Murcia Project Handover Plan
Handover Plan
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Murcia Project Handover Plan
Revision History
REV # DATE PREPARER REVIEWER APPROVER SUMMARY OF CHANGES
00
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Murcia Project Handover Plan
TABLE OF CONTENTS
1 Overview.....................................................................................................................................................1
1.1 Purpose...............................................................................................................................................1
1.2 Scope..................................................................................................................................................1
1.3 Conflicts and Deviations......................................................................................................................1
1.4 Definitions...........................................................................................................................................1
2 Roles and Responsibilities...........................................................................................................................2
3
4 Forms........................................................................................................................................................12
1 OVERVIEW
1.1 Purpose
This document provides all stakeholders with the roles, duties, guidelines, and requirements necessary to carry
out the tasks of Snag Listing and Taking Over of the Projects (either partially or in full), as detailed under the
clauses specified in the NHC Murcia Standard Contract Agreement.
1.2 Scope
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Murcia Project Handover Plan
This procedure is applicable for all contractors and subcontractors engaged in working with National Housing
Company projects from the commencement of the project until the completion of the Contractor's scope of
work, but this shall not be considered as a sole means of defining the requirements and responsibilities.
Steps are detailed herein for: (1) Commissioning and Tests, (2) Conducting Functional Tests and (3)
acceptance from NHC customer experience team and final closeout.
1.3 Conflicts and Deviations
The contract shall have precedence. Any conflicts between this procedure and other applicable procedures or
Contract requirements shall be resolved in writing by submitting a request for review and approval to the
NHC Murcia Scope Owner and Supervision Consultant team, who shall forward such requests to the NHC
Murcia Quality team/procedure owner for review.
All requests to deviate from this standard shall be submitted in writing to the employer representative, who
shall forward all requests to the NHC Murcia Quality team/Procedure Owner. Such deviation shall be
reviewed and approved as per the “Deviation Control Procedure.
1.4 Definitions
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Murcia Project Handover Plan
Glossary Definition
The organization(s) contracted to construct the Project works or any part thereof and
in respect of contracts to construct, or DB contracts to design and construct the works
or any part thereof. The term “Contractor” includes all entities contracted with the
Contractor(s)
Contractor inclusive of all sub-consultants, subcontractors, vendors, material
suppliers, and manufacturers. Contractors are managed by the Consultant in the
execution of the Program
OWNER/ National Housing Company
CLIENT
Project Management Consultant, pointed by the Owner to manage the project.
PMC
Supervision Appointed by NHC to supervise the Contractor including QA/AC supervision.
Consultant
(SC)
Master Snag A consolidated Snag List of all items compiled post walkthrough from all stakeholders.
List This list is controlled by the QDC Handing Over stakeholder representative.
are items that, if not completed prior to signing the Handover Certificate will not
impact the safe commissioning and operation of the project.
“NO” Items Snag List item findings that are either incomplete works or defects that may be
deferred to future remediation prior to final Take-Over
Project Handover Team includes:
Project Executive Director
Project Customer Experience
Scope Owner Construction Managers
Development Directors / Managers
Project Directors / Managers
Quality Managers
Safety Managers
Snag List Items are outstanding project scope of work (SOW) or non-adherence to the
Snag List Items
applicable standards, specifications, and contractual items.
The Project Team stakeholders are designated as the new scope owners who will be
Taking-Over receiving the project from the previous stakeholder (Handing-Over Stakeholder). The
Stakeholder Taking Over Stakeholder team may be another NHC-Murcia Project team or the
operation team.
are items that are an evident danger to personnel safety or NHC-Murcia property, and
“YES” Items those that may impact the safe commissioning, and operation of the project. ‘Yes’
items are required to be completed before the HandOver Certificate is signed by all
Stakeholders.
.
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Murcia Project Handover Plan
2 ROLES AND RESPONSIBILITIES
Detailed roles and responsibilities are described in Quality RACI Matrix Plan. The general roles and
responsibilities for each stakeholder in relation to this procedure are listed below:
Role Responsibilities
Contractor shall be responsible for the following:
Completion of all Contract scope items
Notifying SC of work completion (complete or partial)
Submitting Walkthrough requests to NHC-Murcia
Submission of all scope related documentation noted in the Contract Documents
Submission of all Regulatory and Municipal certificates as per Contract.
Contractor
Ensuring all required Inspections and tests required as per scope of work are complete
Ensuring all specialized Testing, Commissioning Subcontractors and 3 rd-parties are available where and
when required for walkthroughs.
Management of received walkthrough snag lists.
Notifying Stakeholders upon completion of walkthrough Snag List findings.
Processing Contractor notifications of work completion.
The Scope Handing-Over Stakeholder (SC) team is responsible for the following:
Chair and lead all Walkthroughs / Take-over instances.
to review the deliverables and participate in walkthroughs.
Generate Snag List Items and provide Walkthrough Snag Lists to Contractor
Verify Rectification and Compliance of any walkthrough Snag List finding
Handing-Over Approve Contractor requests for walkthroughs.
Stakeholder
(SC) Coordinate pre-walkthrough planning sessions with other NHC-Murcia Stakeholders
Coordinate with all relevant stakeholders to assign the teams to be delegated for the walkthrough
Issue Preliminary Approval Acceptance of work.
Approve or reject the remaining Items in the Snag List. As well as any timeframes
Issue (Key Milestone/Stage and Section) partial Take-Over certificates.
Scope of Taking-Over Stakeholder is NHC-Murcia Operating Company shall be responsible
for the following activities:
Assign Representative to the Final walkthrough / Take-Over committee
Take-Over Authorize update/modification to the master list for Operations teams’ items.
Stakeholder
Issue Final Approval Acceptance of work prior to issuing Take-Over certificates.
(Client NHC)
Escalating outstanding non-conforming “YES” Items or incomplete Snag List items for further action
that were missed by the Handing-Over Stakeholder.
PMO is responsible to ensure all the requirements and steps of this Take-Over Plan are complied with as per
the guidelines in this document.
PMO
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Murcia Project Handover Plan
3 HAND-OVER DELIVERABLES
The Contractor shall be fully liable to submit the required contractual documentation requirements as part of
the Hand-Over, the list includes but is not limited to:
Snag Items recorded during walkthrough(S) and marked as complete / closed as according
1. Closed Snag list Items
to the Project / Contract scope
Snag Items recorded during walkthrough(S) and marked as incomplete/open according to
2. Remaining Snag list Items
the Project / Contract scope (only allowed for Partial Take-Overs)
The revised set of drawing is submitted by a contractor upon completion of a project or a
job. They reflect all changes made in the specifications and working drawings during the
3. As-Built Drawings
construction process, and show the exact dimensions, geometry, and location of all
elements of the work completed under the contract.
4. Spare Parts Data Package
List of all Relevant Spare parts and the respective vendors.
SPDP Lists(s)
Contractual obligations regarding workmanship, materials, operating performance, contract
5. Warranties
performance, financial payment, etc.
Certificates ensuring all scope items have been evaluated and determined compliant with
6. Testing Certification(s)
standards and project requirements,
7. Fire Safety Certification(s) Certification of Fire Alarm and Sprinkler systems to obtain Civil Defense Certification
Certification to operate the facility according to the Directorate of Civil Defense under the
8. Civil Defense Certification
Saudi Ministry of Interior
9. Material Inspections Request Logs detailing the list of Material Inspections conducted within the life cycle of the project
(MIR) Log(s) for the handover scope.
10. Work Inspections Request Logs detailing the list of work Inspections conducted within the life cycle of the project for
(WIR) Log(s) the handover scope.
Logs detailing Contractor and NHC-Murcia issued non-Conformance reports conducted
11. NCR, SO and SI Log(s)
within the life cycle of the project for the handover scope.
3.1 Hand-Over Pre-Walkthrough Phase
Prior to commencing “Hand-Over Walkthroughs”, the Pre-Walkthrough phase shall be conducted to facilitate
planning, assigning walkthrough team members (stakeholders), and determining the scope and limitations of
the work to be taken over. The table below details these activities:
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Murcia Project Handover Plan
Activity Activity Details
Task: Contractor
Punch list
Delivery missing items and installation and notify consultant for closure
Support: Project managers
Responsible: Punchlist leader
Task: Consultant
Consultant Engineers (all discipline) along with Contractor quality engineers conduct joint
inspection of villa and prepare Snag list and then submit to contractor
Create Snag list Support: Project managers
Responsible: Consultant Engineer & QC
Task: Contractor & Consultant
In parallel with close snag list conduct testing and commissioning as following :
1. Verify Plumping Fixtures and Accessories (Connection of Sanitary Fixture)
2. Disinfection water supply network/filling lines
3. Descaling for Mechanical equipment (SWH, PUMPS, etc).
4. Water quality less than. TDS 500
5. Install / Test Hose Bibb for external area
6. Testing Water Tank, Booster Pump and Accessories with Network Pipes
7. Is the booster pumps installation completed
8. It works automatically to turn off and on?
9. Approved Electrical voltage from the site matches the pump required voltages from
electrical engineer
10. Approved Pump/s and components are fully earthed in line with the manufacturer’s
instructions from electrical engineer
11. Approved All cabling is installed and connected on the correct containment and not
Conduct Testing and damaged from electrical engineer
12. Hot water network performance
13. Testing Solar Water Heater, Circulating Pump and accessories with Network Pipes
Commissioning (MEP) 14. SWH Programing of Timer for Circulating pump & support properly.
15. Verify Manhole & Gully Trap finishing and covering.
16. Verify Gully Trap strainers
17. Roof / Upper roof/Terrace rain test
18. Operation cold &Hot Water supply network / Insulations Test/risers/Roof
19. Operation Drainage network Test/risers
20. Test Floor drain FD & Floor clean out FCO at Risers, GF,1ST ,2ND Floor
21. Verify Vent cowl On Roof
22. Install end cap for all mechanical outlet pipes to avoid any block out such as
condensed
pipes inside A/C box and others
23. Connection Elbow for vent and overflow lines
24. T&C for Exhaust Fans &Replace non-working fans
25. Electrical connections, wiring, etc. from electrical engineer
26. Complete Finishing for A/C Box Behind the units properly and Cut Extra pipes
27. Matching and alignment for A/C Copper pipes sleeves directly from indoor to outdoor
units.
28. A/C Units Numbers (Indoor / Outdoor), Labeling properly
29. Water Meter
Support: Project managers
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Murcia Project Handover Plan
Responsible: MEP Engineer& QC
Task: Contractor &Consultant
Consultant MEP engineers Follow up and check the closure of snag [Link] visits can
be more than once until all items in snag list is closed.
Closeout Snag list
items (MEP) Support: Project manager
Responsible: MEP Engineer &QC
Contractor &Consultant
Based on clearance from MEP team after testing and commissioning ,Consultant Arch
engineer can start to Verify snag list is closed.
in parallel to conducting final flood test as the following:-
Closeout Snag list Potable water is flooded on the surface up to 50 mm with following timeduration:
items(Arch)&Conduct 1) Flooded test on the upper roof surface for 24 hours.
Final Flood test
2) Flooded test on the lower roof surface for 8 hours.
3) Flooded test on the terrace surface for 2 hours.
4) Flow test and leakage in wet area for 15 minutes
Support: Project manager
Responsible: Arch Engineer &QC
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Murcia Project Handover Plan
Task: Contractor &Consultant
1. Filling line pressure Test on 10 bar for 2 Hours
2. Solar water heater
[Link] lightining fixture functional
Functional Test [Link] supply and drainage system
[Link] door operational
6. Deep cleaning
7. Complete setof keys
Support: Project managers
Responsible: Mech Engineer &QC
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Appendix A: QPI Flow chart
