DESIGN/BUILD CONTRACT COMPLETION CHECKLIST

To be completed by the Project Manager prior to negotiating DB contract and contract

preparation

Project No.: -
Project Name:
YES NO Agreement
1) Design/Build Contractor’s Legal Name, Address, and Telephone
Number:

2) Project Architect’s Legal Name, Address, and Telephone Number:

3) Contract Manager to confirm:

Secretary of State name registration
Company charter describing who is authorized to sign documents
Acquire Certificate of Good Standing (franchise tax status)
4) Name of County (for Wage Rates)

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5) Basic Design Services shall include (select appropriate services):

a. Architectural Services
b. Landscape Architectural Services
c. Civil Engineering Services
d. Structural Engineering Services
e. Mechanical Engineering Services
f. Electrical Engineering Services
g. Construction Cost Estimating
h. Professional Measurement and Verification Services
i. Acoustical Engineering and Consulting Services
j. Storm Water Pollution Prevention Plan Design Services
k. Life Safety Engineering
l. Hazardous Materials Assessment and Abatement Documentation
m. Telecommunications/Data Engineering
n. Security Engineering and Planning
o. Integrated Scheduling Services
p. As-Built Drawings on CADD (Basic /Additional)
q. Traffic Consultant
r. Others:

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6) The following services, if requested by Owner, are Additional Services:

a. Provide financial feasibility or other special studies other than as
they relate to energy conservation and guaranteed savings, and the
cost of the Project.
b. Provide planning surveys, site evaluations, environmental studies or
comparative studies of prospective sites.
c. Provide services relative to future facilities, systems and equipment
which are not intended to be constructed during the Construction
Phase.
d. Provide services to make detailed investigation of existing
conditions or facilities or to make measured drawings thereof, other
than to verify the accuracy of drawings or other information
furnished by the Owner.
e. Provide coordination of Work performed by Owner’s separate
Contractors or by the Owner’s own forces.
f. Provide services in connection with the Work of separate consultants
retained by the Owner.
g. Provide services for planning tenant or rental spaces.
h. Making revisions in Drawings, Specifications, or other documents
when such revisions are inconsistent with written approvals or
instructions previously given, are required by the enactment or
revision of codes, laws of regulations subsequent to the preparation
of such documents or are due to other causes not solely within the
control of the Design/Build Contractor.
i. Make investigations, surveys, valuations, inventories or detailed
appraisals of existing facilities, except as necessary and appropriate
for the performance of the services of this Part I, and services
required in connection with construction performed by the Owner.
j. Provide consultation concerning replacement of any Work damaged
by fire or other cause during construction, and furnishing services as
may be required in connection with the replacement of such Work.
k. Provide services after final payment pursuant to Part II to the
Design/Build Contractor, or expiration of the Warranty, whichever
is later, except as otherwise required by the Contract.
l. Prepare to serve or serving as an expert witness at the request of the
Owner in connection with any public hearing, arbitration proceeding
or legal proceeding.
m. Provide any other services not otherwise customarily furnished in
accordance with generally accepted architectural or engineering
practice.
n. Provide “as-built” drawings” in CADD format.
o. Provide Hazardous Material Abatement Consultant
p. Provide Commissioning Consultant

7) Will the D/B Contractor be required to employ and pay a specialized

company to prepare a detailed cost estimate? If no, only the D/B will
provide estimates to the Owner.
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8) What kind of as-built record drawings shall be provided to the Owner

a. CADD (Basic service)
b. CADD (Additional service)

9) Is there a specific phase of design in which the GMP is required to be

submitted? (The contract does not state nor require a specific phase)? If
yes, at the conclusion of which phase:
% SD, or
% DD, or
% CD
10) The Owner will provide the Design Criteria Package.
The Owner has already provided the Design Criteria Package in the
RFP.
11) Confirm the following Owner Provided Services:
a. Surveying Services
b. Geotechnical Services
c. Existing Facility Surveys
d. Construction Cost Estimating
e. Integrated Scheduling
f. Testing and Balancing
g. Hazardous Materials Surveying and Abatement
h. Laboratory Testing (Soils, Materials, Environment, Welding, Steel
Construction)
i. Project Commissioning
j. Wind Tunnel/Air Quality analysis
k. Exhaust Stack Testing
l. Vibration Analysis
m. Radio Frequency Interference Testing
12) State the amount of the Construction Cost Limitation (CCL):
$
13) PreConstruction Phase Fee:
a. Pre-Design Phase (Program) 5% $
b. Schematic Design Phase 10% $
c. Design Development Phase 20% $
d. GMP Development Stage 20% $
e. Construction Document Phase 40% $
f. Bid Proposal Stage 5% $
g. Total Amount 100% $
14) Construction Phase Fee – state the proposed percentage of the CCL in
which the fee is based:
%

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15) Construction Phase Fee stipulated sum amount, including A/E

Construction Administrative Services (CCL x % fee from above = fee):
$
16) Construction Administrative Services Fee:
$
17) General Conditions Costs – state the proposed percentage of the CCL in
which the general condition costs are based:
%
18) General Conditions Costs – state the maximum allowable amount:
$
19) Additional services hourly rate times a multiplier ___.
Other:
20) Additional Design Services of Architect entitled to maximum __%
mark-up per contract
21) Reimbursable Expenses ___% maximum on certain items only. If no,
what is allowed mark-up multiplier:
22) Identify any special warranties or guarantees: (typically none)

23) Substantial Completion Date:

24) Liquidated damages amount per day:

$ / Day
25) D/B Contractor shall provide how many design review sets of drawings:
Schematic Design: 50% and 95% sets
Design Development: 50% and 95% sets
Construction Documents: 50% and 95% sets
26) DB shall prepare and update the Estimated Construction Cost report (per
[Link]) for SD, DD and CD phases at what percentages of completion
(state two - i.e. 50% and 95%):
% and % SD
% and % DD
% and % CD
27) State the Owner’s Designated Representative to receive notices of
claims (usually the PM):

28) State the designated individual for the DB who will receive notices
(default will be President for VP stated in DB’s Proposal):

29) State the Owner’s Designated Representative for day-to-day

management:

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30) State the DB’s Designated Representative authorized to act on behalf of

the DB on contractual process matters (i.e. authorized to sign change
orders and pay applications):

31) The Project Architect shall inspect the Project at intervals appropriate to
the type and stage of construction progress. Number of Project visits /
month during construction phase:
32) The DB shall conduct a minimum of how many job conferences each
month.
33) The DB shall attend how many full day Partnering sessions:
(Example: one session at beginning of design and one session at
beginning of construction.)
34) The DB Contractor shall prepare a Facility Program as part of
PreConstruction Services

35) Record Documents - If any additional requirements are needed state

them below (default will be no additional requirements):

36) State if you require CM to provide interim record drawings of tele-

communication drawings and telecommunication port log one to three
months prior to Substantial Completion for Owner’s use for coordination
and procurement of equipment.

37) State if you require interim record drawings and specs as a requirement
for acceptance of Substantial Completion (to assist Owner in operation
of facility until Final Completion is accomplished.)

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List of Exhibits
YES NO N/A

38) Uniform General and Supplementary Conditions for Building

Construction Contracts for The University of Texas System (UGC)

Owner’s Specifications
39) Owner’s Special Conditions with Attachments
40) Attachment “A” - Prevailing Wage Rate Determination
41) Attachment “C” - Project Sign Layout
42) Project Insurance (OCIP)
43) Project Planning and Scheduling
44) Project Administration
45) Project Quality Control
46) Storm Water Management and Controls
47) Project Commissioning
48) Project Close Out Requirements
49) Cast Bronze Dedicatory Plaque
50) PDRI for Buildings
51) Allowable General Conditions Line Items
52) Guaranteed Maximum Price Proposal Form
53) Guidelines for the Preparation of the GMP
54) Payment and Performance Bonds
55) Security Bond Form
56) Construction Manager’s Personnel and Monthly Salary Rate
57) Constructability Implementation Program
58) Policy on Utilization, Historically Underutilized Businesses
59) HUB Subcontracting Plan for Pre-Construction Phase Services
60) Additional Services Proposal
61) Payee Information Form (UT Austin Projects ONLY)

The PM shall turn in the completed checklist with the Agreement to the Contarct Manager for processing
and execution.
Completed By: Date:

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