NALANDA
Quality System Procedure
Document Title Internal Audit
Document No 0806 Effective Date 01.04.2022
Issue #: 01 Revision #: 00
1. PURPOSE
To establish a system for carrying out Internal Audits to verify the effectiveness of the Quality
Management system being implemented.
2. SCOPE
Applicable to all aspects of quality management system of the company for effective implementation
of quality management systems (QMS).
3. RESPONSIBILITY
3.1 Management Representative (MR) is responsible for Planning, Co-ordination of Quality Systems
audits and reporting to Management through Management Reviews.
3.2 Auditor(s) who are independent of the activity to be audited are responsible for determining the
effective implementation.
3.3 HOD’s & Section In charge are responsible for taking timely corrective and preventive actions.
4. DESCRIPTION
[Link]. Activity Responsibility Ref. Doc.
4.1 Internal Audit Plan is prepared based on status and importance of MR NIC/MR/06
the activity. And also based on competency matrix. The Audit
plan shall be prioritized based upon risk, internal and external
performance trends, and criticality of the process. Internal audits
are planned once in Six months for all the areas covered.
4.1.1 Prepare “Yearly Internal Audit Plan QMS” to cover all shifts, MR
manufacturing processes and all functional areas to verify
compliance to all clauses of IATF 16949:2016 standard.
Review the competency level of employees & plan to develop the
4.1.2 internal auditors for Process, Product & System audit by
providing the necessary training as per competency requirements
of Internal Auditors:
Competency Requirements of Internal Auditors (QMS):
Internal auditors should be competent in understanding
and applying the Process Approach of Auditing, Risk
Assessment, IATF16949:2016 standard, Core Tools
including PPAP and other reference manuals including
APQP, MSA, SPC, and FMEA and customer specific
requirements, as applicable.
Internal auditors (System) should be qualified to audit
requirements of IATF 16949:2016 standards.
Prepared By Reviewed By Approved By
SCO MR PLANT HEAD
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NALANDA
Quality System Procedure
Document Title Internal Audit
Document No 0806 Effective Date 01.04.2022
Issue #: 01 Revision #: 00
the auditors should have knowledge of latest version of
Select & make a list of internal auditors based upon the
4.1.3 competency & qualification (certified by an external agency), MR F04-0806
number of years of experience, expertise in the process,
inspection ability etc.
4.1.4 For QMS at least 02 internal auditors should be qualified by an
external agency and minimum experience of 2 years for B. Tech MR
& 3 years for Diploma holder.
4.2 Based on the Yearly Audit Plan (once in a Six months), prepare MR F02-0806
Internal Audit Schedule as per plan for QMS (IATF 16949:2016) F04-0806
Standard and inform the same to all departments before 10 days
of Internal Audit and assign responsibilities of audit from the list
of Trained Internal Auditors.
To access the effectiveness of Quality Management System
4.2.1 (QMS), Top Management will also cover for the scope of internal CMD/MR F01-0806
audit as an auditee & auditor twice in a year. They will also do F09-0806
the audit at defined frequency of manufacturing process & all
related supporting process as per ‘Check list. Schedule will
circulate to all concerned department.
Carry out the audits as per Internal Quality Audit Plan as per
4.2.2 relevant Checklists & prepare report of non-compliance in Non- Internal F02-0806
Conforming Report (NCR). Auditor F05-0806
F07-0806
4.2.3 On the observations, which are not conforming, to specified Internal F07-0806
requirements, raise individual NCR & get it acknowledged by Auditor
the auditee deptt. & submit to Q.S cell.
4.2.4 Receive duly filled NCR & provide unique NCR No. & Issue [Link]./SCO F07-0806
date to each NCR raised, make the copy for records & send the
original to the concerned department for initiating corrective
actions.
4.2.5 Submit the corrective & preventive action plan against NCR Concerned F07-0806
raised by the internal auditor within 5 working days to Q.S cell. Deptt.
Prepared By Reviewed By Approved By
SCO MR PLANT HEAD
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NALANDA
Quality System Procedure
Document Title Internal Audit
Document No 0806 Effective Date 01.04.2022
Issue #: 01 Revision #: 00
4.2.6 Arrange for verification of corrective actions taken through one [Link]./SCO
of the members of Audit team as per Non-conformance Quality
Audit Report.
4.2.7 Repeat step 4.2.3 until the non-conformity is eliminated [Link]./SCO
4.2.8 The internal audit summary report is prepared after closing the all [Link]./SCO F08-0806
NCs and also summarise the all nonconformities along with F10-0806
corrective action & root cause analysis of each NCs and discuss
in Management Review Meeting.
4.2.9 Ensure & Verify the actual implementation of corrective action MR
by the auditor during the follow up audit and non-conformance
report to be closed based on the actual closure of corrective
action.
4.3 At the end of the audit, update “Yearly Audit Plan” Sheet. [Link]./SCO NIC/MR/06
4.4 For the closing of NCRs, it can be taken up during regular
planned audit or otherwise Q.S cell to plan a verification audit
exclusively for assessment of action taken & closing of previous
NCRs. SCO/MR
Note: NCRs to be considered as a close only after verification of
horizontal deployment of corrective action, if any.
4.5 Review the audit NCR summary report along with corrective SCO/MR
action taken / proposed at the management review meeting, as
well highlighted repeated NCR’s. If required, frequency of audit
may be revised based on gravity of non-conformance.
Additional Audits may be planned, if there is:
A major change in the procedure.
A change of personnel at the level of Department Head
and above.
A specific customer complaint pointing to a particular
area.
A specific requirement from the Management / Deptt.
Repetitive NCR’s in a planned audit leading to a crisis
(System failure).
4.6 Retain the audit reports, summary reports and corrective actions [Link]./SCO
reports for period of 3 years.
4.7 MR
Prepared By Reviewed By Approved By
SCO MR PLANT HEAD
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NALANDA
Quality System Procedure
Document Title Internal Audit
Document No 0806 Effective Date 01.04.2022
Issue #: 01 Revision #: 00
Manufacturing process audit, Product audit and QMS audit
planned as per the frequency defined and same established for
Three years and maintained.
5.0 REFERENCES
IATF 16949:2016 Clause 9.2 Internal Audit
Clause [Link] Internal Audit Programme
Clause [Link] Quality Management System Audit
Clause [Link] Manufacturing Process Audit
Clause [Link] Product Audit
Clause 7.2.3 Internal Auditor Competency
6.0 RECORDS
NIC/MR/06 Internal Audit Plan QMS - Yearly
NIC/MR/07 Internal Audit Schedule QMS
NIC/MR/06A List of Internal Auditor
NIC/MR/08 Internal Audit Check List QMS
NIC/MR/11 Non-Conforming Report (NCR) QMS
NIC/MR/10 Internal Audit Summary Report
NIC/MR/09 Check Points for Top Management Audit
NIC/MR/12 Internal Audit NC Summary Report
ME-QPP-0806 Turtle Diagram
Prepared By Reviewed By Approved By
SCO MR PLANT HEAD
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