Ethiopian Electric Power

SAP Module: Extended Warehouse

Management (EWM)
Submodule: Master Data
Training Manual
 Ethiopian Electric Power
SAP EWM – Master Data
Training Manual

Version History

Date Version No. Change to Previous Reference Section

Version
21.02.24 01 Initial N/A

Issuing Organization

Organization Name Responsible Department

ET, Orane Implementation Project Team
EEP Training Department

Software Product

Software Product Version No.

SAP S/4HANA 1919

Manual Approver

Name Position Title Organization Date

Mr. X e.g.,Project Manager EEP Dd/mm/yyyy
Ms. Y e.g.,Project Manager ET / ORANE Dd/mm/yyyy
Mr. Z e.g. Manager, Training EEP Dd/mm/yyyy
Department
Table of Contents
Version History...........................................................................................................................ii
Issuing Organization...................................................................................................................ii
Software Product........................................................................................................................ii
Manual Approver........................................................................................................................ii
Chapter 1 - Introduction.............................................................................................................4
Intended Audience.................................................................................................................5
Main topics to be addressed..................................................................................................5
Outcome expected.................................................................................................................5

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 Ethiopian Electric Power
SAP EWM – Master Data
Training Manual

The construction of the manual..............................................................................................5

Chapter 2 – Getting Started.......................................................................................................6
Setting Up SAP GUI...............................................................................................................6
Starting SAP...........................................................................................................................7
Navigating SAP GUI...............................................................................................................9
Chapter 3 - Using SAP GUI for process Execution..................................................................15
A) Master Data Process Execution................................................................................16
B) Error messages and Problem resolution...................................................................38
Entry EEPC CONS 0001 does not exist in /SCWM/T302....................................................38
C) Additional Refrences.................................................................................................38
D) Definition of Terms & Accronyms & Abbrevation.......................................................39
E) Annexures & Flowcharts............................................................................................39

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 Ethiopian Electric Power
SAP EWM – Master Data
Training Manual

Chapter 1 - Introduction

This user manual provides information on general concepts and specific instructions on how to
use the SAP Extended Warehouse Management (EWM) module to perform the Internal
Process.

The manual is intended to serve a training manual and also a reference.

SAP EWM (Extended Warehouse Management) empowers organizations to enhance

warehouse productivity, improve inventory accuracy, minimize errors, and effectively respond
to changing customer demands. It caters to the needs of diverse industries, including
manufacturing, retail, distribution, and third-party logistics providers, helping them achieve
greater operational efficiency and customer satisfaction.

SAP Extended Warehouse Management (EWM) is a comprehensive software solution that

offers advanced warehouse management capabilities to optimize and streamline logistics
operations. Designed to integrate with SAP's broader supply chain management suite, EWM
provides end-to-end visibility and control over warehouse processes. It enables businesses to
efficiently manage inbound and outbound goods, inventory, and storage bin management and
order fulfillment within their warehouses.
EWM offers features such as advanced picking and packing strategies, Bin Sorting, Inventory
Visibility, and slotting and Handling Unit management. With real-time insights, automation, and
integration with other SAP modules, EWM empowers organizations to enhance warehouse
productivity, improve inventory accuracy, minimize errors, and effectively respond to changing
customer demands.

Intended Audience

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This manual shall primarily be used by;

 Extended Warehouse Management – Master Data.

 Management and staff members in all other departments who may carry out Master
Data Activity

Main topics to be addressed

The manual covers the following topics:

1. Master Data – Bin Creation

2. Master Data – Bin Change
3. Master Data – Bin Display

Outcome expected
Using this manual, you will be able to understand:
 Master Data Processes in EWM
 Step to execute the Master Data process in SAP EWM.

The construction of the manual

This training manual is composed of 3 chapters or sections:

 Chapter 1, Introduction to SAP EWM and Process is done.
 Chapter 2 contains, the Initial Start of Process by the Application Setup.
 Chapter 3, contains the GUI Usage for process execution.

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Chapter 2 – Getting Started

Setting Up SAP GUI
Do the following to check whther you have SAP set up on your PC or not.

- Click the Start icon, , and check if the SAP application is

in the list of applications
- Alternatively, if you are going to access the SAP Fiori, then use below mentioned link:
[Link]
language=EN#Shell-home
For accessing the Fiori, Credentials will be put in below mentioned window:

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If SAP is not set up on your PC, contact your system administrators.

Starting SAP
The SAP may be started in 2 ways;
 From an icon on the desktop
 From the Programs list

 To start SAP from an icon on the desktop

1. Double click the SAP shortcut icon on your desktop.

2. Key in your user name and password in the following dialog box, and click the execute

icon - at the top left corner

3. Click OK.

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 To start SAP from the Programs list

1. Click the Windows Start icon at the bottom left of your screen ..

2. Click SAP Front End -

3. Click SAP Logon -

4. If there are several versions, select the version you want to start
5. Key in your user name and password in the following dialog box

6. Click OK.

Navigating SAP GUI

The following are basic navigational features of the SAP

E.g: When you start SAP, the following window appears.

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The SAP main menu has 5 major parts:

1. SAP Easy Access Menu

2. Customization Menu

3. User Menu

4. Favourite Menu

5. Status Bar

Here is a breakdown of the icons typically found in the SAP GUI Toolbar and their
respective functions:

 Menu (Application Menu): Using Menu Bar, users can get access of various
functionality like SAP Menu, Business workplace, create role, display role etc

 Edit: Provide options of executing and creating shortcuts on the desktop

 Favourite: Allows users to manage their list of favorite transactions and reports in
SAP. Clicking on this icon typically opens a dialog or window where users can add,
remove, or organize their favorite items for quick and easy access. Users can
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customize their list of favorites based on frequently used transactions or reports,

improving efficiency and productivity.

 Extras: Provides additional options and functions within SAP applications. Clicking
on this icon typically opens a menu or toolbar with supplementary features, such as
sorting, filtering, formatting, and other advanced functionalities. Users can utilize
these extra options to enhance their user experience and perform specific tasks more
effectively.

 System: This menu contains the functions that affect the whole system. For
example: Create Session, User Profile, and Log Off.
 Help: Provide various forms of online help

Below are the quick overview of these icons:

Icon Quick Function
Info Text

Enter Confirms the data you selected or entered on the

screen. Has no save function.

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Icon Quick Function

Info Text

Command Enables commands, such as transaction codes, to be

field entered.

Save Saves your work. Has the same function as Save in

the Edit menu.

Back Returns to the previous screen without saving any

data. If there are mandatory fields on the screen,
these must be filled first.

Exit Closes the current function without saving data.

Returns to the initial or main screen.

Cancel Closes the open application without saving data.

Has the same function as Cancel in the Edit menu.

Print Prints data on the current screen.

Search Searches for requested data on the current screen.

Find Next Searches further for requested data on the current

screen.

First Page Goes to the first page.

Previous Scrolls to the previous page.

Page

Next Page Goes to the next page.

Last Page Goes to the last page.

SAP Easy Access Bar:

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This is the user specific point of entry into the SAP system. It contains many icons like Menu
tab, SAP Business Workplace, Role Menu, add to favourite Icon, Delete Favourite Icon and
Create role etc.

The SAP path menu, also known as the SAP Easy Access menu, is a fundamental feature of
SAP software that provides users with a structured and hierarchical way to access various
transactions, reports, and functions within the system. Here's how the SAP path menu is used in
SAP:

1. Navigation through Modules and Submodules: The SAP path menu organizes
functionalities into modules and submodules based on business processes. For
example, modules could include Financial Accounting (FI), Materials Management (MM),
Sales and Distribution (SD), Human Capital Management (HCM), etc. Within each
module, there are submodules that further categorize transactions and reports according
to specific tasks.

2. Accessing Transaction: Users navigate through the SAP path menu to find and

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execute specific transactions relevant to their job roles. Each transaction represents a
specific task or activity within the SAP system. For instance, in the Sales and Distribution
module, users can access transactions such as creating sales orders, processing
deliveries, generating invoices etc.

3. Using Transaction Codes: Alongside navigating through the menu structure, users can
also directly input transaction codes to access transactions. Transaction codes are
unique identifiers assigned to each SAP transaction. This method allows for quick and
direct access to specific transactions without navigating through the entire menu
structure.

4. Personalization and Favorites: Users have the option to personalize their SAP Easy
Access menu by adding frequently used transactions and reports to their favorites. This
customization feature enhances user efficiency by providing quick access to commonly
used functionalities without the need to navigate through the entire menu structure each
time.

5. Administrative Tasks: SAP path menu is also crucial for administrators and system
operators who perform administrative tasks such as user management, system
configuration, and customization. They use the menu structure to access administrative
transactions and functions required to maintain and manage the SAP system.

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Chapter 3 - Using SAP GUI for process Execution.

The Process Execution can be done as mentioned below :

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A) Master Data Process Execution

Total man hours

The total man-hour required to cover this subtopic is 60 minutes/hours.

Objective
The objective of the training in this subtopic is to enable the trainee understand:
 The Master Data Creation
 The steps to execute the Master Data process in SAP S/4HANA EWM

Method of training delivery for this subtopic

This training is delivered (or available) as

- Class room training; lecture
- On the job training
- A guided online training
- A self paced interactive eLearning module
- A video recording that can be watched
- Group discussion
Subtopic details

Subtopic 1 – Master Data – Bin Creation

Master data is crucial in SAP Extended Warehouse Management (EWM) as it forms the
foundation for various processes and functionalities within the system. SAP EWM relies on
accurate and up-to-date master data to execute its warehouse management processes
efficiently. Here are some key areas where master data plays a significant role in SAP EWM:

1. Material Master Data:

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- Materials are at the core of any warehouse operation. Accurate material master data
ensures that the system has the necessary information about the products being managed in
the warehouse.

- Material master data includes details such as product descriptions, dimensions, weight,
packaging information, and storage conditions. This information is essential for inventory
management, picking, and packing processes.

2. Storage Bin Master Data:

- Storage bins represent the physical locations within the warehouse where products are
stored. Proper configuration of storage bin master data is critical for efficient putaway, picking,
and replenishment processes.

- Storage bin data includes information about bin types, capacity, storage conditions, and
other characteristics that impact how products are stored and retrieved.

3. Warehouse Structure:

- Defining the warehouse structure is essential for optimizing processes within the warehouse.
This involves setting up storage types, storage sections, storage bins, and bin types.

- Properly configured warehouse structure ensures that the system understands the layout of
the warehouse, facilitating efficient movement of goods and minimizing travel time for
warehouse operatives.

In summary, master data in SAP EWM is the backbone of warehouse management processes.

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Accurate and well-maintained master data is crucial for optimizing warehouse operations,
reducing errors, and improving overall efficiency in supply chain management.

This process is to create Bin in SAP EWM system

1) For creation of storage bin, Execute the Tcode: /n/scwm/ls01

The below attached screen will appear :

2) Input parameters and relevance:

The key input parameters for storage bin master data in SAP EWM and their importance
are as follows:

1. Warehouse Number (WH):

- Importance: Specifies the warehouse in which the storage bin is located. Each
storage bin is associated with a specific warehouse.
2. Storage Type (ST):
- Importance: Defines the characteristics and properties of the storage bin, such as
whether it is for bulk storage, high rack storage, etc. Different storage types have
different configurations and behavior. Wherein in EEP our storage type is based on the
classification of the placement and types of materials
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3. Storage Section (SS):

- Importance: Further refines the storage bin location within a storage type. It helps in
organizing the warehouse space efficiently.
The above mentioned three are the mandatory fields in consideration of the processes.

Enter Warehouse: EEPC

Storage Bin to be created: CONS-R10-01-10

The nomenclature of Bin will be defined as below:

Bin name: CONS-R10-01-01
Storage Type: CONS
Rack: R10
Aisle: 01
Level: 01

1. Aisle:

- Meaning in SAP EWM: An aisle represents a pathway or corridor between storage

racks or shelves in a warehouse. It is a defined space that allows for the movement of
personnel, equipment, and sometimes vehicles for tasks like picking or replenishment.

- Bin Structure Significance: In the context of the bin structure, the aisle is a
parameter that specifies the horizontal location of a storage bin. It helps identify the
pathway in which the bin is situated. Aisle information is essential for efficient
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navigation within the warehouse and contributes to determining the bin's overall
address or coordinate.

2. Level:

- Meaning in SAP EWM: The level refers to the vertical position within a storage rack
or shelf. In a multi-level storage system, goods can be stored on different levels, with
each level having its own identification.

- Bin Structure Significance: In the bin structure, the level parameter indicates the
vertical position of a storage bin within a storage rack. It helps define the height or
elevation at which the bin is located. Combining the aisle and level information provides
a more precise address for the storage bin, aiding in the accurate identification of its
location in three-dimensional space.

Enter Storage Type: CONS

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Storage Section: HLF

Also Other parameters are mentioned below as per their reference and difference process.

4. Bin Type (BT):

- Importance: Determines the usage of the storage bin, such as whether it is for
picking, bulk storage, or staging. The bin type influences the system's behavior during
various warehouse processes.

5. Weight Capacity:
- Importance: Specifies the maximum weight that the storage bin can hold. This is
crucial for ensuring safety and preventing overloading of bins.

6. Storage Bin Indicators:

- Importance: Flags or indicators associated with the storage bin, providing additional
information about its characteristics or restrictions (e.g., hazardous material storage).

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Click on Save and the bin will be created

Created Bin: CONS-R10-01-10

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Subtopic 2 – Master Data – Bin Change

Master data is crucial in SAP Extended Warehouse Management (EWM) as it forms the
foundation for various processes and functionalities within the system. SAP EWM relies on
accurate and up-to-date master data to execute its warehouse management processes
efficiently. Here are some key areas where master data plays a significant role in SAP EWM:

1. Material Master Data:

- Materials are at the core of any warehouse operation. Accurate material master data
ensures that the system has the necessary information about the products being managed in
the warehouse.

- Material master data includes details such as product descriptions, dimensions, weight,
packaging information, and storage conditions. This information is essential for inventory
management, picking, and packing processes.

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2. Storage Bin Master Data:

- Storage bins represent the physical locations within the warehouse where products are
stored. Proper configuration of storage bin master data is critical for efficient putaway, picking,
and replenishment processes.

- Storage bin data includes information about bin types, capacity, storage conditions, and
other characteristics that impact how products are stored and retrieved.

3. Warehouse Structure:

- Defining the warehouse structure is essential for optimizing processes within the warehouse.
This involves setting up storage types, storage sections, storage bins, and bin types.

- Properly configured warehouse structure ensures that the system understands the layout of
the warehouse, facilitating efficient movement of goods and minimizing travel time for
warehouse operatives.

In summary, master data in SAP EWM is the backbone of warehouse management processes.
Accurate and well-maintained master data is crucial for optimizing warehouse operations,
reducing errors, and improving overall efficiency in supply chain management.

This process is to change Bin in SAP EWM system

3) For changing storage bin parameter, Execute the Tcode: /n/scwm/ls02

The below attached screen will appear :

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4) Input parameters and relevance:

The key input parameters for storage bin master data in SAP EWM and their importance
are as follows:

1. Warehouse Number (WH):

- Importance: Specifies the warehouse in which the storage bin is located. Each
storage bin is associated with a specific warehouse.

2. Storage Type (ST):

- Importance: Defines the characteristics and properties of the storage bin, such as
whether it is for bulk storage, high rack storage, etc. Different storage types have
different configurations and behavior. Wherein in EEP our storage type is based on the
classification of the placement and types of materials

3. Storage Section (SS):

- Importance: Further refines the storage bin location within a storage type. It helps in
organizing the warehouse space efficiently.

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The above mentioned three are the mandatory fields in consideration of the processes.

Enter Warehouse: EEPC

Storage Bin to be changed: CONS-R10-01-01

The nomenclature of Bin will be defined as below:

Bin name: CONS-R10-01-01
Storage Type: CONS
Rack: R10
Aisle: 01
Level: 01

3. Aisle:

- Meaning in SAP EWM: An aisle represents a pathway or corridor between storage

racks or shelves in a warehouse. It is a defined space that allows for the movement of
personnel, equipment, and sometimes vehicles for tasks like picking or replenishment.

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- Bin Structure Significance: In the context of the bin structure, the aisle is a
parameter that specifies the horizontal location of a storage bin. It helps identify the
pathway in which the bin is situated. Aisle information is essential for efficient
navigation within the warehouse and contributes to determining the bin's overall
address or coordinate.

4. Level:

- Meaning in SAP EWM: The level refers to the vertical position within a storage rack
or shelf. In a multi-level storage system, goods can be stored on different levels, with
each level having its own identification.

- Bin Structure Significance: In the bin structure, the level parameter indicates the
vertical position of a storage bin within a storage rack. It helps define the height or
elevation at which the bin is located. Combining the aisle and level information provides
a more precise address for the storage bin, aiding in the accurate identification of its
location in three-dimensional space.

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Change Storage Type: CONS

Storage Section: HLF

Also Other parameters are mentioned below as per their reference and difference process.

4. Bin Type (BT):

- Importance: Determines the usage of the storage bin, such as whether it is for
picking, bulk storage, or staging. The bin type influences the system's behavior during
various warehouse processes.

5. Weight Capacity:
- Importance: Specifies the maximum weight that the storage bin can hold. This is
crucial for ensuring safety and preventing overloading of bins.

6. Storage Bin Indicators:

- Importance: Flags or indicators associated with the storage bin, providing additional
information about its characteristics or restrictions (e.g., hazardous material storage).

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Click on Save and the bin will be changed

Changed Bin: CONS-R10-01-10

Subtopic 3 – Master Data – Bin Display

Master data is crucial in SAP Extended Warehouse Management (EWM) as it forms the
foundation for various processes and functionalities within the system. SAP EWM relies on
accurate and up-to-date master data to execute its warehouse management processes
efficiently. Here are some key areas where master data plays a significant role in SAP EWM:

1. Material Master Data:

- Materials are at the core of any warehouse operation. Accurate material master data
ensures that the system has the necessary information about the products being managed in

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Training Manual

the warehouse.

- Material master data includes details such as product descriptions, dimensions, weight,
packaging information, and storage conditions. This information is essential for inventory
management, picking, and packing processes.

2. Storage Bin Master Data:

- Storage bins represent the physical locations within the warehouse where products are
stored. Proper configuration of storage bin master data is critical for efficient putaway, picking,
and replenishment processes.

- Storage bin data includes information about bin types, capacity, storage conditions, and
other characteristics that impact how products are stored and retrieved.

3. Warehouse Structure:

- Defining the warehouse structure is essential for optimizing processes within the warehouse.
This involves setting up storage types, storage sections, storage bins, and bin types.

- Properly configured warehouse structure ensures that the system understands the layout of
the warehouse, facilitating efficient movement of goods and minimizing travel time for
warehouse operatives.

In summary, master data in SAP EWM is the backbone of warehouse management processes.
Accurate and well-maintained master data is crucial for optimizing warehouse operations,
reducing errors, and improving overall efficiency in supply chain management.

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This process is to display Bin in SAP EWM system.

5) For display storage bin, execute the Tcode: /n/scwm/ls03

The below attached screen will appear :

6) Input parameters and relevance:

The key input parameters for storage bin master data in SAP EWM and their importance
are as follows:

1. Warehouse Number (WH):

- Importance: Specifies the warehouse in which the storage bin is located. Each
storage bin is associated with a specific warehouse.

2. Storage Type (ST):

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- Importance: Defines the characteristics and properties of the storage bin, such as
whether it is for bulk storage, high rack storage, etc. Different storage types have
different configurations and behavior. Wherein in EEP our storage type is based on the
classification of the placement and types of materials

3. Storage Section (SS):

- Importance: Further refines the storage bin location within a storage type. It helps in
organizing the warehouse space efficiently.

The above mentioned three are the mandatory fields in consideration of the processes.

Enter Warehouse: EEPC

Storage Bin to be displayed: CONS-R10-01-01

The nomenclature of Bin will be defined as below:

Bin name: CONS-R10-01-01
Storage Type: CONS
Rack: R10

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Aisle: 01
Level: 01

5. Aisle:

- Meaning in SAP EWM: An aisle represents a pathway or corridor between storage

racks or shelves in a warehouse. It is a defined space that allows for the movement of
personnel, equipment, and sometimes vehicles for tasks like picking or replenishment.

- Bin Structure Significance: In the context of the bin structure, the aisle is a
parameter that specifies the horizontal location of a storage bin. It helps identify the
pathway in which the bin is situated. Aisle information is essential for efficient
navigation within the warehouse and contributes to determining the bin's overall
address or coordinate.

6. Level:

- Meaning in SAP EWM: The level refers to the vertical position within a storage rack
or shelf. In a multi-level storage system, goods can be stored on different levels, with
each level having its own identification.

- Bin Structure Significance: In the bin structure, the level parameter indicates the
vertical position of a storage bin within a storage rack. It helps define the height or
elevation at which the bin is located. Combining the aisle and level information provides
a more precise address for the storage bin, aiding in the accurate identification of its
location in three-dimensional space.

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Check Storage Type: CONS

Storage Section: HLF

Also Other parameters are mentioned below as per their reference and difference process.

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4. Bin Type (BT):

- Importance: Determines the usage of the storage bin, such as whether it is for
picking, bulk storage, or staging. The bin type influences the system's behavior during
various warehouse processes.

5. Weight Capacity:
- Importance: Specifies the maximum weight that the storage bin can hold. This is
crucial for ensuring safety and preventing overloading of bins.

6. Storage Bin Indicators:

- Importance: Flags or indicators associated with the storage bin, providing additional
information about its characteristics or restrictions (e.g., hazardous material storage).

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B) Error messages and Problem resolution

This section lists known problems in using the SAP so that the users can understand the
messages and either recover from the problems themselves or clearly report the problem to
technical support personnel.

An SAP error message code typically looks like this:

 The error message code “/SCWM” – the first frame is used to distinguish the
class(category) of the message; e.g.,
o Delivery is used for Delivery related messages

o Bin is used for Storage Bin related messages

o Task is used for Warehouse Task related messages
o Order is for Warehosue Order related messages
 The error message text can be ssen by clicking twice on the error occured
 The error message long text can be ssen by clicking twice on the error occured

The error messages are typically displayed through a pop up error

The following general steps are followed;
Error message code Error message text What to do for its resolution

00058 Entry EEPC CONS 0001 Check the storage type and
does not exist in
storage section combination
/SCWM/T302

Storage bin CONS-R10-01- Storage bin CONS-R10-01-01-01 Check the Bin no eneterd in
01-01 does not exist does not exist
the system

C) Additional Refrences
Additional Refrences:

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D) Definition of Terms & Accronyms & Abbrevation

Term/ Acronym / Description/Definition
Abbreviation (in
alphabetical order)
EWM acronym for Extended Warehouse Management
HU acronym for Handling Unit
EEP acronym Ethiopian Electric Power
SAP acronym for System Application Program.
HANA acronym for High Performance Analytic Appliance.
SAP S/4HANA acronym for SAP Business Suite 4 SAP HANA.
IBD acronym for Inbound Delivery
WT acronym for Warehouse Task
WO acronym for Warehouse Order
OBD Acronym for Outbound Delivery

E) Annexures & Flowcharts

The Flow chart of the Posting Change Process

Create Change Display

Storage Bin Storage Bin Storage Bin

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Definitions of Terms, Acronyms and Page 37 of 38 Confidential to EEP & ET

Abbreviations
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Annex Page 38 of 38 Confidential to EEP & ET