SAMPLE EXTENSION PROGRAM PROPOSAL

I. PROJECT PROFILE

(1) Program Title:

(2) Project Leader:

Agency:
Address:
(3) Cooperating Agencies:
(Please identify your partner agencies, NGOs, NGAs, and LGUs for the proposed program. Please note
that partnerships and linkages must be made official through MOA/MOU)

(4) Sites of Implementation:

(5) Project Duration:

Start Date:
End Date:
(6) Total Project Cost:
(Please indicate counterpart funding from partners if there’s any)

II. PROJECT SUMMARY

(7) Rationale
The outbreak of Coronavirus disease (COVID-19) which started in China in
December 2019 caused a public health emergency of international concern and later
assessed as a global pandemic. The ensuing local transmission of the disease in our
country has forced the declaration of a state of public health emergency by the government
(Presidential Proclamation No. 922). To suppress the continuing spread of the disease,
Enhanced Community Quarantine (ECQ) was imposed first in the National Capital Region
and subsequently, in entire Luzon. Currently, the ECQ is extended in high-risk geographic
areas while for the rest of the country, including the MIMAROPA Region, a General
Community Quarantine (GCQ) was imposed which still limits movements and regulates the
operations of industries.

Inevitably, the quarantine or lockdown policy markedly curtailed people’s access to

income-earning activities thus greatly affecting the country’s economy. It particularly
presents significant impact on the country’s agriculture and food systems posing risks to
household food security. The restrictions of lockdowns cause disruption on both
agricultural production activities and on the movement and distribution of food products
creating difficulties to those who rely primarily on stock of commodity goods in the market.

Moreover, lockdown measures have resulted to loss of job or source of income by

many as they were forced to stay home. In MIMAROPA Region, affected are workers in
the agriculture, industry and service sectors who are simply wage earners working for
private household or private establishment. Even those working in government but on a “no
work, no pay” terms have been displaced or have entirely lost their jobs due to the
lockdown. There are also self-employed workers who cannot continue to earn income
 SAMPLE EXTENSION PROGRAM PROPOSAL

because of social distancing restrictions. This loss of vital income-earning opportunities

create impact on their food consumption.

It is evident that in the midst of this COVID-19 crisis, many people moan over
hardships in keeping up with their daily food needs. A simple but promising way to ease
the problem is for them to produce their own supply of food. Currently proposed therefore
is a project on edible gardening to be piloted in selected households among vulnerable
communities in the MIMAROPA provinces. The project would require maximizing use of
space and utilization of resources present in the surrounding environment to grow food for
family consumption, health and economic benefits.

Most commonly, every household has an outside space of their house which can
be turned into an edible garden. Such garden can be established using areas of the house
yard to heavily grow a variety of plants that have edible features, primarily nutritious
vegetable crops, including herbs, leafy greens, edible flowers and salad vegetables.
Establishing an edible garden in this project would require household members to
maximize use of limited space and utilize resources present in the surrounding
environment to grow food for family consumption, health and economic benefits. The
edible garden established can be made to sustainably provide food for household
members. Being able to produce food commodities even only for household consumption
can soften the impact from economic changes brought by the pandemic. If a family would
be able to grow more of its own food, it can save them money to be apportioned for
purchase of other essentials. It is likely also that they can have product surplus that can be
sold for added family income and would encourage them to venture on a backyard scale
food production enterprise as a sustainable means of livelihood while just staying at home.

(8) Project Description

Objectives:

The project generally aims to enable the availability of fresh, safe and nutritious plant foods
in selected households among vulnerable communities in the MIMAROPA provinces
especially during the COVID-19 pandemic through adoption of S&T-based edible
gardening.

Specifically, it aims to:

1. Promote edible gardening to 90 households in selected barangays in the provinces

of MIMAROPA
2. Equip family members of participating households with knowledge and skills in
growing food crops at home
3. Capacitate the selected households on vermicomposting for edible gardens
4. Establish and maintain edible gardens in project sites
5. Determine the benefits of edible gardening to households in selected barangays in
the provinces of MIMAROPA

Methodology:

Promotion of Edible Gardening to Households in Selected Barangays in the

Provinces of MIMAROPA

Project Inception

Upon approval of the project, the Project Implementing Team would be organized.
 SAMPLE EXTENSION PROGRAM PROPOSAL

Said team would be headed by the Project Leader, who incidentally is the Consortium
Director. She would be responsible in the management and overall coordination of the
implementation of the project. She will be assisted by the Consortium’s Techno Transfer
Committee Cluster Coordinator who would act as Assistant Project Leader. To directly take
charge of project implementation in the different sites in all provinces in the Region would
be six On-site Project Coordinators to be comprised of designated focal persons
representing each of the Consortium’s six SUC member-institutions. Four of these On-site
Coordinators would be representing the four SUC member institutions, namely, MinSCAT,
OMSC, MSC and RSU who would take charge of project implementation in the provinces
of Oriental Mindoro, Occidental Mindoro, Marinduque and Romblon, respectively. The
other two On-site Coordinators would be those representing the two SUCs situated in the
same province of Palawan, namely, Palawan State University and Western Philippines
University. The Consortium Secretariat’s Science Research Assistant would also be a
member of the Project Team to assist in the different administrative and facilitative works in
the project.

Each On-site Project Coordinator would organize his own on-site project team with
two members to assist him in the supervision of the project in the particular sites. These
team members would comprise of selected faculty and staff from the SUC concerned who
are knowledgeable and have practical experience in vegetable production. Proper
coordination with the respective SUC heads would be made for the official designation of
the On-site Project Teams.

An inception meeting would be called by the Project Leader with the Project Team
members to discuss the mechanics on implementation of the project. The scope and
specific strategies and mechanisms in carrying out each step in project operations would
be discussed and clarified. This would include the formulation of provisions for a
Memorandum of Understanding (MOU) to be forged among the MAARRDEC On-site
Project Team and the Local Government Unit (i.e. Municipal LGU) where the individual
project site or participating household is located. The participation of the municipal LGU in
the MOU would be obtained to enable facilitation of project implementation and
subsequent coordinations with the participating household units and their corresponding
barangay LGUs and for sustaining food production from the edible gardens after the
project.

Coordination with Municipal/Barangay Officials

A duty call would be made by each of the On-site Project Coordinators with the
concerned municipal and barangay officials in the respective provinces to introduce the
project and seek authorization to coordinate with the selected household participants to
participate in the project, as well as with other stakeholders residing in the particular sites.
The assistance of these municipal and barangay officers would also be sought by the On-
site Project Team during the identification of the specific project sites in their areas.

Identification and Validation of Implementation Sites

This would be done by the project team members assigned in the five provinces in
coordination with the officials of local government units (municipal and barangay levels) in
those provinces. On the basis of the criteria set for household selection, a total of fifteen
(15) participating households would be considered in each of the provinces of Oriental
Mindoro, Occidental Mindoro, Marinduque and Romblon. The conduct and direct
monitoring of the project in these cited provinces would be taken charged by the
consortium SUC members institutions located in said provinces. In the province of
Palawan which have two SUC member institutions, there shall be thirty (30) household
sites in all wherein half or fifteen of which would be taken charged by each of the two
 SAMPLE EXTENSION PROGRAM PROPOSAL

consortium SUC member institutions. There would therefore be 90 participating

households in all to comprise the project’s primary stakeholders. A consolidated
socioeconomic profile of these primary stakeholders would be generated through conduct
of a comprehensive socioeconomic survey of the households. The other stakeholders in
the project would include the municipal/barangay officers whose support and assistance
would inevitably be sought as needed during the course of project operations.

A sampling plan for the survey of the project sites would be generated to draw the
participating households from the identified vulnerable communities in the pre-selected
municipalities/barangays per province. The selection of the 15 participating households
would be primarily based on the extent by which timely support from the intervention is
needed. This would be done by employing an assessment survey by the project team on
impact of the ongoing pandemic on the family situation among prospect households in
terms of: (1) ability to meet immediate or basic needs like food, water, basic health
essentials, health services, etc.; (2) livelihood or means to support their family; (3)
pandemic coping strategies; and (4) distress coping strategies. A sample instrument for
use in said survey is shown in Appendix 1.

Besides the factor of timely need, the project team would also take into
consideration the extent of willingness and commitment by the household to participate in
the project in terms of time to devote for the project’s activities, availability of household
members to do gardening tasks and ability to manage and sustain production from the
edible garden to be established. Essentially, the availability and viability of the households’
yards as project sites would also be of consideration. The minimum area of the site would
be 20 square meters. A range of 20 square meters to 50 square meters may be considered
for the project. Other site requirements would include healthy soil condition, adequate
sunlight position and easy access to water. The identification of the 15 household
participants would be decided by the on-site project team by striking a balance among
these cited factors. Validation of the specific project sites would be made by the On-site
Project Coordinator by notifying the respective heads of selected households. Prior to the
start of intervention, the willingness and commitment of every participating household
would be secured.

Orientation of Project Participants

The orientation of project participants would be done in each province with the
presence of representative officials from the municipal and barangay LGUs concerned who
would be invited for the purpose. This orientation activity would be conducted in a
designated place to brief the household participants on the different procedures and
requirement to be entailed in the project. The provisions in the MOU would be discussed
with the LGU representatives to be followed by the signing of the parties involved, i.e.
MAARRDEC on-site project team and the municipal LGU wherein the project sites are
located. This orientation activity aims to secure the partner household participants’ and
partner LGU representatives’ full awareness of the project mechanisms.

Equipping Family Members of Participating Households with Knowledge and Skills

in Growing Food Crops at Home

Procurement and Distribution of Production Inputs and Materials

Purchase of supplies and materials for use as startup in the production of food
crops in the edible garden to be established by the household project participants would be
done. The On-site Project Coordinators would take charge of the distribution of said
supplies and materials to the household heads/representatives. These supplies and
materials comprise of seeds of various food crops such as leafy vegetables and fruit
 SAMPLE EXTENSION PROGRAM PROPOSAL

vegetables and simple handy gardening tools such as shovel, light hoe, rake, hand trowel,
among others. Other gardening supplies and materials such as seedling tray, plastic pots
and bags and vertical gardening containers would also be provided to them. One kilogram
of worms (African night crawlers) for vermicomposting would also be procured and
distributed to each of them for them to be able to produce their own organic fertilizer for
their plants utilizing locally available house and farm wastes as worm substrates.

The list of the different agricultural supplies and materials for procurement and
distribution is presented in Appendix 2. Primary of these materials are seeds of vegetable
crops that are more or less grown throughout the year.

Production and Dissemination of Printed Information Materials on Edible Gardening

Printed information and educational materials on recommended technologies for

producing the different food crops that would make up the edible garden would be developed by
the project teams for distribution to household participants in their respective project sites. This
would be in the form of brochures and flyers illustrating easy-to-follow procedure for raising
each of the crops to grow, namely: the pinakbet vegetable ingredients (bitter gourd, eggplant,
tomato, okra, pole sitao, squash), leafy greens (pechay and mustard), salad vegetables
(cucumber, green and red lettuce, kale), and pepper as condiment vegetable. The household
beneficiaries would be briefed by the on-site project team on following the gardening practices
and technologies as indicated in the printed materials to be provided to them. Additional IEC
materials to be developed also include among others, information on procedures for
vermicomposting, management of pests and diseases and on saving seeds

The production of IEC materials would be taken charged in each of the six SUC
consortium member agencies to be shared with the other SUCs. Hence, similar production
procedures would be used to guide the actual edible gardening operations.

Development of Webinar Modules on Small-scale Food Production

In addition to the printed IEC materials, modules for small scale or backyard crop
production technologies would be developed by the Project Team through tapping faculty
experts on the pertinent topics, as well as information and computer technology experts from
the consortium host institution who would design the module for viewing and interaction by the
project household cooperators in the different provinces with the experts through their mobile
phones. In case, getting online by project household cooperators is entirely not possible, the on-
site project team would facilitate the viewing on site or on their residences.

The information materials and modules to be prepared would deal with the following
indicative topics such as: Planning and Starting a Vegetable Garden, Creative Vegetable
Garden Ideas, Succession Planting in the Garden, Growing Vegetables in Containers,
Vermicomposting, besides the basic information guide in producing each of the different
vegetables.

Hands-on Training on Edible Gardening for the Project’s Household Cooperators

For appropriate adoption by partner households of the recommended production

system and practices, the project team would demonstrate on site, with the household
members’ actual participation the suitable approaches for putting up and designing the edible
garden, techniques on vegetable growing such as seeding or planting methods, growing
methods, cultivation, pruning, trellising, strategies on pests and diseases prevention and control,
and also on harvesting and handling harvested vegetables, as well as techniques on saving
seeds for next season growing.
 SAMPLE EXTENSION PROGRAM PROPOSAL

Capacitation of the Household Cooperators on Vermicomposting for Edible Gardens

Establishment and Maintenance of Vermicomposting Project in the Garden Site

In addition to the previously cited hands-on training on vegetable growing techniques,

the step-by-step procedure for vermicomposting would be demonstrated by the on-site project
team to each of the household cooperators in their respective garden sites. By applying the
procedure on vermicomposting demonstrated on site, the household cooperator can then be
able to produce vermicompost to serve as their main source of fertilizer nutrients for their edible
garden plants. To do this, a small bin (0.5m x 0.5m x 0.5m) for vermicomposting would be set
up in a shady area on or near the garden by households in respective sites for them to start on
a vermicomposting project. The household participants would also be required to collect
vermicomposting materials like rice straw and other crop refuse, fruits and vegetable wastes
and other food scraps and fresh dung or any other locally available suitable materials to be
utilized as substrates for the worms. One (1) kilogram of African night crawler worms would be
given to each of the household cooperators for them to start with the vermicomposting process.

Also, the on-site project team would be demonstrating to the household cooperators the
procedure for preparing vermitea and natural concoctions. For the need to expand on
production of vermicast and vermitea, the project team can demonstrate the process using
shredding and brewing machines which may be lent to them by the SUC on-site project
implementing team. The partner households would be encouraged to sustain their production
of vermicompost to enable the provision of continued supply of organic fertilizer. They can also
possibly venture on a vermiculture project that can enable sustained production of worms that
can be sold to others interested in putting up a vermicomposting facility.

Establishing and Maintaining Edible Gardens in Project Sites

Establishment of the Edible Garden and Crop Production Activities

With prior briefing by the on-site project team and guided by the printed IEC materials,
as well as the information from the webinar sessions/modules, the household project
cooperators would plan out the design of the edible garden they would develop given the
features of their house yard area designated for the project, taking note of the best layout for the
planting and growing of the different vegetable crops to be sown. The household members
would be developing the place into a productive garden of vegetable plants, taking into
consideration the maximum utilization of small space and following the crop production
practices recommended to them. This would entail laying out plants to grow in a variety of ways
as suited to the crop such as in raised beds, border rows, creepers in fence, in trellis overhead
shade-tolerant crops, in containers, and planting upwards i.e. vertical gardening.

Making use of the vegetable seeds and garden tools to be provided them, as well as
utilizing the locally available resources in their place, they would develop their respective areas
to a production site of fresh vegetables, fruits, herbs and other food plants. Besides the
seeds/planting materials of leafy and fruit vegetables that would be provided them, they can, as
they wish and can possibly do, add up to the variety of plants to grow like other leafy greens like
upland kangkong, root crops, other legumes and including herbs and medicinal plants.

They would start the gardening project as soon as they acquire the different needed
supplies and materials to be provided to them and undertake the different steps from soil
 SAMPLE EXTENSION PROGRAM PROPOSAL

preparation, sowing seeds, transplanting, cultivating, weeding, watering, fertilizing and

employment of other more cultural practices recommended for growing the different plants.
Preferably, all household members would be encouraged to engage in the work or activities
entailed in the growing of plants and taking care and maintaining the garden.

Each of the vegetable crops would be raised in accordance with the recommended
growth requirements such as provision of the right amount of sunlight, water and soil nutrients.
Essential growing practices such as trellising for climbing plants, vertical garden growing for
leafy greens and growing in raised beds would be employed as required to enable maximized
utilization of space. Sowing seeds and transplanting of seedlings of each crop would be done at
programmed rate and time to maintain the required density and diversity of crops in the garden
(i.e., all 13 kinds of crops to be grown together in the given area). Although the household
beneficiaries would be provided with the agricultural inputs, including gardening tools and other
materials for gardening, they would still be encouraged to exercise their creativity and
resourcefulness to secure and make use of locally available materials, as well as recycled
materials which may include plant containers, mulching materials, etc.

To enable harvest of vegetables over an extended period of time, or have supply at all
times instead of all at one time, succession planting would be exercised. Crop seeds prescribed
to be grown would comprise of a mix of short and longer maturing crops for a well-distributed
supply of vegetables to provide for nutritional needs of the household members at any given
time. For a smaller area of 20 square meters, for instance, a few number of plants of each kind
would be grown at a time. For short maturing crops like pechay, mustard and lettuce, growing
in succession would be programmed by sowing in several batches at about one month interval.
This could make several batches of harvest within the six-month duration of the project. For
longer maturing or perennial vegetable crops like eggplant, at least two planting batches within
the duration of the project can be scheduled.

For a sustainability plan of the project, the household participants would be encouraged
to produce their own seeds or planting materials for continuous cropping. This would be
possible as the crop seeds to be provided them are natural or open-pollinated varieties. They
could thus continually plant and grow the same crops for an extended time long beyond the
project period. enabling them to venture on vegetable production as a family enterprise. Being
able to continually produce planting materials, they can also venture on establishing a plant
nursery for the sale of vegetable seedlings. In case of limited space for putting up a plant
nursery in the household site, a community nursery can later be established by the LGU or may
be initiated by a group of community residents or farmers to cater to the seedlings produced in
the edible gardens of households. This would facilitate sustainable crop production, thus
ensuring the continuous availability of nutritious and safe vegetable food not only for the raisers’
household members but for other families and consumers.

As continuous cropping is aimed at, techniques for replenishing depleted nutrients in soil
would be done by applying organic fertilizer produced from vermicomposting and preparation of
vermitea and natural concoctions (i.e. fermented plant juice). The continuous raising of
legumes would also be pursued to help in boosting fertility of the soil. Close monitoring of the
plants would be made for prompt prevention and control of any crop pest and disease infection.
Online consultation will also be provided to partner households for problems encountered
including management of pests and diseases, soil and water management, etc.

Determining the Benefits of Edible Gardening to Households in the Selected Barangays

Marketing and Product Distribution

The project basically intends to provide ready supply of fresh, nutritious and safe
vegetables for the household members. With the various recommended techniques and
 SAMPLE EXTENSION PROGRAM PROPOSAL

practices for profitable production from a limited or small area, harvest surplus is most likely and
expected. Strategies for marketing product surplus would be through direct selling to nearby
community residents or to the local public market. The on-site project team would create a
marketing arm for the products, in coordination with LGU in the place. For instance, an
assembly point for collecting the products would be put up to be linked with the traders. Other
products of large quantities would be linked to the local processors. Later, as supply of
harvested vegetables become stable, contract selling would be scheduled.

Monitoring, Evaluation and Reporting

Monitoring of activities in the sites would be done with respect to the set program of
work. Strategies for monitoring would comprise of site visitation, data gathering and assessment
of production activities. The On-site Project Coordinator would ensure that the household
participants employ the required gardening operations and that optimal conditions for crop
growth are provided.

Site visitation would be made by the On-site Project Team twice weekly during the first
month of the project when the household project cooperators are still in the planning and initial
phase of production activities. Subsequent ocular visits in the sites would be made once a week
at the least to check on the cooperators’ accomplishments, make suggestions for improvements
and recommend appropriate action on any problem or constraint that need be given attention.
The On-site Project Team would make themselves available for consultation anytime during the
project duration through text or short message service, multimedia messaging service or phone
call.

Among the activities to be checked would be firstly, the clearing and laying out of the
garden site and the distribution of seeds, garden tools and other materials. Following this would
be the crop production activities such as sowing of seeds, transplanting, setting up of
vermicomposting bin and preparation of composting substrates, cultivation, weeding, fertilizing
and watering. The other essential production practices like trellising, pruning, etc. would also be
checked.

The household cooperators would be provided each with a record notebook where they
would record their daily project activities and fill up all other pertinent information and details
regarding developments on crop production like seed germination, seedling emergence,
vegetative growth, flowering, fruiting, frequency and quantity of harvests made for family
consumption and quantity of harvest sold and corresponding income gained in case of
production surplus. A recording template would be provided them to guide them in their record
keeping. The recording of actual measurements on growth factors of the plants would be vital
for following the designed succession planting chart. Also, the actual plant observations to be
made would be assessed in comparison with described or given crop performance. This would
also serve as a way to validate or to test the effectiveness of the production technologies
recommended for raising the vegetable crops, as well as to assess the economic viability of the
started project. Validation of their records would be made by the On-site Project Team as they
conduct visitation.

The On-site Project Coordinator would collect relevant data from the project sites on
socioeconomic parameters such as actual yield for each kind of crop harvested, quantity
consumed by household members, income from sale of product surplus and farm gate and
market price. Records of cost of input and other materials, as well as labor would be recorded
for the assessment of actual profitability of the project venture.

Moreover, the household participants of the project, through closely observing, taking
note and recording the vegetative and reproductive developments of the different crops they
raise would equip them with first-hand knowledge and information on the production of each
 SAMPLE EXTENSION PROGRAM PROPOSAL

crop. This would serve as capacity building opportunity for the project beneficiaries as they are
able to test technologies on their own site, making the application of the technologies more
compelling to them.

For the evaluation of the project, relevant observations and measurements would be
analyzed to determine profitability, as well as assess related social benefits of edible gardening
to the households. For profitability determination, this would entail analysis of recorded data on
volume of harvest, frequency of harvesting, market price of product, market outlets and costs
incurred in producing the crops. Data on these parameters can thus be used also to assess the
project’s economic benefits in terms of amount of savings generated on money for purchase of
food by the households, extent of income generation from selling product surplus, extent of
prospect of creation of employment at home and prospect of creation of potential market for the
vegetable products.

In Appendix 3, shown is a sample of the projected production of the different vegetables

crops planted in a 20 square meter area. The analysis of the cost and return for the said
sample of projected production is likewise presented. Based on projection, a total amount of P
29,333.00 can be expected from a 20- square meter area after the six-month duration of the
project from July to December 2020. This can be realized considering the given assumptions on
number of plants sown in a given period, the productivity duration of the crop, number of
production cycle, yield in kilograms per plant and price per kilogram of produce.

Relating this projected income with the cost entailed in production, specifically cost of
seed and fertilizer (i.e. worms used in vermicomposting) inputs and cost of labor per site, but
excluding cost of garden tools and other gardening materials used, it is shown in the cost and
return analysis in Appendix 4 that a net gain of P 10,203.00 can be realized. With this, the
edible gardening venture is deemed profitable and may be regarded as a very good opportunity
for the household gardeners considering that they can earn while just staying at home. With the
assumed labor cost shown in the cost and return analysis that is rendered by the household
members themselves, such labor cost can be accrued as added earning for them. Moreover,
considering that the illustrated projected income has been based from just a 20-square meter
area, greater earnings can be realized by increasing the area to be devoted for production.

As a way to determine the social benefits of the edible gardening project, the recorded
volume of harvest and ensuing volume of consumption by the families and that shared to
neighbors, as well as volume sold would serve as indicators of the extent in the increase of the
availability of food among households in the project sites and communities. Also, to assess
other social benefits of the edible gardening endeavor like the development of scientific culture
among household members through having equipped with scientific knowledge and skills in
raising vegetable crops, the number of family or household members engaged in the gardening
tasks would be determined and observations on their actual gardening work performance would
be done. Assessment can also be made through administering a written pre- and post- test to
household members who will participate in the hands-on trainings to be conducted. The
participation in the edible gardening project of household members would also be noted in
terms of number of male and of female participants per [Link] a means to draw insights
on gender sensitivity entailed in the project.

Towards the end of the project, a competitive evaluation of the developed edible garden
outputs in all the sites will be conducted. This would take the form of a contest to determine the
best edible garden established per province. A set of criteria would be developed for the
evaluation to be made by the on-site project team, together with some of the LGU officers as
project stakeholders. Due recognition and modest reward incentive would be given in kind (i.e.
additional gardening supplies) to the household cooperator judged to have established the best
edible garden among the fifteen sites for each of the six groups of project sites in the provinces
of the region. A similar reward (i.e. a modest set of garden tools) would also be bestowed to the
 SAMPLE EXTENSION PROGRAM PROPOSAL

LGU (barangay unit) where the adjudged best edible garden is located. The said set of garden
tools is intended to be used in putting up vegetable gardens by other household constituents in
the said barangay. It is expected that the edible garden developed would be maintained and
further improved by households concerned in the subsequent years for their own source of
sustainable plant food supply. Also, through the support of the LGUs, the edible gardens
developed out of the project will serve as pilot food production areas to be replicated in other
different places in the region’s provinces.

The six On-site Project Teams in the MIMAROPA provinces would be regularly reporting
the findings of their monitoring and evaluation in the project sites to the Project Leader.
Adequate documentation which would include pictures, videos, and other accounts of
accomplishments in the project sites would be ensured.

(9) Workplan

Indicated in pages 12 to 14

(10) Project Management (not to exceed one page)

The Project Leader, with assistance of the Assistant Project Leader will provide
overall management of the project through planning, directing and initiating mechanisms
and strategies in the implementation of the project throughout all sites. The Project Leader
would ensure that the activities in the program of work would run smoothly according to the
plan, deliver the outputs on time and within the allocated budget through regular
coordination with the On-site Project Coordinators who would directly facilitate, supervise
and monitor the activities in the different sites. Control would be exerted by the Project
Leader over the work of the project team members to achieve the objectives of the project
and the success indicators at specified time. The Project Leader would also provide
leadership in ensuring proper utilization of budget and in the necessary coordinations with
PCAARRD and with the consortium management.

Considering budget utilization, for convenience and practicality, the project fund
would be sub-allocated to each of the implementing SUC consortium member institutions
for utilization in the procurement of project inputs and other required disbursements. At the
end of the project, the respective SUCs would submit financial liquidation report of the
project implemented in their project areas to MinSCAT, the Consortium’s host institution
which will collate all reports for the preparation of the entire project’s financial report for
submission to PCAARRD.

On technical reporting, each implementing SUC would be submitting monthly

progress report and at the end of the project, a terminal report of the project conducted in
their areas to the Project Leader who will be responsible in the preparation of the entire
project’s technical reports (i.e. progress and terminal reports) for submission to PCAARRD.
 SAMPLE EXTENSION PROGRAM PROPOSAL

We hereby certify the truth of the foregoing. Any willful omission/false statement shall be a
basis of disapproval and cancellation of the project.

SUBMITTED BY (Project Leader) ENDORSED BY (Dean)

Signature

Printed
Name

Designation/
Title
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ATTACHMENT

(9) PROJECT WORKPLAN

(1) Program Title: Good Agri-Aqua Livelihood Initiatives towards National Goals (GALING) - PCAARRD Kontra COVID-19
(2) Project Title: Edible Gardening for Coping with the COVID-19 Pandemic Crisis
(4) Planned Start Date: July 1, 2020__
(5) Planned End Date: December 31, 2020

M M M M M M
(8) TARGET ACCOMPLISHMENTS
(6) OBJECTIVES (7) TARGET ACTIVITIES 1 2 3 4 5 6
(quantify, if possible)

1. Promote edible gardening to 90 Project inception Organized Project Team X

households in selected barangays in the Agreements on project strategies
provinces of MIMAROPA Formulated project MOU
Coordination with municipal/barangay Sought assistance of LGU officers on X
officers identification of project sites
Identification and validation of X
implementation sites Identified and validated project sites based
on prior set criteria

Orientation of project participants Household beneficiaries oriented with the X

mechanics and procedures in the project

Signed MOU X

2. Equip family members of participating Procurement and distribution of Purchased and distributed supplies and X X
households with knowledge and skills in production Inputs and materials materials
growing food crops at home Collected locally available resource
materials and recycled materials
Production and dissemination of printed Developed and distributed to household X X X
information materials on backyard beneficiaries easy-to-follow guide for small-
vegetable production and edible scale production of crops and on edible
landscaping gardening

Development of webinar modules on

 SAMPLE EXTENSION PROGRAM PROPOSAL
small-scale food production and edible Developed webinar modules on small-
landscaping scale food production for viewing by the
household beneficiaries X X
Conduct of hands-on training on edible
gardening techniques for the project’s Discussed and demonstrated to the
household cooperators household beneficiaries on site the
recommended technologies, techniques X X
and practices for raising each of the
different crops

Establishment and maintenance of Demonstrated the step-by-step procedure X

vermicomposting project in the garden site for vermicomposting to household
3. Capacitate the selected households on
cooperators
vermicomposting for edible gardens
Hands-on training on vermicomposting to Established small vermicomposting project X
household cooperators in their garden in the household cooperators’ respective
sites edible garden site
X
Provision of one (1) kilogram African
night crawler worms to each household
cooperator

4. Establish and maintain edible gardens in On-site demonstrations and on-line Edible gardens established by the X X X X X
project sites consultations on guiding household household cooperators through
cooperators in: employment of the appropriate and
 Establishing their edible garden from recommended crop production practices
laying out the area, soil preparation,
sowing seeds, transplanting,
watering, fertilizing and employment
of other practices in raising the crops
like pruning, mulching and trellising
 Employing succession planting,
vertical gardening, organic
fertilization, managing pests and
diseases and saving seeds for next
cropping
Edible gardens properly maintained X X X X
Regular site visitation by the on-site
project team
 SAMPLE EXTENSION PROGRAM PROPOSAL

5. Determine the benefits of edible gardening Marketing and product distribution

to households in the selected barangays Identified markets
 Direct selling by the household
members X X X X
 Creation of marketing arm for
household produce

Monitoring, evaluation and reporting

 Site visitation, record keeping by Crop production and sales records

household cooperators and validation X X X X X
of their records by the on-site project
team

 Analysis of data/assessment on Analysis of cost and return of the edible X

production and related socioeconomic gardening project in the different sites
indicators

Assessments on:
 increase in food availability among X
households
 savings on money for purchase of food
by the households X
 income from selling product surplus X
 household members’ participation in the X
project
 Evaluation on the best edible garden Recognition of best edible garden in each X
established per province province
 SAMPLE EXTENSION PROGRAM PROPOSAL
o

EXPECTED OUTPUTS DETAILS

 90 edible gardens established by selected household in MIMROPA provinces (15 X X X

each in Occidental Mindoro, Oriental Mindoro, Marinduque and Romblon provinces
and 30 in Palawan)
Products  Total of at least 180 kg harvested vegetables (mix of fruits, roots and leafy greens)
per edible garden after six months or at the end of the project, of which at least 70%
went to family consumption, 20% sold to local market outlets and 10% shared to
neighbors

 90 household heads/members equipped with knowledge and skills on edible X X X X X

gardening and backyard scale vegetable production
 Six (6) trainings conducted on:
People and Services 1. Basics of edible gardening X
2. Vermicomposting and preparation of natural concoctions X
3. Vegetable growing systems X
4. Pests and disease management X
5. Seed saving X
 6 MOUs signed (each entered into by MAARRDEC On-site Project Team and X
Places and Partnerships Municipal LGU)
 Coordinations with MIMAROPA Line Agencies: DA, DOST, ATI X X X X X X

 Twenty (20) brochures/flyers developed and distributed to household participants X X

Publications  One (1) set of webinar modules on Edible Gardening developed and viewed/utilized
by household participants X

Policy One (1) Policy draft on mechanisms of support to household scale vegetable X
production recommended to Barangay LGUs involved in the project

Social Impact:

1. Increased food availability among households in the project site communities

2. Enhanced family nutrition
3. Creation of potential market for vegetable products
4. Development of science culture among household members by having equipped with scientific knowledge and skills in raising vegetable crops
5. Promoting gender sensitivity through adaptability and acceptability to Filipino culture as brought about by participation of both male and female household members in
the edible gardening project
 SAMPLE EXTENSION PROGRAM PROPOSAL
6. Appreciation and reliance for domestic productive capacity

Economic Impact :

1. Generated savings on money for purchase of food by the households

2. Generated income by households from selling of harvested vegetables surplus, thus leading to creation of employment at home of household members
 SAMPLE EXTENSION PROGRAM PROPOSAL

Project Line-Item Budget

FY 2021

Program Title : ______________________________________

Implementing : ______________________________________
Unit

Total Duration : ______________________________________

Cooperating : ______________________________________
Agency

Project Leader : ______________________________________

ITEM AMOUNT

1 Meals and Snacks ........................ _____________

2 Training Materials ........................ _____________

3 Printing Expenses ........................ _____________

4 Honoraria ........................ _____________

5 Travel Expenses ........................ _____________

6 Supplies and Materials ........................ _____________

TOTAL _____________

Prepared by: Endorsed by:

___________________________ ____________________________
Project Letter Dean

Recommending Approval: Approved:

____________________________ ____________________________
VP for Research and Extension University President