TERMS OF REFERENCE
Individual Contractor
Ref: PN/FJ/005/19
Organization UNDP Pacific Office in Fiji
Title Web Developer /Designer
Post Level National Consultant (Nationals of RMI),
Cluster/Project RSD Unit
Duty Station Home Based- Majuro , Marshall Island
Duration 30 working days total from 18 February – April 2 ,2019
Consultancy Proposal should be sent via email to [Link]@[Link] no later than 8th February, 2019 (Fiji Time)
clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request
for clarification must be sent in writing, or by standard electronic communication to [Link]@[Link]. UNDP will
respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the
query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered
and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the
application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore
application will not be considered.
NOTE: Proposals must be sent to the designated email ([Link]@[Link])
Please do NOT copy or directly email applications to UNDP staff.
Please note that only short-listed candidates will be contacted.
1. Background and Project Description
As a Small Island Developing State (SIDS), the Republic of Marshall Islands (RMI) has a strong dependence on natural resources
and biodiversity not only for food and income. The Marshallese relationship with the islands forms the basis of its culture and
way of life which has developed in harmony over thousands of years. In the face of global threats, RMI still has pristine waters
and coral reefs that contribute to ecosystem services and livelihoods. In recognition of the importance of its natural assets, RMI
together with other SIDS responded to global conservation targets through the Micronesia Challenge and specifically for its part,
it prepared Reimaanlok to serve as a clear roadmap of the way forward.
This project aims to support operationalizing the Reimaanlok – the National Conservation Area Plan, adopted in 2008 to
effectively conserve at least 30% of the nearshore marine resources and 20% of the terrestrial resources across Micronesia by
2020. The project objective is to sustain atoll biodiversity and livelihoods by building community and ecosystem resilience to
threats and degrading influences through integrated management of terrestrial and coastal resources. The principles and
processes outlined in Reimaanlok will be implemented in 5 islands/atolls, the lessons from which will guide replication in other
sites.
The project “Reimaanlok – Looking to the Future: Strengthening natural resource management in atoll communities in the
Republic of Marshall Islands employing integrated approaches” (henceforth “the RMI R2R project”) has been designed to assist
the Government to sustain biodiversity and livelihoods by building community and ecosystem resilience to threats and degrading
influences through integrated management of terrestrial and coastal resources in priority atolls/islands. The project seeks to
address the current barriers through three complementary outcomes:
1. Delineating conservation areas in 5 outer islands to meet Reimaanlok targets and contributing to the Micronesia
Challenge and Aichi targets.
2. Supportive policies, institutions and communities in place to ensure successful implementation of the Reimaanlok vision
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3. Accessible data and information systems and improves linkages and collaboration with regional initiatives, including
the Pacific R2R program, to support adaptive management of the biodiversity in RMI
To be able to work towards achieving the three components, the approach adopted by the project is to 1) support the
implementation of conservation areas 2) support development of relevant legislation for atoll management, 3) strengthen
information sharing mechanisms.
Accordingly, the project is now looking for a Website designer (Individual consultant) to create a microsite for the project. This
will be important to capture and disseminate information of the project activities and achievements that will be available in the
public domain and for stakeholders including government of RMI and UNDP.
2. Scope of Work
The consultant will design the microsite for the RMI R2R project. Over a period of 30 working days, the consultant is to plan and
develop a final microsite for the project.
The consultant is expected to work with the Project Implementation Unit and government of RMI focal points, which is the Office
of the Environment Planning and Policy Coordination in the process of developing the site.
The work to be undertaken will be based on these specifications:
1. To be built as an independent microsite using Word Press or a similar reliable, cost-effective and simple to use
platform1.
2. Theme to be determined. Project logo to feature, along with Global Environment Facility Government of RMI and UN
Development Programme logos
3. Google Analytics to be set up
4. Mobile compatibility essential
5. Please include hosting and domain cost
6. Flexibility to add pages to the main navigation in future
7. Documents to be hosted on UNDP Pacific website and/or UNDP Adaptation Portal, while photos and videos to be
hosted on Flickr and YouTube (RMI R2R accounts to be created)
8. Videos and photos to be hosted on YouTube and Flickr; documents/reports on UNDP Pacific and Adaptation Portal;
linked to from RMI R2R project website
3. Expected Outputs
It is expected that the work will result into the development of a website for the RMI R2R project.
4. Deliverables and Timeline
The consultant will be responsible for the delivery and technical quality of the final product. All deliverables shall be submitted
to UNDP Pacific Office in Fiji in accordance with the following timeline:
Estimated
Tasks/ Outputs duration to Target due date
complete
1. Signing and Submitting workplan
a. Upon signing of contract, the consultant is expected to produce 1 day February 18
a detail workplan of the activities to be undertaken and
timelines, in line with the TOR.
2. Meeting and consultation (online) with Project Implementation Unit, UNDP Communications Team and related stakeholders.
a. Meeting with the PIU and UNDP on the specifications of the 1day February 19
designs, contents, functions and hosting of the website. Record
*
The microsite will be maintained by the R2R Project Implementation Unit with the support of the RSD
communications officer based in either Fiji, for the duration of the project.
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Estimated
Tasks/ Outputs duration to Target due date
complete
of meeting, with details of SPECIFICATIONs agreed to by UNDP
and OEPPC.
b. Work with PIU to consolidate and finalize contents of the 2 days February 21
website
3. Website Development
a. Planning and design work commence, and first draft submitted 15 days February 22 – March 19
b. Second draft submitted 5 days March 26
c. Website is finalized and approved by UNDP and government 2 days March 29
partner.
Total number of working days 30 days
5. Institutional Arrangement
The consultant will work under the Resilience and Sustainable Development unit and will be directly supervised by the Project
Manager, RMI R2R Project and work closely with the PIU Team in Suva and Majuro.,
Role of the consultant
• The consultant is responsible to provide his/her technical expertise to produce the expected outputs;
• The consultant shall cover all the related cost during the assignment period.
• The consultant shall be responsible for his / her lodging in the field.
• The consultant shall report on and submit the above deliverables under this assignment to the assigned person,
acting as the focal point for the project.
• The consultant needs to maintain daily communication with the PIU as and when problems emerge during the
consultancy period, especially if they affect the scope of the job.
Role of UNDP focal person/team
• The RMI R2R Deputy Project Manager will provide overall quality assurance for this consultancy on behalf of UNDP;
• The Deputy Project Manager unit will review deliverables for payment release;
• The Deputy Project Manager will act as the focal person to interact with the consultant to facilitate the assignment, to
facilitate the field mission, to facilitate the review of each outputs and ensure the timely generation of the comments
from stakeholders on each output.
6. Duration of the Work
This assignment is expected to be finalized at a maximum of 30 working days, spread from the February 18 to April 2 ,2019.
7. Duty Station
The consultant will be based with the Office of Environmental Planning and Policy Coordination, at Level 5 Mako Building in
Majuro, Marshall Island.
8. Minimum Qualifications of the Individual Contractor
Qualification University degree in, Computer Sciences, graphic design or related
field. Advanced degree and certification in Graphic /web designing will be an advantage
Professional • Proven Work in the Past (provide evidence) in developing Website
Experience • Editorial skills – as it deals with content management or developing web
• Experience in working with government agencies, NGO’s or UNDP would be an added value.
(relevant)
• More than 7 Years working experience in this Field
Other • Time management (in managing deliverables);
Competencies • Team management;
• Professionalism, courtesy, patience;
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• Outstanding inter-cultural communication, networking and coordination skills.
Language Fluency of English language
Requirement
9. Criteria for Evaluation of Level of Technical Compliance of Individual Contractor.
Technical Evaluation Criteria Obtainable Score
Qualification
University degree in, Computer Sciences, graphic design or related 20%
field. Advanced degree and certification in Graphic /web designing will be an advantage
Experience
Demonstrated experiences on website and online content development. 20%
More than 7 Years working experience in this Field 10%
Proven Editorial Skills – web management 20%
Experience working with UN agencies or other development actors on website development 10%
Total Obtainable Score 70%
Only candidates obtaining a minimum of 70 points (70% of the total technical points) would be considered for the Financial
Evaluation.
10. Payment Milestone
The consultant will be paid on a lump sum basis (all-inclusive of expense relate to the above assignment including travels outside
and inside the duty station) under the following installments.
No Outputs/Deliveries Payment Schedule Payment Amount
1 Payment upon Signing of Contract & Submission of Workplan 20%
2 Upon satisfactory completion of deliverable 1 and 2 30%
3 Upon satisfactory completion of deliverable 3 50%
Proposal Submission
Offerors must send the following documents.
i) Signed CV including names of at least 3 referees.
ii) Cover letter setting out: A statement of how the applicant meets the qualifications and experience requirements.
iii) Completed template for confirmation of Interest and Submission of Financial Proposal
Applicants must send a financial proposal based on a Lump Sum Amount. The total amount quoted shall be all-inclusive and
include all costs components required to perform the deliverables identified in the TOR, including professional fee, travel costs,
living allowance (if any work is to be done outside the Individual Consultant´s duty station) and any other applicable cost to be
incurred by the Individual Consultant in completing the assignment. The contract price will be fixed output-based price regardless
of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs.
In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the Individual Consultant wish
to travel on a higher class he/she should do so using their own resources.
In the event of unforeseeable travel that is not anticipated in this TOR, payment of travel costs including tickets, lodging and
terminal expenses should be agreed upon, between the respective UNDP business unit and the Individual Consultant, prior to
travel and will be reimbursed.
Template for confirmation of interest and Submission of Financial Proposal is available under the procurement section of UNDP
Pacific Office in Fiji website ([Link])
Consultancy Proposal should be sent via email to [Link]@[Link] no later than 8th February 2019 (Fiji Time)
clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted.
Women candidates are encouraged to apply
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