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Laboratory Exercise
SAP Materials Management Part I
Objective:
At the end of the exercise, the students should be able to:
▪ Create master records and purchase requisition requirements.
Requirement:
▪ Microsoft Word
Direction: Perform what is asked to provide the required information in the following items. (80 points)
SAP Fiori: [Link]
Task 1: Creating a new supplier as a Contract Manager (15 minutes)
Vendors can be created centrally or with shared responsibilities. All views are generated in one step and by one
person during central creation. Regarding shared responsibility, finance, and procurement create relevant
opinions for them. In this case study, the vendor is made centrally. As a result, the vendor master record contains
all the information required to perform business transactions.
1. To create a new supplier, go to the Materials Management space. In the Contract Manager section, you
can use the Manage Business Partner Master Data app.
2. On the Manage Business Partner screen, choose and Organization.
3. In the Create Organization popup window, leave the Business Partner field blank. The system will
generate a unique number later. In the BP Role field, click and in the Select: BP Role window, select
FI Vendor (FLVN00).
4. For the Organization Title field, select Company and enter Mid-West Supply ### as the Name 1. ###
is your user ID's last three (3) digits.
5. Click . In the Business Partner view, in the Basic Data area, enter your three-digit number (###) as
Search Term 1.
6. Go to the Address area, and in the Street field, enter 335 W Industrial Lake Dr, for Postal Code 68528,
for City, enter Lincoln for Country US and Region NE. Under Standard Communication, select English
(EN) as the language.
7. Go to the Identification tab and click in the Tax Numbers section. In the line that appears, enter
US1 as the Tax Category and 12-3456### as the Tax Number – replace ### with your number.
8. Now go back to the Roles area and click . Choose Vendor (FLVN01) as the Business Partner
Role.
9. Now click on the row of the newly created business partner role.
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10. You can now maintain company code-specific data for your business partner in the role of the vendor.
Go to the Company Codes area and click .
11. On the Company Code screen, enter US00 in the Company Code field. Select the value in the selection
help that appears automatically. Confirm with Enter.
12. Switch to the Finance area and enter 3300000 (Trade payables) for the Reconciliation Account. In the
Payment Data section, enter 0001 (Payable immediately Due net) as the Payment Terms and select
Check Double Invoice.
13. Now, switch to the Correspondence area. Enter your user (LEARN-###) as the Clerk ID at Supplier.
Now click in the lower screen area.
14. Back on the Supplier screen, go to the Purchasing Organizations area to enhance your Mid-West
Supply business partner with purchasing-specific data.
15. Click in the Purchasing Organization window. In the Purchasing Organization field, enter US00.
16. On the Purchasing Organizations area, enter USD as the Order Currency and use the F4 help to search
for the Payment Terms Payable immediately Due net (0001).
17. Navigate to the Partner Functions area. Click on and enter the partner function VN for vendor
and press Enter.
18. Click to transfer your purchasing-specific data for your business partner. Then click and
then . The system automatically assigns a unique number to your supplier.
19. Provide a screenshot of the unique supplier number.
20. Click on the home icon to go to the Fiori Launchpad Overview.
Task 2: Creating the material master record for a trading good as a Warehouse Supervisor (20 minutes)
Use the SAP Fiori launchpad to create the wholesale chain lock master data.
1. To create materials, go to the Materials Management space. In the Warehouse Supervisor section, you
can use the Manage Product Master Data app.
2. On the Manage Product Master Data screen, click .
3. In the Create Master Data Record dialog box that appears, enter CHLK1### as the Product Number
and HAWA (Trading Goods) as the Product Type. Enter EA (Each) as the base unit of measure for
the Product Group UTIL (Utilities).
4. Press . In the General Information area in the Basic Data section, enter Accessories (AS) for the
Division.
5. In the Descriptions section, click . In the automatically added line, enter the Product Chain Lock
### for Language EN (English). Repeat this step, and this time for Language DE (German), enter
Kettenschloss ### as the Product. For both, replace ### with your number. Confirm your entries with
Enter.
6. Scroll down to the Units of Measure section. At the end of the line where the unit of measure EA is
already entered, click .
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7. On the Unit of Measure screen, in the Dimensions area, enter 65.00 for the Gross Weight and OZ
(ounce) as the Unit. Click .
8. Now go to the Sales area and enter 0001 (On pallets) as the Transportation Group. Afterwards,
navigate to the Distribution Chains area and choose .
9. On the Distribution Chain screen, enter Sales Organization UE00 (US East), Distribution Channel WH
(Wholesale), and Delivery Plant MI00 (DC Miami).
10. In the Grouping Terms area, choose 0001 (Make-to-order) for the Item Category Group. Choose Enter
11. Go to the Sales Tax area and choose Tax Classification 0 (Exempt) for all three tax categories. Click
.
12. Back on the Product screen, navigate to the Plants area and click . On the Plant screen, in the
General Data section, enter MI00 (DC Miami) for Plant and Hand lift for Loading Group On the Manage
Business Partner screen, choose and Organization.
13. Now go to the Purchasing area and enter N00 (North America) as the Purchasing Group.
14. Go to the MRP Data area and enter the MRP Type PD (MRP), the MRP Controller 000 (MI MRP
Controller), and the Availability Check 02 (Individual Requirement).
15. In the Lot-Size Data section, enter EX (Lot-for-lot order quantity) as the Lot-Sizing Procedure and 10
as the Minimum Lot Size. Some values in this view have three decimal places. Therefore, a minimum
lot size of 10 is displayed as 10.000.
16. In the Procurement section, for Planned Delivery Time, enter 6 (days).
17. Switch to the Storage Locations area and choose .
18. On the Plant – Storage Location screen, enter TG00 (Trading Goods) for the Storage Location field.
Click .
19. On the Product screen, please navigate to the Valuation Areas area and click . On the Valuation
Area screen, enter Valuation Area MI00 and Valuation Class 3100 (Trading goods).
20. Go to the Valuation area and, enter 33.50 USD as the Inventory Price, and ensure that the Moving
Average Price/Periodic Unit Price (V) is selected for Price Control.
21. Click and then click . Your material has now been created.
22. Click on the home icon to go to the Fiori Launchpad Overview.
Task 3: Extending a material master record as a Warehouse Employee (5 minutes)
Extend the distribution chain of the new trading goods (chain closure) to enable the San Diego plant to maintain
another condition.
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1. To create new views for a trading good, please go to the Materials Management space. In the
Warehouse Employee section, you can use the Manage Product Master Data app.
2. Enter your material number CHLK1### (replace ### with your number) in the Product field and click
. Click on the line with your material.
3. On the Product screen, click . Navigate to the Distribution Chains area and click .
4. On the Distribution Chain screen, in the General Information section, enter Sales Organization UW00
(US West), Distribution Channel WH (Wholesale), and Delivery Plant SD00 (San Diego).
5. In the Grouping Terms area, choose 0001 (Make-to-order) for the Item Category Group.
6. In the Sales Tax area, ensure that Tax Classification 0 (Exempt) is entered for all three tax categories.
7. Click and then click .
8. Finally, press to get to the Fiori Launchpad Overview.
Task 4: Displaying the current stock as Inventory Supervisor (5 minutes)
The stock is dynamic. As a result, it always changes when the affected material is used in a transaction.
1. To display the stock, go to the Materials Management space. In the Inventory Supervisor section, you
can use the Stock - Single Material app.
2. A new screen will pop up. To find the material number of your chain lock, click in the Material field and
then click . In the Material field, enter your number in the format *###. Click to search. Double-
click your material CHLK1###.
3. In the DC Miami row, in the Stock History column, click the icon. The system will now display
the stock history of your material CHLK1### in DC Miami.
4. Since the material has just been created and no stocks have been posted yet, the stock history in all
key figures is 0.
5. Close the window and click the Home button to return to the SAP Fiori launchpad.
Task 5: Creating a purchase requisition as an Inventory Supervisor (5 minutes)
Create a demand (purchase requisition) for 200 of your locks so that you can choose the supplier that best
meets your needs from any quotations.
1. To create a purchase requisition, please go to the Materials Management space. In the Inventory
Supervisor section, you can use the Create Purchase Requisition app.
2. Click . Enter Material CHLK1### (### - replace with your number), and press Enter. The
Short Tex and Material Group will be added automatically.
3. Enter 32.00 USD as the Valuation Price, 1 as the Price Unit, and 200 as the Quantity Requested. For
the Delivery Date, you choose today in 3 months. The requested quantity is displayed with three
decimal places. Therefore, your 200 is displayed as 200.000.
4. At the end, enter the following message under the Notes heading and on the Item text tab page.
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“Global Bike formally requests quotations for the following material. Quotations will be accepted until
[01. day of next month].”
5. Click . In the upper right corner, you can see the item in the shopping cart.
6. Click to view your requisition. In the Items area, click on the line of the chain lock to add
some details.
7. In the Item Details view, enter N00 as the Purchasing Group, US00 as the Purchasing Organization,
US00 as the Company Code, and MI00 as the Plant.
8. Click . Afterward, click and then choose to confirm the request. The system creates a
separate document number.
9. Provide the screenshot of the created Purchase requisition number.
10. Close the notification and then click to go to the SAP Fiori launchpad.
Task 6: Managing the stock as an Inventory Assistant (3 minutes)
Display the stock/requirements list of your existing chain lock and check which requirements exist for this
product.
1. Go to the Materials Management space. In the Inventory Assistant section, you can use the Stock
(Single Material) app to display the stock/requirements list.
2. On the Stock – Single Material screen, in the Material field, enter your chain lock CHLK1###.
3. In the DC Miami row, in the Stock History column, click the icon .
4. The system will now display the stock history of your material CHLK1### in DC Miami. As you can see,
the purchase requisition creation has not influenced the stock development.
5. Click to go to the SAP Fiori launchpad.
Task 7: Creating a request for quotation for your purchase requisition as a Purchasing Agent (5 minutes)
Create one request for each supplier. It is used to collect all relevant information (such as pricing, delivery, and
so on) that is needed to select the supplier that best meets your requirements.
1. To create a request for a quotation for your purchase requisition, go to the Materials Management
space. In the Purchasing Agent section, you can use the Manage Purchase Requisitions app.
2. In the Search field, enter your material CHLK1### and click .
3. Select the row with your Purchase Requisition and click .
4. In the Manage Purchase Requisitions screen, enter Request for Quote as RFQ Type, RFQ1### as
RFQ Description, one month from today as the Quotation Deadline, US00 for the Purchasing
Organization and Company Code,
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5. In the Bidders area, click on to add a new bidder. Search for your supplier Mid-West Supply ###.
Select the entry with your supplier and click to add them as a bidder.
6. Repeat this procedure to add the suppliers Dallas Bike Basics and Spy Gear as bidders. You
recognize your supplier by the last three digits of the supplier number. For example, supplier number
103000 represents supplier Dallas Bike Basics for user LEARN-000.
7. Note that in the Items section, your purchase requisition was added.
8. Click and confirm the pop-up with .
9. Provide the screenshot of the success message of the created RFQ number.
10. Close the pop-up and click to go to the SAP Fiori launchpad.
Task 8: Creating quotation from the vendor as an Inventory Assistant (10 minutes)
Maintain the quotation from a supplier. After receiving responses to our purchase requisition from our suppliers,
it is necessary to maintain the respective information in our procurement system to create comparability with
which we can support the choice of supplier.
1. Go to the Materials Management space. In the Inventory Assistant section, you can use the Manage
RFQs app to create a request for a quotation for your purchase requisition. If the app is missing in this
section, please search for it with the help of the search bar in the upper screen area.
2. In the Search field, enter RFQ1### and click .
3. Click on the row with your Request for Quote. Go to the Bidder area. Select your bidder, Mid-West
Supply ###, and click to create a quotation.
4. In the Supplier Quotation window, enter three weeks from today as the Quotation Submission Date.
The submission date must not be after the end of the bid period. You can find the quotation deadline
under General Information.
5. In the Items, enter 32.00 USD as the Net Order Price.
6. Click to create the Quotation. Click to submit the Quotation. If you don't see the Submit
button, enlarge your browser window.
7. Click to return to the Request for Quotation window. The quotation from your supplier, Mid-West
Supply ### can now be found in the Quotations area.
8. Repeat this process for the other two bidders. Enter the following prices:
Dallas Bike Basics 36.50 USD
Spy Gear 35.00 USD
Make sure you save both requests and take note of the success messages.
9. Click to go to the SAP Fiori launchpad. Confirm any notes by choosing OK.
Task 9: Evaluating the quotes based on the price. Reject two of the three offers as an Inventory Supervisor
(5 minutes)
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Generate a quotation price comparison list from the quotations from the individual vendors. The quotation price
comparison list sorts the quotations from lowest to highest. The successful vendor (Mid-West Supply) was
selected using the criterion of the most favorable quotation. It is now necessary to inform the subordinate
providers of the rejection of their offers.
1. Go to the Materials Management space. In the Inventory Assistant section, click Manage RFQs. Search
for your Request for Quotation by entering RFQ1### on the Search field and click .
2. Look for your RFQ number and click the Request for Quote under RFQ. Click on Compare Supplier
Quotations.
3. Compare the quotes and select the best one, in this case, the quotation from Mid-West Supply ###.
Choose the best Quote and click . The Total Quotation Net Value is highlighted in green for the
best offer.
4. Reject the other two offers. To do this, click on the Supplier Quotation number and then on Manage
Supplier Quotation. In the Supplier Quotation window, click on (top right).
5. If your browser window is too small, the Complete button will be hidden under .
6. Click to return to the Compare Supplier Quotations window.
7. Repeat this procedure to also reject the second quotation.
8. Click to go to the SAP Fiori launchpad. Confirm any notes by choosing OK.
Task 10: Creating a purchase order with reference to a request for quotation as a Purchasing Agent (15
minutes)
Create a purchase order that refers to the successful supplier's quote. The details are then imported into the
new purchase order.
1. Go to the Materials Management space. There, you can use the Manage RFQs app to create a request
for quotation for your purchase requisition.
2. In the search field, enter RFQ1### and click .
3. Open your RFQ and go to the Process Flow area. You see your purchase requisition, the associated
RFQ, and the three supplier quotations. Two of the three offers have already been rejected, as indicated
by the comment completed.
4. Click on the Supplier Quotation with the comment and then on
.
5. To create a purchase order from the quotation, click the Supplier Quotation window on
and then on .
6. In the Purchase Order, go to the Purchase Order Items area; you will see one entry with your CHLK1###
material.
7. We want to split the delivery into two (2) partial deliveries. Change the Order Quantity from 200 to 100.
Select the entry and click .
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8. In the Purchase Order Item screen, go to the Schedule Lines area and change the Delivery Date to
one week later. Click on .
9. Back in the Purchase Order Item window, click on .
10. Click until you have returned to the Request for Quotation screen. Take another look at the Process
Flow. The Quotation is now followed by a purchase order.
11. Provide a screenshot of the current Process Flow.
12. Click to go to the SAP Fiori launchpad. Confirm any notes by choosing OK.
Task 11: Displaying the purchase order as a Purchasing Agent 2 (3 minutes)
You now want to look in the system at what you have sent to the vendor.
1. To display the purchase order, please go to the Materials Management space. In the Purchasing Agent
section, you can use the My Purchasing Document Items (Professional) app.
2. The app provides an overview of all purchase requisitions, purchase orders, goods receipts, and
supplier invoices. In the Supplier field, enter Mid-West Supply ### and choose .
3. Click . The number you see may be different. You may need to scroll down to see your
supplier and purchase order.
4. Click to go to the SAP Fiori launchpad.
Task 12: Creating a goods receipt posting for the purchase order as a Goods Receipt Clerk (5 minutes)
You receive the goods you ordered in the previous step from Mid-West Supply into your inventory. A goods
receipt posting is created that refers to your purchase order. The stock is increased, and a financial document
is created that posts the value of the goods correctly.
1. To post the goods receipt, please go to the Materials Management space. In the Goods Receipt Clerk
section, you can use the Post Goods Receipt for Purchasing Document app.
2. Enter your purchasing document number in the Purchasing Document field. the search field, enter
CHLK1### and then click .
3. Then select the first of your purchase orders by double-clicking it. You can now see your subdivided
purchase order.
4. For Printing, select Individual slip. If it is not filled automatically, select TG00 (Trading Goods) in the
individual items for storage location.
5. Since you have split your purchase order, you should see two lines with 100 pieces. In this step, we
only process the first delivery. Therefore, click on the first row to check all entries.
6. Select the Delivery Completed checkbox.
7. Check that Tradings Goods is entered as the storage location and change the stock type to Quality
Inspection. Now click Post.
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8. Leave the first line selected. Click Post to post the goods receipt of your material. You will receive the
following success message with your material document number.
9. Provide a screenshot of the Material Document number.
10. Close the message and click to go to the SAP Fiori launchpad.
Conclusion:
In at least three (3) sentences, provide a conclusion detailing your impression and comment on the first 12 tasks
in SAP Materials Management processes.
Reminders:
• Five (5) screenshots must be collected throughout the exercise.
• Consolidate the screenshots and the conclusion in an MS Word file.
• Call on the instructor to check your outputs before submitting a PDF copy on eLMS.
GRADING RUBRIC:
Excellent Good Fair Poor
Criteria Points
4 3 2 1
The student The student The student
Completeness The student did all
the requirements.
missed a few of missed most of missed all of the ___/40
(x10) the requirements. the requirements. requirements.
The student The student The student The student
Screenshots provided correct provided correct provided incorrect provided incorrect
and complete but incomplete but complete and incomplete
___/20
(x5)
screenshots. screenshots. screenshots. screenshots.
The explanation is
The explanation is The explanation is
somewhat clear, The explanation is
clear, with clear, with mostly
Conclusion with only a few unclear, with no
coherent coherent
coherent supporting
___/20
(x5) supporting supporting
supporting details.
details. details.
details.
Total Score ___/80
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