shall mean and include their heirs
successors, assigns, nominees, execution, administrators and legal representatives respectively) .

WHEREAS all the parties are engaged mainly in the business of execution of Civil Engineering and
general contracts for various Government Departments and organizations.

ANDWHEREAS the parties herein above mentioned are desirous of entering into a joint venture
for carrying out civil engineering and/or contract works in connection with Tender No. ………………… (Name
of work)…………………………… “as mutually decided between members of Joint Venture Agreement.

That we M/s…………………………….. (JV firm) on behalf of all members of this joint venture
agreement agreed that M/s ……………………………… will be “Lead Partner” of this Joint Venture.

1. That under this MOU, the work will be done jointly by M/s ………………………….. the first party and
M/s ……………………… the second and so on ……………..in the name and style of
……………………………….(Name ) ( joint venture firm).
2. That we JV firm M/s …………………………. on behalf of all the members of JV firm shall be legally
liable, severally and jointly responsible/ liable for the satisfactory/ successful execution/
completion of the works including maintenance period in all respects and in accordance with
terms and conditions of the contract.
3. That we M/s JV firm…………………………….. on behalf of all the members of the JV firm to which the
contract is awarded, shall be jointly and severally liable to the Employer (Railways) for execution
of the project in accordance with General and Special Conditions of the Contract. The JV
members shall also be liable jointly and severally for the loss, damages caused to the Railways
during the course of execution of the contract or due to non-execution of the contract or part
thereof.
M/s ……………………(Name of Lead Firm ) of JV firm shall be the lead member of the JV firm who shall have
a majority ……………..% share of interest in the JV firm. The other (One/Two) members shall have following
share: - M/s ………….. (Name of Second Firm) have ……. % and M/s ………….. (Name of Third Firm if any )
have ………% share of interest in the JV Firm.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 105
4. That this JV shall be valid during the entire currency of the contract including the period of
extension, if any ,and the maintenance period after the work is completed.
5. That we all the Joint Venture members authorize M/s …………………………………….…one of the
members on behalf of the JV firm to deal with the tender, sign the agreement or enter into
contract in respect of the said tender, to receive payment, to witness joint measurement of work
done, to sign measurement books and similar such action in respect of the said tender/contract.
All notices/ correspondence with respect to the contract would be sent to this authorized
member………………………………. (address) of the JV firm.
6. That no member of the JV shall have the right to assign or transfer the interest right or liability in
the contract without the written consent of the other members and that of the employer
(Railways) in respect of the said tender/contract.
7. That we all the members of the JV certify that we have not been black listed or debarred by
Railways or any other Ministry/Department /PSU (Public Sector Undertaking) of the Govt. of
India/ State Govt. from participation in tenders/contract in the past either in our individual
capacity or as a member of the JV firm or partnership firm in which they were
members/partners.
8. That this Joint Venture MOU shall in all respect be governed by and interpreted in accordance with
Indian Laws.
Now the parties have joined hands to form this MOU on this date …………………..
(DD/MM/YY) with reference to and in confirmation of their discussions and understanding
brought on record on date …………………. (DD /MM /YY).

In witness thereof all/both the above named parties have set their respective hands on
this mou on the day, month and year first above mentioned, in the presence of the following
witnesses:-

1. First party (authorized signatory)

[Link] party (authorized signatory)

[Link] party (if any) (authorized signatory)

With Seal of parties

Witnesses with name & address:-

1………………………………….2………………………...

Date……
Place…….

NOTE :- Should MOU be in more than one separate page, each page shall be
signed by the authorized signatory.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 106

Annexure –XIVA

(Reference -Para 10.2 & 17.15.2 of Tender Form (Second Sheet) of Annexure I of GCC/22)

Each Bidder or each member of a JV must fill in this form separately:

NAME OF BIDDER/JV PARTNER:

Annual Contractual Turnover Data for the Previous 3/4 Years

(Contractual Payment only)

Amount Exchange Indian National Rupees

Year
Currency Rate Equivalent

Average Annual Contractual Turnover for last 3 years

1. The average annual contractual turnover shall be calculated as an average of “total contractual
payments” in the previous three financial years. However, in case balance sheet of the previous year is
yet to be prepared/ audited, the audited balance sheet of the fourth previous year shall be considered
for calculating average annual contractual turnover.
2. The information supplied shall be substantiated by data in the audited balance sheets and profit and
loss accounts for the relevant years in respect of the bidder or all members constituting the bidder.
3. Contents of this form should be certified by a Chartered Accountant duly supported by Audited Balance
Sheet duly certified by the Chartered Accountant.

SEAL AND SIGNATURE OF THE BIDDER

Certified that all figures and facts submitted in this form have been furnished after full consideration of all
observations/notes in Auditor’s reports._____________________
(Signature of Chartered Accountant)

Name of CA:______________

Registration No: ______________

(Seal)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 107

“ANNEXURE-XV”

(Para 1.2.4(b) of Section VII)

“LETTER OF CONSENT”

( To be submitted by Partnership Firm participating as member of JV )

We the following partners of M/s………………………………… (indicate name of firm)

(1)……………………………………….…2……………………………………………

3…………………………………….………4………………………………………

5……………………………………….……6………………………………………having its office at …………………………..hereby give our

consent on behalf of M/s……. …………..(Indicate name of firm) in favour of Mr………………………………….. (Indicate
name of Partner), whose specimen signature are appended below, for entering into Joint Venture Agreement
with M/s……………………………… (indicate name of other firm’s )……………… having office at ……………………………. in
connection with T. No…………………Name of work …………… to sign & execute the MOU, JV agreement and all
other required documents pertaining to above said tender.

We have read the contents of this letter of consent & accept the same and we hereby agree to and
ratify all acts, deeds & things of them or any documents executed by the said partner in the scope of this letter
of consent.

This letter of consent is made at ……………. on ………………

Name & Signature of Partner/s

(Signature of Sh…………..)

DATE............... 1. .................................................
2. ................................................
3. ................................................
Place................ 4. ................................................
5. ................................................
Seal of the Firm

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in

force in that State at the time. It shall be duly attested by Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 108

“ANNEXURE-XVI”

(Para 1.2.4(c) of Section-VII)

SPECIMEN BOARD’S RESOLUTION OF A LIMITED COMPANY FOR ENTERING INTO JV WITH OTHER ENTITIES

Extract from the minutes of meeting of Board of Directors of the company held on ……………… (Date) at the
office of the company situated at …………………………………………………… (Address of the company).

*******

RESOLVED THAT ……………………………………….. (Name of the company) have decided to participate for the said
tender for the work of ………………………………………………………………. (Name of the work) in joint venture
with M/s……………………………….. (Name of the other Firm/Firms or company/companies with addresses)
in name and style of the JV firm……………………………… (Name of the Joint Venture firm).

FURTHER RESOLVED THAT Shri … ………………………. (Name and designation of authorized person of the
company) is hereby authorized to execute & sign all necessary documents for submission of tender
documents, JV Agreement etc. for the above mentioned work on behalf of the company.

Signed by Managing Director/

Director/ Company Secretary

of the Company

Note:-

1. Stipulations in the above specimen Board’s Resolution are for guidance only.
Companies can incorporate other stipulation /stipulations relevant with the
tender and formation of JV, if required.

2. The above Annexure should be attested by Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 109

“ANNEXURE-XVII

(Para 1.2.4(d) of Section VII)

SPECIAL POWER OF ATTORNEY

(To be submitted by Limited Companies or Sole Proprietor participating as member of JV)

BE IT KNOWN To all that I …………….. (Indicate name of Director/Sole Prop.)……… at the

Company/Proprietary firm (Indicate Name of Co. / Sole Proprietary firm) ………. having its office at
…………………… do hereby for and on behalf of the said Company/Proprietary firm appoint Sh.…………….S/o Shri
…………age….. (Indicate Name of Nominee) of the Company/Prop. firm as our Attorney, whose specimen
signature are appended below to execute the MOU/ JV Agreement & all other required documents with M/s
……………. (Indicate Name of other Co./Prop. firm)………….. situated at …………… in connection with the following
tender invited by Northeast Frontier Railway :-

“T. No………………………Name of work………………………………………

……………………………………………………………………..…………………””

We/ I have read the content of this Special Power of Attorney & accept the same, and We/ I hereby
agree to ratify & confirm & do hereby ratify & confirm all acts, deeds & things lawfully done or caused to be
done by our said Attorney.

In witness where of I……………. (Indicate name of Director/

Sole Prop.) of M/s………………… (Indicate name of Co. / Prop. Firm) the above named Director / Proprietor has
executed this Power of Attorney.

For M/s…………………

(Sign. of Shri…………………) (Sign & Seal …………….)

Place:…………….

Date :-………….

Note:- The stamp duty shall be governed by the provision of the Law relating to stamp in force in that State
at the time when such Power of Attorney is being executed. Power of Attorney shall be duly attested by
Notary Public.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 110

“ANNEXURE-XVIII”

(Para 2.0 of Section VII)

MODEL FORM OF BANK GUARANTEE BOND FOR PG

1. In consideration of the President of India (hereinafter called “the Government”) having agreed to
exempt – (Name & address)-------------(hereinafter called “the said Contractor(s)” from the demand,
under the terms and conditions of an Agreement dated -------- made between ---------- and ------------ for
----------- (hereinafter called “the said Agreement”), of security deposit for the due fulfillment by the
said Contractor(s) of the terms and conditions contained in the said Agreement, on production of a
bank Guarantee for Rs.------- (Rupees------------------only) we, ----------------------- (hereinafter referred to
as “the Bank” at the request of --------------(contractor(s) do hereby undertake to pay to the
Government an amount not exceeding Rs. ---------- --against any loss or damage caused to or suffered
or would be caused to or suffered by the Government by reason of any breach by the said Contractor(s)
of any of the terms or conditions contained in the said Agreement.

2. We-------------------------------------------- (indicate the name of the bank) and our local branch at --------- i.e.
………………………………………. (name, address and branch code of local branch at ------) do hereby
undertake to pay the amounts due and payable under this guarantee without any demur, merely on a
demand from the Government stating that the amount claimed is due by way of loss or damage caused
to or would be caused to or suffered by the Government by reason of breach by the said contractor(s)
of any of the terms of conditions contained in the said Agreement or by reason of the contractor(s)
failure to perform the said Agreement. Any such demand made on the bank shall be conclusive as
regards the amount due and payable by the Bank under this guarantee. However, our liability under
this guarantee shall be restricted to an amount not exceeding Rs. -------------

3. We under-take to pay to the Government any money so demanded notwithstanding any dispute or
disputes raised by the contractor(s)/supplier (s) in any suite or proceeding pending before any court or
Tribunal relating thereto our liability under this present being absolute and unequivocal .

The payment so made by us under this bond shall be a valid discharge of our liability for payment there
under and the contractor(s)/supplier(s) shall have no claim against us for making such payment.

4. We………………………………….……..(indicate the name of bank) and our local branch at ----- i.e.
………………………………………. (name, address and branch code of local branch at -----) further agreed with
the guarantee herein contained shall remain in full force and effect during the period that would be
taken for the performance/of the said Agreement and that it shall continue to be enforceable till all the
dues of the Government under or by virtue of the said Agreement have been fully paid and its claims
satisfied or discharged or till --------- (office/Department) Ministry of ------------ certifies that the terms
and conditions of the said Agreement have been fully and properly carried out by the said Contractor(s)
and accordingly discharges this guarantee. Unless a demand or claim under this guarantee is made on

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 111
in writing on or before the ------------ we shall be discharged from all liability under this guarantee
thereafter.

5. We………………………………………..(indicate the name of bank) and our local branch at ------i.e.

………………………………………. (name, address and branch code of local branch at -----) further agree with
the government that the Government shall have the fullest liberty without our consent and without
affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said
Agreement or to extend time of performance by the said contractor(s) from time to time or to post
opens for any time or from time to time any of the powers exercisable by the Government against the
said, Contractor(s) and to further or enforce any of the terms and conditions relating to the said
agreement and we shall not be relieved from our liability by reason of any such variation, or extension
being granted to the said Contractor(s) or for any forbearance, act or commission on the part of the
Government or any indulgence by the Government to the said Contractor(s) or any such matter or
thing whatsoever which under the law relating to sureties would, but for this provision, have effect of
so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the bank or the
contractor(s)/Supplier(s).

7. We ------------------------------------------- (indicate the name of bank) and our local branch at ------i.e.
………………………………………. (Name, address and branch code of local branch at_______) lastly undertake
not to revoke this guarantee during its currency except with the previous consent of the Government in
writing.

Dated the----------- day of ---------2016

For ____________________________(indicate the name of bank) and our local branch at -----i.e.
………………………………………. (Name, address and branch code of local branch at -----)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 112
ANNEXURE – XIX
(Reference Para 9(B) of part 1 of GCC/22)

NORTHEAST FRONTIER RAILWAY

CONTRACT AGREEMENT OF WORKS
CONTRACT AGREEMENT NO. _________________________ DATED ___________
ARTICLES OF AGREEMENT made this _________ day of _________ 20______ between President of
India acting through the Railway Administration hereafter called the "Railway" of the one part and
___________________________herein after called the "Contractor" of other part.
WHEREAS the Contractor has agreed with the Railway for performance of the works
_____________________ set forth in the Bill(s) of Quantities hereto annexed upon the Standard General
Conditions of Contract, updated with correction slips issued up to date of inviting tender or as otherwise
specified in the tender documents and the Specifications of _____________ updated with correction slips
issued up to date of inviting tender or as otherwise specified in the tender documents and the applicable
Standard Schedule of Rates (SSOR) of ___________ updated with correction slips issued up to date of inviting
tender or as otherwise specified in the tender documents and the Special Conditions and Special
Specifications, if any and in conformity with the drawings here-into annexed AND WHEREAS the performance
of the said works is an act in which the public are interested.
NOW THIS INDENTURE WITNESSETH that in consideration to the payments to be made by the
Railways, the Contractors will duly perform the said works in the said Bill(s) of Quantities set forth and shall
execute the same with great promptness, care and accuracy in a workman like manner to the satisfaction of
the Railway and will complete the same in accordance with the said specifications and said drawings and said
conditions of contract on or before the ______ day of ___________ 20___ and will maintain the said works for
a period of ________Calendar months from the certified date of their completion and will observe, fulfill and
keep all the conditions therein mentioned (which shall be deemed and taken to be part of this contract, as if
the same have been fully set forth herein), AND the Railway, both hereby agree that if the Contractor shall
duly perform the said works in the manner aforesaid and observe and keep the said terms and conditions, the
Railway will pay or cause to be paid to the Contractor for the said works on the final completion thereof the
amount due in respect thereof at the rates specified in the Bill(s) of Quantities hereto annexed.
Contractor _______________ (Signature) Railway: Designation ___________
Address _________________________ (For President of India)
Date _____________ Date _____________

Signature of Witnesses (to Signature of Contractor) with address:

Witnesses:
_____________________________ _____________________________
_____________________________ _____________________________

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 113

“Annexure-XX’’
(As per para-4 of Section-VII)

Request letter from Executive Branch to Accounts Office Opening of LC.

Office of the

____________ Railway

No. ------------------------------ Dated : ____________

The PFA/[Link]/Dy. FA

HQ/Divisional/Workshop/Const

Sub : Opening of L.C

Ref : Supply Order / Contract Agreement No. -----------------

It is requested to open a sight LC against the above referred Order / Agreement in favour of
___________________. The details of beneficiary are as under:

(i) Name of Contractor / Supplier

(ii) Vendor Code
(iii) Address
(iv) Tender No.
(v) Contract Agreement No.
(vi) Description of Goods / Service
(vii) Value of Contract
(viii) Stages of payment
(ix) Expected payment within 6 months (LC Amount)
(x) Beneficiary Bank details.
a) Bank Name
b) Address
c) Account No.
d) IFSC Code
(xi) Validity / Period for which LC is to be opened.
It is certified that the supplier / contractor has exercised the option of taking payment due against the
tender, through LC arrangement in IREPS portal at the time of bidding itself and the option has been flagged
in the IREPS. This has the approval of ____________.

(Signature ___________________________)

Name :

Designation:

Official Seal:

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 114

“Annexure-XXI’’

(As per para-5 of Section-VII)

LCDA No. (18 DIGIT IPAS GENERATED NO.)

DOCUMENT OF AUTHORIZATION

Ref : (i) Works Contract/Supply Contract No. _________ Dated ________

(ii) Inland Letter of Credit No. _________________ Dated ____________

This document is issued against contract No.__________ (FROM IREPS) ________ Dated _______ for supply
work of (DESCRIPTION OF GOODS/WORK FROM IREPS) ______________

The beneficiary of the aforementioned Letter of Credit M/s. ___________________________ (NAME AND
VENDOR CODE)______________________ (Vendor code _________ as per IRPES______________) is entitled
to receive payment, aggregating INR _________ SSS_________(FROM ABSTRACT OF BILL PASSED) OUT OF A
TOTAL L.C. amount of INR ________(FROM MASTER TABLE OF L.C OPENED) ________________ against the
First / second* commercial invoice No. (FROM (IPAS) _________________ dated _____________ FROM IPAS
_____________ for INR (FROM IPAS) _________________ raised against the above contract from State Bank
of India ________________ (Branch __________ FROM LC MASTER TABLE) _________ on the strength of
thisCenificate.

The details payment already made to the beneficiary under this Letter of Credit are as follows.

SN Invoice No. Invoice Date Invoice LCDA No. LCDA Date Amount Paid
Amount (INR). (INR)

TOTAL PAID

This Payment :_______ SSS_________

LC BALANCE AFTER THIS PAYMENT :____________

(Signature of authorized Railway Authority)

Name :

Designation:

Official Seal:

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 115

Annexure –XXII

Para 5(2) of Part 1 of GCC/22

(Bid Security)

Bank Guarantee Bond from any scheduled commercial bank of India

(On non-judicial stamp paper, which should be in the name of the Executing Bank).

Name of the Bank: ----------

President of India,

Acting through ………,

……….. Railway,

Beneficiary: ………………………………………………. Railway

Date:......................................................

Bank Guarantee Bond No.: Date:---------

In consideration of the President of India acting through----- (Designation & address of Contract Signing
Authority), …….. Railway, ……………., …. (hereinafter called “The Railway”) having invited the bid
for__________through Notice inviting tender (NIT) No.._____________, We have been informed that . . . . .
[Insert name of the Bidder]............ (hereinafter called "the Bidder") intends to submit its bid (hereinafter
called "the Bid") .

WHEREAS, the Bidder is required to furnish Bid Security for the sum of [Insert required Value of Bid Security],
in the form of Bank Guarantee, according to conditions of Bid.

AND

WHEREAS, ............[Insert Name of the Bank], with its Branch ...............[Insert Address] having its
Headquarters office at........ [Insert Address], hereinafter called the Bank, acting through ..............[Insert
Name and Designation of the authorised persons of the Bank], have, at the request of the Bidder, agreed to
give guarantee for Bid Security as hereinafter contained, in favour of the Railway:

1. KNOW ALL MEN that by these present that I/We the undersigned [Insert name(s) of authorized
representatives of the Bank], being fully authorized to sign and incur obligations for and on behalf of
the Bank, confirm that the Bank, hereby, unconditionally and irrevocably guarantee to pay to the
Railway full amount in the sum of [Insert required Value of Bid Security] as above stated.

2. The Bank undertakes to immediately pay on presentation of demand by the Railway any amount up to
and including aforementioned full amount without any demur, reservation or recourse. Any such demand
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 116
made by the Railway on the Bank shall be final, conclusive and binding, absolute and unequivocal on the
Bank notwithstanding any disputes raised/ pending before any Court, Tribunal, Arbitration or any
Authority or any threatened litigation by the Bidder or Bank.
3. The Bank shall pay the amount as demanded immediately on presentation of the demand by Railway
without any reference to the Bidder and without the Railway being required to show grounds or give
reasons for its demand of the amount so demanded.
4. The guarantee hereinbefore shall not be affected by any change in the constitution of the Bank or in the
constitution of the Bidder.
5. The Bank agrees that no change, addition, modifications to the terms of the Bid document or to any
documents, which have been or may be made between the Railway and the Bidder, will in any way
absolve the Bank from the liability under this guarantee; and the Bank, hereby, waives any requirement
for notice of any such change, addition or modification made by Railway at any time.
6. This guarantee will remain valid and effective from…….…….[insert date of issue]till ………..[insert date,
which should be minimum 90 days beyond the expiry of validity of Bid]. Any demand in respect of this
Guarantee should reach the Bank within the validity period of Bid Security.
7. The Bank Guarantee is unconditional and irrevocable.
8. The expressions Bank and Railway herein before used shall include their respective successors and
assigns.
9. The Bank hereby undertakes not to revoke the guarantee during its currency, except with the previous
consent in writing of the Railway. This guarantee is subject to the Uniform Rules for Demand Guarantees,
ICC Publication No.758.
10. The Bank hereby confirms that it is on the SFMS (Structured Financial Messaging System) and shall
invariably send the advice of this Bank Guarantee to the following bank details –

IFSC CODE SBIN000RAIL

IFSC TYPE BRANCH
BANK NAME STATE BANK OF INDIA
BRANCH NAME RAIL
CITY NAME NAVI MUMBAI
ADDRESS SECTOR-11, CBD BELAPUR, NAVI MUMBAI
DISTRICT NAVI MUMBAI
STATE MAHARASHTRA
BG ENABLED YES

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 117

[Link] Guarantee shall be valid in addition to and without prejudice to any other security Guarantee(s) of
Bidder in favour of the Railway. The Bank, under this Guarantee, shall be deemed as Principal Debtor of the
Railway.

Date ………… ………………………………………

Place…………. Bank’s Seal and authorized signature(s)

[Name in Block letters] ………………....

[Designation with Code No.]……………..……

[P/Attorney] No.

Witness:

1 Signature, Name & Address & Seal

2 Signature, Name& address & Seal Bank’s Seal

[ P/Attorney]No.

Note: All italicized text is for guidance on how to prepare this bank guarantee and shall be deleted
from the final document.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 118
“ANNEXURE-XXIII”

(Para 7.0 of Section VII)

CHECK LIST FOR BIDDERS

Whether you have filled up, Signed & Stamped the Forms/Annexure and attached?

SN Particulars Reference Yes()/No ()

1 Tender Form (First Sheet) Annexure-I
2 Firm Particulars of the details Annexure-II
3 Completion certificate Annexure-III
5 Format for certificate to be submitted/Uploaded by Tenderer Annexure-V & VA
6 List of works on hand Annexure-VIA
7 List of plants & Machinery available on hand Annexure-VII
8 List of Personnel, Organization available on hand and Annexure-VIII
proposed to be engaged
9 Details of Contractual Receipt and not the Total Turnover has Annexure-IX
been furnished
10 Affidavit for sole proprietorship firm Annexure-X
11 Special Power of Attorney for sole proprietorship firm (as Annexure-XI
applicable)
12 Special Power of Attorney for Partnership Firm (as Annexure-XII
applicable)
13 Attested copy of Notarized Special Power of Attorney Annexure-XIII
14 Memorandum of Understanding of JV Annexure-XIV
15 Details of Annual Turnover of each JV partners Annexure –XIVA

16 Letter of consent of JV Annexure-XV

17 Notary Certified copy of resolution passed by Annexure-XVI
Board of Directors of the Company, permitting the
company to enter into a JV agreement, authorizing
MD or one of the Directors/Mangers of the
Company to sign JV Agreement.
18 Special Power of Attorney for Limited Companies Annexure-XVII
or Sole Proprietor participating as member of JV
19 Model form of Bank Guarantee bond for PG Annexure-XVIII

20 Contract Agreement of Works Annexure-XIX

21 Request letter from Executive Branch to Accounts Office Annexure-XX

Opening of LC.(As per para-3 of Section-VII)
22 DOCUMENT OF AUTHORIZATION Annexure-XXI
LCDA No. (18 DIGIT IPAS GENERATED
NO.) (As per para-4 of Section-VII)
23 Bid security (bank guarantee bank form) Annexure-XXII

24 Check list for bidders showing that all the Annexure-XXIII

above documents are filled up and submitted.
25 Self attested copy of Permanent Account Number (PAN) Section-VII
Card issued by Income Tax Department. Para1.1(j)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 119
For the tenders of supply of ballast Section-VI
26 Test report of the stone ballast conforming to railways Para 7.2.2
specifications (Physical Properties)

Test report of the stone ballast conforming to railways Section-VI Para

specifications (Basic quality) 7.1.1(a)

27 For Partnership firm Section-II

Self/Notary attested copies of Partnership deed Para 14

For Limited Company Para1.2.3 (a) of

28 Copy of Memorandum & Articles of Association of Section-VII
Company.
Self /Notary attested copy of resolution passed by Para 1.2.3 (b)
Board of Directors authorizing its Director/ of Section-VII
Employee to deal with tender on behalf of
company
29 For JV firm Para 1.2.4
Documents as listed in 1.2.1 or 1.2.2 or 1.2.3, as of Section-VII
per status of Firm.

Note: Tenderer’s attention is invited to clause 1 of Section VII and other relevant
clauses of Section I and II whereby in case of non-submission/non compliance, the
tender offer is likely to be rejected.

Signature of Tenderer/(s)
Date. -------------------

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 120

SPECIAL CONDITION OF CONTRACT

(FOR P-WAY WORKS)
1. General.
1.1 The special conditions of contract, special specifications and the schedule of items with approximate
quantities, N. F. Railway General conditions of contract and standard specifications and specifications
as laid down in paras 315 and 316 of Indian Railways permanent way Manual 1986 with all corrections
and amendments therein published the contract and LWR manual 1996 edition period shall constitute
the contract Documents unless and otherwise stated in these special conditions. The contractor shall
satisfy himself in every respect as to the true intention and meaning of these contract documents to the
nature extent and quality of the work required to be executed, and on claim whatsoever arising through
misunderstanding of the intention or the meaning of any of the terms of expressions in this contract
documents shall be entertained after the submission of the tender.
1.2 Where there is any conflict between the special conditions and specification on one hand and the
General conditions of contract and standard specification of N. F. Railway on the other hand the letter
shall prevail.
1.3 Any special conditions stated in the tender papers by the tenderer, will be considered by the Railway
authority on the basis of its merit and the Railway reserves the right to accept partly or wholly the
conditions or totally reject the same it found unsuitable for the working of the Railway.
2. If there is any delay on the part of the Railway in supplying the materials which the Railway has
undertaken as above and if as a result thereof, the completion of the work is delayed the contractor shall
not claim any compensation on account of may consider extension of completion period considering the
merit of the case
3. Nature and Scope of work.
3.1The items of works to be executed are specified in the ‘Tender Schedule and quantities therein are all
approximate.
4.0 The track renewal works should be carried out according to paras 238, 315 and 316 of Indian Railways
Permanent Way Manual. During Deep screening the minimum depth of ballast cushion below the
bottom of sleepers at the rail seat shall be provided.
GROUP RECOMMENDED D
BG Group ‘D’ 250 mm
BG Group ‘D’ 200 mm
BG Group ‘E’ 150 mm
MG R1 Routes 250 mm
MG R2 & R3 Routes. 200 mm
MG ‘S’ Routes 150 mm
Narrow Gauge 150 mm
NOTE: In the case of SWR, the recommended depth is 200 mm.
4.1 Para Nos. 315 & 316 of Indian Railway Permanent way manual are reproduced here for
guidance. Para 315: Essential points to be observed during linking (i) Laying of Rails (a)
Corrected expansion gap should be provided according to the temparature at time of laying,
in accordance with the existing instructions as contained in para 508 in the case of SWR. In
the case of free rails (single rails the recommended initial lying gap for 12/13 m. rail length for
various temperatures ranges is as follows:-
Rail temparature range. Recommended initial laying gap for 12/13m. rail length.
0 to 10º C 18 mm
10 to 25º C 8 mm
25 to 40º C 6 mm
40 to 55º C 4 mm
55 to 70º C 2 mm
Above 70º C Zero.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 121
The lines shall be made of steel and so shaped that the wheels of a train pass over them. Each liner must
have stamped on it the corresponding expansion space in millimeters. Details of a suitable pattern are
given below:-
WHOLE 10 mm
25 mm SKETCH
5 mm
SHOWING

65 mm A LETTER

(a) The expansion liners should be kept in position at the joints for at least six rail lengths at a time
and the rails cutting against expansion places.

(b) Fishing surfaces of rail and fish plates should be greased before putting the fish places in
position.
(c) Bent rails should on no account be put into the road. These should be straightened with
jimcrow, before laying.
(d) The rails used at level crossings and station yards should be given a coat of coal for before
laying.
(e) Rails should be laid with a can’t of 1 in 20 towards the centre of the track.
(f) The shortest length of rail to be used in track shall not be less than 5.5 m except as a temporary
measure, when cut pieces can be used, with suitable speed instructions. Short rails should be
laid in yards except where required for approaches of Bridges and level crossings.
(g) Rails of the same length should be used in pairs.
(ii) Rail joints:
(a) Rail joints shall be laid square to track. Provisions of paras 424 and 425 will apply
while laying track on curves.
(b) Provision of rail joints in level crossings and approaches will be governed by provisions in para
– 92.
(c) Provision of rail joints on bridges and approaches will be governed by provisions in paras 272
and 277.
(iii) Spacing of sleepers para 244 (2) lays down the standard spacings to be adopted in the
case of fish plated track, LWR and SWR.
(iv) Gauge on straights and curves. The standards laid down for gauge as in para 403 may be
followed while relaying is carried out.
(v) Para 316 track laying standards: (1) Utmost care should be taken during linking to ensure good
quality of work, which on no account shall be allowed to suffer.
4.2 As a good practice the following laying standards of track geometry measured in
floating condition during primary renewals for Board gauge and Metre gauge should be
achieved (track laid with new materials). The track geometry will be recorded at the
end of the last packing specified in the contract.
(a) Gauge Sleeper to sleeper variation + 2mm.
(b) Expansion Over
gapaverage gap worked out + 2mm by recording 20 successive gapes.
(c) Joints Low joints not permitted. High joints no more than + 2mm secuarness of
joints on straight + 10 mm.
(d) Specing of With
sleepers
respect to theoretical + 20 mm spacing.
(e) Cross level To be recorded on every 4th + 3 mm sleeper.
(f) Alignment On straight on 10 m chord + 2 mm on curves on radius morex than 600 m.
on 20 [Link] variation over theoretical. 5 mm versions.
On curves of radius less than 6001 on 20 M chord.
Variation over theoretical versiness 10 mm.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 122
(g) Longitudinal level Variation in longitudinal level 50 mm with reference to
approved longitudinal sections.

4.3 In case of track renewal works with second hand materials, the Engineer may suitably modify
the track laying standards mentioned in clause 5.2 above.
5. The railway reserves the right to modify/change the programme of working submitted by the
contractor to follow the revised programme as finalized by the Engineer or his representative.
6. Safety measures.
6.1 The contractor shall take all precautionary measures to safe guard his labour during the period of
working while work in going on in or near vicnity of running track.
6.2 The contractor shall not carry out any work without taking proper protective measure for safe running of
trains.
6.3 In case any mishap occurs due to non – observance of the Railway operating rules or due to lack of the
safety measures by the contractor during the working period, the contractor is liable to pay suitable
compensation as per the provision of “Workmen’s Act” with all its amendments from time to time. If
the contractor fails to compensate his workmen sustaining injury during the work. As per the provision
of the rules the Railway reserves the right to recover form the contractors bills. Earnest money, security
deposit or any other sum to be paid to be contractor by the Railway, the amount thus paid us
compasation to the contractor’s labour.

6.4 No diplorry/materials trolly shall be put on the track by the contractor without taking a written
permission to do so from the Railway Engineer or his representative. The contractor shall ensure
deputation of such workers in working diplorry/material trolly who will sincerely follow the
instructions given by the Engineer-site during working of the dip lorry/material trolly of dip-
lorry/materials trolly.
7. Taxed.
7.1 The rate quoted shall be inclusive of all taxed direct of in-direct leviable under control, state, local
bodies, acts and rules, octrois, royalties any other charges that may be prevailing from time to time in
respect of land, Structures act. or for material supplied in performance of the fulfilmen of contract.

If any damage is done to the rails due to defective drilling of holes in rails, the cost of minimum 50mm.
Length for each such defective drilling shall be recovered from the contractor. In case a rail is damaged,
cost of half the rail length shall be recovered from the contractor. In addition nothing extra shall be paid
for drilling holes in lieu of wrongly drilled holes. The cost of rail shall be fixed on the present day cost of
new rail with all other charges laviable as per extant rules.
8. Completion of work.
8.1 The work shall be termed as complete when the PWI in-charge shall on being satisfied with his personal
checking of the work certified that the work has been executed as per the specification laid down for the
said work and to his full satisfaction.
In case PWI in-charge is not satisfied with the work due to bad workmanship etc. this shall be re-done
and defects rectified before on account payment is made for a particular stretch of work and also before
final payment is made for the complete work.
9. Supply of Diplorry/materials trolly
9.1 Dip lorry/material trolly, if available, may be given to the contractor on hire charges as fixed by the Rly.
administration for time to time but their repair will be the responsibility of the contractor which will have
to be carried out at their cost. After completion of work Diplorry/material trolly shall be handed over to
the Railway in good working condition.
10. The drains in cutting shall be cleaned of all ballast and much fallen during deep screening or other track
renewal works and brought to the level as before commencement of the work. The pucca drains
damaged by the contractor euring execution of work shall have to be repaired by the contractor at his
cost.
11. The work will be done under speed restriction to be imposed by the sectional PWI caution
signal man will be provided by the Railway day to day auction orders will be issued by the
sectional PWI.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 123
12. The contractor (s) will use 20mm size screen mes for screening the ballast.
13. Wooden blocks and wedges required for the work will be supplied by the contractor/s at
his/their own cost. Sufficient number of wooden blocks/wedges as decided by the Engineer-in-
charge shall be made available at the work site.
[Link] contractor can start working on the track only in the presence of authorized representative
of the Railway and only after permit to work will be handed over back to the representative
after the days work.
15. The contractor shall commence a day’s work only after the Engineer or his representative at
site is satisfied that the contractor has made proper arrangements for the work and for
protection of track and his labour.
16. Ballast should be dressed properly after stipulated round of packing to the satisfaction of the
Engineer incharge.
17. (i) The quality of the Track renewal done by the contractor will be evaluated as per para 315
and 316 of Indian Railways permanent way manual, 1968.
(ii) Packing of sleeper will be checked at every forth sleeper using canneaboul or even with
wooden end of a beater. However, Railway reserves the right to check packing at any sleeper.
(iii) The measurement of the Track geometry and packing will be recorded TP wise and
entered in a separate MB properly humbered and issued to keep the record of track geometry
and packing achieved. Reference of these MBs will be given in the MG for making payment.
These measurement shall be countersigned by the contractor or his authorized
representative. Final payment for a Telegraph post length cannot be made till the track
geometry is attend as per para 315 and 316 Indian Railway permanent way manual, 1968.
The track geometry will be recorded at the end of last packing specified in the contract.
18. Released rails/rail panels and sleepers shall be carried out to the nearest station as early as
possible and stacked properly as instructed by the engineer at site.
18.1 Any other released materials viz. sleeper and rail fittings shall be carried out to the nearest
station and stacked properly item wise on the same day of release to avoid loss of theft.
18.2 The contractor will be responsible for making an inventory of the released materials and
handing over the same to the PWI in-charge at the nearest station where these released
materials are to be stacked as per the direction of the engineer or his representative. The
contractor shall have to countersigned the register of released materials maintained by PWI
in-charge. Till all the reased materials are handed over to the PWI in-charge the contractor
shall be responsible for any loss or theft of the materials and to accountable for any such loss.
19. A site order book shall, invariably be maintained at site of work in the form prescribed in
Annexure – ‘A’ where in, day to day TP wise progress of work, duly labour engaged by the
contractor, block position, new materials used, recoupment of missing fittings etc. shall be
recorded and jointly signed by the Engineer in site and the authorized representative of the
contractor. This book shall be always available at site of work for the inspection as well as
issuing of further instruction as deemed essential by the Railway, the recording in the site
order book shall be verified very often by the PWI in-charge of the section regarding
correctness of the date recorded and site order book shall be also be inspected by the
Assistant Engineer and Divisional Engineer where record shall also be verified by the staff
conducting technical check.
20. A minimum progress of (250 X hours of block available 2 metres of through rail renewal per
day shall have to achieved by the contractor.
20.1 In the event of the contractor failing to achive the minimum progress mentioned in clause-20
above, the contractors shall be liable to pay a lump sum amount of penalty for the work
executed on delay schedule as follow:-

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 124
(i) For 100 to 95% of the minimum progress mentionedNo penalty
above.
(ii) For 75 to 95% of the minimum progress mentioned Rs.3.75/- for the fortnight under consideration.
above.
(iii) For 50 to 75% of the minimum progress mentioned Rs.5,600/- for the fortnight under
above. consideration.
(iv) For less than 50% of the minimum progress Rs.7,500/- for the fortnight under
mentioned above. consideration
20.2 The progress would be calculated by taking arithmetical average of the work done over 15 (fifteen)
continous days.
20.3 For the purpose of above calculations, a block spell of less than 45 minutes shall not be counted. The
Railway administration shall be responsible for imposition of speed restrictions required for carrying
out the track renewal work. A mobilization period of 15 (fifteen) days shall be given to the contractor
to mobilize his work force etc. at the site calculating the progress as mentioned in clause-20.
20.4 The amount so deducted can be refunded provided the contractor makes good the lost progress in the
next fortnight, obviously, this will be in addition to the manlaterly progress required to be achieved in
the next fortnight.
20.4.1 After the lapse of the next fortnight no refund on this account shall, however, be entertained.
21. The contractor shall have no claim on the Railway administration for any reason however like
loss/idling of labour and any equipment etc. because of non-availability of block, materials and other
tools and plants which are to be supplied by the Railway to the contractor.
22. The following minimum progress of the work shall have to be achieved by the contractor.
(i) In case of complete (200 X hours of block available) metre track renewal works (2 per day) track
renewal works.
22.1 In the event of the contractor failing to achieve the minimum progress mentioned in clause-22 above,
the contractor shall be liable to pay a lumpsum amount of penalty for the work executed on delayed
schedule as follows:-
(i) For 100 to 95% of the No
minimum
penalty
progress mentioned above.
(ii) For 75 to 95% of the minimum progress Rs.3750/- for the fortnight under consideration for
mentioned above. complete track renewal without deep screening work
only.
(iii) For 50 to 75% of the minimum progress Rs.5,600/- for the fortnight under consideration for
mentioned above. complete track renewal with out deep screening works
only.
(iv) For less than 50% of the minimum a) Rs.7,500/- for the fortnight under consideration for
progress mentioned above. complete track renewal without deep screening work
only.
(b) Rs.10,000/- for the fortnight under consideration for deep screening
works only.
22.2 Other conditions for the purpose of complete track renewal and deep screening works remain same as
mentioned in clause no. 20.2 and 20.4.1.
23. A minimum progress of 200 metres of through sleeper renewal work shall have to be achieved by the
contractor.
23.1 In the event of the contractor failing to achieve the minimum progress mentioned in clause-23 above the
contractor shall be liable to pay a lump sum amount of penalty work executed on delayed schedule as
follows:-
(i) For 100 to 95% of the minimum progress mentioned
No penalty
above.
(ii) For 75 to 95% of the minimum progress mentioned above. Rs.3,750/- for the fortnight
under consideration.
(iii) For 50 to 75% of the minimum progress mentioned above. Rs.5,600/- for the fortnight
under consideration.
(iv) For less than 50% of the minimum progress mentioned Rs.7,500/- for the fortnight
above. under consideration
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 125
24. Speed restriction boards etc. shall be made ready for installation by the contractor at his own cost. The
Boards shall be installed as directed by the Engineer or his representative.
25.0 Safety Precautions While Working in the Vicinity of Railway Track
25.1 Safe working of contractors (Extract of Para 826 of IRPWM) :–

Following safety measures should invariably be adopted by contractors while working in the vicinity of
Railway Track –
(i) The contractor shall not start any work without the presence of railway supervisor at site.

(ii) Wherever the road vehicles and/or machinery are required to work in the close vicinity of railway
line, the work shall be so carried out that there is no infringement to the Railway’s schedule of
dimensions. For this purpose, the area where road vehicles and/or machinery are required to ply,
shall be demarcated and acknowledged by the contractor. Special care shall be taken for turning/
reversal of road vehicles/machinery without infringing the running track. Barricading shall be
provided wherever justified and feasible as per site conditions.
(iii) The look out and whistle caution orders shall be issued to the trains and speed restrictions imposed
where considered necessary. Suitable flagmen/detonators shall be provided where necessary for
protection of trains.
(iv) The supervisor/workmen should be counseled about safety measures. A competency certificate to
the contractor’s supervisor as per Performa below shall be issued by AEN, which will be valid only
for the work for which it has been issued.

COMPETENCY CERTIFICATE

Certified that Shri ………………………………………………………………… P-Way

supervisor of M/s …………………………………………………………………….. has been examined
regarding P-Way working on …………………………………………………………………. work. His
knowledge has been found satisfactory and he is capable of supervising the work safely.

Assistant Engineer

(v) The unloaded ballast/rails/sleepers/other P-Way materials after unloading along track should be kept
clear off moving dimensions and stacked as per the specified heights and distance from the running
track.
(vi) Contractor shall abide by all supplementary site specific instructions issued by the Engineer or his
representative.
25.2 Training to Supervisors and Operators of Contractor:
The supervisors and operators of the contractor proposed to be deployed at wok site, which is close to
the running track, shall be imparted mandatory training by the Railway at site free of cost about the
safety measures to be adopted while working in the vicinity of running track. Engineer-in charge of the
work shall decide the scale, extent & adequacy of training. In case training is imparted at a recognized
Railway training institute, the charges for the same, as decided by Railway, shall be recovered from
contractor. A competency certificate to this effect to the individual Supervisor/Operator shall be issued
as given below, by a Railway Officer not below the rank of Assistant Engineer level. No
Supervisor/Operator of the Contractor shall work or allowed to work in the vicinity of running track
who is not possession of valid competency certificate.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 126
Competency Certificate

Certified that Shri ……………………………………………………………………………………..

Supervisor/Operator of M/s. …………………………………………………………………….. has
been trained and examined in safety measures to be followed while working in the vicinity of running
railway track for the work ………………………………………………………………………… His
knowledge has been found satisfactory and he is capable of supervising the work safely.
This certificate is valid only for the work mentioned in this certificate only.

Signature and designation of the officer

25.3 Execution Of Works Close To / On Running Lines:
(i) Any work close to or on running tracks shall be executed only under the presence of a Railway’s
Supervisor. The site shall be protected as per provisions of P-Way Manual as case may be.
(iii) Necessary drawings for such works, particularly with regard to infringement to moving dimensions,
shall be finalized duly approved by Railway before execution of work. The work shall be executed
only as per approved procedure and drawings.
(iii) All temporary arrangements required to be made during execution of work shall be made in such a
manner that moving dimension do not infringe.
(iv) Any work, which infringes the moving dimensions, shall be started only after the traffic block has
been imposed. Before closing the work, the track shall be left with the proper track geometry so that
the trains run safely. Block shall be removed only when all the temporary arrangement, machineries,
tools, plants, released material etc. have been kept clear of moving dimensions.
(v) Necessary lookout men with red flags and whistles shall be provided to warn the workmen about the
approaching train. Necessary equipment for safety of trains during emergency shall be kept ready at
site.
(vi) Railway’s supervisor shall issue suitable caution order to Drivers of approaching train for whistling to
warn the workers about the approaching train. Whistle boards shall be provided wherever considered
necessary. Suitable speed restriction shall be imposed or Traffic block shall be ensured as required.

(vii) Particular care shall be taken to mark the locations of buried electrical/signal/telephone cables on the
plans jointly with S & T/Electric supervisor and also at site so that these are not damaged during
excavation.
(viii) No Dip Lorry/Materials Trolley shall be put on the track by the Contractor without taking a written
permission to do so from the Railway Engineer or his Representative. The Contractor shall ensure
deputation of such workers in working Dip Lorry/Materials /Trolley who will sincerely follow the
instructions given by the Engineer at site during working of the Dip Lorry/Materials/Trolley. Railways may
also provide Flagmen for protection to the working of Dip Lorry/Materials Trolley chargeable to contractor.
(ix) Where ever necessary, worksite shall be suitably demarcated to keep public and passengers away from
work area. Necessary signage boards such as “Work in progress”, “Inconvenience is regretted” etc. shall be
provided at appropriate locations to warn the public/ passengers. Adequate lighting arrangement of worksite
wherever required shall be done to ensure safety of public/passengers during night.
(x) The sites for material stacking should be selected in advance in such a manner to ensure that no part of
the material to be stacked is infringing to the Maximum Moving Dimensions. A plan of proposed stacking
locations be made and signed jointly by an authorized Railway’s representative and contractor’s
representative. The selected locations shall be marked by lime in advance. Presence of an authorized
Railway’s representative while unloading and stacking shall be ensured. The material shall be stacked in
such a height so as to not to infringe SOD even in case of accidental roll off.
(xi) At any time if a contractor’s supervisor or vehicle/ machine operator observes any unusual
circumstances likely to infringe the track and apprehend danger to safe running of track, he shall take
immediate steps to advise a Railway official of such danger and assist him in protection of track.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
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(xii) Minimum compliment of protection equipment i.e. 10 detonators, 4 red hand flags, 4 red hand lamps, 4
banner flags and whistles etc. shall always be kept ready at worksites for use in case of emergency. Railway
will arrange to provide detonators, whereas Contractor shall arrange other equipment at his own cost.
25.3.1 Precaution to be taken during execution of works during night:
The work close to running line, generally, shall be carried out only during day hours. At locations,
however, where night working is unavoidable, proper lighting arrangement should be made. The
engineering indicator boards shall be lightened during night hours as per the provisions of P-Way
Manual. The staff deputed for night working should have taken adequate rest before deploying them in
night shift. All other safety precautions applicable for day time work should be strictly observed during
night working.
25.4 Plying Of Road Vehicles/Machineries Close To Running Track:
(i) The contractor shall not allow any road vehicle belonging to him or his sub contractors/supplier’s etc to
ply in Railway land next to the running line. If nature of work requires use of Road vehicles/ Machinery
in railway land next to the railway line, the contractor shall apply to the Engineer for permission giving
the type & number of individual vehicle, name & license particular of the drivers, location duration &
timings for such work/movement. The Engineer or his authorized representative will personally counsel,
examine and certify, the road vehicle drivers, contractor’s flagmen and supervisor and will give written
permission giving names of road vehicle’s drivers, contractor’s flagmen and supervisors to be deployed
on the work, location, period and timing of the work. This permission will be subject to the following
obligatory conditions:
(ii) Normally, the road vehicles shall be run or machinery shall be worked so as not to come closer than 6.0m
from centre line of nearest running track.
(iii) The land strip adjacent to running tracks, where road vehicle is to ply or machinery is to work, shall be
demarcated at 6.0m from centre line of track, by lime in advance in consultation with the Railway’s
Supervisor. Wooden pegs at interval not exceeding 75mts shall be provided along the lime marking as
permanent marks. The road vehicles shall ply or machinery shall work so as not to infringe the line of
demarcation.
(iv) The road vehicles shall be automatically withdrawn from work site in the vicinity of track when there is
bad weather impairing reasonably required visibility
25.4.1 Precautions For Working Of Road Vehicles/Machineries Closer Than 6.0m From Running
Tracks:
(i) In no case the road vehicle shall run or machinery shall work at distance less than 3.5m from centre
line of track.
(ii) Demarcation of land shall be done by bright coloured ribbon/nylon chord suspended on 75cm high
wooden/bamboo posts at distance of 3.5 m from centreline of nearest running track.
(iii) Presence of an authorized Railway’s representative shall be ensured before plying of vehicle or
working of machinery.
(iv) Railway’s Supervisor shall issue suitable caution order to Drivers of approaching train about road
vehicles plying or machineries working close to running tracks. The train drivers shall be advised to
whistle freely to warn about the approaching train. Whistle boards shall be provided wherever
considered necessary.
(v) Lookout men shall be posted along the track at a distance of 800m from such locations who
will carry red flag and whistles to warn the road vehicle/machinery users about the approaching trains.
If contractor fails to post the lookout man, Railway will depute the flag man chargeable to contractor.
(vi) On curves where visibility is poor, additional lookout men shall be posted.

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 128
25.4.2 Precautions For Working Of Road Vehicles/Machineries Closer Than 3.5 m From Running
Tracks:
(i) Plying of vehicles or working of machinery closer to 3.5m of running track shall be done only
under protection of track. Traffic block shall be imposed wherever considered necessary. The site
shall be protected as per provisions of Indian Railway [Link] Manual as case may be.
(ii) Presence of a Railway’s Supervisor shall be ensured at worksite.
(iii) Railway’s Supervisor shall issue suitable caution order to Drivers of approaching train about road
vehicles plying or machineries working close to running tracks. The train drivers shall be advised
to whistle freely to warn about the approaching train.
25.4.3 Precaution to be taken while reversing road vehicle along side the track.
The location where vehicle will take a turn shall be demarcated duly approved by Railway’s
representative. The road vehicle driver shall always face the Railway track during the course of
turning/reversing his vehicle. Presence of an authorized Railway representative shall be ensured
at such location.
25.4.4 Road vehicle shall not be allowed to run along the track during night hours generally. In
unavoidable situations, however, vehicles shall be allowed to work during night hours only in the
presence of an authorized Railway’s representative and where adequate lighting arrangements are
made and where adequate precautions as mentioned earlier have been ensured.
25.4.5 Road vehicles/machinery/plant etc. when stabled near running tracks shall be properly secured
against any possible roll off and always be manned even during off hours.
25.4.6 Whenever the contractor is working near the existing open line and he desires to use unmanned
level crossings for frequent of his vehicles, machinery equipments etc., he should put in a request
to the Railway administration for deputing adequate number of flagmen to ensure safety the cost
of which will be borne by the contractor as per rules in force.
25.4.7 Suitable gates/barriers should be installed across the new embankment, preferably adjoining the
manned/unmanned level crossings. The entry for the vehicles should be regulated by an
authorized representative of the Engineer-in-charge during the working hours.
25.5 Cost of safety measures:
All the labour, materials, tools, plants etc. except detonators, required for ensuring safe running of
trains shall be provided by Contractor at his own cost. Wherever lookout men are provided by
Railway, charges at the rate of Rs. 1000/-(Rs One Thousand only) per man day shall be recovered
from Contractor.
Note :-
1. Quantities in the above schedule are all approximate. These may vary during execution of work.
2. The work shall be carried out under supervision of the Engineer or his authorised representative not
below the rank of JE/II/Way.
3. All works shall be carried out under traffic without suspension or detention of any trains.
4. Restriction board will have to be shifted daily according to to the progress of work by the contractor at
his own cost to ensure minimum loss of time for trains.
5. Contractor will have to ensure safety of the workmen during execution of the work. He should also
ensure that moving dimensions of trains are not infringed by materials and equipments.
6. The contractor shall not start any work without the presence of railway engineer or his representative
and contractor's supervisor at site. The Engineer-in-charge shall approve the methodology proposed to
be adopted by the contractor, with a view to ensure safety of trains, passengers and workers and he
shall also ensure that the methods and arrangements are actually available at site before start of the
work and the contractor's supervisors and the workers have clearly understood the safety aspects and
requirements to be adopted/followed while executing the work. There shall be an assurance registrar
kept at site which will have to be signed by both i.e, Railway engineer or his representative as well as
the contractor's supervisor as a token of their having understood the safety precautions to be observed
at site.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 129
7. A daily progress registrar shall be maintained at site furnishing details of work/location, starting and
closing time and all other requisite information regarding work site. Railway engineer as well as
cotractor's supervisor will sign the daily progress registrar.
8. All the documents/registrars shall be prepared in two sets, one is kept at site all the time and the
other with the railway engineer. Site order book will be filled daily and next days work will be
programmed by the enginner-in-charge.
9. Electrodes H3B class should be of specification prescribed by RDSO, and should be procured from
RDSO approved firms.
10. Reconditioning will be carried out on the crossing having 7 to 10mm wear and for tongue rail
between 4 to 6mm lateral wear and 6 to 10mm vertical wear. After completing the welding, tongue rails
and crossings should be brought to standard profile as per standard drawing and in accordance with
profile in track manual in force.
11. Records should be maintained jointly signed by the contractor and Engineer at site, prior to
reconditioning the wear on the crossings and switches shall be recorded in the field registrar, regarding
daily progress of work, place of insertion of crossing and tongue rails and their performance. All
crossings and tongue rails will be given unique no. as per CTE's letter no. W-82-75-I/XII of 04.05.94.

12. The contractor has to give the guarantee of resurfacing weld upto One year. 90% of the payment
will be done on successful completion of the resurfacing through C.C. bills. The rest 10% payment(
other than the security deposit) will be paid after One year, (if the surfacing standing well). If In the
mean time the resurfacing gives way the contractor has to resurface the wornout X-ing/ weld at his own
cost with 7(seven) days on the receipt of the information, failing which the money kept deposit as stated
above will be forfeited.

13. The work will be carried out in site under traffic for which contractor will have safety precautions as
per Indian Railway's rules. For CMS X-ing if the existing CMS X-ing required to be reconditioned on
cess/on water bath, the same may be done with contractor's own arrangements.

14.0. Inspection & Records of Reconditioning.

(i) The resurfaced points and crossings after cooling and finish grinding shall be subjected to a
visual inspection, dimensional measurement.
(ii) The points and crossing found to be free from any defect during visual examination shall be
subjected to magna-flux or dye-penetrant test to ensure crack, which may not be detected
during visual examination.
14.1. Rectification of defect after inspection.

If during visual inspection and magnaflux and/or dye-penetrant tests, cracks or other weld
defects are found, the portion containing the defects shall be gauged either by pneumatic gauging or
grinding and the remaining portion shall be re-examined by dye-penetrant tests for ascertaining
freedom from any track defect before undertaking further repairs. In the absence of any crack, the
portion shall be re-welded, ground and inspected again as mentioned above.

14.2. Periodical Inspection.

After lying in track, the resurfaced points and crossing shall be inspected quarterly in order to
record the amount of wear on the nose, left wing and right wing rail as well as stock and tongue rail and
also for the structural soundness, presence of disintegration or any other defects. Wear shall be
recorded in crossing at ten different locations marked (A1, A3, B1, B3, C1, C2, C3, D1, D2 & D3) in
figure 1 at para 5.1 of CAMTECH, GWALIOR’s booklet on reconditioning of points and crossing and in
tongue rails at seven different locations starting from one at toe to places each 100 mm away towards
heel side and up to 600 mm from the toe.
For Principal Chief Engineer/DRM/W/Maligaon
Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 130

14.3. Records of Reconditioning

For each crossing, records shall be maintained at PWI’s office showing station, point
No. Up/Done line, facing/trailing directions, traffic density, angle, UTS (72/90), date of last
resurfacing, traffic carried since then, date of present resurfacing wear readings at nominated
locations (depth in mm) on left wing rail, nose, right wing rail, brand and size of electrode
used, quantity of electrode consumed (in Nos. or Kg), grinding time, welding time, total time
taken, no. of trains passed during welding and name of welders.

15.0 Proforma for recording details regarding reconditioning of built-up/CMS crossings

Railway ___________________________ Division _________________________

PWI___________________________ Section _________________________________

(i) Station

(ii) Sr. No. of crossing.

(III) Make

(iv) Angle/Gauge/Section/Sleeper type.

(v) Laying date and traffic carried.

Particulars (GMT)

New After After After After

crossing 1 recond 2 recond 3 recond 4threcond
st nd rd

a) Point No.

b) Line (Up/Done)

c) Direction of traffic (Facing/Trailing)

d) Date of laying

e) Date of removal

f) Traffic density of section (GMT)

i) Traffic carried since last reconditioning

(GMT)

ii) Cumulative Traffic carried (GMT)

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon
 TENDER FORMS
Tender [Link]-GHY-02-2023 131
(vi) Wear and welding particulars

After After After After

1strecond 2ndrecond 3rdrecond 4threcond

a) Wear on nose when released from

track (100 mm away from ANC)

b) Wear on nose after surface preparation

(100 mm away from ANC)

c) Date of reconditioning

d) Technique of welding

i) Whether depot of in situ

ii) Whether single electrode or continuous

wire process

e) Brands of electrodes used

f) Qty. of electrodes consumed

g) Remarks

Signature of PWI

Date :____________Signature of Tenderer(s)

End of the documents

For Principal Chief Engineer/DRM/W/Maligaon

Signature of tenderer(s) Northeast Frontier Railway,Maligaon